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FISCAL REPORT (M.R. #01095) April 5, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF WATERFORD - FY 2001 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports as follows:
1. $262,893.19 is available in the Environmental Infrastructure Fund
for FY 2001, to reimburse Waterford Township for this project; no
additional appropriation is required.
2. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE VOTE
Motion carried unanimously on a roll call vote with Causey-Mitchell absent.
MISCELLANEOUS RESOLUTION #01095
BY: COMMISSIONER FRANK MILLARD, JR., DISTRICT #4
COMMISSIONER FRAN AMOS, DISTRICT #5
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
CHARTER TOWNSHIP OF WATERFORD - FY 2001 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, Waterford Township has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS Waterford Township is requesting reimbursement for work related
to lift station modifications in a number of areas; and
WHEREAS the FY 2001 authorized amount of funding for Waterford Township
is $262,893.19 from the Environmental Infrastructure Fund as repayment to
Waterford Township for expenses incurred in connection with environmental
remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by Waterford Township as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an FY 2001
appropriation in the amount of $262,893.19 from the Environmental
Infrastructure Fund (Account #90-263229-41000-3985) to repay Waterford
Township for expenses incurred in connection with environmental remediation or
improvement projects, once proper invoices are presented.
Chairperson, I move the adoption of the foregoing resolution.
- /7
DEPARTMENT OF PUBLIC WORKS
Terry E. Biederman, P.E.
Director
Tom Coburn, Superintendent
Water & Sewer
Keith Wheeler, Superintendent
Facilities ttc Operations
BOARD OF TRUSTEES
Carl W. Solden, Supervisor
Betty Fortino, Clerk
Dee A. Minton, Treasurer
Paul Deni, Trustee
Todd Fox, Trustee
David Maloney, Trustee
Bette O'Shea, Trustee
WATEL2FOQD
A CHAQTE12 TOWN6IIIID
5240 Civic Center Drive
Waterford, Michigan 48329
Telephone: (248) 674-2278 • Fax: (248) 674-8658
March 7, 2001
Attn: Mr. Thomas Ott- Manager
Oakland County Fiscal Services Division
1200 N. Telegraph Road
Pontiac, MI 48341
RE: Environmental Infrastructure Fund Reimbursement Program
Dear Mr. Ott:
Pursuant to the Oakland County Board of Commissioners Miscellaneous Resolution
(MR) 99093, the Charter Township of Waterford (Township) hereby requests
reimbursement under the Oakland County Environmental Infrastructure Fund Program
for expenses incurred in connection with eligible remediation or improvement projects
undertaken by our Township.
Per the program outline, it is our understanding the Township is eligible to receive
approximately $262,894 per year from 1999 to 2003. Accordingly, total funds available
through 2001 should be approximately $788,682.
Projects currently being undertaken by the Township that have already received partial
reimbursement of funds and that you already have Official Board Resolution Meeting
Minutes for are as follows:
1. McDowell Drive Sanitary Sewer Extension. This project will extend
sanitary sewer along McDowell Drive from McCormick Drive to
approximately 750 feet south and provide service for six (6) existing
residences located on McDowell Drive. McDowell Drive extends along a
peninsula surrounded by Scott Lake and its' adjacent wetland. The
existing residences are served by septic systems that are subject to
submergence by fluctuations in the elevation of Scott Lake. The As Bid
cost for this project is $120,470 and does not include engineering and
inspection costs which will be added to the final cost.
2. Lochaven Road Sanitary Sewer Extension. This project will provide
sanitary sewer for three (3) existing residences located on Lochaven Road
south of Cooley Lake Road. The existing septic systems currently serving
these residences are located in wetlands and one of these systems has
already failed. The project is being included with an existing sanitary
sewer project on Lochaven Road north of Cooley Lake Road and has been
contracted to cost $50,000 by the existing Contractor, Mago, Incorporated.
This does not include engineering and inspection costs which will be
added to the final cost.
3. Williams Lake Road Sanitary Sewer Extension. This project will provide
sanitary sewer service for five (5) existing commercial properties located
along Williams Lake Road between Pontiac Lake Road and M-59. These
properties are partially in wetlands that are hydraulically connected to
Pontiac Lake. The commercial businesses located on these properties are
currently served by septic systems that are subject to submergence by
changes in the water level of the wetland. The estimated construction cost
cost of this project is $178,900 and does not include engineering and
inspection costs which will be added to the final cost.
4. Lochaven Road Water Main Extension. This project will provide
Water main for three (3) existing residences located on Lochaven Road
south of Cooley Lake Road. The existing private wells currently serving
these residences are failing and need to be replaced. The project is being
included with an existing sanitary sewer project on Lochaven Road north
of Cooley Lake Road and has been contracted to cost $41,000 by the
existing Contractor, Mago, Incorporated. This does not include
engineering and inspection costs which will be added to the final cost.
Additional projects that were approved by the Township Board at their December 11,
2000 meeting are as follows:
1. Lakewood Lift Station Modifications. This project will replace the
existing 953 feet 4-inch force main exiting the station with a 6-inch force
main and replace the smaller original pump with a comparable sized
Vaughn Chopper pump to better match the existing new larger pump in
the station. The result of these improvements would be to increase the
firm pumping capacity of the station from approximately 136 gallons per
minute (GPM) to 260 GPM as a result of less friction losses in the new 6
inch force main.
It also proposes raising and waterproofing fourteen (14) manholes along
Baybrook Street, which are currently located in the bottom of the ditch
line and below ground elevation. This will reduce the amount of inflow
into the collection system leading to the Lakewood Pumping Station and
reduce the total volume of water to be pumped.
The estimated cost for this project is $84,625.
2. Tilden and Calvert Lift Stations Modifications. This project will increase
the size of all pumps at each station and will enable them to effectively
convey at least the quantifiable volume of water observed during the
September 10th and 11 th heavy rain events of last summer.
It also proposes extending the existing 16-inch force main exiting the
stations approximately 1000 feet to the north to lower the hydraulic
gradeline in the gravity sanitary sewer system near Elizabeth Lake Road.
This will prevent basement flooding in this area.
It also proposes protecting the Tilden Lift Station from storm water
inundation with the installation of a barrier that would surround the
immediate site. This will greatly reduce the amount of water volume the
station has to pump during these types of events.
It also proposes the installation of new flow meters at each station and is
required on lift stations with pumping capacities of 1200 GPM or more.
These meters will provide valuable information as to the pumping status
and condition of the stations.
The estimated cost for this project is $320,000.
3. Grinnell Lift Station Modifications. This project proposes extending the
existing 6 inch force main exiting the Grinnell Lift Station approximately
500 feet to a discharge point on Parkway north of the intersection of
Goethe, Larchmont and Parkway and construction of a duckbill check
valve manhole and a manhole containing a pump on Parkway north of
Goethe, Larchmont and Parkway.
The construction of the duckbill and pump manhole will allow dry
weather flow to pass through under normal conditions from Fullerton,
Oak, Larchmont, Denver and Goethe. In conditions of surcharging, such
as in a heavy rain event, the duckbill will close on Parkway and not allow
flow from the system downstream to backup into the Fullerton, Oak,
Larchmont, Denver and Goethe service areas. The pumping manhole will
then discharge flow from these areas into the downstream sewer to prevent
these areas from flooding.
The estimated cost for this project is $92,750.
Attachment A contains copies of the Township Board resolutions authorizing
reimbursement for the three (3) new projects listed above for your reference.
Attachment B contains expense invoices for all of the above projects as incurred since the
previous submittal that the Township is seeking to be reimbursed on. As mentioned in
the descriptions above, these projects are in various stages of completion and additional
costs will be submitted for them as milestones are reached.
The Township understands the review and processing of this reimbursement request will
be governed by the provisions of MR 99093, and certifies that all expenses submitted for
reimbursement were incurred in connection with a qualifying remediation or
improvement project.
As such, the Township is seeking for reimbursement in the amount of $175,870.72 at this
time.
If you have any questions or comments, please feel free to contact me by phone at the
above number or by e-mail. My e-mail address is tbiederrn(aTwp.waterford.mi.us .
Sincerely,
'
Terry E.,1A iederman, P.E.
Director of Public Works
Cc: Carl W. Solden, Supervisor
Fran Amos, County Commissioner, District 5
Doug Bradley, Director of Building and Engineering
Rob Seeterlin, Director of Fiscal and Human Resources
Derek Diederich, Staff Analyst
Environmental Infrastructure Fund File
Betty Fortii(o, Clerk
BOARD OF TRUSTEES
Carl W. Solden, Supervisor
Betty Fortino, Clerk
Dee A. Minton, Treasurer
Todd A. Fox, Trustee
Paul E. Deni, Trustee
David J. Maloney, Trustee
Bette O'Shea, Trustee
BETTY FORTINO
Clerk WATERFORD
A CHARTER TOWNSHIP
5200 Civic Center Drive
Waterford, Michigan 48329-3773
Telephone: (248) 674-6266 • Fax: (248) 674-5455
STATE OF MICHIGAN )
)SS.
COUNTY OF OAKLAND)
I, THE UNDERSIGNED, the duly elected and qualified Clerk of the Charter Township of
Waterford, do hereby certify that the attached minutes, are from Waterford Township Board,
meeting held December 11, 2001.
IN WITNESS WHEREOF, I hereto affix my official signature the 7th day of March, 2001.
W.T. Board Minutes, December 11,2000 12
The memo requests authorization to proceed with the following projects: Lakewood lift
station modifications, Tilden and Calvert lift station modifications,Grinnell lift station
modifications. The total cost of the three new projects is $497,375. (Due to its length, memo
attached to these minutes.)
RESOLUTION AUTHORIZING
ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT REQUEST
LAKEWOOD LIFT STATION IMPROVEMENT PROJECT
WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County
Board of Commissioners has established an Environmental Infrastructure Fund Program to assist
Oakland County cities, villages and townships in addressing clean water and storm water needs; and
WHEREAS Oakland County's Environmental Infrastructure Fund Program authorizes Oakland
County cities, villages and townships to apply for reimbursement of eligible expenses incurred in
connection with environmental remediations or improvements relating to ground and/or surface
water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred
as part of a city, village or township road project; and
WHEREAS the Charter Township of Waterford, Oakland County, Michigan will incur expenses in
connection with the Lakewood Pumping Station Improvement Project, a project believed to be
eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program.
NOW THEREFORE BE IT RESOLVED that the Charter Township of Waterford Board authorizes
and directs Terry E. Biederman P.E., Department of Public Works Director, as agent for the Charter
Township of Waterford, in the manner and to the extent provided for under Oakland County Board
of Commissioners Miscellaneous Resolution 99093, to request reimbursement of eligible
environmental remediation or improvement project expenses under Oakland County's
Environmental Infrastructure Fund Program.
RESOLUTION AUTHORIZING
ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT REQUEST
FOR CALVERT AND TILDEN LIFT STATIONS IMPROVEMENT PROJECT
WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County
Board of Commissioners has established an Environmental Infrastructure Fund Program to assist
Oakland County cities, villages and townships in addressing clean water and storm water needs; and
WHEREAS Oakland County's Environmental Infrastructure Fund Program authorizes Oakland
County cities, villages and townships to apply for reimbursement of eligible expenses incurred in
connection with environmental remediations or improvements relating to ground and/or surface
water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred
as part of a city, village or township road project; and
WHEREAS the Charter Township of Waterford, Oakland County, Michigan will incur expenses in
connection with the Calvert and Tilden Pumping Stations Improvement Project, a project believed to
be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund
Program.
NOW THEREFORE BE IT RESOLVED that the Charter Township of Waterford Board authorizes
and directs Terry E. Biederman P.E., Department of Public Works Director, as agent for the Charter
Township of Waterford, in the manner and to the extent provided for under Oakland County Board
of Commissioners Miscellaneous Resolution 99093, to request reimbursement of eligible
environmental remediation or improvement project expenses under Oakland County's
Environmental Infrastructure Fund Program.
W.T. Board Minutes, December 11, 2000 ' 1
Bradley memo continued:
Following the September 2000 rains the Oakland County Drain Commission
performed an extensive cleaning and video camera inspection of the existing pipe
within the Pontiac Creek Extension Drain. This inspection revealed that the
existing pipe is severely deteriorated, nearly all the existing pipe is cracked or
broken and in numerous areas the pipe is missing. Approximately 300 feet of one
branch of the drain has not been video taped because the Drain Commission is
unable to get either their high pressure water jet or video camera through the
blockages in the pipe. In order to avoid further pipe collapses and reduce the
possibility flooding and associated property damage it is recommended that the
existing pipe be replaced or relined immediately.
The Pontiac Creek Extension Drain, as a legally established County Drain, falls
under the provisions of the Michigan Drain Code of 1956, Act 40, Public Acts of
1956. Chapter 8 of the Drain Code addresses the maintenance and repair of County
Drains and provides that the cost of such work shall be born by the property owners
within the drainage district or by the local municipality. The Oakland County
Drain Commission is responsible for performing the maintenance and repair of the
Drain and they are prepared to begin the replacement of the existing pipe
immediately upon agreement by Waterford Township to fund the cost of the work.
The work will be performed on a time and materials basis by a contractor currently
employed by the Oakland County Drain Commission. A detailed cost estimate is
currently being prepared, preliminary cost estimates indicate the total cost of this
work will not exceed $60,000.
The Capital Expenditures portion of the approved 2001 Township Budget contains
$66,000 for various drainage, safety and miscellaneous projects, these funds have not
yet been designated for any specific projects. It is therefore my recommendation that
the Township Board authorize the expenditure of a maximum of $60,000 of the Capital
Expenditures line item of the 2001 Budget, account number 19000 — 97105, for the
repair and replacement of the existing Pontiac Creek Extension Drain pipe.
Moved by Fortino,
Supported by O'Shea, RESOLVED, to authorize a maximum of $60,000 for the repair and
replacement of existing Pontiac Creek Extension Drain pipe.
Motion carried unanimously.
DPW Director Terry Biederman and Building and Engineering Director Doug Bradley
presented a memo to the Board regarding the Oakland County Environmental
Infrastructure Fund which provides money to local communities for water and sewer
projects. The Board established the EIRF line item under the General Fund Budget in
1999. To date, four projects have been authorized and range from conceptual to under
construction; they are: McDowell Drive sanitary sewer extension, Lochaven Road sanitary
sewer extension, Williams Lake Road sanitary sewer extension and Lochaven Road water
main extension.
W.T. Board Minutes, December 11,2000 13
RESOLUTION AUTHORIZING
ENVIRONMENTAL INFRASTRUCTURE FUND
REIMBURSEMENT REQUEST
FOR GRINNELL LIFT STATION IMPROVEMENT PROJECT
WHEREAS, upon the recommendation of the Oakland County Executive, the
Oakland County Board of Commissioners has established an Environmental
Infrastructure Fund Program to assist Oakland County cities, villages and
townships in addressing clean water and storm water needs; and
WHEREAS Oakland County's Environmental Infrastructure Fund Program
authorizes Oakland County cities, villages and townships to apply for
reimbursement of eligible expenses incurred in connection with environmental
remediations or improvements relating to ground and/or surface water, water
supply, sewer and/or drainage systems and/or water pollution control efforts
incurred as part of a city, village or township road project; and
WHEREAS the Charter Township of Waterford, Oakland County, Michigan will
incur expenses in connection with the Grinnell Pumping Station Improvement
Project, a project believed to be eligible for reimbursement under Oakland
County's Environmental Infrastructure Fund Program.
NOW THEREFORE BE IT RESOLVED that the Charter Township of Waterford
Board authorizes and directs Terry E. Biederman P.E., Department of Public
Works Director, as agent for the Charter Township of Waterford, in the manner
and to the extent provided for under Oakland County Board of Commissioners
Miscellaneous Resolution 99093, to request reimbursement of eligible environmental
remediation or improvement project expenses under Oakland County's
Environmental Infrastructure Fund Program.
Moved by Deni,
Supported by Fortino, RESOLVED, to approve the three (3) foregoing resolutions
authorizing DPW Director Terry Biederman to request reimbursement of eligible
Improvement expenses under Oakland County's Environmental Infrastructure Fund
Program.
Motion carried unanimously.
W.T. Board Minutes, December 11, 2000 14
Treasurer Dee Minton presented the following depositories for 2001:
In compliance with Section 211.43b of the General Property Tax Act of Michigan, I am
respectfully requesting your approval, by resolution, of the 2001 depositories for Township
monies:
National City Bank Royal Oak
Bank One Detroit
Huntington Bank Troy
Michigan National Bank Farmington Hills
Standard Federal Bank Troy
Comerica Bank Detroit
Bank of Bloomfield Hills Bloomfield Hills
TCF Bank Ann Arbor
MBIA-Class Ann Arbor
T & C Credit Union Waterford
Old Kent Bank Grand Rapids
Citizens Bank Flint
Republic Bank Farmington Hills
Clarkston State Bank Clarkston
Flagstar Bank Troy
Salomon Smith Barney Southfield
Thank you for your consideration.
Moved by Deni,
Supported by O'Shea, RESOLVED, to approve the foregoing Township depositories for
2001.
Motion carried unanimously.
Moved by Deni,
Supported by Maloney, RESOLVED, to adjourn the meeting at 9:08 PM.
Motion carried unanimously.
Betty For&lo, Clerk
't1J) wc4-0-614--t_
Carol Solden, Supervisor
Resolution #01095 March 22, 2001
The Chairperson referred the resolution to Finance Committee. There were
no objections.
Resolution #01095 April 5, 2001
Moved by Palmer supported by Buckley the resolutions on the Consent Agenda
be adopted (with accompanying reports being accepted).
Vote on resolutions on the Consent Agenda:
AYES: Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard, Moss,
Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the Consent
Agenda were adopted, with accompanying reports being accepted.
FOREGOING RESOLUTION
?th
xecutive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 5, 2001 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 5t ofril, 2001.
G. William Caddell, County Clerk