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HomeMy WebLinkAboutResolutions - 2000.05.18 - 26131MISCELLANEOUS RESOLUTION #00100 BY: COMMISSIONER NANCY DINGELDEY, DISTRICT #11 IN RE; ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF WIXOM - FY 2000 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTLF); and WHEREAS pursuant to the Disbursement Policy, the City of Wixom has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the City of Wixom is requesting reimbursement for work related to the implementation of a Public Education Plan as required by the Michigan Department of Environmental Quality, as well as the development of a watershed management plan for the Rouge River Middle One Subwatershed Group; and WHEREAS the authorized amount of funding for the City of Wixom is $55,848.88 for FY 2000, from the Environmental Infrastructure Fund as repayment to the City of Wixom for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the implementation of a Public Education Plan as required by the Michigan Department of Environmental Quality, as well as the development of a watershed management plan for the Rouge River Middle One Subwatershed Group project as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes an appropriation in the amount of $55,848.88 from the Environmental Infrastructure Fund (Account #90- 263261-41000-3985) for FY 2000 to repay the City of Wixom for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. A CRO6SRO4C6 COMMUNITY WITH CHARACTER _ WITH CHARACTER _ FOUNDED 1871 "N\ 7 November 30, 1999 Oakland County Fiscal Services Divisions Thomas Ott, Manager 1200 N. Telegraph Road Pontiac, Michigan 48341 Re: Environmental Infrastructure Fund Reimbursement Request Dear Mr. Ott: Pursuant to Oakland county Board of Commissioner Miscellaneous Resolution (MR) 99093, the City of Wixom hereby requests reimbursement under Oakland County's Environmental Infrastucture Fund Program for expenses incurred in connection with an eligible environmental remediation or improvement project undertaken by our City. We are requesting a portion of our available fund be allocated to the following project: Project Description In compliance with the Michigan Department of Environmental Quality's (MDEQ) Municipal (MS4) Permit, the City of Wixom is currently implementing their Public Education Plan (IDEP). These plans have been approved by the MDEQ and they have issued a Certificate of Coverage. In addition to implementing these plans, the City of Wixom is assisting the Rouge River Middle One Subwatershed Group in the preparation of a (sub) watershed management plan. The IDEP consists of storm/sewer system outfall verification, dry weather flow inspections and sampling, as well as coordination with MDEQ and the Oakland County Drain Commissioner for citizen reporting and municipal monitoring of the stormwater system in the City of Wixom. Expenses incurred for the MDEQ MS4 permit were incurred by: IDEP Field Investigations Sampling Monitoring Engineering Services PEP Educational Materials Workshops Engineering Services The City understands that the review processing of this reimbursement request will be governed by the provisions of MR 99093, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying environmental remediation or improvement project. "P'3"sh"ews\ENNIR°NmE"INFRAmucTuREDZOTecRONTIAC TRAIL • WIXOM, MI 48393-2567 We anticipate spending approximately $30,000 of our budgeted $55,848.88 on this project this year. Invoices, showing the expenses incurred by the City of Wixom on this project will be forwarded to your office with our request for reimbursement, subject to the approval by the Board of Commissioners. We plan on spending our remaining balance on another project in the City. That request will follow in the future under a separate cover. Also attached is a copy of the City Council's Resolution authorizing the undersigned as the agent to request the reimbursement through this program. If you have any questions concerning this matter, please contact the undersigned at (248) 624-4664. Thank you for your assistance. Sincerely, Gregory S. McCaffery, P.E. Director of Public Services County Commissioner; Nancy Dingeldey J. Michael Dornan, City Manager Jon Booth, P.E. and Jennifer Lawson — Hubbell, Roth & Clark, Inc. APs..3 \ I share \ DPRENVIRONMENTAL INFRASTRUCTURE FUND REQUEST.doc ,,,,, • nftp., MI= Linda Kirby, City Clerk City of Wixom Oakland County, Michigan " • •;'.. / , . ;.; r' RESOLUTION Authorizing Environmental Infrastructure Fund Expense Reimbursement Request City of Wixom Oakland County, Michigan WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages, and townships in addressing clean water and storm water needs; and WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages, and townships to apply for reimbursement of eligible Lt, expenses incurred in connection with environmental remediations or improvements relating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control effects incurred as part of a city, village, or township road project; and WHEREAS, the City of Wixom, Oakland County, Michigan will be incurring expenses in connection with environmental improvement project(s) believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes and directs its DPS Director, Gregory S. McCaffery, P.E., as agent for the City of Wixom, in the manner and to the extent provided for under. Oakland County Board of Commissioners Miscellaneous Resolution 99093, to request reimbursement for eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure Fund Program. : Moved by Council Member John Momberg • Seconded by Council Member Suzanne McFadden Ayes: Clancey, Johnson, Lee McDonald, McFadden, Momberg Nays: (None) (Mitchell absent) Resolution adopted September 14, , 1999. I, Linda Kirby, duly appointed Clerk of the City of Wixom, Oakland County, Michigan do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the City Council of the City of Wixom at a regular meeting held on Tuesday, the le day of September, 1999. NEW BUSINESS -7t-3 A CROSSROADS COMMUNITY *TM CHARACTER FOUNDED 1E71 REPORT TO THE CITY COUNCIL FROM THE CITY MANAGER SEPTEMBER 14, 1999 SUBJECT: 1999 Oakland County Environmental Infrastructure Fund Allocation ADMINISTRATIVE SUMMARY: The Oakland County Board of Commissioners has established a new Environmental Infrastructure Fund (EIF) Program. The program is available to any City, Village, or Township in the Oakland County for any pollution control project or infrastructure (water, sewer, and storm) improvement. The program shall consist of approximately 5 million dollars being allocated each year over the next five years, meaning approximately $275,000 to the City to fund projects related to the Clean Water Act, Safe Drinking Water Act, and Michigan Natural Resource & Environmental Protection Act. City staff has reviewed this program with our consultant engineer's (HRC) and water & wastewater operators (ETOS) as to the available projects and uses for Wixoms' allocated funds. Wixom's 1999- 2000 allocation and share of the program is $55,848.88. This is based on 50% on the City's SEV percentage of the County's total SEV and 50% on the City's population of the County's total population. The allocation will vary from year to year with the program to extend until the year 2004. There is no local match required for this program, with reimbursement obtained upon submittal of invoices and other support documentation. City staff is recommending two projects for this year's allocation. These projects are: • Implementation of the Storm Water Management Program. • Rehabilitation of various sanitary manholes to eliminate infiltration/intrusion within the City's system. The City has been working towards implementing a storm water management public education program and illicit wastewater discharge elimination program. This would therefore, begin the first steps towards complying with the Michigan Department of Environmental Quality (MDEQ) voluntary stormwater permit requirements. Concerning, sanitary manhole rehabilitation, the City has identified various manholes within the system, which require minimal reconstruction/rehabilitation to minimize groundwater infiltration and intrusion into the City's sanitary system. \ \Ps-3 \ I sham \MANAGER REPORTS \ 99 OAK CO ENVIR4C045FIRONCTIAC cTRAII- • WIXOM, MI 48393•2567 ichael Doman anager Both of these projects fall within the intent of the County's program. Other eligible future projects will/could include water improvements within the Helfer Co-operative, extension of watermains within the industrial areas of the City, implementation of City master storm water plan, and abandonment of the various community well systems. To participate, Oakland County requires adoption of the attached resolution. RECOMMENDATION: In view of the above, it is recommended that the City Council adopt the attached resolution of intent to participate in the County's Environmental Infrastructure Program for the implementation of the City's stormwater management and sanitary manhole rehabilitation programs. Prepared by: Director of Public Services Attachments: Resolution Oakland County Environmental Infrastructure Fund Oakland County Board of Commissioner's Resolution #99093 \ Ps-3 \ I sharc \ MANAGER REPORTSM OAK CO ENVIR INFRASTR FUND ALLOCATION CMRTEdoc A CROSSROADS COMMUNITY WITH CHARACHR FOUNDED 1871 February 22, 2000 Oakland County Fiscal Services Divisions Thomas Ott, Manager 1200 N. Telegraph Road Pontiac, Michigan 48341 Re: Environmental Infrastructure Fund Reimbursement Request Dear Mr. Ott: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093, the City of Wixom hereby requests reimbursement under Oakland County's Environmental Infrastructure Fund Program for expenses incurred in connection with our Stormwater Voluntary Permit Program. We are requesting reimbursement for $19,064.49 for the cost incurred under the implementation of our stormwater permit program. This program was outlined in our letter to you dated November 30, 1999 (see attached copy). Attached you will find copies of invoices and canceled checks for the costs which we are requesting reimbursement. The City understands that the provisions of MR 99093 will govern the review process of this reimbursement request, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying environmental remediation or improvement project. Should you have any questions regarding this matter, please feel free to contact me at (248) 624-4664. Thank you for your assistance. Sincerely, Gregory S. c fery, P.E. Director of Public Services County Commissioner; Nancy Dingeldey J. Michael Doman, City Manager Jon Booth, P.E. and Jennifer Lawson — Hubbell, Roth & Clark, Inc. CAMy Documents\ IshanU3PSTNVIRONMENTAL INFRASTRUCIMU4s8196MU2 H N10.1 MIL i US I ALMs.. WIXOM, MI 48393-2567 4 OFIDOM 49045 PONTI C TRAIL yvixom,mi 48393 NATIONAL CITY BANK OF MICHIGAN/ILLINOIS DETROIT, MICHIGAN 9-91-720 , DATE CONTROL NO. AMOUNT ' iop(witbM $40-0291-182 ,i- / 1 i i 7 , T / Obliat 1. s'n De,,t,&kption Invoice # j' Numbe Amount 33556 WIXOM HABITAT' "-, H —"'"77"-- \ '. .1 2283 3,517.11 ,,- , 33561 ENGINEERING SERVICES :, 1-662 18,116.97 33648 1998 Major Road Program 0036311 801 666.12 33649 1998 Safety Path Otstgram 0036307 802 3,471.80 33650 1998 Major Road Program 0036306 803 1,301.16 3365198 Major Road Program 0036305 805 . 117.00 336A StOrmwater Management Funds 0036130 806 6.310.41 33665 1999 Water System Improvement's" 0036315 820 129,028.15 33666 1998 Water System Imcrovements 0036312 821 3,912.67,,' 33667 Downtown Parking Lot 0036414 222 43.54 33668 Wixom Road 0036429 823 1,800.62 *" Total *** 168,285,55 PAY TO THE ORDER OF ************168,285 Dollars and 55Cents Oct 7, 1999 ***""*"*168.285„55 540-43291-188 Hubbell, Roth & Clark -,- Inc. 2323 Franklin Road P.O. Box 824 Bloomfield Hills, MI 48303-0824 HO7 NE20111ADLE _; 5.. L. • CITY OF WIXOM 49045 PONTIAC TRAIL WIXOM, MI 48393 NATIONAL CITY BANK OF MICHIGAN/ILLINOIS DETROIT, MICHIGAN 9-91-720 43291 DATE CONTROL NO. AMOUNT 6; PAY TO THE ORDER OF ************168,285 Dollars and 55 Cents Oct 7, 1999 ***********168,285.55 540-43291-188 -Hubbell, Roth & Clark, Inc. 2323 Franklin Road P.O. Box 824-.-- Bloomfield 4.ills, MI 48303 1 0824 e0004329Lv I:07200091Sn 0000808639v 1000/68285SW 1 ENDORSE HERE Pay NATIONAL UNK OF DETROIT _DETAC4-T-r441.61414AN-efrefiii-ft- 85 001548824 85 , • IN) NOT WRITE. ST-AMP OR-SIGN BELOW THIS LINE RESERVED FOR FINANCIAL INSTITUTION USE * 4810 6 9 9 0.072:n003261 "1-.Z1/14-0 V.)3 ' ra. OCT S agensoromei.M. N.. 11::14 (44.111141 — * FEDERAL El ESEitVE BOARD OF CliartfIS REG C.— Totals Hours 84.00 Amount 1,654.75 Total Labor 4,633.30 •n•••"'"' 4633.30+ 120.79+ 915•29+ 641.03+ , 6310.41* h. • HUBBELL, ROTH & CLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 FUNDING PLAN REVIEW Professional Services for the period ending August 28, 1999 Professional Personnel 2.8 times 1,654.75 4,633.30 $4,633.30 Billings to date Total this invoice Current Prior Total Labor 4,633.30 887.38 5,520.68 Totals 4,633.30 887.38 5,520.68 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT September 3, 1999 Invoice No: 0036130 Project No: 19980893.01 If PURCHASE ORDER All Departaents ' s; • -1 ' • 1.' , 09/30/1999 -- 9-01 •' Date order received: Account All 14-20 9809 Amount 6,310.41 Per Shipping Address 8348 Vendor: Hubbell, Roth I Clark, Inc. S Department of Public Service 2323 Franklin Road H T 49045 Pontiac Trail P.O. Box 824 I 0 gloosfield Hills, NI 18303082P Wixom, HI 48393 Attn: Attn: Greg HcCaffery and Barbara Whaley Delivery date: 09/30/1999 Line Quantity Unit Description Unit price Extended price 1 Stormwater Manageaent Funding .00 2 Inv. 10036130 .00 3 Plan Review 4,633.30 4 Inv. 10036134 .00 5 Voluntary Permit .00 6 Public Education Plan 120.79 7 Inv. 10036132 .00 8 Grant Application 915.29 9 Inv. 10036404 .. .00 10 Plan Review 641.03 Total purchase order 6,310.41 Obligation : 33652 Vendor number : 8348 Dept/Office : DPS Purchase Number: 806 Recur Frequency: Eag(E),Blank(8): Contract Number: Group name Invoice 1 • 0036130 Billing Backup Friday, September 03, 1999 Total Labor 2.8 times 1,654.75 4,633.30 Total this report $4,633.30 HUBBELL, ROTH & CLARK, INC. Invoice Dated September 3, 1999 10:18:18 AM 19980893.01 VVIXM STRMWTR MANGMNT FNDNG PROP Invoice No: 0036130 Professional Personnel Hours Rate Amount 01435 BOOTH, JONATHAN E 08128/99 2.00 29.00 58.00 01435 BOOTH, JONATHAN E 08/14/99 • 2.00 29.00 58.00 01435 BOOTH, JONATHAN E 06105/99 1.50 29.00 43.50 01699 CARVER, CATHRINE L 06/05/99 12.50 18.81 235.13 01316 CATTANE, GARY A 06/05/99 6.00 24.53 147.18 01790 DITSCHMAN, ERICH P 06/05/99 9.50 30.69 291.56 01940 HIGUCHI, RYAN 06/19/99 1.50 14.17 21.26 01304 JENSENIUS, GLENN R 06/05/99 1.50 25.07 37.61 01304 JENSENIUS, GLENN R 06/05/99 3.50 25.07 87.74 01868 LAWSON, JENNIFER E 07/03/99 1.50 14.63 21.95 01868 LAWSON, JENNIFER E 06/19/99 3.50 14.76 51.66 01868 LAWSON, JENNIFER E 07/17/99 9.00 14.98 134.82 01868 LAWSON, JENNIFER E 08/28/99 9.00 15.17 136.53 01868 LAWSON, JENNIFER E 07/31/99 5.00 15.33 76.65 01868 LAWSON, JENNIFER E 06/05/99 8.50 15.33 130.31 01868 LAWSON, JENNIFER E 08/14/99 6.50 15.82 102.83 01655 SALTER, STEPHEN E 06/05/99 1.00 20.02 20.02 Totals 84.00 1,654.75 Hours Amount 43.14 1.80 43.14 120.79 Totals Total Labor 2.8 times CITY OF VVIXOM 49045 PONTIAC TRAIL VVIXOM MI 48393 HUBBELL, ROTH & CLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 September 3, 1999 Invoice No: 0036134 Project No: 19980893.22 STORMWATER MANAGEMENTS FUNDING VOLUNTARY PERMIT PUBLIC EDUCATION PLAN Professional Services for the period ending August 28, 1999 Professional Personnel $120.79 Billings to date Total this invoice Current Prior Total Labor 120.79 1,680.84 1,801.63 Totals 120.79 1,680.84 1,801.63 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT Billing Backup Friday, September 03, 1999 08/14/99 06/05/99 Total Labor 2.8 times 43.14 120.79 HUBBELL ROTH & CLARK, INC. Invoice Dated September 3, 1999 10:35:36 AM 19980893.22 W1XM STRMWTR MANGMT FUNDING VOLT PRMT Invoice No: 0036134 Professional Personnel 01932 HICKEY, MARY 01862 SYNK, MARGARET Totals Hours Rate Amount 0.80 14.55 11.64 1.00 31.50 31.50 1.80 43.14 Total this report $120.79 HR CITY OF VVIXOM 49045 PONTIAC TRAIL VVIXOM MI 48393 Totals Total Labor 2.8 times Amount 326.89 326.89 915.29 Hours 11.00 --- HUBBELL; RO;114.8, CLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 September 3, 1999 Invoice No: 0036132 Project No: 19980893.23 STORMWATER MANAGMENT FUNDING GRANT APPLICATION Professional Services for the period ending August 28, 1999 Professional Personnel $915.29 Billings to date Total this invoice Current Prior Total Labor 915.29 2,794.20 3,709.49 Totals 915.29 2,794.20 3,709.49 PLEASE RETURN INVOICE COPY INITH YOUR PAYMENT 1 Billing Backup Friday, September 03, 1999 HUBBELL, ROTH & CLARK, INC. Invoice Dated September 3, 1999 10:28:48 AM 19980893.23 WIXM STRMWATER MANAGMENT FNDNG GRT APL Invoice No: 0036132 Professional Personnel Hours Rate Amount 01790 DITSCHMAN, ERICH P 06/19/99 10.00 29.62 296.20 01790 DITSCHMAN, ERICH P 06/05/99 1.00 30.69 30.69 Totals • 11.00 326.89 Total Labor 2.8 times 326.89 915.29 Total this report $915.29 I HR CITY OF VVIXOM 49045 PONTIAC TRAIL VVIXOM MI 48393 Hours 14.00 Amount 228.94 228.94 Totals Total Labor 641.03 2.8 times HUBBELL, ROTH & CLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 September 21, 1999 Invoice No: 0036404 Project No: 19980893.01 STORMWATER MANAGEMENT FUNDING PLAN REVIEW Professional Services for the period ending September 11, 1999 Professional Personnel $641.03 Billings to date Total this invoice Current Prior Total Labor 641.03 5,520.68 6,161.71 Totals 641.03 5,520.68 6,161.71 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT Billing Backup Tuesday, September 21, 1999 HUBBELL ROTH & CLARK, INC. Invoice Dated September 21, 1999 9:41:59 AM 19980893.01 WIXM STRMINTR MANGMNT FNDNG PROP' Invoice No: 0036404 Professional Personnel Hours Rate Amount 01435 BOOTH, JONATHAN E 9/11/99 1.00 29.00 29.00 01868 LAVVSON. JENNIFER E 9/11/99 13.00 15.38 199.94 Totals • 14.00 228.94 Total Labor 2.8 times 228.94 641.03 Total this report $641.03 03Pliwm \ I 0bliga`i 4'n OeA:zie4ption gas -71 ue,1.-.0c-Prl°n 33554 WIXOM HABITAT' 1 1 f Invoice # Numbe Amount 540-0291-188 iPy'rchase n••• + 3.517.11 18,116.97 666.12 3,471.80 1,301.16 117.00 6.310.41 129,028.15 3.912.67,- 43.54 1,800.62 168,285...55 r 11....nn 0036311 0036307 0036306 0036305 0036130 0036315 0036312 0036414 0036429 2283 1-662 801 802 803 805 806 820' 821 522 823 CITY OFIlkOM 49045 PONTI C TRAIL WIX0M,A41 48393 NATIONAL CITY BANK OF MICHIGAN/ILLINOIS DETROIT, MICHIGAN 9-91-720 r PAY TO THE ORDER OF Oct 7, 1999 ***""x"*168•285.5 5 540-43291-188 LE 33561 ENGINEERING SERVICES 33648 1998 33665 33666 33667 33668 Major Road Program 33649 1998 Safety Path P"mtgram 33650 1998 Major 3365171k98 Major 33;A StOrmwater 1999 Water System 1998 Water System Downtown Parking Wixom Road *** Total "I Lot Road Program Road Program Management Funds , Improvementsi Imorovements f: • „. DATE CONTROL NO. AMOUNT ************168.285 Dollars and 55 Cents Hubbell, Roth & Clark .: Inc. 2323 Franklin Road P.O. Box 824 Bloomfield Hills, MI 48303-0824 HO'T HIE2CD7a .1 0 ;: .7 .-71 • • • L2 ! 5 .7. PAY TO THE ORDER OF Hubbell, Roft & Clark, Inc. 2323 Franklin Road P.O. Box 824:-. Bloomfield Kills, MI 483031 0824 ************168,285 Dollars and -55 Cents Oct 7, 1999 *"********168,285.55 540-43291-188 CITY OF WIXOM 49045 PONTIAC TRAIL WIXOM, MI 48393 NATIONAL CITY BANK OF MICHIGAN/ILLINOIS DETROIT, MICHIGAN 9-91-720 43291 DATE CONTROL NO. AMOUNT 116 000 3 29 1:0? 20009 L SI: 00008086 39111 10 00 L68 28 So' ENDORSE HERE Pay NATIONAL riANK OF DETROIT ZET.1104,A44;14tGAN-43R-efifit-R- 85 001548824 85 , ; , rD0 NOT WRITE, -STAMP OR-SIGN BELOW THIS LINE RESERVED FOR FINANCIAL INSTITUTION USE * 1810 699 0.0720003264 1-C'11111:44136 ' no. E, 40• ii0,12.6 -4 OCT 1 9? EICSINSMOOMMINII. -r ... , C7, k i-EDERAL fESEilVe BOARD ,..,t- ...-0.. il i,.E6 ..... Date order received: Account All It-20 9809 Amount 6,310.£1 -.., , «,T..c.........044.,....*:...-:"•:".- ••• •••n • • -% • . 1..4:0, • .... • . , ••-•!••:> %tn. ..0 tv....gnipow10$41..2.1*Nr.,,,,irto..11,11:Zoor•!,.. ftor?"..7'........."..'-' #."2•;',°!1; :r:FIT2 . r . , , : _ - • ..' .r;"- -fc, : t ; .,,_ „.. • - ; • ...., ..nA' 47, ..., • - , , t - . , ,. -4••• .4 4 i ;-' 09/30/1999 -- '4 PURCHASE ORDER All Departments . 9-01 !'..7 t1 Per Shipping Address •••.: c." .j. r4,0, ••n•• . • N.. 83t8 Vendor: Hubbell, Roth & Clark, Inc. $ Department of Public Service 2323 Franklin Road H T £905 Pontiac Trail P.O. Box 82t 10 Bloomfield Hills, MI £8303082? Vixom, MI 18393 Attn: Attn: Greg McCaffery and Barbara Vhaley Delivery date: 09/30/1999 Line Quantity Unit Description Unit price Extended price 1 Stormvater Management Funding .00 2 Inv. 10036130 .00 3 Plan Review t,633.30 L Inv. 1003613t .00 5 Voluntary Permit .00 6 Public Education Plan 120.79 7 Inv. 10036132 .00 8 Grant Application 915.29 9 Inv. 10036t0t •. .00 10 Plan Review 6t1.03 Total purchase order 6,310.(1 Obligation : 33652 Vendor number : 83t8 Dept/Office : DPS Purchase Number: 806 Recur Frequency: Emg(E),Blank(B): Contract Number: Group name Invoice I 0036130 11.11__G 4633.30+ 120.19+ 915•29.1- 641.03+ 63i0.41i 4 • 1 , HUBBELL, ROTH & CLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 September 3, 1999 Invoice No: 0036130 Project No: 19980893.01 •• FUNDING PLAN REVIEW Professional Services for the period ending August 28, 1999 Professional Personnel Hours Amount Totals 84.00 1,654.75 2.8 times 1,654.75 4,633.30 Total Labor 4,633.30 $4,633.30 Billings to date Total this invoice Current Prior Total Labor 4,633.30 887.38 5,520.68 Totals 4,633.30 887.38 5,520.68 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT Total Labor 2.8 times 1,654.75 4,633.30 Total this report $4,633.30 Billing Backup HUBBELL, ROTH & CLARK, INC. Friday, September 03, 1999 Invoice Dated September 3, 1999 10:18:18 AM 19980893.01 WIXM STRMWTR MANGMNT FNDNG PROP Invoice No: 0036130 Professional Personnel Hours Rate Amount 01435 BOOTH, JONATHAN E 08/28/99 2.00 29.00 58.00 01435 BOOTH, JONATHAN E 08/14/99 • 2.00 29.00 58.00 01435 BOOTH, JONATHAN E 06/05/99 1.50 29.00 43.50 01699 CARVER, CATHRINE L 06/05/99 12.50 18.81 235.13 01316 CATTANE, GARY A 06/05/99 6.00 24.53 147.18 01790 DITSCHMAN, ERICH P 06/05/99 9.50 30.69 291.56 01940 HIGUCHI, RYAN 06/19/99 1.50 14.17 21.26 01304 JENSENIUS, GLENN R 06/05199 1.50 25.07 37.61 01304 JENSENIUS, GLENN R 06/05/99 3.50 25.07 87.74 01868 LAWSON, JENNIFER E 07/03/99 1.50 14.63 21.95 01868 LAWSON, JENNIFER E 06/19/99 3.50 14.76 51.66 01868 LAWSON, JENNIFER E 07/17/99 9.00 14.98 134.82 01868 LAWSON, JENNIFER E 08/28/99 9.00 15.17 136.53 01868 LAWSON, JENNIFER E 07/31/99 5.00 15.33 76.65 01868 LAWSON, JENNIFER E 06/05/99 8.50 15.33 130.31 01868 LAWSON, JENNIFER E 08/14/99 6.50 15.82 102.83 01655 SALTER, STEPHEN E 06/05/99 1.00 20.02 20.02 Totals 84.00 1,654.75 Hours Amount 43.14 1.80 43.14 120.79 Totals Total Labor 2.8 times "IP CITY OF VVIXOM 49045 PONTIAC TRAIL VVIXOM MI 48393 HUBBELL, ROTH 8, CLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 September 3, 1999 Invoice No: 0036134 Project No: 19980893.22 STORMWATER MANAGEMENTS FUNDING VOLUNTARY PERMIT PUBLIC EDUCATION PLAN Professional Services for the period ending August 28, 1999 Professional Personnel $120.79 Billings to date Total this invoice Current Prior Total Labor 120.79 1,680.84 1,801.63 Totals 120.79 1,680.84 1,801.63 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT Billing Backup Friday, September 03, 1999 HUBBELL ROTH & CLARK, INC. Invoice Dated September 3, 1999 10:35:36 AM 19980893.22 WIXM STRMWTR MANGMT FUNDING VOLT PRMT Invoice No: 0036134 Professional Personnel Hours Rate Amount 01932 HICKEY, MARY 08/14/99 0.80 14.55 11.64 01862 SYNK, MARGARET 06/05/99 1.00 31.50 31.50 Totals • 1.80 43.14 Total Labor 2.8 times 43.14 120.79 Total this report $120.79 Hours 11.00 Amount 326.89 326.89 Totals Total Labor 915.29 2.8 times H R CITY OF VVIXOM 49045 PONTIAC TRAIL VVIXOM MI 48393 HUBBELL, RdTli & CLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 September 3, 1999 Invoice No: 0036132 Project No: 19980893.23 STORMWATER MANAGMENT FUNDING GRANT APPLICATION Professional Services for the period ending August 28, 1999 Professional Personnel $915.29 Billings to date Total this invoice Current Prior Total Labor 915.29 2,794.20 3,709.49 Totals 915.29 2,794.20 3,709.49 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT Billing Backup Friday, September 03, 1999 HUBBELL, ROTH & CLARK, INC. Invoice Dated September 3, 1999 10:28:48 AM 19980893.23 WIXM STRMWATER MANAGMENT FNDNG GRT APL Invoice No: 0036132 Professional Personnel Hours Rate Amount 01790 DITSCHMAN, ERICH P 06/19/99 10.00 29.62 296.20 01790 DITSCHMAN, ERICH P 06/05/99 1.00 30.69 30.69 Totals • 11.00 326.89 Total Labor 2.8 times 326.89 915.29 Total this report 6915.29 t • HR CITY OF VVIXOM 49045 PONTIAC WAIL VVIXOM MI 48393 Hours Amount 228.94 14.00 228.94 641.03 Totals Total Labor 2.8 times HUBBELL, R011-I & CLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 September 21, 1999 Invoice No: 0036404 Project No: 19980893.01 STORMWATER MANAGEMENT FUNDING PLAN REVIEW Professional Services for the period ending September 11, 1999 Professional Personnel $641.03 Billings to date Total this invoice Current Prior Total Labor 641.03 5,520.68 6,161.71 Totals 641.03 5,520.68 6,161.71 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT • Billing Backup HUBBELL, ROTH & CLARK, INC, Tuesday, September 21, 1999 Invoice Dated September 21, 1999 9:41:59 AM 19980893.01 INIXM STRNPNTR MANGNINT FNDNG PROP' Invoice No: 0038404 Professional Personnel Hours Rate Amount 01435 BOOTH, JONATHAN E 9/11/99 1.00 29.00 29.00 01868 LAVVSON, JENNIFER E 9111199 13.00 15.38 199.94 Totals . 14.00 228.94 Total Labor 2.8 times 228.94 641.03 Total this report $641.03 A CROSSROADS COMMUNITY W1111 CHARACIER FOUNDED 1871 March 8, 2000 Oakland County Fiscal Services Divisions Thomas Ott, Manager 1200 N. Telegraph Road Pontiac, Michigan 48341 Re: Environmental Infrastructure Fund Reimbursement Request Dear Mr. Ott: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093, the City of Wixom hereby requests reimbursement under Oakland County's Environmental Infrastructure Fund Program for expenses incurred in connection with an eligible environmental remediation or improvement project undertaken by our City. We are requesting that the balance of our available funds be allocated to the following project: Project Description The City in August 1997, conducted an evaluation of our sanitary sewer system and have identified several manholes in the system that necessitate rehabilitation, either by structure rehabilitation and/or minor repair to the top section of the manhole structures. Through the City's wastewater operator, ETOS, the City has identified and ranked the manhole structures on need of repair, whereby the repairs will remove infiltration and inflow (I/I) during wet weather conditions to the system. The project would involve retaining a contractor to complete various repairs to these manholes as outlined within the schedule of repairs, as identified by our wastewater operator (see attached memorandum dated February 29, 2000). Expenses incurred will be for the repairs and will vary from $500 to $3,000 per manhole; dependent on the needed rehabilitation needs for each, in order to eliminate infiltration and inflow I/I. The City understands that the review process of this reimbursement request will be governed by the provisions of MR 99093, and certifies that all expenses submitted for reimbursement will be in accordance with a connection to a qualifying environmental remediation or improvement project. We anticipate spending the balance (approximately $25,848.88) of our budgeted $55,848.88 on this project this year with a continuation of this project the following fiscal year. Invoices, showing the expenses incurred by the City of Wixom on this project will be forwarded to your office with our request for reimbursement, subject to the approval by the Board of Commissioners. C.Vsly Documentstl sham DPSENVIRON INFRASTRUCT FUND FtEQST MANHOLES OCLTILdoc 49045 PONTIAC TRAIL • WIXOM, MI 48393-2567 As previously noted and approved, we plan on spending the remaining $30,000 on our work involving compliance with the Michigan Department of Environmental Quality's (MDEQ), Municipal Separate Storm Sewer System (MS4) Permit. This permit is currently being implemented through our Public Education Plan (PEP) and Illicit Discharge Elimination Plan (IDEP) phases of this project. If you have any questions regarding the above please feel free to contact me at (248) 624-4664. Thank you for your assistance. Sincerely, W' Gregory S. Mc affery. Director of Public Services County Commissioner; Nancy Dingeldey J. Michael Doman, City Manager William McCusker, DPW Administrator Jon Booth, P.E. and Jennifer Lawson — Hubbell, Roth & Clark, Inc. James Carpenter, ETOS-Wixom Plant Manager hPs-3\ I shareDPS1ENVIRON INFRASTRUCT FUND REQST MANHOLES OCLTR.doc TO: Greg McCaffery cc: B. McCusker MEMO FROM: Tim Silcma J. Booth, HRC DATE: February 29, 2000 RE: Fund Allocation Oakland County Environmental Infrastructure Fund For Sewer Manhole Repairs In August of 1997, Earth Tech prepared a short collection system evaluation that referenced several manholes that needed repair. In conjunction with the Oakland County Environmental Infrastructure Fund we propose that over the next two years the City of Wixom allocates funding to raise or repair the manholes listed below. We have listed the manholes in a general repair order according to level of importance. Number Of Identified Manhole Problem General Area Of The Manholes Manholes 2 M/Hs need to be raised In the Beck Tech Industrial Park 1 M/H needs to be raised Near the railroad by Beck 1 M/1-1 needs to be raised Near the corner of Beck and 12 Mile _ 1 M/H needs to be raised Near the corner of Grand River and 12 Mile 6 M/Hs need to be located and raised In Birch Park Subdivision 1 M/H needs grouting and have exposed Bell Coney Road & Lyonia grade rings 1 M/H needs grouting between cone and Corner of Bruce & Lyonia grade ring. 2 M/Hs need to be located and raised Along West Maple 7 M/Hs need to be reset, raised, and In the Village Apartments some are buried 3 M/Hs need to be raised By Leisure - Coop Apartments 7 M/H needs to be raised In Indian Wells , 8 M/Hs need to be raised In the Grand Oaks Commerce Center 1 MJH needs to be raised In Wexford Mews 1 M/H needs to be raised In Hidden Creek 2 MfHs need to be raised Near West Maple and West Maple Gardens 7 M/Hs need to be raised NW of the corner of Pontiac Trail and Wixom Road 1 M/H needs to be raised SE of Wixom and Pontiac Trail along the railroad 2 M/Hs need to be reset Near Wixom and West Road WHs need to be raised Along Pontiac Trail 2 M/Hs need to be raised Near West Maple and the railroad Oakland Co manhole repair fund IQEAR TH••n T ECH Page 1 of 2 A VICO INTFRNATIONAt LID COMPANY Page 2 of 2 The manhole repairs will directly decrease the level of infiltration and inflow of storm water into the sanitary collection system. As an example, the 13 manholes located along the 30 — 36 inch sewer line near the Ford Motor Company easement were repaired in early 1999. Since this time, we have noticed a dramatic decrease of influent flow at the WWTP during rain events. The projected cost of rehabilitation for each manhole is difficult to predict. We anticipate that each manhole repair will cost between $400 and $1200. Depending on the manhole, this rehabilitation project is intended to raise and/or repair the upper portion of the listed manholes. We will make all repairs according to the City's current specifications. Within the current budget year we request that the City allocate $25,000 from the Oakland County Environmental Infrastructure Fund for manhole rehabilitation. In addition, we propose that the City allocate $20,000 from this fund, next year, for further manhole rehabilitation. In order for us to proceed with the rehabilitation project, please indicate your acceptance of the proposed list of manhole repair. Oakland Co manhole repair fund ©EARTH In•nn• TECH 4 VICO INTERNATIONAL tro. COMPANY • Resolution #00100 May 4, 2000 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL REPORT (M.R. #00100) May 18, 2000 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF WIXOM - FY 2000 APPROPRIATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution, reports as follows: 1. $55,848.88 is available in the Environmental Infrastructure Fund for FY 2000, to reimburse the City of Wixom for this project; no additional appropriation is required. 2. The Committee recommends adoption of the resolution. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Millard absent. • Resolution #00100 May 18, 2000 Moved by Suarez supported by Law the resolutions on the Consent Agenda be adopted and reports be accepted. AYES: Appel, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Palmer, Sever, Suarez, Taub, Amos. (20) NAYS: None. (0) A sufficient majority having voted therefor, the resolutions on the Consent Agenda were adopted and the reports were accepted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 18, 2000 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 18th day of May, 2000. G .t William Ca.adell;ZOTATEV dreS