HomeMy WebLinkAboutResolutions - 2000.09.07 - 26253September 7, 2000
REPORT (Misc . #00216)
BY: Personnel Committee, Thomas A. Law, Chairperson
RE: MR #00216 PROSECUTING ATTORNEY — FY 2001 COOPERATIVE REIMBURSEMENT PROGRAM (CRP)
CONTRACT APPLICATION/ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee having reviewed the above-mentioned resolution on August 30, 2000, recommends
to the Oakland County Board of Commissioners the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Moffitt and Buckley absent
PUBLIC SE S COMMITTEE
MISCELLANEOUS RESOLUTION #00216 August 24, 2000
BY: PUBLIC SERVICES COMMITTEE, FRANK MILLARD, CHAIRPERSON
IN RE: PROSECUTING ATTORNEY - FY2001 COOPERATIVE REIMBURSEMENT PROGRAM (CRP)
CONTRACT APPLICATION/ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Family Independence Agency of the State of Michigan has
awarded the Office of the Prosecuting Attorney funding in the amount of
$1,774,830 for the period October 1, 2000 through September 30, 2001; and
WHEREAS notification of available grant funding was received May 5, as
attached, but delay of information to complete and return the application to the
State necessitated expediting the application process outside of the adopted
grant procedures; and
WHEREAS the attached letter requires that a signed acceptance be returned
prior to September 16, 2000; and
WHEREAS this is the 28 th year of grant acceptance for this program; and
WHEREAS the contract award of $1,774,830 is an increase of $160,625
(9.95%) of the current award and $2,806 less (-0.16%) than the application
amount; and
WHEREAS the award includes the addition of one (1) Prosecutor Investigator
position with county car; and
WHEREAS the State contribution is $1,171,388 (66%), the County
contribution is $494,593 (27.87%), and the State supplement is $108,849 (6.13%);
and
WHEREAS the required County match of $494,593 is available in the FY2001
Executive Recommended Budget under the Prosecuting Attorney's Grant Match line
item; and
WHEREAS acceptance of this contract does not obligate the County to any
future commitment; and
WHEREAS the grant agreement has been processed through the County
Executive Contract Review Process and the Board of Commissioners Grant Acceptance
Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the contract renewal for the Prosecuting Attorney's
Cooperative Reimbursement Program in the total amount of $1,774,830 for the
period of October 1, 2000 through September 30, 2001.
BE IT FURTHER RESOLVED that one (1) Prosecutor Investigator FTE Special
Revenue position be added to the Prosecuting Attorney's Cooperative Reimbursement
Grant.
BE IT FURTHER RESOLVED that one (1) county car be added to the fleet.
BE IT FURTHER RESOLVED that future level of service, including personnel,
will be contingent upon the level of funding available from the State for this
program.
BE IT FURTHER RESOLVED that amendments be made to the Prosecuting
Attorney's grant budget to reflect the changes in the award as detailed in
Attachment A.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners
is authorized to execute the contract agreement and to approve amendments and
extensions up to fifteen (15%) percent variance from the award, consistent with
the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I moy,e--the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Schmid absent.
STATE OF MICHIGAN
;on
. OFFICE OF CHILD SUPPOi
235 8. Grand, PO BOX 3041
LANSING, MI 48909-7978
JOHN ENGLER, Governor
FAMILY INDEPENDENCE AGENCY
235 S GRAND AVE, PO BOX 30037, LANSING, MI 48909
DOUGLAS E. HOWARD, Director
May 5, 2000
FRIEND OF THE COURT LETTER 2000-009
PROSECUTING ATTORNEY LETTER 2000-004
TO: All Friends of the Court and Prosecuting AttoNeys
FROM: Wallace N. Dutkowski, Director
Office of Child Support
SUBJECT: Fiscal Year (FY) 2001 Cooperative Reimbursement Contract Application
Enclosed with this letter are instructions and application documents for the FY 2001 Title
IV-D Child Support Cooperative Reimbursement (CR) contracts. The contract application
process will be administered by the Office of Child Support (OCS), Family Independence
Agency (FIA) in accordance with these instructions.
Significant changes in the application and contract process for FY 2001 are summarized
in the What's New in FY 2001 summary sheet included as Enclosure A. The following
changes in particular will have significant impact for most contracts:
• Applications need to be returned to OCS Managers from May through June.
• Signed contracts need to be returned to OCS by September 15, 2000.
• Only one Lobbying Certification will be required for contracts of $100,000 or more.
• The State share for all contracts will be 66% (FFP).
• The State fixed allocation will be paid through a separate payment process.
• Court service fees may now be applied first to parenting time and custody costs.
• Counties will have to submit requests for all Line Item transfers.
• Medical Support Enforcement (MSE) positions may be counted in CR contracts.
FUNDING
Total funding proposed in the FIA budget for FY 2001 in CR contracts is $156,579,985, a
20% increase over the original FY 2000 CR contract funding allocation maximum.
To be within the proposed FIA appropriation, the sum total of all net budgets for FY 2001
CR contracts must not exceed the amount of total funding included in the FIA budget for
CR contracts in FY 2001. In order to stay within this FIA appropriation-funding limit, a
funding maximum for each county CR contract is identified. Enclosure E shows each
contract's FY 2001 TOTAL CONTRACT FUNDING CAP maximum and the STATE
SUPPLEMENT allocation (formerly listed as the GF/GP funding share of the allocation).
Each FY 2001 CR application budget must stay within the FY 2001 TOTAL CONTRACT
FUNDING CAP maximum in order to assure that the State funding appropriation is not
exceeded. It is expected that most contracts will not need to use the full allocation to
cover projected program costs.
4%..1
ItC7CLED
PARA
,
Requests for funding in excess of the allocation maximum need to be submitted through
a separate amendment application. Approval of subsequent amendment requests will
be dependent upon the extent to which FIA is able to obtain additional funding through
the State appropriation process later in the year.
CONTRACT LANGUAGE
FY 2001 Cooperative Reimbursement contract documents are currently in the final
review process for language changes and other revisions. A draft of the contract
documents will be forwarded to representatives of FOCA, PAAM and SCAO for review
before the documents are finalized.
CR CONTRACT APPLICATION PROCESSING
All FY 2001 CR contracts begin on October 1, 2000. Therefore, to allow sufficient time
for processing, the Application needs to be completed, signed by the authorized
person for the Court or Prosecuting Attorney and forwarded to the OCS Contraat
Manager from late May through June 30, 2000.
The Application will be processed and will result in an actual CR contract. Original
Contracts should be signed and returned to OCS no later than September 15, 2000.
OCS Contract Managers will be available to answer questions and provide advice as you
prepare your FY 2001 CR contract application. Their addresses and phone/e-mail/fax
numbers are included in Enclosure B.
Enclosures:
A) What's New in FY 2001
B) OCS Contract Managers and County Assignment List
C) Instructions for completing FY 2001 CR Contract Application
D) FY 2001 CR Contract Application
E) FY 2001 TOTAL CR CONTRACT FUNDING AND STATE SUPPLEMENT ALLOCATIONS
cc: Chairperson, County Board of Commissioners
Chief Circuit Judge
County Financial Officer
FlA County Directors
State Court Administrative Office
STATE. OF NRCHIGAN
.01 ,orza.
Wallace N. Dutkowski, Director
Office of Child Support
OD
-0
C:)
OFFICE OF CHILD SUPPORT
235 S GRAND AVENUE SUITE 1215
PO BOX 30478
LANSING MI 48909-7978
JOHN ENGLER, Governor
FAMILY INDEPENDENCE AGENCY
DOUGLAS E. HOWARD, Director
August 4, 2000
David C Gorcyca
Prosecuting Attorney
Oakland County
Family Support Division
1200 North Telegraph
Pontiac MI 48341-1043
Re: Fiscal Year 2001 Title IV-D Cooperative Reimbursement Contract for
Oakland County
Dear Mr. Gorcyca:
Two copies of the Cooperative Agreement, one Lobbying Certificate and a copy
of your application are enclosed. Please have the signature actions specified
below completed and sent to this office on or before September 15, 2000:
1. Sign, date and witness both Agreements (Prosecuting Attorney, or designee).
2. Have the program Contractor (Chair, County Board of Commissioners or
designee) sign, date and witness both Agreements and the Lobbying
Certificate (contract is $100,000 or more).
3. Return to this Office at the above address, both signed Agreements and
Lobbying Certificate (originals).
4. Retain enclosed application for your files.
After receipt of the documents, we will obtain the signature of the Director of the
Family Independence Agency and return a fully executed Agreement to you.
Enclosures
Sincerely, -rt >
3>.
c r- f=
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70 —I
—1
cc: Vicki Appleyard, Contract Manager, OCS
I.
RECYCLED "Mt
FY 2001
Award
FY 2001
Application
Object
FY 2001
Budget
Increase (Decrease)
OCA )000OCC
PCA 10000
FY 2000
Adopted
Budget/Award
24
$1,039,215
402,774
$1,441,989
24
$1,039,215
402,774
$1,441,989
1
$129,094
(6,121)
$122,973 9.32%
Total Operating Costs $ 295,189
GRANT TOTAL $ 1,614,205
$1,171,388
494,593
108,849
$1,774,830
66.00%
27.87%
6.13%
• Attch A
OFFICE OF THE PROSECUTING ATTORNEY
Oakland County Cooperative Reimbursement Program Grant
FY 2000 Budget compared to FY 2001 Award
23 Positions
2001 Salaries $ 910,121
2075 Fringe Benefits 408,895
Total Personnel Cost $ 1,319,016
Operating
2960 Indirect Cost
2792 Expert Witness Fees and Mileage
3348 Professional Services
2420 Blood Tests - Paternity
2548 Data Research Services
2808 Extradition Expense
3172 Membership Dues Publications
3196 Miscellaneous
3292 Personal Mileage
3324 Printing
3756 Travel & Conference
4284 Postage
4100 Expendable Equipment
6631 Building Space Cost
6636 Information technology
6660 Radio Communications
6661 Leased Vehicles
6018 Equipment Rental
6667 Convenience Copier
6105 Stationery Stock
6677 Insurance Fund
6675 Telephone Communications
84,094 $ 95,400
500 500
19,265 13,100
7,350 7,350
19,000 19,000
1,500 8,000
700 1,000
700 1,000
1,600 1,700
2,500 2,500
3,300 4,000
9,000 9,000
1,700 1,800
79,530 86,565
8,000 17,280
3,650 5,664
16,800 22,200
3,000 3,000
3,000 3,000
10,000 11,000
6,000 8,588
14,000 14,000
$ 335,647
$ 1,777,636
$ 92,594
500
13,100
7,350
19,000
8,000
1,000
1,000
1,700
2,500
4,000
9,000
1,800
86,565
17,280
5,664
22,200
3,000
3,000
11,000
8,588
14,000
$ 332,841
$1,774,830
$ 8,500
(6,165)
6,500
300
300
100
700
100
7,035
9,280
2,014
5,400
1,000
2,588
$ 37,652 12.76%
$160,625 9.95%
Variance of FY 2001 Award to Application $ (2,806) -0.16%
State Share $ 1,174,224
County Share 439,981
State Supplement
REVENUE TOTAL $ 1,614,205
72.74% $ 1,173,240 66.00%
27.26% 495,547 27.88%
108,849 6.12%
$1,777,636
Prepared by Fiscal Services 8/9/00
Resolution #00216 August 24, 2000
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
FINANCE COMMITTEE
FISCAL NOTE (M.R. #00216) September 7, 2000
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: PROSECUTING ATTORNEY - FY 2001 COOPERATIVE REIMBURSEMENT PROGRAM
(CRP) CONTRACT APPLICATION/ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above named Miscellaneous Resolution and finds:
1. The Prosecuting Attorney is requesting the acceptance of
the FY 2001 Cooperative Reimbursement Program Grant.
2. The grant award of $1,774,830 is $160,625 (9.95%) more
than the current award and $2,806 (.16%) less than the
application amount of $1,777,636. The County match of
$494,593 (27.87%) will come from the Prosecutor's Grant
Match line item shown in the FY 2001 - FY 2002 County
Executive Recommended Budget (page 214).
3. The Prosecutor's Cooperative Reimbursement Program Grant
budget will be amended as shown on Attachment A.
4. Included in the award is funding for an additional
Prosecutor Investigator position that necessitates the
acquisition of one (1) fleet automobile and one (1)
hand-held radio. Capital costs of $18,500 for the
automobile and $2,218 for the radio will come from the
non-departmental Contingency Account.
5. The FY 2000 budget is amended as follows:
Fund Dept OCA PCA Object FY 2000
Capital Costs
101 41 310000 10000 8001 Motor Pool Transfer $18,500
101 41 310000 10000 8001 Radio Comm. Trans 2,218
101 90 290000 25000 2564 Contingency ($20,718)
MOTOR POOL FUND
Operating Transfer
661 13 661003 00010 1701 Transfer In $18,500
Expense
661 13 661002 00010 xxxx Leased Vehicle $18,500
RADIO COMMUNICATIONS
Operating Transfer
660 13 660300 00010 1701 Transfer In 2,218
Expense
660 13 660200 00010 8005 Est. Profit/Loss 2,218
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #00216 September 7, 2000
Moved by Millard supported by Amos the Personnel Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Millard supported by Moffitt the resolution be adopted.
AYES: Jensen, Law, McCulloch, McPherson, Melton, Millard, Moffitt, Obrecht,
Palmer, Patterson, Sever, Suarez, Taub, Amos, Appel, Buckley, Causey-Mitchell,
Coleman, Douglas, Galloway, Garfield, Gregory. (22)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was adopted.
I HEREBY Aoierigib7FOPEC,OINIC.4 RESOLUTION ,400
F/r/gli s P orson, anty Executive ok8 P
Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on September 7, 2000 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 7th day 4 September, 2000.
Gf William Caddell, County Clerk