HomeMy WebLinkAboutResolutions - 2000.03.09 - 26116MISCELLANEOUS RESOLUTION #00039 March 9, 2000
By: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT & BUDGET - FISCAL YEAR 2000 FIRST QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act
for Local Units of Government, provides for adjustments to the adopted budget;
and
WHEREAS in accordance with Oakland County General Appropriations Act
Section 22, which authorizes budget adjustments for variances between the
budgeted revenue and actual revenue, and Section 23, which authorizes budget
adjustments for variances between estimated revenue and projected
expenditures, adjustments are required; and
WHEREAS the Fiscal Year (FY) 2000 First Quarter Financial Forecast
Report has identified several variances and budget amendments are recommended;
and
WHEREAS the Sheriff's Department transferred a Business Manager and
Secretary II position from Sheriff's Administrative Services Division to the
Sheriff's Office Division, a budget amendment is required to move the funding
for those positions; and
WHEREAS the Clerk/Register of Deeds continues to experience high demands
for mortgage and deed recording activities resulting in unfavorable variances
in overtime and micrographics use; however increases in revenue can be used to
offset the increased expenditures; and
WHEREAS final costs for the Register of Deeds Office Project are
approximately $45,000 above the original budget, increased Clerk's revenue can
also be used to support this need; and
WHEREAS a portion of the funding approved for the Treasurer's Office for
landscape furniture pursuant to M.R. #00005, should be reallocated as an
operating transfer to cover in house labor costs; and
WHEREAS the Law Library and Information Technology will discontinue CD-
ROM electronic research services as of February 29,2000, which will require
user departments to seek alternative sources of electronic research; and
WHEREAS a budget amendment is recommended to transfer the remaining
budget for these services from the Library Board to Corporation Counsel, the
52nd District Courts, and the Office of the Prosecuting Attorney; and
WHEREAS the Equalization Division anticipates an increase in the number
of assessing notices to be sent to taxpayers before the Board of Review in
March, 2000, as well as increased needs for photographic supplies due to full
implementation of the digital photography project; and
WHEREAS the Equalization Division is generating favorable CVT
reimbursement revenue for assessing services to offset the increase in
expenditures; and
WHEREAS the Health Division is in the second year of verified CRIMP
savings from the privatization of Dental services, therefore 30% of the
savings is recommended to be transferred from the CRIMP fund to Health's
Budgeted Projects; and
WHEREAS GIS funding was incorrectly appropriated to the Information
Technology Department rather than the General Fund/General Purpose Non-
Departmental Remonumentation budget, an amendment properly appropriating these
funds is recommended; and
WHEREAS Circuit Court has need of additional funding in a Software
Rental line-item cover costs for equipment and the associated implementation
of jury management system; and
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Palmer and Obrecht absent.
WHEREAS the County has received ddditional Cigarette Tax Distribution
from the State which can be used to support additional budget needs including:
Human Services - Administration projected Professional Services
unfavorability due to late billings received from FY 1999 services;
Support for four (4) emergency phones for EMS;
Increase in the County's SEMCOG Membership Dues; and
Additional funding for the FY 2000 non-departmental contingency account.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the
Fiscal Year 2000 First Quarter Financial Forecast.
BE IT FURTHER RESOLVED the Board authorizes amendments to the FY 2000
Budget as detailed on attached Schedules A and B.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
Fl NCE COMMITTEE
ACCOUNT NUMBER ACCOUNT NAME
FY 2000
AMENDMENT
$51,500
$1,500
50.000
$51,500
Reimb. for Assessing Svcs.
Photographic Supplies
Postage
Admin Svcs - Salaries
Admin Svcs - Fringe Benefits
Sheriffs Office - Salaries
Sheriffs Office - Fringe Benefits
Land Transfer Tax
Clerk/Overtime
Clerk/Court Transcript
Reg. of Deeds/Overtime
Reg. of Deeds/Micro & Reprod
Reg. of Deeds/Misc. Cap. Outlay
Reg. of Deeds/Oper. Transfer Out to PW
9
Misc. Capital Outlay
Operating Transfer Out to PWO
($116,800)
(46,800)
116,800
46,800
so
$170,000
($20,000)
(45,000)
92,500
97,500
(315,723)
360,723
$170,000
$0
($30,000)
30,000 so
Library Continuations
Corp Coun.-Comp. Res. Svcs
Dist Ct. I - Comp. Res. Svcs.
Dist. Ct. ll - Comp. Res. Svcs.
Dist. Ct. III - Comp. Res. Svcs.
Dist. Ct. IV - Comp. Res. Svcs.
Prosecutor - Comp. Res. Svcs.
and Budget
($21,844.00)
7,282.00
1,820.00
1,820.00
1,820.00
1,820.00
7,282.00
so
. Schedule A
OAKLAND COUNTY, MICHIGAN
FISCAL YEAR 2000 FIRST QUARTER BUDGET AMENDMENTS
GENERAL FUND/GENERAL PURPOSE (GF/GP) ACTIVITIES
GF/GP OPERATIONS - SELF BALANCING AMENDMENTS
Sheriffs Department
2-43-023201-20001-2001
2-43-023201-20001-2075
2-43-023101-10001-2001
2-43-023101-10001-2075
Clerk /Register of Deeds
Revenues
1-21-140100-01000-0625
Expenditures
2-21-221000-01000-2002
2-21-220100-01000-2612
2-21-240100-01000-2002
2-21-240100-01000-6654
2-21-240100-01000-9169
2-21-340100-01000-8001
Treasurer
Expenditures
2-22-221120-01000-9163
3-22-221130-01000-8001
Library Board
Expenditures
2-51-232000-53300-3076
2-11-250100-20000-2548
2-32-201200-20001-2548
2-32-301200-20001-2548
2-32-401200-20001-2548
2-32-501200-20001-2548
2-41-211000-10000-2548
Department of Management
Equalization
Revenue
1-12-140000-44100-0903
Expenditures
1-12-240000-44100-4272
1-12-240000-44100-4284
$175,616
Cigarette Tax Distribution $175,616
Professional Services
Operating Transfer Out - to Telephones
SEMCOG
• Contingency
$50,000
$18,987
33,431
13,198
$125,616
$175,616
Sn
Health Division
2-259002-10000-8001 .
2-201200-10000-2448
2-201200-10000-8001
Non-Departmental
Revenue
1-18-101122-95000-1701
1-90-130000-12000-0205
Expenditure
2-90-210000-21000-9069
2-31-1 01200-1 0001-3596
Operating Trahsfer.Out - CRIMP
Budgeted Projects
Operating Transfer Out to PWO
Operating Transfer In from IT
Non-Dept. Adj. Prior Yrs. Rev.
Non-Dept - Remonumentation
Circuit Court - Software Rental
($73,175)
33,175
40,000
$0
54,288.63
50,000.00
$104,288.63
$54,288.63
$50,000.00
$104,288.63
Sn
[F/GP OPERATIONS - GENERAL AMENDMENTS
Revenues
Non-Departmental
1-130000-12000-0205
Total Revenue
Expenditures
HumarLS Services
Administration
2-16-121000-10000-3348
Non-Departmental
3-90-31000-21000-8001
2-90-230000-23000-9072
2-90-290000-25000-2564
Total Expenditures
ITOTAL GF/GP OPERATIONS
Prepared by: Fiscal Services 03/01/2000
Schedule B
OAKLAND COUNTY, MICHIGAN
FISCAL YEAR 2000 FIRST QUARTER BUDGET AMENDMENTS
INTERNAL SERVICES ACTIVITIES
ACCOUNT NUMBER
Information Technology
Revenue
1-18-636113-10000-1701
1-18-675141-10000-1701
Expenditures
2-90-290000-25000-8001
2-18-101122-95000-8001
2-18-101122-95000-3348
18-455-001
ACCOUNT NAME
I.T. - Operating Transfer In
Tele. Comm-Operating Trans In
Tele. Comm. - Est. Profit/Loss
I.T. - Operating Transfer Out
I.T. - Professional Services
I.T. - Estimated Profit/Loss
FY 2000
AMENDMENT
($360,805.00)
18$87.00
($341,818.00)
$18,987.00
54,288.63
(54,288.63)
(36_0,L30_500)
($341,818.00)
SO
illiam Caddell, County Clerk
Resolution #00039 March 9, 2000
Moved by Douglas supported by Palmer the resolution be adopted.
AYES: Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt,
Obrecht, Palmer, Patterson, Schmid, Sever, Suarez, Taub, Amos, Appel,
Buckley. (25)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on March 9, 2000 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 9th day of ;larch, 2000.