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HomeMy WebLinkAboutResolutions - 2000.03.09 - 26115MISCELLANEOUS RESOLUTION 100037 BY: COMMISSIONER WILLIAM PATTERSON, DISTRICT #1 IN RE; ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF OXFORD TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTLF); and WHEREAS pursuant to the Disbursement Policy, the Village of Oxford has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the Village of Oxford is requesting reimbursement for work related to improvements in the existing water distribution system and water treatment plant to better provide safe drinking water to the community; and WHEREAS the Village of Oxford has requested reimbursement from the County in the amount of $12,553.31 for this particular project; and WHEREAS the current authorized amount of funding for Village of Oxford is $12,553.31 from the Environmental Infrastructure Fund as repayment to the Village of Oxford for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the improvements in the existing water distribution system and water treatment plant project as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the amount of $12,553.21 from the Environmental Infrastructure Fund (Account #90- 263221-41000-3985) to repay the Village of Oxford for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. Village of Oxforb 22 W. BURDICK ST. • P.O. BOX 94 OXFORD, MICHIGAN 48371 7VE7 "---.1-- ister City to 03xforb, linglanb EST. 912 DECEMBER 20, 1999 MR, THOMAS OTT MANAGER OAKLAND COUNTY FISCAL SERVICES DIVISION 1200 N. TELEGRAPH ROAD PONTIAC, MI 48341 DEAR MR. OTT: RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT REQUEST PURSUANT TO OAKLAND COUNTY BOARD OF COMMISSIONER MISCELLANEOUS RESOLUTION (MR) 99093, THE VILLAGE OF OXFORD HEREBY REQUESTS REIMBURSEMENT UNDER OAKLAND COUNTY'S ENVIRONMENTAL INFRASTRUCTURE FUND PROGRAM FOR EXPENSES INCURRED IN CONNECTION WITH AN ELIGIBLE ENVIRONMENTAL REMED- IATION OR IMPROVEMENT PROJECT UNDERTAKEN BY OUR VILLAGE. ATTACHED IN SUPPORT OF THIS REQUEST ARE THE FOLLOWING: I. ATTACHMENT A: PROJECT DESCRIPTION 2. ATTACHMENT B: GOVERNING BODY RESOLUTION 3. ATTACHMENT C: EXPENSE INVOICES THE VILLAGE UNDERSTANDS THAT THE REVIEW AND PROCESSING OF THIS REIM- BURSEMENT REQUEST WILL BE GOVERNED BY THE PROVISIONS OF MR 99093, AND CERTIFIES THAT ALL EXPENSES SUBMITthD FOR REIMBURSEMENT WERE INCURRED IN CONNECTION WITH A QUALIFYING ENVIRONMENTAL REMED1ATION OR IMPROVEMENT PROJECT. IF YOU HAVE ANY QUESTIONS CONCERNING THIS MATTER. PLEASE CONTACT JOE BULLEN AT (248) 628-2543. THANK YOU FOR YOUR ASSISTANCE. VERY TRULY YOURS. SUSAN K. BOSSARDET PRESIDENT, VILLAGE OF OXFORD VILLAGE OF OXFORD (248) 628-2543 • FAX (248) 628-7030 • POLICE DEPT. (248) 628-2581 • FIRE (248) 628-2525 VILLAGE OF OXFORD, OAKLAND COUNTY, MICHIGAN SEPTEMBER 14, 1999 ENVIRONMENTAL INFRASTRUCTURE FUND PROJECT PROJECT NAME: DRINKING WATER REVOLVING FUND (DWRF) PROJECT BACKGROUND AND DESCRIPTION THE PROJECT PLAN WAS DEVELOPED TO ADDRESS DEFICIENCES IN RELIABILITY AND CAPACITY OF THE EXISTING WATER DISTRIBUTION SYSTEM AND UPGRADE THE EXISTING WATER TREATMENT PLANT TO BETTER PROVIDE SAFE DRINKING WATER TO THE COMMUNITY. THE VILLAGE OF OXFORD OWNS AND OPERATES GROUNDWATER WELLS AND A WATER TREATMENT PLANT WHICH PROVIDES A PUBLIC SYSTEM OF DRINKING WATER FOR 1,166 HOUSEHOLDS AND BUSI- NESSES. THE EXACT AGE OF THE DISTRIBUTION SYSTEM IS NOT KNOWN. HOWEVER, TVVO OF THE PRODUCTION WELLS WERE INSTALLED IN 1953 AND IS ASSUMED THAT A MAJORITY OF THE DISTRIBUTION SYSTEM IS AT LEAST AS OLD AS THE TWO 1953 WELLS. A WATER DISTRIBUTION MAP FOR THE VILLAGE DATING BACK TO 1916 IS ALSO ON FILE AT THE VILLAGE. THUS, PORTIONS OF THE DISTRIBUTION SYSTEM OF THE VILLAGE MAY PREDATE 1953. WITH EXCEPTION OF VARIOUS UPGRADES MADE SINCE THE MID 1980'S, A MAJORITY OF THE DISTRIBUTION SYSTEM IS BELIEVED TO BE AT OR PAST ITS USEFUL LIFE AND IN NEED OF REPLACEMENT. THE TRANSMISSION MAINS IN THE VILLAGE CONSIST OF CAST IRON, GREY IRON, AND NEWER DUCTILE IRON PIPES, WITH SIZES VARYING FROM 4 TO 16 INCHES IN DIAMETER. THE WATER MAIN SOUTH OF BURDICK STREET IS PRIMARILY 4 INCH DIAMETER WITH SOME 6, 8 AND 10 INCH WATERMAINS.THE MAJORITY OF THE SYSTEM SOUTH OF BURDICK STREET IS UNDERSIZED BY CURRENT STANDARDS AND LIMITS THE QUANITITY OF WATER THAT CAN BE SUPPLIED TO CUSTOMERS. THEY DO NOT HAVE SUFFICIENT CAPACITY TO DELIVER ADEQUATE RESIDENTIAL FLOWS OR THE LARGE FLOWS REQUIRED FOR FIRE FIGHTING. SIX (6) INCH LINES ARE GENERALLY USED FOR SHORT DISTANCES AND IN AREAS WHERE LARGE QUANITIES ARE NOT ANTICIPATED. PRESENT PRACTICE GENERALLY PROVIDES FOR PAGE 2 ENVIRONMENTAL INFRASTRUCTURE FUND PROJECT (CONTINUED) CONSTRUCTION OF EIGHT AND TWELVE INCH MAINS FOR SMALL DISTRIBUTION SYSTEMS, SUCH AS THAT IN OXFORD. THE DEAD END RUNS IN THE SYSTEM CREATE THE FOLLOWING CONCERNS: WATER QUALITY, LOW PRESSURE, AND LOW CAPACITY. WATER THAT SETS IN THE DEAD END OF A MAIN FOR LONG PERIODS OF TIME MAY BECOME STAGNANT. LOOPING OF MAINS ENSURES THAT WATER IS ALWAYS MOVING AND MIXING WITH NEW WATER. DEAD END LINES ALSO TEND TO CAUSE PRESSURE-CAPACITY LIMITATIONS, ESPICALLY WHEN COMPOUNDED WITH SMALL UNDERSIZED MAINS. LOOPING ALLOWS AN AREA TO BE SERVICED FROM TWO OR MORE DIRECTIONS, ALLOWING A GREATER SUPPLY AND LESS LOSS OF PRESSURE. THE PROBLEMS AND POTENTIAL PROBLEMS OF THE GROUNDWATER IN THE VILLAGE AND SURROUNDING AREAS WERE ADDRESSED IN A WELLHEAD PROTECTION PLAN (WHPP) FOR THE VILLAGE OF OXFORD CONDUCTED AND PUBLISHED IN 1992. FURTHER, THE MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY, DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION, COMMUNITY WATER SUPPLY SECTION REQUIRES A REGULAR WATER SAMPLING AND ANALYSIS FOR PRIORITY POLLUTANTS. THIS ANALYSIS INCLUDES APPROXIMATELY 100 ORGANIC AND INORGANIC COMPOUNDS. RECENT TESTING RESULTS SHOWED THAT NONE OF THESE CONTAMINANTS OF CONCERN WERE DETECTED IN THE WATER LEAVING THE WATER TREATMENT PLANT. ALSO, THROUGHOUT THE TWELVE YEAR HISTORY OF THIS TESTING PROGRAM, ALLTHE ANALYSIS OF WATER FROM THE VILLAGE OF OXFORD SHOWED THAT THESE CONTAMINANTS WERE NOT DETECTED. DURING THE COURSE OF THE WHPP STUDY, THERE WERE SEVERAL POTENTIAL SOURCES OF CONTAMINATION IDENTIFIED THAT COULD HAVE AN ADVERSE IMPACT UPON THE GROUNDWATER WITHIN THE NORMAL DRAWDOWN OF THE VILLAGE WATER SUPPLY WELLS. THESE POTENTIAL SOURCES INCLUDE THIRTY-SIX SITES OF CONFIRMED SOIL AND GROUNDWATER CONTAMINATION WITHIN THE OXFORD WELLHEAD PROTECTION AREA, BASED UPON A 10 YEAR TIME- OF-TRAVEL. WITHIN THE PAST TWO YEARS, THERE HAVE BEEN OTHER CONTAMINATION AREAS IDENTIFIED WITHIN THE TOWNSHIP BUT OUTSIDE OF THE DELINATED AREA FOR WELLHEAD PROTECTION. ALSO, THERE ARE ANECDOTAL REPORTS OF RELATED INCIDENTS OF PETROCHEMICAL SPILLS IN CLOSE PROXIMETRY TO THE VILLAGE WELLS. PAGE 3 ENVIRONMENTAL INFRASTURCTURE FUND PROJECT (CONTINUED) MANY HOUSEHOLDS IN THE SURROUNDING OXFORD TOWNSHIP, WHICH ARE NOT CONNECTED TO THE VILLAGE WATER DISTRIBUTION SYSTEM, HAVE HAD BOTTLED WATER DELIVERED TO THEIR HOMES BY THE MDEQ. QUESTIONS HAVE BEEN RAISED ABOUT THE LONG TERM INTEGERTY AND QUALITY OF THE VILLAGE WATER SYSTEM DUE TO THE VULNERABILITY OF GROUND WATER SUPPLY RISING FROM ACCIDENTAL RELEASES OF HAZARDOUS MATERIALS AND POSSIBLE MIGRATION OF KNOWN AND UNKNOWN CONTAMINATION PLUMES. WHILE PREVENTION OF POLLUTION THROUGH AN ON-GOING WELLHEAD PROTECTION PROGRAM IS A FIRST LINE OF DEFENSE, IT IS PRUDENT TO HAVE CONTINGENCY SYSTEMS AND FACILITIES IN PLACE IN THE EVENT ANY CONTAMINATION REACHES THE DRAWDOWN WATER OF THE VILLAGE WELLS. THE PROJECT IMPROVEMENTS ARE LOCATED WITHIN THE VILLAGE LIMITS AND ARE INTENDED TO UPGRADE EXISTING FACILITIES. THE WATERMAIN UPGRADES INVOLVE THE REPLACEMENT OF OLD MAINS AND THE LOOPING OF EXISTING DEAD END WATER MAINS. THE AREA SURROUNDING THE VILLAGE (OXFORD TOWNSHIP) IS SUPPLIED BY IT'S OWN WATER SYSTEM AND IS NOT TO BE CONNECTED TO THE VILLAGE'S WATER SYSTEM. A CONTRACT HAS BEEN AWARDED FOR THIS PROJECT AT A COST OF $1,895,000 AND ACTUAL CONSTRUCTION IS MORE THAN 80% COMPLETE. ATTACHMENT A. 9c,w 1147-3-2)-4 VILLAGE OF OXFORD, OAKLAND COUNTY, MICHIGAN RESOLUTION #99-116 WHEREAS, UPON THE RECOMMENDATION OF THE OAKLAND COUNTY EXECUTIVE, THE OAKLAND COUNTY BOARD OF COM- MISSIONERS HAS ESTABLISHED AN ENVIRONMENTAL INFRASTRUCTURE FUND PROGRAM TO ASSIST OAKLAND CITIES, VILLAGES AND TOWNSHIPS IN ADDRESSING CLEAN WATER AND STORM WATER NEEDS; AND WHEREAS, OAKLAND COUNTY'S ENVIRONMENTAL INFRA- STRUCTURE FUND PROGRAM AUTHORIZES OAKLAND COUNTY, CITIES, VILLAGES AND TOWNSHIPS TO APPLY FOR REIMBURSEMENT OF ELIGIBLE EXPENSES INCURRED IN CONNECTION, AND ENVIRONMENTAL REMEDIATIONS OR IMPROVEMENTS RELATING TO GROUND WATER AND/OR SURFACE WATER, WATER SUPPLY, SEWER AND/OR DRAINAGE SYSTEMS AND/OR WATER POLLUTION CONTROL EFFORTS INCURRED AS PART OF A CITY, VILLAGE, OR TOWNSHIP ROAD PROJECT; AND, WHEREAS, THE VILLAGE OF OXFORD, OAKLAND COUNTY, MICHIGAN, HAS INCURRED EXPENSES IN CONNECTION WITH ENVIRONMENTAL REMEDIATION AND AN IMPROVEMENT PROJECT BELIEVED TO BE ELIGIBLE FOR REIMBURSEMENT UNDER OAKLAND COUNTY'S ENVIRONMENTAL INFRASTRUCTURE FUND PROGRAM. NOW THEREFORE BE IT RESOLVED THAT THIS COUNCIL AUTHORIZES AND DIRECTS PRESIDENT BOSSARDET, AS AGENT FOR THE VILLAGE OF OXFORD, IN THE MANNER AND TO THE EXTENT PROVIDED FOR UNDER OAKLAND COUNTY BOARD OF COMMISSIONER MISCELLANEOUS RESOLUTION #99093, TO REQUEST REIMBURSEMENT OF ELIGIBLE ENVIRONMENTAL REMEDIATION AND AN IMPROVEMENT PROJECT EXPENSES UNDER OAKLAND COUNTY'S ENVIRONMENTAL INFRASTRUCTURE FUND PROGRAM. THIS RESOLUTION WAS DULY ADOPTED BY THE VILLAGE OF OXFORD COUNCIL DURING IT'S REGULAR MEETING HELD ON SEPTEMBER 14, 1999. SUSAN K. BOSSARDET, PRESIDENT ROSE M. BEJMN VILLAGE CLERK ATTACHMENT B. APPLICATION FOR PAYMENT , To (Owner): .. VILLKGE OF OXFORD Contract For 1998 DWRF WATER IMPROVEMENT PROJ MDEQ DVVRF No. 7014-01 Project Number: L.23366-B Cost Center: 1 DWRF WATERMA1N Contractor: RON BRETZ EXCAVATING, INC. For Period Ending: NOVEMBER 5, 1999 'Recommendation Number 8 IPage: 1 of 3 STATEMENT OF WORK: Work to Date: $1,521,336.17 Amount Retained: 2.5% $33,000.00 ;Subtotal: $1,488,336.17 Previous Payments Recommended: $1,287,126.30 Amount Due This Application: $201,209.87 CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies that : (1) all previous progress payments receiv from OWNER on account of Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment, (2) title to all Work, materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims, security interest and lencumbrances (except such as are covered by Bond acceptable to OWNER indemnifying 'OWNER against any such lien, claim, security interest or encumbrance); and (3) all Work covered by this Application for Payment is in accordance with the Contract Documents and not defective as that term is defined in the Contract Documents. 7Pa/ Ro, Bretz Excavating, Inc. Dated //4 • k. - • CTOR 2VIIP4. v ' Aka,' f....4.--, . By: Ag c (Authorizecl•kignature) Engineer's Recommendation: Payment of the amount due this application is recommended. ROWE INCORPO - • TED / Dated: AMU.- / 7 , c-,r By: , , (AuthorizedSignature) I Village of Oxford Approval: / Dated: --.6P C. oi ) lciert By: ,- te2iii J (Authorized Signature) 1 of 3 08-Nov-99 08:50 AM R:Isdsk1proj1123366-bViocsIBIOTAB2viti3 227,618.63 201,209.87 17,829.86 8,578.90 VILLAGE OF OXFORD • GENERAL FUND STANDARD 'FORM NO. FBP - 92011 Vendorp2483 Invoite# Date RON BRETZ EXCAVATING, INC. Description/GL Number Distribution 0 30§g§unt 12/13/99 COST CTRS 1,2 & 3 591-556-810.030 591-556-810.040 202-463-810.000 Check Total: 227,618.63 ate: 12/13/99 .TING SYSTEMS • Taylor, MI 61-800-95.12345 No Public Comment. Resolution 400037 February 24, 2000 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (M.R. #00037) March 9, 2000 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE VILLAGE OF OXFORD TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above reference resolution and finds that $12,553.31 is available in the Environmental Infrastructure Fund to reimburse the Village of Oxford for this project, no additional appropriation is required. FINANCE COMMITTEE FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Palmer absent. I HEREBY L. Brooks P ROYE--T-kiE FOREGO RES0 ' 37p#6V y Executive Date - , Resolution #00037 March 9, 2000 Moved by Taub supported by Garfield the resolutions on the Consent Agenda be adopted. AYES: Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos. (25) NAYS: None. (0) A sufficient majority having voted therefor, the resolutions on the Consent Agenda were adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 9, 2000 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 9t444ay 0/March, 2000. G. William Caddell, County Clerk