HomeMy WebLinkAboutResolutions - 2001.04.26 - 26262MISCELLANEOUS RESOLUTION #01105 April 5, 2001
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLr'IY - EHEALTH ENVIRONMENTAL HEALTH
INFORMATION SYSTEM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Environmental Health Unit of the Oakland County Health
Division has over 13,000 active files and processes over 143,000 pieces of
paper annually; and
WHEREAS the records used by Environmental Health are in paper form, and
are stored at three different locations; and
WHEREAS virtually all of the forms required to be filled out by
Environmental Health Sanitarians in the field are filled out by hand; and
WHEREAS most Environmental Health information is not currently
associated with the County's existing GIS or GPS technologies; and
WHEREAS Health Division and Information Technology staff have been
meeting for several months to devise the parameters of a system which will
address the data storage/retrieval, imaging, field computing, and other
technical needs of the Environmental Health Unit; and
WHEREAS the proposed system, named eHealth, will be web-based and
provide a platform for the centralized electronic storage, retrieval, and
access of Environmental Health records, as well as enhanced monitoring and
analysis capabilities; and
WHEREAS eHealth will also allow the Health Division to make use of the
County's existing GIS and GPS technologies; and
WHEREAS it is estimated that the project will be fully implemented
within two years from its inception; and
WHEREAS it is expected that after full implementation of eHealth has
taken place, the Health Division will be able to reduce staffing through
attrition as a result of the efficiencies gained through this system, which
will save an estimated $185,000 per year in personnel costs upon full
implementation; and
WHEREAS the Governmental Services Leadership Group has approved
$188,300 in development funds to be applied toward this project.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the Health Division and the Department of
Information Technology to proceed with the development and implementation of
the eHealth system at an estimated cost of $2,850,000.
GENERAL GOVERNMENT,. COMMITTEE
GENERAL GOVERNMENT COMMITTEE:
Motion carried unanimously on a roll call vote.
Resolution #01105 April 5, 2001
The Chairperson referred the Resolution to the Finance Committee. There were
no objections.
FISCAL NOTE (M.R. #01105) April 26, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - eHealth ENVIRONMENTAL HEALTH
INFORMATION SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Department of Information Technology proposes to develop an
electronic data storage/retrieval, imaging, and field computing
system, for the Environmental Health Unit of the Health Division,
utilizing the existing GIS and GPS technologies to replace the
paper records system currently in use.
2. The implementation of this project will allow the Health Division
to reduce staffing through attrition as a result of the
efficiencies gained through this system, saving an estimated
$185,000 per year.
3. Total development and implementation cost of this eHealth system
is projected at $2,850,000.
4. $240,224 in carry-forward funding is available in the Health Fund
to partially cover the system cost, as is $994,375 in the General
Fund Designated Fund Balance for Operational Improvements. The
remaining $1,427,101 will be transferred during the FY 2001 Year
End Closing resolution.
5. Info. Tech. Development labor of $188,300 expended on this
project will be direct billed during the quarterly Info. Tech.
Development resolution.
6. The FY 2001 budget should be amended, as specified below:
HEALTH FUND 221:
Expenditure
16-201200-33100-3196
16-201200-10000-8001
GENERAL FUND 101:
Revenue
90-190000-14000-1582
Expenditure
90-310000-33000-8001
Miscellaneous Expense
Transfer Out - IT Fund
Prior Years Fund Balance
Transfer Out - IT Fund
$(240,224)
240,224
0
$994,375
$994,375
0
INFORMATION TECHOLOGY FUND:
Revenue
18-636113-10000-1701 Operating Transfer In $1,234,599
Project Cost
Changes in Fund Equity $1,234,599
0
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Dingeldey absent.
HE FOH
• L. Brooks a cl,serson, County Executivb Date
In Testimony Whereof, I have hereunto set my hand andffixed the seal of the
County of Oakland at Pontiac, Michigan this 26 u4tay 49( April, 2
Resolution #01105 April 26, 2001
Moved by Patterson supported by Suarez the resolution be adopted.
AYES: Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Gregory, McPherson, Melton, Millard, Moffitt, Moss,
Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian,
(24)
NAYS: None (0)
A sufficient majority having voted therefor, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 26, 2001 with the original record
thereof now remaining in my office.
G. William Caddell, County Clerk