HomeMy WebLinkAboutResolutions - 2001.04.05 - 26286PUBLIC IC SE VICES COMMITTEE
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MISCELLANEOUS RESOLUTION #01,101 April 5, 2001
BY: PUBLIC SERVICES, DAVID MOFFITT, CHAIRPERSON
IN RE: OAKLAND COUNTY JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
AGREEMENT MODIFICATION
TO THE OAKLAND COUNTY BOARD OF COMMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Family Independence Agency, Juvenile Accountability
Incentive Block Grant (JAIBG) Ad Hoc Committee, determined at their meeting on
January 25, 2001 that surplus funding could be offered to all current JAIBG
grantees in the form of a one time amendment to their current Fiscal Year 2000
grant; and
WHEREAS the committee also determined that an extension of the grant end
date to August 31, 2001 was necessary; and
WHEREAS the Michigan Family Independence Agency awarded Oakland County a
one time amendment totaling $305,364 of which $274,828 is from the State and
the balance of $30,536 is the County's match; and
WHEREAS the one time amendment provides funding for the expansion of the
Children's Village renovation project, addition of Information Technology
information sharing capacity for Children's Village and the expansion of the
InStep program's capital renovation and transportation needs; and
WHEREAS acceptance of this contract does not obligate the County to any
future commitment; and
WHEREAS the contract has been approved by the County Executive's
Contract Review Process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the Juvenile Accountability Incentive Block Grant
(JAIBG) one time amendment in the amount of $305,364 which includes $274,828
from the State and $30,536 as the required County match for the period of June
1, 2000 through August 31, 2001.
BE IT FURTHER RESOLVED that future level of service, including
personnel, is contingent upon the level of funding available from the State
for this program.
BE IT FURTHER RESOLVED that the Chairperson of the Beard of
Commissioners is authorized to execute the contract agreement and to approve
amendments and extensions up to fifteen (15%) percent variance from the award,
consistent with the original agreement as approved.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Causey-Mitchell absent.
Oakland County Grant Application.
Summary Report
Requesting Department/Program/Agency Circuit Court/Family Division
Title of Grant Juvenile Accountability Incentive Block Grant
(JAIBG)
Grantor Agency Family Independence Agency — Office of
Juvenile Justice
Title of Grant Funded Program JAIBG Amendment
Grant Notification 2105101 Submission/Acceptance r ASAP
Date Deadline
Grant beine submitted is: New • Renewal • Modified •
Is a County match required: Yes • No •
Is match in your current budget: Yes • No
Will the requested County match Yes 111 No •
require an additional appropriation:
This will be the second year of grant funding for this program.
Is this program projected to extend beyond the current grant funding period? Yes
The maximum number of years for which this grant is available: One
Briefly, describe any program and/or personnel changes since the most recent grant accepta
GRANT SUMMARY PRIOR YEAR AMT GRANT REQUEST
GENERAL INFORMATION
Grant funding period 06/00 - 08/01
(provide mm/yy - mm/yy)
Total amount ($$) of grant $305,364
REVENUE / MATCH REQUIREMENTS
Federal match 0
State match 0
Local or agency match $30,536
PERSONNEL
Number of grant funded positions 0
(list classes, ex. 3 clerks)
Grant funded personnel costs 0
Grant funded fringe benefits - 0
EXPENDITURES
Grant funded program costs $305,364
County match requirements $30,536
Please attach: Program Summary; Approvals from Fiscal Services, Corporation Counsel and Personnel (if required)
Attachment 14'
FAMILY INDEPENDENCE AGENCY
0.FFICE OF JUVENILE JUSTICE
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT UNIT
GRANT AMENDMENT REQUEST
COMPLETE FOR ALL AMENDMENTS
1. JAEBG Grant Number 2. OCRS Grant Number 3. Grant Amount
63040 1C99 JAIBG-00-63001 $508,531 Fed Share
4. County 5. Federal I.D. Number 6. Method of Payment —
Actual Cost Oakland 38-6004876 X
7. Index Code 8. Program Cost Account Number 9. Amendment Number .
65250 47702 #1
10. Grantee Request Date
County of Oakland 3/14/2001 _ 11. Address ,
1200 N. Telegraph Road — EOB, Pontiac, MI 48341-0403
12. Contact Person Phone Number Grant Period
Jeffrey Pardee 2481975.4296 To 8/31/2001
13. NATURE OF THE REQUESTED ADJUSTMENT. CHECK ALL BOXES WHICH APPLY.
a..si Time Extension d.l 1 Personnel Change
b. *Funding Increase/Decrease e: l J Address Change
c. In Program Modification f. ( I Line Item/Purpose Area Adjustment
COMPLETE FOR TIME EXTENSIONS/FUNDING AMENDMENTS AS APPLICABLE
15. Time Extension (adjustment a)
The beginning date of the grant agreement is 6/1/2000
The ending date of the grant agreement shall be changed from 5/31/2001
(all sources)
to 8/31/2001
16. Funding Increase/Decrease —Line Item and/or Purpose Area Transfer Requests (adjustments b & f) ,
The maximum dollar amount of the grant agreement shall be in creased by $ 274,828 from
$ 508,531 to $ 783,359 . You must complete the attached Line Item Transfer Request.
—
COMPLETE FOR OTHER AMENDMENTS WHICH YOU ARE REQUESTING (ad] a, c & d)
17. Please detail the rational for all specific changes that you wish to ,make, citing the original language in the grant
application and providing the new wording which will replace the original language. You may accomplish this by
labeling and dating copies of both the old and the new language and attaching both as necessary. (Attach additional
pages as necessary.
a. Oakland County is requesting a time extension for all programs for the purpose of completing
additional program activities required by the increase in line item funding.
c. Oakland County is requesting three program modifications: 1) expansion of the Children's
Village renovation project, 2) addition of IT information sharing capacity for Children's Village,
and 3) expansion of.the InStep>program's capital renovation and transportation needs.
Page 1
Meals Cost per Mile I Lodging Purpose of Travel Amount
.TCVENTLE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JA13t)
BUDGET DETAIL & SUIVLVIARY
1. BUDGET DETAIL FOR ALL PROGRAMS
(the Whole Dollars Only)
A. PERSONNEL (Salary and Wages)
Name and Position Title 0 Hourly or Daily Hours or Days Amount
Salary Rate Devoted
Teen Court - Coordinator Position; Grade 9 1 ME $40,342_,
'InStep - Coorriirt=tor Position; Grade 12 - 1 PIE 551,725
InStep - Case Manage.r PINE 520,301
LnStep - Typist 1 ITS $25,707
Salaries & Wages • $139,075
, Total
B. FRINGE BENEFITS
. Description and Calculation Method Amount
Teen Court - Coordinator Position; Grade 9 S$16,987
InSten - Coordinator Position; Grade 12 521,538
InStep.- Case Manager $1,889
InStep - Typist $11,120
Fringe Benefits $51,534 Total
C. TRAVEL
None
Total Travel
EOUIPMENT _ •' Item Quantity • Purchase Price Monthly Lease Amount
(if applicable) ...
None
InStep — Van I One/I5 oersor 27,000 _ $27 am
Children's Village - IT Info Sharja $163,864p
Total Equipment I
$190,864 I
Issued 2/99
JAIBG BUDGET, D.ETA SUNENIARY
E. SUPIII.TES
ft= I Explanation Unit Price Amount Teen Court Printing/Postage 54,271 InS tap Printing S2, 025 ,
[ Total Supply
Expenses $6,2961
F. CONSTRUCTION
Purpose : Description of work . Amount
InStep Fragrant r Facilities Rehabilitation
S Village Bo.ilcii -rig Security Rph 1.-,i...11 ta.tion
-
Children '
$7,000
$211_, 000
_
Total
- Construction 1 $218,000
G. CONSULTANTS/CONTRACTUAL SERVICES .. . Name/Affiliation Hourly or Daily Hours or Days Amount
Rate Devoted
_ STAR!!! Program. - Af ter Care Program Services Dm . $157, 022 - •,
STRIDZ Program - Program Services 50 Weeks 1 5101, 449
_
_
, Total Consultant/Connractual 1 $258, 471 Services . ..
H. OTHER COSTS
Description 1 Computation Amount
InSreo - Commun.loations Four Telephones $3,595
Teen. Court Telephones, Compute_r $2,563
_ Total Other Costs $6,158
_
Issued 2199
Attachment
. . LINE ITEM TRANSFER. REQUEST
FAMILY INDEPENDENCE AGENCY
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK G
Line Item Latest Approved Increase Decrease ** New Approved Line Item
Total Budget Total Budget
Personnel 139,075 139,075
Fringe Benefits 51,534 51,534
-0- - Travel -0
-0- 190,864 190,864 Equipment _
Supplies 6,296 6,296 - _
Construction 103,500 114,500 218,000 - _
Consultant/Contractual 258,471 258,471
Other Costs 6,158 6,158 '
,
TOTAL 565,034 305,364 870,398 -
** New approved Line Item Total Budget Joust include 10% match
LINE ITEM TRANSFER REQUEST BY PURPOSE AREA (45%)
Note: Any change in a program purpose area item must result in at least 35% of the total grant money being spent
in areas 1,2, and 10 and 45% of the total grant money being spent in areas 3-9.
** New approved Total Purpose Area budget amount must include the 10% match increase or decrease
Purpose Area Latest Approved Increase Decrease **New Approved Purpose
Total Budget Area Total Budget
3. Hiring of judges, probation officers, and
defenders and pretrial services
4. Hiring of prosecutors
5. Funding of prosecutor-led drug, gang, and
violence programs
6. Provision of technology, equipment, and
training programs for prosecutors
7. Probation programs 295,922 27.000 322.922
8. Gun courts
9. Drug courts ,
TOTAL 295,922 27,000 322,922
• LINE ITEM TRANSFER REQUEST BY PURPOSE AREA (35%)
Note: Any change in a program purpose area item must result in at least 35% of the total grant money being spent
in areas 1,2, and 10 and 45% of the total grant money being spent in areas 3-9.
** New approved Total Purpose Area budget amount must include the 10% match increase or decrease
Purpose Area Latest Approved - Increase Decrease , **New Approved Purpose
Total Budget Area Total Budget _
1. Construction of juvenile detention or
correctional facilities, including training 103,500 114,500 S 218,000
of • ersonnel
2. Accountabiliv-based sanctions programs • • 2 165,612 _
10. Information sharing system -0--: 163,864 1,63-,464
269,112 TOTAL 278,364 547 47.
Page 4
Attachment f
LINE ITEM TRANSFER REQUEST BY PURPOSE AREA
Note: Any change in a program purpose area item must result in at least 35% of the total grant money being spent
in areas 1,2, and 10 and 45% of the total grant money being spent in areas 3-9..
** New approved Total Purpose Area budget amount must include the 10% match increase or decrease
Purpose Area Latest Approved Increase Decrease **New Approved
Total Budget Purpose Area Total
, Budget
11. Accountability-based programs designed
to protect students and school personnel
from drug, gang, and youth violence
12. Implementing a policy of controlled
substance testing for appropriate
categories ofjuveniles within the juvenile
justice system • — . Program Administrative Costs
(Up to 10% of the total gam award) .
TOTAL —0— _ _
Line Item/Purpose Area Increase(s): State why line item(s)/purpose area(s) being increased must have additional funding. Be
specific as to what cost items are affected, whether a cost item is being changed or added to the budget, etc.
The line items being increased are due to the State surplus of funding offered to Oakland County.
The cost items are being added to the existing approve budget, and are for capital and renovation
elements only. No change in personnel line items are requested.
Line Item/Purpose Area Decrease(s): State why line item(s)/purpose area(s) being decreased will be underspent from projected
levels. Be specific as to what cost items are affected, whether a cost item is being changes or deleted, etc.
.. _
Impact: What impact will this change have on program performance? How will the program be affected if this line item/purpose
area transfer is not approved?
The impact of the additional line item funding will increase Oakland County's ability to promote
greater accountability in the juvenile justice system.
—
Approval: Enter Grant Administrator's signature and, title
/
Jeffrey Pardee, Director N L40152
Oakland County Department of Budget
Pace 5
, .
•
1 FY 2000 JAIBG Budget - Additional Funding Amendment
As Of 2/2712001 1
BY LINE ITEM'
1
Program ILine Item Additional Funds Total Local @ 10% Federal @ 90%
Personnel
Fringe Benefits
Equipment
Instep Van for InStep $ 27,000 $ 2,700 $ 24,300
Children Village IT Information Sharing $ 163,864 $ 16,386 $ 147,478
Supplies
Construction
InStep Facilities Rehab Windows I $ 3,500 $ 350 $ 3,150
Children Village Security Rehab _$ 111,000 $ 11,100 $ 99,900
Contractual Services
Other Cost
Total 30
Target 274,828
Initial Revision #One I I Extension Other * X Final
X No
PERSONNEL DEPT:
17 Approved Disapproved * I I Modify * Date:
RISK MANAGEMENT AND SAFETY:
Signature / - • -
30/17/
ty
3 ( 0
Signature:
Signature:
CONTRACT/PROGRAM REVIEW REQUEST
Date:
To:
From:
16 March 2001
Review Distribution
Greg Givens, Fiscal Services
Title/Subject: FY 2000 Juvenile Accountability Incentive Block Grant — Amendment #1
File # Department: DM&B — Fiscal Services
Contact Person: Greg Givens/Jeff Pardee Telephone #: 84057
STATUS: (Check appropriate box)
* If "other" is checked, please explain:
Is Board Resolution required? Yes — Resolution # Pending Date:
X Approved
MANAGEMENT AND BUDGET:
Approved Disapproved *
CORPORATION COUNSEL:
Approved I I Disapproved *
CONTRACT/PROGRAM SYNOPSIS:
Disapproved * Modify * Date:
Modify * Date:
Modify * Date:
Amendment is to capture additional JAIBG funding. Funding is for capital projects identified generally as 1) $111,000 for Children's Village renovation, 2)
$ 3,500 for InStep capital renovation for new windows, 3) $27,000 for 1nStep transportation, and 4) $163,864 being spent for identified IT needs at
Children's Village.
* When "Disapproved" is noted or "Modify" is requested, attach explanation.
Honorable Patricia D. Gardner, Chair
Kent County Probate Court
Robert Ennis,
Ennis Center for Children
David G. Gummi
OaldAnd County Prosecutor
Dr. Jerome Gallagher
Project Sentry
Larry D. Meaner, Director, Office ofJuvenile
Justice, Fawn), Independence Agency
Sheriff Dan Lane
St. Clair County Sheriff's Department
STATE OF MICHIGAN
'
FAMILY INDEPENDENCE AGENCY
Juvenile Accountability Incentive Block
Grant
Ad Hoc Committee
Grand Tower, Ste., 404, P.O. Box 30037, Lansing, MI 48909
JOHN ENGLER, Governor
DOUGLAS E. HOWARD, Director
Date: March 13, 2001
Mr. Greg Givens
County of Oakland
1200 North Telegraph Road
Executive Office Building
Pontiac, Michigan 48341-0403
Dear: Mr. Givens:
Re: Grant Amendment Request
Enclosed you will find two original copies of the grant amendment. Please have the appropriate
authorized representative sign both original grant amendments and return by March 23, 2001.
The two original copies of the grant amendment should be returned to my attention:
Family Independence Agency
JAIBG Unit
235 S. Grand Avenue, Ste. 404
Lansing, MI 48909
Once the FIA Director or Designee has signed the grant amendment, copies will be provided to
you as the contact person and to the fiscal agent.
Sincerely,
Ronell Lawrence Young
JAEBG Program Manager
Grant Number: JA1BG-00-63001
County: Oakland
Index Code: 65250
Program Cost Account (PCA): 47702
Agency Object Code: 6320
Commodity Code: 95268
Method of Payment: Actual Cost
Mail Code: 001
STATE OF MICHIGAN
FAMILY INDEPENDENCE AGENCY
AMENDMENT # 1
WHEREAS, the Family Independence Agency of the State of Michigan (hereinafter
referred to as the "Agency") entered into a contractual Agreement effective June 1, 2000,
with the County of Oakland, having a mailing address of 1200 North Telegraph Road —
E0B, Pontiac, Michigan 48341-0403, (hereinafter referred to as the "Grantee"), for the
provision of certain services as set forth therein; and,
WHEREAS, it is mutually desirable to the Agency and to the Grantee to amend the
aforesaid Agreement.
THEREFORE, in consideration of the promises and mutual covenants hereinabove and
hereinafter contained, the parties hereto agree to the following amendment of said
Agreement.
ARTICLE I
The beginning date of the grant agreement is June 1, 2000. The ending date of the grant
agreement shall be changed from May 31, 2001 to August 31, 2001.
The line item budget shall be changed as follows: Equipment shall be increased by
$ 190,864 from $ 0 to $ 190,864; Construction shall be increased by $ 114,500 from
$ 103, 500 to 218,000.
The purpose area budget shall be changed as follows Purpose Area 7 shall be increased by
$ 27,000 from $ 295,922 to $ 322,922; Purpose Area 1 shall be increased by $ 114,500
from $ 103,500 to $ 218,000. Purpose Area 10 shall be increased by $ 163,864 from
$ 0 to $ 163,864.The total dollar amount of the grant should increase by $ 274, 828 from
$ 508,531 to $ 783,359.
This Amendment shall be attached to the Agreement and is effective the date of signature
by the agency Director or Designee. Said Agreement being hereby reaffirmed and made a
part hereof.
Dated at Pontiac, Michigan County of Oaldand
(City) (Grantee Name)
this day of ,2001
Authorized Representative:
(Signature)
Witnessed By:
(Signature)
Dated at Lansing, Michigan FAMILY INDEPENDENCE AGENCY
This day of ,2001 By:
Director or Designee
Witness:
Oak1and.Amendma.0 I
FY2001
Contingency ($ 30,536)
Trans. To Juv. Mt. 27,486
Grant Match 3,050
0
Trans. From Gen. Fund $ 27,486
Grant Match
Grants-State
Grant Match
Grants-State
Grant Match
Misc. Capital Outlay
Construction
Info Tech Development
Construction
$ 27,486
0
$ 27,450
$ 3,050
$247,378
$ 27,486
$305,364
$ 27,000
$ 3,500
$163,864
$111,000
$305,364
0
FISCAL NOTE #01101 April 5, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: OAKLAND COUNTY JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
AGREEMENT MODIFICATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Michigan Family Independence Agency, Juvenile Accountability
Incentive Block Grant (JAIBG) Ad Hoc Committee, determined at
their meeting on January 25, 2001 that surplus funding could be
offered to all current JAIBG grantees in the form of a one time
amendment to their current Fiscal Year 2000 grant. The committee
also determined that an extension of the grant end date to August
31, 2001 was necessary.
2. The Michigan Family Independence Agency awarded Oakland County a
one-time amendment totaling $305,364 of which $274,828 is from the
State and the balance of $30,536 is the County's match.
3. The one time amendment provides funding for the expansion of the
Children's Village renovation project, addition of Information
Technology information sharing capacity for Children's Village and
the expansion of the InStep program's capital renovation and
transportation needs.
4. The County Match is available from Contingency funds.
5. The Fiscal Year 2000 Adopted Budget should be amended as follows:
GENERAL FUND
90-101-290000-25000-2564
90-101-310000-35000-8001
17-101-402200-10001-2872
JUVENILE MAITENANCE FUND
Revenue
90-293-470000-31000-1701
Expenditures
16-293-501100-25000-2872
SPECIAL REVENUE FUND 270
Revenue
17-270-305001-70500-0171
17-270-305001-70500-0167
16-270-XXXXXX-XXXXX-0171
16-270-XXXXXX-XXXXX-0167
Expenditures
17-270-305002-70500-9169
17-270-305002-70500-2556
16-270-501202-24010-6030
16-270-501202-24010-2556
FINANCE COMMITTEE
,-0 t
C'CVLIA, "
FINANCE COMMITTEE VOTE
Motion carried unanimously on a roll call vote.
..111.7111WMIMMMUNIMMONWAUTeei
I HEREBY *F5ROV14ORFGOING RESOLUTION
County Executive
•
Resolution #01101 April 5, 2001
Moved by Palmer supported by Buckley the resolutions cn the Consent Agenda
be adopted (with accompanying reports being accepted).
Vote on resolutions on the Consent Agenda:
AYES: Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard, Moss,
Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the Consent
Agenda were adopted, with accompanying reports being accepted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 5, 2001 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 5 th da}4,of Ail, 2001.
4- •-•7•0I/T,T
G. William Caddell, County Clerk