HomeMy WebLinkAboutResolutions - 2001.04.05 - 26291REPORT #01109 April 5, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - IMPLEMENTATION OF OAKLAND
COUNTY'S INTERNET STRATEGY
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced
resolution, recommends its adoption with the following amendments:
Change the reference "Phase I" to Phase II" in the following
paragraphs:
Seventh "WHEREAS";
"NOW THEREFORE BE IT RESOLVED";
Second "BE IT FURTHER RESOLVED".
Chairperson, on behalf of the Finance Committee, I move
acceptance of the foregoing report.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE
Motion carried unanimously on a roll call vote with Moss absent.
•
MISCELLANEOUS RESOLUTION . #0100.9 ci April 5,2001
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — IMPLEMENTATION OF
OAKLAND COUNTY'S INTERNET STRATEGY
To the Oakland County Board of commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County Web development activities began in 1995 with the first version of
the site launching in 1996; and
WHEREAS the Oakland County Internet site presently contains approximately 2,700 pages of
primarily static or unchanging content organized departmentally; and
WHEREAS recognizing a need to upgrade this intermittent and haphazard effort, the Department
of Information Technology began a selection (Request for Proposal) process in March 2000 to identify a
partner to provide a plan to redesign and implement the County's existing Web site strategy; and
WHEREAS Eviciti Corp. was engaged to develop this plan focusing on the following work
products:
• A plan for consolidation of several departmental Home Pages into a single County Web
site organized around the full array of identified County services and development of
Usability Guidelines that will provide a uniform look and feel;
• Creation of a Marketing and Communication Plan: 1) To promote new and future
products and services to be offered via the redesigned Web site and, 2) To develop,
promote and strengthen the Oakland County Brand - @CCESS Oakland;
• Recommend the necessary Information Technology Architecture that will support all
future Web enabled applications;
• Identification of current business processes that could be Web enabled; and
WHEREAS as a precursor to development of an Internet Strategy for Oakland County, Eviciti
Corp. conducted more than 110 departmental interviews and surveys with residents, employees,
businesses and local units of government over a 90-day time period; and
WHEREAS Eviciti Corp. then researched 75 current governmental Web sites, comparing 21
quality of life and Web site functionality attributes, as well as numerous journals, for purposes of
crafting the best solution for the future Oakland County Web site; and
WHEREAS Eviciti Corp. has submitted a proposal to undertake Phase I of an Internet Strategy
for Oakland County, which entails Design and Development of a modem, user-friendly Web site and
Training for the user community, including County Departments, as well as Cities, Villages and
Townships; and
WHEREAS the cost of the proposed engagement is $980,512.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
implementation of Phase I of the Oakland County Internet Strategic Program and the selection of Eviciti
Corp. to partner with the County Department of Information Technology in that implementation in an
amount not to exceed $980,512.
BE IT FURTHER RESOLVED that all other Oakland County Departments and offices that
operate internet web pages funded by Board of Commissioners' appropriations shall report in writing to
the Board of Commissioners and the Department of Information Technology on the status of integrating
their respective web pages into the coordinated Oakland County Internet Strategy.
BE IT FURTHER RESOLVED that the Department of Information Technology provide a
progress report to the General Government Committee on the results of Phase I by the end of the
calendar year, before any additional funding for future phases is requested.
Chairperson, on behalf of the General Government Committee, I move approval of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE:
Motion carried unanimously on a roll call vote.
Revenue
90-190000-14000-1582
Expenditure
90-310000-40000-8001
Use of Prior Years' Balance $980,512
Transfer to IT Fund $980,512
0
FISCAL NOTE #01,09 °nog April 5, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - IMPLEMENTATION OF OAKLAND
COUNTY'S INTERNET STRATEGY
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Department of Information Technology, proceeding
through a Request for Proposal process, chose Eviciti Corp.
to develop and implement a plan to improve the County's
Website, identify business practices that could be Web
enabled, and develop and implement a marketing strategy for
@ccess Oakland products.
2. After a series of 110 departmental interviews as well as
discussions with citizens and business leaders, Eviciti
Corp. has developed and proposes to undertake Phase I of
Oakland County's Internet Strategy at a projected cost of
$980,512.
3. Funds are available in the Designated Fund Balance for E-
Oakland to cover the cost of this project, the FY 2001
budget should be amended, as specified below:
GENERAL FUND
INFORMATION TECHOLOGY FUND
Revenue
18-636113-10000-1701
Expense
18-636162-15000-3348
Operating Transfer In
Professional Services
$980,512
$980,512
0
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE
Motion carried unanimously on a roll call vote with Moss absent.
Resolution #01109 April 5, 2001
Moved by Patterson supported by Obrecht the Finance Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Patterson supported by Brian the resolution be adopted.
Moved by Patterson supported by Obrecht the resolution be amended to
coincide with recommendation in the Finance Committee Report.
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution as amended:
AYES: Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Law, McPherson, Melton, Millard, Moss, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell.
(24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as
amended, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on April 5, 2001 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 5 th dqf of il, 2001.
G. William Caddell, County Clerk