HomeMy WebLinkAboutResolutions - 2001.04.26 - 26267April 26, 2001
REPORT misc. #01112
BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERS6N
RE: MR #01112 CENTRAL SERVICES/MATERIAL MANAGEMENT DIVISION —
PRIVATIZATION OF MATERIALS MANAGEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced resolution on April 26, 2001,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing
report.
PERSONNEL COMMITTEE
1
April 5, 2001
MISCELLANEOUS RESOLUTION #01 112
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: CENTRAL SERVICES/MATERIALS MANAGEMENT DIVISION —
PRIVATIZATION OF MATERIALS MANAGEMENT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners, by Misc. Resolution
#00163 dated July 20, 2000, privatized food service at the Sheriffs Detention Facility;
and
WHEREAS the aforementioned action significantly impacted the volume of
business performed by the Department of Central Services/Materials Management
Division, adversely affecting the ability to markup remaining services and still be
competitive; and
WHEREAS an Administrative Review Committee, composed of representatives
of Purchasing, Fiscal Services, Materials Management, Information Technology,
Personnel, Facilities Management, Sheriff, Parks & Recreation, and Children's Village,
was established for further exploration of additional privatization efforts; and
WHEREAS by utilizing the Request for Proposal Process, the Administrative
Review Committee considered all relevant factors, such as ordering procedures, delivery,
receiving, invoicing and pricing comparisons in arriving at the following
recommendation:
1) The following Product Groups should be ordered via a Web site and receive
custodial closet delivery: Janitorial Supplies, Housekeeping Supplies, Office
Supplies & Paper, and Personal Care Products;
2) The following products should be reassigned to the Print Shop: Forms, Flags,
Carton Paper, and Business Cards;
3) The following products should be shipped directly to user departments:
Laundry Detergent, Select Proprietary Products, and Children's Village Can
Goods, Produce and Meats; and
WHEREAS the projected annual savings from implementation of this
recommendation amounts to over $260,000, primarily due to elimination of positions
necessary to staff this function; and
WHEREAS the Personnel Department has reviewed the personnel issues involved
and recommends the deletion of four positions currently performing Materials
Management duties and the reclassification of one position; and
WHEREAS the County Executive recommends privatization of the Materials
Management Division, including the related personnel actions.
Planning & Building Committee Vote:
Motion carried on unanimous roll call vote with Brian absent
G AND BUILDING COMMITTEE
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the privatization of the Materials Management function as
recommended by the County Executive.
BE IT FURTHER RESOLVED that the following personnel changes be made:
1) Delete one (1) PR Materials Management Records Supervisor position
(13850-01487) effective July 28, 2001.
2) Delete two (2) PR Materials Management Clerk positions (13850-01311)
(13850-03362).
3) Delete one (1) PR Clerk II/Delivery Person position (13850-06703).
4) Reclassify one (1) GF/GP Clerk II position to Clerk II/Delivery Person
(13850-06785).
Chairperson, on behalf of the Planning and Building Committee, I move approval
of the foregoing resolution.
4;
Resolution #01112 April 5, 2001
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
FISCAL NOTE (M.R. #01112) April 26, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: CENTRAL SERICES/MATERIALS MANAGEMENT DIVISION - PRIVATIZATION OF
MATERIALS MANAGEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Miscellaneous Resolution #00163 privatized food service at
the Sheriff's Detention Facility which impacted the volume
of business performed by the Department of Central
Services/Materials Management Division.
2. The privatization of food service adversely affected the
Department of Central Services/Materials Management Division
ability to markup remaining services and still be
competitive.
3. An Administrative Review Committee recommends contracting
the material management function to various vendors, which
is anticipated to produce annual savings to all funds of
approximately $260,000. General Fund General Purpose
(GF/GP) estimated annual savings is $207,000 and the balance
of FY 2001 projected savings is $50,000.
4. The FY 2001 budget should be amended, as specified below, to
reflect the deletion of three (3) positions in Materials
Management and one (1) position in Printing; the
reclassification of one position for the remainder of FY
2001; and the transfer of two (2) positions from Materials
Management to Printing and the transfer of one (1) position
from Printing to General Fund:
FY2001
MATERIALS MANAGEMENT FUND
REVENUE
13-633001-20-1012
EXPENSE
13-633002-20-2001
13-633002-20-2075
Stationery Stk. Issued $(119,424)
($ 85,308)
( 34,116)
($119,424)
0
Salaries
Fringe Benefits
PRINTING, COPIER, & MAILING FUND
REVENUE
13-667301-10-0809
EXPENSES
13-667302-10-2001
13-667302-10-2075
Gen Support Svs. $( 107)
$( 71)
( 36)
$( 107)
$ 0
Salaries
Fringe Benefits
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Dingeldey absent.
•
GENERAL FUND
Revenue
90-xxxxxx-xxxxx-1701
Expenditures
13-138502-10-2001
13-138502-10-2075
Operating Trans. In $ 46,411
Salaries $ 33,151
Fringe Benefits 13,260
$ 46,411
0
5. Funding to privatize Materials Management subsequent years
FY2002 and FY2003 will be addressed during the Budget
Process.
6. The Materials Management Fund will cease to exist with the
closing of FY2001 and any remaining Fund Balance will be
transferred to the General Fund at fiscal year end.
FINA/NCE COMMITTEE
aPfrvu. A_CoLy,,
Resolution #01112 April 26, 2001
Moved by Palmer supported by Sever the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Palmer supported by Patterson the resolution be adopted.
AYES: Douglas, Galloway, Garfield, Gregory, McPherson, Melton, Millard,
Moffitt, Moss, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel,
Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey. (23)
NAYS: None (0)
A sufficient majority having voted therefor, the resolution was
adopted.
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STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 26, 2001 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 26 th day gf April, 2001.
G' William Caddell, County Clerk