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HomeMy WebLinkAboutResolutions - 2000.11.01 - 26181FISCAL REPORT (M.R. #00277) November 2, 2000 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF HAZEL PARK - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution, reports as follows: 1. $274,637.06 is available in the Environmental Infrastructure Fund, under the Optional Accelerated Payment Schedule, to provide to Hazel Park funding for this approved project; no additional appropriation is required. 2. Once Hazel Park receives the $274,637.06 allocation, no further payments from the Environmental Infrastructure Fund will be made to the city. 3. The Committee recommends adoption of the resolution. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE vaCZ.-c FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Amos absent. MISCELLANEOUS RESOLUTION #00277 BY: COMMISSIONER RUEL McPHERSON, DISTRICT #25 IN RE; ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF HAZEL PARK - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to M.R. #00035, the Board of Commissioners modified the Environmental Infrastructure Funds Disbursement Policy by authorizing an Optional Accelerated Payment Schedule by which communities may request their remaining years payment in advanced, at a discounted rate, with the knowledge that no further payments will be made from the Environmental Infrastructure Funds; and WHEREAS pursuant to the Modified Disbursement Policy, Hazel Park has requested use of the Optional Accelerated Payment Schedule to defer the costs associated with the inspection of specific sewer lines and groundwater lines, and installation of manholes and restrictive catch basin covers; and WHEREAS the Optional Accelerated Payment Schedule authorized amount of funding for Hazel Park is $274,637.06 from the Environmental Infrastructure Fund. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the projects submitted by the City of Hazel Park as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes the use of the Optional Accelerated Payment Schedule to pay Hazel Park the amount of $274,637.06 from the Environmental Infrastructure Fund (Account #90-263241-41000-3985). No further payments from the Environmental Infrastructure Fund will be made to the City of Hazel Park after receipt of the $274,637.06. Chairperson, I move the adoption of the foregoing resolution. CITY OF HAZEL PARK MUNICIPAL OFFICES 111 East Nine Mile Road • Hazel Park, Michigan 48030 September 28, 2000 Thomas Ott, Manager Oakland County Fiscal Services Division 1200 North Telegraph Road Dept. 40/ Pontiac, MI 48341- 0403 Dear Mr. Ott: Enclosed for your processing is a City of Hazel Park City Council resolution requesting reimbursement of enviromnental remediation and improvement project expenses under the Oakland County Environmental Infrastructure Fund Program. Attached is letter summarizing the four projects which total $268,751.70 which would necessitate the accelerating payment schedule to access our five years allocation of funds. Please contact Rob Lavoie of Nowak & Fraus, 248-332-7931, with any engineering issues, other wise please contact me at 248-546-4060. Thank your for your assistance and support. Sincerely, K. Joseph Young City Manager Police Dept. 810-542-6161 City Clerk 810-546-4064 City Council 810-546-4060 Assessor 810-546-4070 Fire Dept. 810-542-6000 District Court 810-547-3034 Treasurer 810-546-4062 Library 810-542-0940 City Attorney 810-546-3379 Dept. of Public Works ..810-542-0340 Finance Dept. 810-546-4066 Youth Protection 810-546-4077 Water Dept. 810-546-4076 Building Department. .810-546-4075 Planning/Econ. Dev. .810-546-4072 Code Enforcement 810-546-4074 City Manager 810-546-4060 Recreation Dept. 810-547-5535 0 100% recycled paper ® ``le'28 CITY OF HAZEL PARK MUNICIPAL OFFICES 111 East Nine Mile Road • Hazel Park, Michigan 48030 City of Hazel Park City Council Resolution Infrastructure Fund Reimbursement Request At the regular Council meeting of Monday, September 11, 2000 a motion was made by Pashakarnis, seconded by Vance to approve the following: WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages and townships in addressing clean water and storm water needs; and WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with environmental remediations or improvements relating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred as part of a city, village or township road project; and WHEREAS, the City of Hazel Park, Oakland County, Michigan is proposing to incur expenses in connection with environmental remediation or improvement projects believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. NOW THEREFORE BE IT RESOLVED that this City Council authorizes and directs the City Manager, as agent for the City of Hazel Park, in the manner and to the extent provided under Oakland County Board of Commissioner's Miscellaneous Resolution 99093, to request reimbursement of eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure Fund Program. Ayes: Pashakarnis, Vance, Lloyd, Mayo and Colley Nos: None Motion carried unanimously. CERTIFICATION OF THE CLERK I hereby certify that the foregoing is true and correct copy of a Resolution made and adopted by the Council of the City of Hazel Park, Oakland County, State of Michigan, at a regular meeting held on the 11 th day of September, 2000. •i. V". -4.4 '.., ?etetieS"'"1/41/4N,e -lear - 4... 11. ., Z OFFIC:AL. . ._ Police Dept. Fire Dept. 810-542-6000 District Court 810-542-6161 City Clerk 810-546-4064 City Council 810-547-3034 Treasurer 810-546-4060 A._ 810446-4062 LI . .......v."\P • .), -. .- .7,.. Water Dept. 810-546-4066 City Attorney 810-546-3379 Dept. of Public Works ..810-542-0340 Finance Dept. 810-546-4076 Building Department. Planning/Econ. Dev....810-546-4072 Code City Manager 810-546-4060 Recreation Dept. 810-547-5535 2/1A4Ay Mary Ellen Graver, City Cl 0 100% recycled paper City of Hazel Park Memorandum City Manager's Office To: City Council From: K. Joseph Young City Manager Date: September 6, 2000 Re: Environmental Infrastructure Fund Request — Oakland County Attached is request and resolution to Oakland County for four sewer system projects estimated at a total of $268,751.70 of the $274,637.06 available to us from the County $25 million Environmental Infrastructure Fund. The four projects were developed by the Water & Sewer staff along with our engineer, Nowak & Fraus. A summary of these projects is: 1- Inspection, including video(television), for inflow and infiltration of the sanitary sewer downstream of the Tucker Street overflow. There are concerns as to a possible problem in these large (up to 60") sewer lines. 2- Inspection and joint grouting of large sewers in Crossley Street which has evidence of groundwater infiltrating through open pipe joints. 3- Installation of new manholes along the sanitary sewer downstream from the Tucker Street overflow. This work will improve the maintenance and access to this sewer. 4- Placement of restrictive catch basin covers where capacity deficiencies exist. A representative of Nowak & Fraus is scheduled to attend the September 11 City Council meeting to address the need and details of this request. The use of these funds, as shown on the attached correspondence, require a City Council resolution. It is recommended that this resolution be passed requesting the use of these funds for these projects. Thanks for your support and assistance. If you have any questions, please contact at any time. CITY OF HAZEL PARK MUNICIPAL OFFICES 111 East Nine Mile Road • Hazel Park, Michigan 48030 August 25, 2000 Mr. Thomas Ott, Manager Oakland County Fiscal Services Division 1200 North Telegraph Road Pontiac, MI 48341 RE: Environmental Infrastructure Fund Pre-Project Authorization Dear Mr. Ott: The purpose of this letter is to request that the City of Pontiac receive pre-project approval for reimbursement authorization prior to project completion, for the below listed projects planned for fiscal year 1999-2000 and 2000-2001 funds: 1. Project Name: Project Description: Sanitary Sewer Television Inspection and Investigation for Inflow and Infiltration, on the sewer downstream of the Tucker Street overflow, Hazel Park, Michigan. Professional engineering services and construction contract services relative to television inspection of approximately 100,000 lineal feet of sanitary sewer, ranging in size from 36" to 60" diameter. Project expenses will be incurred in connection with the development of bid documents, plan & specifications, together with the engineering inspection and television inspection for purposes of identifying locations within the sanitary sewer pipes where ground water or surface storm water run-off is entering sanitary sewers. Upon identification of any storm water connections in the sanitary sewer or infiltration of ground water, steps will be taken to eliminate these sources of inflow and infiltration (I&I). Elimination of I&I reduces the volume of water which utilizes pipe capacity and can lead to basement back-ups. The estimated cost for the professional engineering services and contracted television inspection services is $20,000.00. Police Dept. 542-6161 City Clerk 546-4064 City Manager 546-4060 Planning/Code Enf. 546-4072 Fire Dept. 542-6000 District Court 547-3034 City Council 546-4060 Recreation Dept. 547-5535 City Attorney 546-3379 Dept. of Public Works 542-0340 Treasurer 546-4062 Assessor 546-4070 Water Dept. 546-4076 Building Department 546-4075 Finance Dept 546-4066 Library 542-0940 /* IV 100% recycled paper Oallo 2 Mr. Thomas Ott, Manager Oakland County Fiscal Services Division August 25, 2000 Page 2 2. Project Name: Large Diameter Storm Sewer Joint Grouting, Hazel Park, Michigan Project Description: Professional engineering services, construction inspection and construction contract services to inject fast setting grout around the joints of large diameter storm sewers where there is evidence of groundwater and sediment infiltrating the pipe, through open pipe joints, leading to pavement/surface failures resulting from development of sink holes, together with the cost of necessary pavement repairs along Crossley Street. Project expenses will be incurred for construction contract grouting services, pavement repairs and engineering inspection of the work in progress. The estimated cost for the professional engineering services and construction contract services is estimated at approximately $68,751.70. 3. Project Name: Sanitary Sewer Manhole Construction, Hazel Park, Michigan Project Description: Professional engineering services and construction contract services relative to the installation of several new manholes along the sanitary sewer downstream from the Tucker Street overflow near Dequindre. Project expenses will be incurred for professional engineering services necessary to locate and design the new manholes, develop bid documents, together with construction and construction inspection of the work. The estimated cost for the professional engineering services and the construction of the manholes is $30,000.00. 4. Project Name: Reduce Storm Inflow to Combined Sewers Project Description: Professional engineering services and construction contract services relative to placement of restrictive catch basin covers and elimination and reduction of storm water flow in sanitary sewers where capacity deficiencies exist. Project expenses will be incurred for professional engineering services to prepare plans and specifications, together with construction and construction inspection of the work. The estimated cost for the professional engineering services and construction, including installation of restrictive covers is $150,000.00. Mr. Thomas Ott, Manager Oakland County Fiscal Services Division August 25, 2000 Page 3 Summary of Cost: Project Name 1. Television Inspection & Investigation 2. Sewer Grouting & Pavement Repairs 3. Sanitary Sewer Manhole Construction 4. Reduce Storm Inflow to Combined Sewers TOTAL ESTIMATED PROJECT COST: Estimated Cost $20,000.00 68,751.70 30,000.00 150,000.00 $268,751.70 Upon completion of the above-listed projects and your pre-project approval, the City will submit the required City Council Resolution and expense invoices. As City expenses are expected to exceed the $118,751.70 available, we do request the optional accelerated payment schedule, whereby immediate access to our 5 years allocation of funds would be permissible. If you have any questions or require further information for pre-approval purposes, please feel free to contact me. Sincerely, CITY OF HAZEL PARK K. Weph Young City Manager KJY/nn cc: Mayor and City Council Leonard Solecki, Water & Sewer Robert Lavoie, P.E., Nowak & Fraus N. c "WA RAU S Robert D. Lavoie, P.E. DATE: August 28, 2000 CIVIL ENGINEERS • LAND SURVEYORS • LAND PLANNERS TRANSMITTAL TO: FROM: Mr. Thomas Ott, Manager COMPANY: Oakland County Fiscal Services Division 1200 North Telegraph Road Pontiac, MI 48341 REGARDING: NOWAK & FRA US JOB #: Environmental Infrastructure Fund N/A Pre-Project Authorization ENCLOSED YOU WILL FIND THE FOLLOWING: Page 1 of the referenced letter is being sent to replace the existing page 1, dated August 25, 2000, due to a typographical error. Please call should you have any questions. SENT VIA: U. S. MAIL 0 INTEROFFICE MAIL 0 FEDERAL EXPRESS 0 HAND DELIVERY 0 UNITED PARCEL SERVICE 0 CLIENT PICK UP 0 FAX FAX NUMBER: PAGES - INCLUDING COVER: 7 S. PERRY STREET • PONTIAC, MI 48342 • 248-332-7931 VOICE • 248-332-8257 FAX Resolution #00277 October 19, 2000 The Chairperson referred the resolution to the Finance Committee. There were no objections. -....somemsermesmorewromawairaweammummerarrisi CrN et e\IAI" R Es oL um • P;:tfers(7z,,,, County Executiva JIM IWPIIMINNIM 4 %/ea Date Waal" illiam Caddell, CodiitS7—t1 Resolution #00277 November 2, 2000 Moved by Douglas supported by Buckley the Fiscal Report be accepted. A sufficient majority having voted therefor, the report was accepted. Moved by Douglas supported by Buckley the resolution be adopted. Moved by Douglas supported by Patterson the resolution be amended to change the reimbursement amount in the Fiscal Report and resolution to read: $285,977.84. A sufficient majority having voted therefor, the amendment carried. Vote on resolution, as amended: AYES: Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey, Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel. (24) NAYS: None. (0) A sufficient majority having voted therefor, the resolution, as amended, was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 2, 2000 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 2nd day of Npvember, 2000.