HomeMy WebLinkAboutResolutions - 2001.08.16 - 26302August 16, 2001
REPORT (MISC. #01205)
BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERSON
RE: MR #01205 — Circuit Court-Creation of One (1) User Support Specialist II Position
for Judicial Information Management System (JIMS) Project
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed MR #01250 on August 8, 2001, recommends
the resolution be adopted:
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Galloway, Moffitt and Gregory absent
a.
MISCELLANEOUS RESOLUTION #01205 August 2, 2001
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: CIRCUIT COURT-CREATION OF ONE (1) USER SUPPORT SPECIALIST II
POSITION FOR JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Misc. Resolution #00065
dated March 23, 2000, authorized implementation of the Judicial
Management Information System (JIMS), an $8.0 million Courts software
system that provides an integrated records management system for
Circuit, District and Probate Courts, as well as the Prosecutor and
Probation; and
WHEREAS over one hundred currently required reports will be
replaced by reports generated by JIMS; and
WHEREAS the integration of information from the participating
entities will necessitate the generation of new reports by JIMS; and
WHEREAS the Courts foresee the necessity of a full time employee
devoted to analyzing, developing and maintaining these reporting
capabilities using JIMS; and
WHEREAS the current County classification User Support Specialist
II contains the requisite skill and experience to fulfill the
requirements of this position and provides for the expansion of assigned
JIMS duties as this new system becomes functional.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the creation of one (1) GF/GP User Support
Specialist II position in the Circuit Court/Court Business Division to
be funded through September 30, 2003.
Chairperson, on behalf of the General Government Committee, I move
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Galloway and Causey-Mitchell absent.
Remainder of
Fiscal Year Cost
(8/25/01 - 9/21/01)
Annual Cost
Draft: 7/13/01
REQUEST:
1) To create one (1) GF/GP position of User Support Specialist II in the Court Business Division of
Circuit Court.
BOARD/COMMITTEE ACTION:
Public Services Committee: 7/24/01
Board of Comm: 8/02/01
Personnel Committee 8/08/01
Finance Committee: 8/09/01
Final Board of Comm: 8/16/01
PROPOSED FUNDING:
Transfer of funds from Public Act 189 fund to General Fund/General Purpose.
OVERVIEW:
Misc. Resolution #00065 dated March 23, 2000, authorized implementation of the Judicial Management
Information System (JIMS), an $8.0 million Courts software system that provides an integrated records
management system for Circuit, District and Probate Courts, as well as the Prosecutor and County Clerk.
Over 100 currently required reports will be replaced by reports generated by JIMS. The integration of
information from the participating entities is expected to necessitate the generation of new reports by
JIMS. In order to help guarantee the success of the JIMS project, the Courts foresee the necessity of a
full time employee devoted to analyzing, developing and maintaining these reporting capabilities using
JIMS. The Court is requesting the creation of a position to carry out these function through the
implementation time frame with a sunset date of 9/30/03.
The current County classification User Support Specialist II contains the requisite skill and experience to
fulfill the requirements of this position and provides for the expansion of assigned JIMS related duties as
this new system becomes functional.
COUNTY EXECUTIVE RECOMMENDATION: Recommended as Requested
PERTINENT SALARIES 2001
Class Gr. Period Base 1 Year 2 Year 3 Year 4 Year 6 Ygiar , . .
User Support 12 Annual $41,360 $43,879 $46,400 $48,922 $51,443 $53,963
Specialist II Bi-wk 1,590.75 1,687.64 1,784.60 1,881.61 1,978.58 2,075.50
Hourly 19.8844 21.0955 22.3075 23.5201 24.7323 25.9438
Note: Annual rates are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT COST
Create one (1) GF/GP
User Support Specialist II
Salary at 1 yr step $43,879 $ 3,375
Fringes @ 40.0% 17,552 1,350
Total $ 61,431 $ 4,725
Resolution #01205 August 2, 2001
The Chairperson referred the resolution to the General Government
Committee. There were no objections.
Finance Committee Vote:
Motion carried on unanimous roll call vote with Moss and Melton absent
August 16, 2001
FISCAL NOTE (M.R. #01205)
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: CIRCUIT COURT - CREATION OF ONE (1) USER SUPPORT SPECIALIST II
POSITION FOR JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Courts foresee the necessity of a full time employee
devoted to analyzing, developing and maintaining the reports
generated by the Judicial Information System (JIMS).
2. The current County classification User Support Specialist II
contains the requisite skill and experience to fulfill the
requirements of this position and provides for the expansion
of assigned JIMS duties as this new system becomes
functional.
3. Funding for this position is available from Public Act 189-
State Court Disbursement Fund.
4. The General Fund/General Purpose cost for this position for
the remainder of Fiscal Year 2001 will include $3,375 in
Salaries and $1,350 in Fringe Benefits for a total of $4,725.
5. The General Fund/General Purpose cost for this position for
the Fiscal Year 2002 will include $43,879 in Salaries and
$17,552 in Fringe Benefits for a total of $61,431.
6. The Fiscal Year 2001 budget should be amended as follows:
REVENUE
Circuit Court/Business Division
35-320000-11000-1701 Operating Transfer In $ 4,725
FY2001
EXPENDITURES
Circuit Court/Business Division
35-220000-11000-2001 Salary
35-220000-11000-2075 Fringe Benefits
Total Circuit/Business Division
$ 3,375
$ 1,350
$ 4,725
-0-
7. The County Executives Recommended FY2002 and FY2003 Budget
will be amended during the budget process to recognize this
new position.
FINANCE COMMITTEE
Resolution #01205 August 16, 2001
Moved by Moffitt supported by Buckley the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Moffitt supported by Buckley, the resolution be adopted.
Discussion followed.
Vote on resolution:
AYES: Garfield, Gregory, Law, McPherson, Melton, Millard, Moffitt,
Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel,
Brian, Buckley, Causey-Mitchell, Coleman, Dingeldey, Douglas, Galloway. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on August 16, 2001 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 16thay of/August, 2001.
G. William Caddell, County Clerk