HomeMy WebLinkAboutResolutions - 2001.04.05 - 26276April 5, 2001
REPORT #01087
BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERSON
RE: MR #01087 DEPARTMENT OF INFORMATION TECHNOLOGY — ESTABLISHMENT
OF A PROGRAM MANAGER JOB CLASSIFICATION AND CREATION OF ONE (1)
POSITION TO BE ASSIGNED TO THE JUDICIAL INFORMATION MANAGEMENT
SYSTEM (JIMS) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced resolution on March 28, 2001,
recommends the resolution be adopted:
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing
report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Brian absent
1
REPORT #01087 April 5, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: MR #01087 - DEPARTMENT OF INFORMATION TECHNOLOGY - ESTABLISHMENT
OF A PROGRAM MANAGER JOB CLASSIFICATION AND CREATION OF ONE (1)
POSITION TO BE ASSIGNED TO THE JUDICIAL MANAGEMENT INFORMATION SYSTEM
(JIMS) PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced
resolution, recommends its adoption with the following amendments:
BE IT FURTHER RESOLVED that, once implementation of
the Judicial Information Management System has been
completed, reassignment of this position to another program
shall require approval by the Board of Commissioners.
Chairperson, on behalf of the Finance Committee, I move
acceptance of the foregoing report.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #01087 March 22, 2001
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY —
ESTABLISHMENT OF A PROGRAM MANAGER JOB CLASSIFICATION AND
CREATION OF ONE (1) POSITION TO BE ASSIGNED TO THE JUDICIAL
INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Misc. Resolution #00065 dated March 23,
2000, authorized implementation of the Judicial Management Information System (JIMS), an
$8.0 million Courts software system that provides an integrated records management system for
Circuit, District and Probate Courts, as well as the Prosecutor and Probation; and
WHEREAS Oakland County has been involved with the management of large, complex
initiatives (such as JIMS, HRFIS, CSES, CLEMIS, etc.) that represent multi-year efforts and
result in enhanced business practices that favorably impact the delivery of public services; and
WHEREAS County experience reveals that successful implementation efforts require a
fully committed management resource to integrate technology with business process
improvements; and
WHEREAS the Department of Information Technology and the 6 th Judicial Circuit Court
request the establishment of a Program Manager job classification to facilitate implementation of
large, complex initiatives such as JIMS; and
WHEREAS the Department of Information Technology and the 6 th Judicial Circuit Court
request the creation of a Program Manager position in Information Technology/Administration
to be assigned to the JIMS Project; and
WHEREAS funding for this position is available in the Information Technology Fund
Equity; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the establishment of a new classification titled Program Manager,
overtime exempt, as an exception to the Salary Administration Plan with the following salary
range:
Base 1 Year 2 Year 3 Year 4 Year 5 Year
$59,757 $63,356 $66,958 $70,553 $74,152 $77,750
BE IT FURTHER RESOLVED that one (1) PR Program Manager position be created in
the Department of Information Technology/Administration to be assigned to the Judicial
Information Management System (JIMS) Project.
BE IT FURTHER RESOLVED that, upon request, courts of the third class in Oakland
County are to be included in the Judicial Information Management System Project.
Chairperson, on behalf of the General Government Committee, I move adoption of the
foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote.
O t
Draft 3-6-01
OAKLAND COUNTY MICHIGAN
Class Title: PROGRAM MANAGER
Department: Information Technology/Admin.
Reports To: Supervisor — IT (Project Mgt.)
A. DESCRIPTION
GENERAL SUMMARY
Under direction, participates with operating department in the development and implementation
of an assigned multi-phased multi-year program. Provides a primary point of contact for
resolving functional (operating department) and technical (I.T.) issues. Effectively works with all
areas affected by the project including end users, vendors, and application programming, data
base, and other technical IT personnel. Participates with operating department in developing
program scope, objectives, and training needs. Participates with operating department in
developing detailed work plans, schedules, program estimates, resource plans, and status reports.
Conducts program meetings and is responsible for program tracking. Ensures adherence to
quality standards and project deliverables.
SUPERVISION EXERCISED
Authority may be exercised over clerical and professional staff as required to manage the
program.
TYPICAL DUTIES AND RESPONSIBILITIES
Leads and directs efforts towards systems integration for multi-million dollar applications, such
as JIMS (Judicial Information Management System), or County-wide financial, human resource,
or law enforcement related systems.
Acts as liaison between functional, operating department agencies and the Department of
Information Technology with regard to the successful coordination of program objectives and
sub-project initiatives.
Directs, monitors, and tracks progress of the approved Project Plan including managing and
directing resources as needed.
Manages the change control process, determining when modifications to the baseline system are
within the scope of the project,or are not feasible. Facilitates issue resolution with vendors when
appropriate.
Provides oversight and expertise related to the project's Statement of Work. Monitors progress
for adherence to the Statement of Work and proposes changes to the contract as needed.
Provides input and direction regarding transition management initiatives for operating department
customers.
Class Title: Program Manager
Page A2
Performs program cost/benefit analysis as needed.
Performs strategic planning to assist in determining future direction of assigned program.
Provides close supervision of vendor performance and establishes formal acceptance criteria for
contract deliverables. Works closely with vendor on all related issues and develops good vendor
relations.
Responsible for the related training program and approach.
Directs and monitors all program efforts related to system testing, conversions, system
modifications, training, and implementation.
Facilitates process improvements to improve workflow and business processes as necessary.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary
range for this job classification. Generally, only those key duties necessary for proper job evaluation
and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the
supervisor.
Draft 3/5/01
OAKLAND COUNTY MICHIGAN
Class Title: PROGRAM MANAGER
Department: Information Technology/Admin.
Reports To: Supervisor — IT (Project Mgt.)
B. QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS, & ABILITIES
Required Minimum Qualifications
1. Possess a Bachelor's degree from an accredited college or university with a major in
Business Administration, Computer Science, Public Administration, Management Information
systems, or closely related field.
2. Have had three (3) years of full-time experience in the functional program area. (e.g. court
operations, criminal justice; fiscal services; human resources.)
3. Have had five (5) years of full-time experience managing large, multi-phased, multi-year
programs.
NOTE: Experience specified in 2. and 3. above may be obtained concurrently.
4. Pass the complete examination including the employment physical established for this class.
5. Successfully complete the six-month probationary period.
Additional Desirable Qualifications
1. Extensive knowledge of information processing and current information technology and
applications appropriate for a client/server environment.
2. Extensive knowledge of current developments and techniques in systems analysis and design.
3. Ability to communicate effectively both orally and written.
4. Ability to establish and maintain effective working relationships with IT, operating
department personnel and vendors.
5. Ability to recognize, investigate, and analyze a variety of business process problems and to
devise effective solutions.
6. Thorough knowledge of project management concepts including risk assessment, issues
management, and quality control.
7. Considerable problem solving and decision making skills.
APPROVED BY:
DATE:
Resolution #01087 March 22, 2001
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
FISCAL NOTE (M.R. 401087) April 5, 2001
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - ESTABLISHMENT OF A PROGRAM MANAGER
JOB CLASSIFICATION AND CREATION OF ONE (1) POSITION TO BE ASSIGNED TO THE
JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above-reference resolution and finds:
1. The Resolution establishes the new full-time Merit System Program
Manager job classification, overtime exempt, and creation of one
position to be assigned to the Judicial Information Management
System (JIMS) project, effective April 7, 2001.
2. The net cost of this action is $40,937 for the balance of FY 2001.
The Information Technology Retained Earnings will be used to cover
the cost of this action; no General Fund/General Purpose
appropriation is required.
3. The Fiscal Year 2001 Information Technology Fund budget should be
amended as specified:
IT Fund 636 FY 2001 FY 2002
2-18-636122-12000-2001 Salary Regular $ 29,241 $ 66,958
2-18-636122-12000-2074 Fringe Benefits 11,696 26,783
Use of Retained Earnings ( 40,937) (93,741)
Net $ 0 $ 0
FIN CE COMMITTEE
/dovict.Th
FINANCE COMMITTEE VOTE
Motion carried unanimously on a roll call vote.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 5 th 00y ofigioril, 200
Resolution #01087 April 5, 2001
Moved by Patterson supported by Coleman the Finance Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Patterson supported by Crawford the Personnel Committee Report
be accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Patterson supported by Webster the resolution be adopted.
Moved by Patterson supported by Appel the resolution be amended to
coincide with the recommendations in the Finance and Personnel Committee
Reports.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law,
McPherson, Melton, Millard, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as
amended, was adopted.
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FOREGOING RESOLUTION 7
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STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 5, 2001 with the original record
thereof now remaining in my office.
G. William Caddell, County Clerk