HomeMy WebLinkAboutResolutions - 2000.11.01 - 26174October 19, 2000
MISCELLANEOUS RESOLUTION #00265
BY: General Government Committee, Shelley G. Taub, Chairperson
IN RE: COUNTY CLERIC/REGISTER OF DEEDS — PROPOSAL TO
INCORPORATE HISTORICAL LAND RECORDS DATING TO 1983 ON NEW
CASH RECEIPTING, INDEXING AND IMAGING SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Misc. Resolution #98157 dated
August 6, 1998, authorized the implementation of a modern turnkey client-server
computer system for cash receipting, indexing and imaging of the County's land records;
and
WHEREAS Business Records Corporation (now Affiliated Computer Services)
was the firm engaged to manage the turnkey system for a minimum of three years at a
cost of $2.55 per document, equivalent to an estimated annual cost of $765,000; and
WHEREAS the Board of Commissioners, by Misc. Resolution #00150 dated June
15, 2000, approved the revised @CCESS Oakland Master Fee Structure to include the
newly developed Recorded Document Profile, making it available on the Internet to
subscribers ($500 annual fee) for $.50 per transaction and to non-subscribers for $6.00
per transaction; and
WHEREAS the true value of the land records is found in the historical
information which is currently stored on microfilm and not available to inquiries over the
Internet; and
WHEREAS Affiliated Computer Services has submitted a proposal to incorporate
historical land records dating to 1983; providing imaging and indexing services at a cost
of $.11 per record for approximately 12.1 million records at a total estimated cost of
$1.35 million; and
WHEREAS implementation of this project would extend over a two-year time
frame, FY2001 and FY2002.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the County Clerk/Register of Deeds to engage ACS for the
purpose of imaging and indexing historical land records dating to 1983 at a cost of $.11
per record for approximately 12.1 million records at a total estimated cost of $1.35
million.
Chairperson, on behalf of the General Government Committee, I move adoption
of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
S
General Government Committee Vote:
Motion carried on unanimous roll call vote with McPherson and Law absent
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Resolution #00265 October 19, 2000
The Chairperson referred the resolution to the Finance Committee.
There were no objections.
FISCAL NOTE (M.R. #00265) November 2, 2000
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: COUNTY CLERK/REGISTER OF DEEDS - PROPOSAL TO INCORPORATE
HISTORICAL LAND RECORDS DATING TO 1983 ON NEW CASH RECEIPTING, INDEXING
AND IMAGING SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Board of Commissioners has authorized the implementation
of a modern turnkey client-server computer system for cash
receipting, indexing and imaging of the County's land
records.
2. The firm Affiliated Computer Services was engaged to manage
the turnkey system for a minimum of three years, and to make
this data available on the Internet to subscribers and non-
subscribers.
3. This project will generate revenue and corresponding expenses
in the amount of $1.35 million over two years.
4. The resolution authorizes the County Clerk/Register of Deeds
to engage ACS for the purpose of imaging and indexing
historical land records dating to 1983 at a cost of $.11 per
record for approximately 12.1 million records at a total
revenue and estimated cost of $1.35 million.
5. The Fiscal Years 2001 & 2002 Budgets is amended as follows:
Description: FY 2001 FY 2002
21-101-120100-01000-0472 Enhanced Access Fees $675,000 $675,000
21-101-210100-01000-3348 Professional Services $675,000 $675,000
Total 0 $ 0
FI,NANCE COMMITTEE -
/
6/
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
THF rOREGOING RESOLUTION
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Resolution #00265 November 2, 2000
Moved by Taub supported by Law the resolution be adopted.
AYES: Coleman, Douglas, Galloway, Garfield, Gregory, Jensen, Law,
McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution
was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on November 2, 2000 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto spt my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 2n day 90rNovember, 2000.
G. William Caddell, County Clerk