HomeMy WebLinkAboutResolutions - 2000.11.01 - 26183MISCELLANEOUS RESOLUTION #00279 November 2, 2000
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT / SOLID WASTE
DIVISION - ACCEPTANCE OF U.S. ENVIRONMENTAL PROTECTION AGENCY
BROWNFIELD ASSESSMENT DEMONSTRATION PILOT FUNDING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to M.R. #99252, "Board of Commissioners -
Amendments to the Grants Procedures", the Solid Waste Division of the
Department of Community and Economic Development applied to the U.S.
Environmental Protection Agency (EPA) for federal Comprehensive
Environmental Response, Compensation, and Liability (CERCLA)funds in
the amount of $250,000, $200,000 for brownfield assessment and $50,000
for greenspace development; and
WHEREAS the EPA has awarded Oakland County a $250,000 grant, the
same amount as the application, for the period September 25, 2000
through September 24, 2002; and
WHEREAS funds will be used to reimburse the County for the
required grant administrative support as well as covering travel
expenses to meetings and conferences, equipment and supplies, legal
services, and contractual services for an environmental consultant, as
detailed on the attached schedule; and
WHEREAS grant funds will cover 100% of the program cost, no
General Fund / General Purpose appropriation is required; and
WHEREAS acceptance of this grant does not obligate the County to
any future commitments.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the CERCLA fund grant from the U.S. Environmental
Protection Agency in the amount of $250,000.
BE IT FURTHER RESOLVED that the Board Chairperson is authorized
to execute the grant agreement and to approve grant changes and
extensions, within 15 percent of the original award, which are
consistent with the original agreement.
BE IT FURTHER RESOLVED that continuation of this program is
contingent upon continued funding from the grantor agency.
BE IT FURTHER RESOLVED that the FY 2001 Special Revenue budget be
amended to match this new award.
Chairperson, on behalf of the Finance Committee, I move adoption
of the foregoing resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Coleman absent.
(500 hrs) $20,000.00
(1000 hrs) $14,500.00
Subtotal $34,500.00
$ 3,500.00
Oakland Brownfield Initiative
USEPA Brownfield Assessment Demonstration Pilot
October 2000-September 2002 and Beyond
Itemized Object Class Category Budget
Oakland County, Michigan
Object Class Categories
a. Personnel Hourly/Salary
Project Manager $40.00
Project Manager Support Staff $14.50
b. Fringe Benefits — per plan
c. Travel *
Local —65 @ $50.00/meeting
Conferences — 1 National
Meetings —2 Regional
$ 3,250.00
$ 1,500.00
$ 1,000.00
Subtotal $ 5,750.00
* includes travel, mileage, meals, fees and lodging when required
d. Equipment
Projector $ 1,200.00
Display Boards / Easels $ 400.00
Field Data Recorder $ 400.00
Subtotal $ 2,000.00
e. Supplies
Technical / Manuals / Instructions $ 750.00
Presentation Boards and Printing, Maps, Informational Supplies $ 2,500.00
Postage, Paper, etc. $ 1,000.00
Subtotal $ 4,250.00
f. Contractual
One contract shall be issued for an environmental
consultant to complete all facilitation activities,
an Environmental Real Estate Assessment,
Phase I ESAs, Phase II ESAs, reuse planning/
design concept plan, Baseline Environmental
Assessments (BEAs), and community outreach activities.
all subcontracts for activities such as drilling,
laboratory, and reuse planning will be the responsibility
of the environmental consultant.
Subtotal $190,000.00
g. Other
Outside legal counsel to assist corporation counsel with BEA
Formation, BEA covenants, title and deed restrictions.
Subtotal $10,000.00
TOTAL $250,000.00
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UNITED STATES ENVIRONMENTAL PROTECTION AGENCY
REGION 5
77 WEST JACKSON BOULEVARD
CHICAGO, IL 60604-3590
r
A
REPLY TO,THeAlTENTION OF: 6_6o
John P. McCulloch, Chair
Oakland County Board
of Commissioners
One Public Works Drive
Waterford, Michigan 48328
RE: Brownfield Assessment Pilot
Cooperative Agreement No. BP97544401-0
Dear Mr. McCulloch:
I have reviewed your submittal requesting approval of the County of Oakland Cooperative
Agreement application dated July 12, 2000, requesting $250,000 in Federal funds for the
Brownfield Assessment Pilot Agreement.
By this Assistance Agreement, I am approving federal funding in the amount of $250,000.
The budget and project periods for this pilot begin on September 25, 2000. This award is subject
to the terms and conditions set forth in the enclosed Cooperative Agreement document.
Please sign, date and return the original and two copies of this Amendment to the Acquisition
and Assistance Branch, (MC-10J), at the above address, within 21 days from the date of this
letter.
SinceAely yours,
fat, William E. Muno, Director
Superfimd Division
Enclosure
Recycled/Recyclable • Printed with Vegetable Oil Based Inks on 50% Recycled Paper (20% Postconsumer)
BP - 97544401 - 0 Pane 1
ASSISTANCE ID NO.
SD U.S. ENVIRONMENTAL PRG DOC ID IAMEND# DATE OF AWARD
BP - 97544401 0 sEp 2 0 PROTECTION AGENCY TYPE OF ACTION
-
MAILING D
New p _2 2000
Cooperative Agreement PAYMENT METHOD: AC •
RECIPIENT TYPE: Send Payment Request to:
County Comntroiler Branch 77W .iarkr,on, mF.10,1
RECIPIENT: PAYEE.
County of Oakland Michigan County of Oakland Michigan
One Public Works Drive One Public Works Drive
Waterford, MI 48328-1907 Waterford, MI 48328-1907
EN: 38-6004875
PROJECT MANAGER EPA PROJECT OFFICER EPA 'PANT SPECIALIST
Martin Seaman GLORIA WILLIS Karen Sykes
One Public Works Drive Superfund Division Assistance Section, MC-10J
Waterford, MI 48328-1907 SM-5J E-Mail: sykes.lcareneepa.gov
E-Mail: E-Mail: willis.gloriagepa.gov Phone: (312) 886-7571
Phone: (248) 858-1352 Phone: (312) 886-7259 _ nI eirmerm
PROJECT TITLE AND DESCRIPTION
BROWNFIELDS ASSESSMENT & GREENSPACE PILOT - COUNTY OF OAKLAND
Brownfields pilot funding will be used to protect the unique water features of the area and encourage the economic vitality of core cities by addressing historic
contamination caused by typical industrial developments. Also, the County will build local capacity for communities to undertake redevelopment projects, and
educate the public on brownfields issues.
BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST
09125/2000 - 09/24/2001 09125/2000 - 09/24/2001 250 000.00 5250.000.00
NOTE: The Agreement must be completed in duplicate and the Original returned to the appropriate Grants Management Office listed below,
within 3 calendar weeks after receipt or within any extension of time as may be granted by EPA. Receipt of a written refusal or failure
to return the properly executed document within the prescribed time, may result in the withdrawal of the offer by the Agency. Any
change to the Agreement by the Recipient subsequent to the document being signed by the EPA Award Official, which the Award
Official determines to materially alter the Agreement, shall void the Agreement.
OFFER AND ACCEPTANCE
The United States, acting by and through the U.S. Environmental Protection Agency (EPA), hereby offers Assistance/Amendment
to the County of Oakland Michigan for 100.00 % of all approved costs incurred up to and not
exceeding S250.000 for the support of approved budget period effort described in application (including all application
modifications) cited in the Project Title and Description above, signed 07112/2000 included herein by reference.
ISSUING OFFICE GRANTS MANAGEMENT OFFICE AWARD APPROVAL OFFICE
ORGANIZATION / ADDRESS ORGANIZATION / ADDRESS
U.S. EPA Region 5 U.S. EPA, Region 5
Mail Code MCG10J Superfund Division, S-6J
77 West Jackson Blvd. 77 West Jackson Blvd.
Chicago, IL i 04. 3507 Chicago, IL 506043507
I 1 J U Egi STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY
SIGNATU); F AW D e , 4• . 4if if — 'TYPED NAME AND TITLE
/ / / WI" WILLIAM E. MUNO, DIRECTOR , OIVIA —
This reement is subject to applicable U.S. Environmental Protection Agency statutory provisions and assistance regula• . In
accepting this award or amendment and any payments made pursuant thereto, (1) the undersigned represents that he is duly
authorized to act on behalf of the recipient organization, and (2) the recipient agrees (a) that the award is subject to the applicable
provisions of 40 CFR Chapter 1, Subchapter B and of the provisions of this agreement (and all attachments), and (b) that acceptance
of any payments constitutes an agreement by the payee that the amounts, if any found by EPA to have been overpaid will be refunded
or credited in full to EPA.
BY AND ON BEHALF OF THE DESIGNATED RECIPIENT ORGANIZATION
SIGNATURE TYPED NAME AND TITLE DATE
JOHN P. MCCULLOCH, CHAIR, OAKLAND COUNTY BOARD OF
COMMISSIONERS
EPA Funding Information BP - 97544401 - 0 Page 2
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $ $ 250,0130 $ 250,000'
EPA In-Kind Amount $ $ $ 0
,
Unexpended Prior Year Balance $ $ $ 0
Other Federal Funds $ $ $ 0
Recipient Contribution $ $ $ 0
State Contribution $ $ $ 0
Local Contribution $ $ $ 6-
=her Contribution $ $ $ 0
• Allowable Project Cost $ 0 $ 250,000 $ 250,000
Assistance Ptml_rn CFDA Statutory Authority
66.811 - Brownfield Pilots Cooperative Agreements CERCLA: Sec. 104 . 40 CFR PTS 31 & 35 SUBPT 0
._......
Fiscal
Site Name DCN FY Approp. Budget PRC Object Site/Project Cost Obligation /
Code Owanization Class Organization Deobligation
OAKLAND 00D247 00 T DI D 50108D 41.42 HOCONY00 - 250,000
250,000
BP - 97544401 - 0 Page 3 .
Budget Summary Page
Table A - Object Class Category Total Approved Allowable
(Non-construction) Budoet Period Cost
1. Personnel 534 cnno
2. Fringe Benefits Uriga.
3. Travel 55 759.
.4. Equipment $2000
5. Supplies Sa 2,-,n
6. Contractual 3191 non
7. Construction 54 8. Other $10,000
9. Total Direct Charges $251,000
10. Indirect Costs: % Base $0
11. Total (Share: Recipient 0 00 % Federal 100.00 %.i $251,000
12. Total Approved Assistance Amount $250,000
13, Program Income $0
BP 97544401 -O Page 4
Administrative Conditions
TERMS AND CONDITIONS
THIS AWARD IS IN RESPONSE TO THE RECIPIENT'S APPLICATION SUBMITTED JULY 12, 2000.
1. MIIE/WBE - FAIR SHARE
In accordance with EPA's Program for Utilization of Small, Minority and Women's Business Enterprises in
procurement under assistance programs, the recipient agrees to:
a) Accept the applicable FY 2000 "fair share" goals negotiated with EPA by the Michigan Department of
Environmental Quality as follows:
MBE WBE
Combined Rate 4% 4%
If the recipient does not want to rely on the applicable States MBE/WBE goals, the recipient agrees to submit
proposed MBE/WBE goals based on availability of qualified minority and women-owned businesses to do work in
the relevant market for construction, services, supplies and equipment. "Fair share" objectives must be submitted
to Robert Richardson, the MBE/WBE Coordinator) within 30 days of award and approved by EPA no later than
30 days thereafter.
b) Ensure to the fullest extent possible that at least the applicable "fair share" objective see a) above of
Federal funds for prime contracts or subcontracts for supplies, construction, equipment or services are made
available to organizations owned or controlled by socially and economically disadvantaged individuals, women
and historically black colleges and universities.
c) Include in its bid documents applicable "fair share" objectives see a) above and require all of its prime
contractors to include in their bid documents for subcontracts the negotiated fair share percentages.
d) Follow the six affirmative steps stated in 40 CFR 30.44(b), 40 CFR 31.36(e), 35.3145(d), or 35.6580,
as appropriate
e) For assistance awards for continuing environmental programs and assistance awards with institutions of
higher education, hospitals and other non-profit organizations, submit an EPA Form 5700-52A, "MBE/WBE
Utilization Under Federal Grants, Cooperative Agreements and Interagency Agreements" to the EPA Award
Official by October 30 of each year. Other program reports must be submitted to the award official within 30
days of the end of the Federal fiscal quarter (January 30, April 30, July 30, and October 30).
0 In the event race and/or gender neutral efforts prove to be inadequate to achieve a fair share objective for
MBE/WBEs, the recipient agrees to notify EPA in advance of any race and/or gender conscious action it plans to
take to more closely achieve the fair share objective.
8) Until the recipient has completed its fair share negotiations with EPA, it agrees to apply the main state
Agency's fair share objectives. Once the recipient has completed its fair share negotiations with EPA, it will
apply those objectives. The recipient also agrees to include in its bid documents the applicable FY 2000 "fair
share" objectives and require all of its prime contractors to include in their bid documents for subcontracts the
applicable FY 2000 "fair share" percentages and to comply with paragraphs (c) through (e) above.
2. HOTEL AND MOTEL FIRE SAFETY ACT OF 1990
The recipient agrees to ensure that all conference, meeting, convention or training space funded in whole or in
part with Federal funds, complies with the Hotel and Motel Fire Safety Act of 1990.
3. QUALITY ASSURANCE PROGRAM PLAN
A Quality Assurance Project Plan (QAPP) must be submitted to EPA at least 90 days prior to the planned start
date for field sampling, and field sampling must not commence until approval of the QAPP is obtained from EPA.
Costs associated with environmental measurement or data collection for monitoring are not allowable costs unless
a QAPP and sampling plan are submitted and approved, nor will such costs be reimbursed.
In the event a generic, multi-site QAPP is submitted and approved, site-specific sampling plans for each
assessment will need to be submitted 14 days prior to the planned start date for field sampling. The site sampling
must include a site specific health and safety plan.
4. RECYCLED PAPER
Pursuant to EPA Order 1000.25, dated January 24, 1990, the recipient agrees to use recycled paper for all reports
which are prepared as a part of this agreement and delivered to the Agency. This requirement does not apply to
reports which are prepared on forms supplied by EPA. This requirement applies even when the cost of recycled
paper is higher than that of virgin paper.
5. REPORTING - QUARTERLY
Programmatic and financial status reports will be submitted to U.S. EPA on a quarterly basis, within 30 days
following the end of the quarter. Final financial status reports will be submitted when all encumberances are
liquidated.
In describing the work accomplished during the reporting period, recipients are encouraged to describe related
brownfields efforts in their quarterly reports; however, the report must clearly delineate which tasks are funded by
the cooperative agreement and which items are funded from other sources.
6. SMALL BUSINESS IN RURAL AREAS
By accepting this agreement, the recipient agrees to comply with Section 129 of Public Law 100-590, the Small
Business Administration Reauthorization and Amendment Act of 1988. Therefore, if the recipient awards a
contract under this assistance agreement, it will utilize the following affirmative steps relative to Small Business in
Rural Areas (SBRAs):
a. Placing SBRAs on solicitation lists;
b. Ensuring that SBRAs are solicited whenever they are potential sources;
c. Dividing total requirements when economically feasible, into small tasks or quantities to permit
maximum participation by SBRAs;
d. Establishing delivery schedules, where the requirements of work will permit, which would
encourage participation by SBRAs;
e. Using the services of the Small Business Administration and the Minority Business Development
Agency of the U.S. Department of Commerce, as appropriate; and
f. Requiring the contractor, if it awards subcontracts, to take the affirmative steps in subparagraphs
a. through e. of this condition.
7. YEAR 2000 COMPLIANCE
Your Assistance Agreement may produce electronic date-sensitive data or systems that use such data. Any
information technology purchased, produced, submitted or exchanged under this representation of calendar dates
(EPA Directive 2100, IRM Policy Manual, Chapter 5, Data Standards). This information is located on the EPA
website
(http://www.epa.gov/irmpoli8/polman/chaptr05.htm).
Information technology acquired under this agreement should be consistent with the technical Year 2000
requirements as described in the Federal Acquisition Regulation 39.002. This information is located on the
official GSA website
(http://www.arnet.gov/far/97-05/htm1/39.html).
1.
Oakland County Brownfield Initiative
USEPA Brownfield Assessment Demonstration Pilot
October 2000-September 2002 and Beyond
Cooperative Agreement Work Plan
Introduction
The Oakland County Brownfield Initiative is designed to protect the unique water features of the area and
encourage the economic vitality of its mature core cities by addressing historic contamination caused by
typical industrial developments and orphan landfills.
Identified locations currently include mixed industrial use and wholesale/retail facilities in the mature cities of
Pontiac, Oak Park, Hazel Park, Royal Oak and Rochester, and the Village of Holly, along with unique green space
redevelopment opportunities in Pontiac-sunlighting a downtown river. Orphaned landfill sites, of which there are
over 60 known sites in Oakland, will also be a focus of inquiry and activity.
The County will conduct as many Phase I assessments as possible, and will typically add title quality, tax
delinquency and nuisance identification to these assessments. The County will aggressively seek private funding
for these and the anticipated Phase II assessments which will follow, using this grant to serve as a laboratory for the
concept that removing some and then sharing some risk with the development and investment community is good
business, good community development and good for the environment. Selected properties which may have
negative value even in strong markets will be the focus of additional effort and grant resources to bring these
properties into use, and to explore and produce creative solutions for redevelopment.
Significant effort will go into creating a backbone of technical and administrative know-how which will entice the
significant economic firepower of Oakland County investors to not leave anyone behind. Oakland will work with
its 61 communities to ensure that local efforts continue, and are supported by the fmancial and administrative
strength of the County. The Oakland County Brownfield Initiative will build local capacity for communities to
undertake redevelopment projects and County's ability to assist communities, raise monies and educate the public
about Brownfield Issues. An ongoing inventory and assessment of all potentially developable sites, and the
capability to do it is the ultimate objective.
Management and Coordination:
Oakland County's Solid Waste Manager will oversee all aspect of the grant project, including
Oakland County
- Fiscal Services — administrative and inventory support
7 Project Intern - Community education/ advisory board / inventory support
- Corporation Counsel — legal, technical assistance
Environmental Consultant
Will Provide technical, environmental and redevelopment services
Advisory Board(s)
Will bring together local communities, technical expertise, and project partners to provide
County, community, and project specific support and advice. Groupings of all involved and of a select grciup of
advisors will meet regularly to steer the project.
Activities Deliverables Completion Date
Roster
Contract for Services
Quarterly reports
Develop Project Team
Select Environmental Consultant
Maintain Grant Requirements
Establish Program & Partnership
October 15, 2000
October 15, 2000
December 30, 2000
October 1, 2002
Activities Deliverables Completion Date
October 15, 2000
February, 2000
As needed
Roster, I meeting
Informational Mailing
Public notice, education
Tasks and Schedule:
Task 1: Oakland County and Brownfield Initiative Administration
County will build staff and structure to effectively administrate grant and develop king term ability to redevelop by
ready identification, assessment and re use. County will assist, encourage, coordinate and facilitate other
communities to do same within their community or in conjunction with the County.
notes to Task 1 & 2
The Project Team will consist of the above identified staff, consultant and community representatives, who will be
selected for their interest and experience in brownfield and community development, with grant information
dissemination and invitations for participation followed by a more formal establishment of meeting schedule and
targeted project agenda items/committees.
The Environmental consultant will be selected through a bid process which evaluates technical and project partner
development capabilities, and they will assist in administration and community outreach functions by providing
technical support to inventory development, training initiatives, and site evaluation/selection, as well as complete
assessment responsibilities.
Task 2: Community Outreach and Redevelopment
To assure active implementation of Tasks 1 and 3, and develop community support, County project team will
educate elected officials, administration and general public, including project specific and general brownfield
information. To ensure long-term program development, County project team will actively train, assist and support
municipal practitioners who will assist in identifying, conducting and maintaining the site inventory for the project
and beyond.. The County will also develop working relations to assist in financial analysis and reuse planning to
ensure project success and continuing brownfield redevelopment efforts..
Establish Advisory Board
Technical Training to Municipalities
Inform affected communities of project
schedules on selected sites
Task 3: Site Inventory and Selection
County will update its basic lists and add with input as developed by Task 2 from committee members and public,
and seek to evaluate and Categorize sites with key characteristics. The inventory will be an ongoing process.
Projects, which meet established criteria, will be selected on a rolling basis. County will consult with advisory
board to select projects which meet critical waterways, urban vitality, and project viability priorities, along with
other detailed criteria set forth in the grant application and as developed from community feedback.
Field Sampling Plan
Health & Safety Plan
Complete Report
2 weeks after site
selection
6-8 weeks after start
Activities Deliverables Completion Date
Select sites based on Criteria
Compile Current information
Analyze for critical water problems
and community criteria
Profile Sites/Characterize
October 2000 and on
March 15, 2001
Oct 15 - Aug 31, 01
Program Categories / bidder August 1, 2001
Project Sites
Base List(s)
Priority List
Task 4: Site Assessment
Assess selected sites through Phase I, Phase II, BEA with emphasis on recognizing and identifying environmental
issues and seeking funding for complete investigation and clean up, especially encouraging private investment..
Some assessments will focus on small number of critical/difficult projects. Greenspace development from
sunlighted Clinton River in downtown Pontiac is expected to be one of these projects and the bulk of the
Greenspace effort and expense is included herein, including the BEA.
Activities Deliverables Completion Date
Prepare Quality Assurance Plan QA Project Plan December, 2000
12 ASTM Phase I Complete Report Sept. '01- April 15, 2002
(-I- Title, nuisance, delinquency)
2 ASTM Phase II
Baseline Environmental Assessment Complete Report September 15, 2002
Budget
Project Tasks
—
—Budget Task 1 Task 2 Task 3 Task 4 Total
Categories OBI Outreach & Site Inventory Site
Administration Redevelopment & Selection Assessment
, Personnel $15,000 $12,500 $ 7,000 $ 34.500
Fringe Benefits $ 2,000 $ 1,000 $ 500 _ $ 3,500 ,
Travel $ 2,500 , $ 2,000 $ 1,250 $ 5,750
Equipment $ 1,500 $ 500 $ 2,000
Supplies $ 1,000 $ 2,500 $ 750 $ 4,250 _
Contractual $ 4,000 $ 4,500 $181,500 $190,000
Other - Legal $ .1,500 $ 1,000 $ 7,500 $ 10,000 ,
Total $23,000 $21,000 $21,000 $181,500 $250,000
Measures of Success The Oakland County and Brownfield Initiative will be ensure that the following
measurements for success are tracked and documented in its quarterly reports.
O Number of properties with brownfields assessments started;
O Number of properties with brownfields assessments completed with pilot funding;
O Number of properties with brownfields assessments completed with other funding;
• Number of properties with brownfields assessments that do not require cleanup;
O Number of properties with brownfields redevelopment activities underway;
O Number of cleanup/construction jobs leveraged;
O Number of cleanup dollars leveraged;
O Number of redevelopment jobs leveraged;
O Number of redevelopment/construction dollars leveraged;
O Number of properties with brownfields cleanup activities started;
O Number of properties with brownfields cleanup activities completed.
ia
Grantor
US Environmental Protection Agency
Oakland County Grant Application/Acceptance
Summary Report
Title of Grant
Oakland County Brownfield Assessment
Agency
Title of Grant Funded Program
Brownfield Economic Redevelopment Initiative
Notification Date Mid JAN 2000 SUbMiSSiOrdAteeeptaffee Deadline FEB 16, 2000
Requesting Department/Program/Agency solid waste Division
Grant being submitted is: New xx Renewal Modified
The maximum number of years for which this grant is available: Two
This will be the 1st year of grant funding for this program.
Is this program projected to extend beyond the current grant funding period? NA
Briefly, describe any program changes since the most recent grant acceptance:
The application stipulated grant funding for partial reimbursement for an existing
position. The current grant contract stipulate 0.5 FTE's for an intern in additional to the
reimbursement to salary for an existing position.
Grant SUMMARY GRANT GRANT variance
REQUEST ACCEPTANCE amount*
($$ and %)
Number of grant funded positions Not yet determined 0.5 FTE _
Total amount (5$) of grant
$250,000 250,000 -0-
Grant funded personnel costs
• $25,000 34,500 9,500 - 3.8%
Grant funded fringe benefits
$3,500 3,500 -0-
Grant funded program costs
$221,500 212,000 9,500 - 3.8%
County match requirements
-0- -0-
County match*.funding source
(Account No.. OCA, PCA, Object Level 3) NA NA NA
State & local match requirements
(provide amount and percentage) -0- -0- -0-
Grant funding period
(provide mnvYy — mrmyy) 24 Months __
a Indicate any variance between the original grant application and the final grant acceptance (in dollar
amounts and percentages).
iEDS - Brownfield
OAKLAND COUNTY, MICHIGAN
GRANT & REIMBURSEMENT AGREEMENT
APPLICATION REVIEW
The information below is to be completed by the Fiscal Services Division with the assistance of
and" the Department/Elected Official requesting the grant/reimbursement agreement. This form
must be attached to the grantireimbursement agreement acceptance resolution.
Please fill in the date the following actions were completed. (Complete either Section I or lion
each program; Section III to be completed if necessary):
I. REIMBURSEMENT APPLICATIONS & AND ON-GOING GRANT APPLICATIONS
LESS THAN 15% VARIANCE FROM BUDGET
A. Fiscal Service Division Report forwarded to Board Chairperson
B. Informational copy of Fiscal Services Division Report received
to liaison committee
C. Board Chairperson's Signature
II. NEW GRANTS OR ON-GOING GRANTS GREATER THAN 15% FROM BUDGET
A. Liaison Committee approval of Application Report (prepared by
Fiscal Services Division)
B. Information copies received by Finance Committee (grant match)
and/or Personnel Committee (position changes)- if applicable
2/29/2000
NA
C. Board Chairperson's Signature 2/15/2000
III. REVISION TO GRANT APPLICATION
A. Liaison Committee receipt of Fiscal Services report detailing
changes in the previously approved application
B. Board Chairperson's Signature
*NOTE: The application stipulated grant funding for partial reimbursement for an existing
position. The current grant contract stipulate 0.5 FTE's for an intern in additional to the
reimbursement to salary for an existing position.
OAKLAND; L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
COUNTY MICHIGAN
DEPARTMENT OF MANAGEMENT AND BUDGET FISCAL SERVICES DIVISION
Thomas W. On Manager
MEMORANDUM
TO: John P. McCulloch, Chairperson, Oakland County Board of Commissioners
FROM: Greg Givens, Grants Writer. Oakland County Fiscal Services Division
DATE: 9 February 2000
RE: Report to request normal grant application procedures be abridged for the below
captioned grant application
SOLID WASTE DIVISION - GRANT APPLICATION TO THE U.S.
ENVIRNOMENTAL PROTECTION AGENCY FOR BROWNFIELD
ASSESSMENT DEMONSTRATION PILOTS FUNDING
Pursuant to Miscellaneous Resolution #99252, this report is made to respectfully request
normal grant application procedures be abridged so the captioned grant application may
be submitted contingent upon the future review and approval of the Planning and
Building Committee. This request is made in order meet the application deadline. The
reason for this request is as follows:
Date of Notification: The US Environmental Protection Agency released a 'request for
proposal' (RFP) in mid January 2000 for the above captioned funding..
Time Needed to Prepare Grant Application: A decision to prepare and submit an
application for the funding was made 1 February 2000.
Other Information: The application deadline is 16 February 2000. Because the
Planning and Building Committee has canceled their 15 February 2000 meeting, it is
requested the application be submitted contingent upon the subsequent review by the
Planning and Building Committee at their next meeting scheduled for 29 February 2000.
Respectfully submitted,
Fiscal Services Division
cc: Martin Seaman. Manager, Solid Waste Division (via e-mail)
Charles Palmer, Chairperson, Planning, and Building., Committee
Bobbie Underwood, Committee Coordinator, Planning and Building Committee (via e-mail for
. indusion. in.grant R.eport from Fiseal Serviczs
EXECUTIVE OFFICE BUILDING • 1200 N TELEGRAPH RD • PONTAC MI 48341-0403 • (248) 858-0375 • FAX (248) 452-2148
REPORT TO: Planning and Building Committee, Charles Palmer, Chairperson
BY: Fiscal Services Division
IN RE: SOLID WASTE DIVISION - GRANT APPLICATION TO THE U.S.
ENVIRNOMENTAL PROTECTION AGENCY FOR BROWNFIELD
ASSESSMENT DEMONSTRATION PILOTS FUNDING
The Fiscal Services Division has reviewed the grant program and finds:
1) The U.S. Environmental Protection Agency (EPA) announced at the beginning of January 2000 it
was releasing discretionary federal Comprehensive Environmental Response, Compensation, and
Liability (CERCLA or Superfund) grants for brownfield assessment activities to States and their
political subdivisions.
2) These activities support the mission of the Oakland County Solid Waste Division, and the
Division is putting together an application to capture this grant funding.
3) The Oakland County Solid Waste Division is requesting funds under this program to assist with
bring together community groups, and other affected parties, to address the issue of cleaning up
identified sites contaminated with hazardous substances and preparing them for appropriate and
productive use/reuse.
4) All grant funding will be expended within 24 months of EPA notification of application approval.
5) The application is requesting funding in the amount of $200,000 for brownfield assessment and an
additional $50,000 under the grant releases' greenspace development category. This funding is
100% federal program money, and does not require local matching funds.
6) No new personnel will be needed to complete the project in the grant application.
7) The Solid Waste Division is acting as fiduciary and lead agency for the grant. The grant does not
appear in the Oakland County Biennial Budget.
8) Application for this grant does not obligate the County to any future commitment.
10/16/00 16:56 FAX 245, 858 1066
a a n roma wn
...1111J
OAKLAND COUNTY DRAINSON • ify IA) V V.J.
a=1n001.111.1
I I
ra
• From; ',• Keith Lerrninfaux
To . , Martin Searriari .
Date': .V/ed, Oct 1,1.2000 457, PM. ,
• 'Subject: Re: EPA Brownfield Grant ,
marty: I have received from you for review the following documents; a letter to John McCulloch dated .
September 21, 2000 from the Director of the Superfund Division of U.S. EPA, Region 5, U.S. EPA's .
Cooperative Agreement (5 pages including Administrative Conditions), a packet of Information labeled
ACM Vendor /Miscellaneous Payment Enrollment Form, and finally, Oakland County's Applicatioo'for
Assistance dated July 12, and associated materials. .
-
At the outset I wanted to advise you that I did not review In any detail the ACH Vendor/Miscellaneolis
• Payment Enrollment Form, as that did not appear necessary.. in addition, since the County's Application
for Federal Assistance has already been submitted and signed, I did not do a detailed review of that I
document either.
. ' I
I would Point out that the Cooperative Agreement states. "any change to the Agreement by the recipients
subsequent to the document being signed by the EPA Award Official, which the Award Official deterinines ,
to materially alter the Agreement shall void the Agreement" In view of this statement and In the view of .
the fact that the County is very desirous of obtaining these funds, I reviewed the document for any
provisions-that I thought would be outrageous or were totally unacceptable to the County. I found none in
the Cooperative Agreement
I assume that you have taken note of the Administrative Conditions set forth at pages 4 and 5 of the
Cooperative Agreement which include utilization of minority contractors, the submittal of a quality
• insurance program plan (which should be done by an 'environmental consultant), and the reporting
requirements.
in summary, I see no reason why the County should not execute the Cooperative Agreement submitted by
U.S. EPA, Region 5. Please let me know if you have any questions or comments.
I
E. FOREGOING RESOLUTir-
rooks Pettefson. County Executive
441) I
Date
•
Resolution #00279 November 2, 2000
Moved by Taub supported by Jensen the resolutions on the Consent Agenda
be adopted, the report accepted and appointments confirmed.
AYES: Appel, Buckley, Causey-Mitchell, Colasanti, Coleman, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Jensen, Law, McCulloch, McPherson,
Melton, Millard, Moffitt, Obrecht, Palmer, Patterson, Sever, Suarez, Taub,
Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the
Consent Agenda were adopted, the report accepted and the
appointments confirmed.
infer.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on November 2, 2000 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand ,and affixed the seal of the
County of Oakland at Pontiac, Michigan thisand (1,4 of November, 2000. !
G. William Caddell, County Clerk