HomeMy WebLinkAboutResolutions - 2001.12.13 - 26335MISCELLANEOUS RESOLUTION #01322 December 13, 2001
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS — ESTABLISH FEES FOR
ELECTRONIC FILING OF LAND RECORDS AND INCREASE FEES FOR
MICROGRAPHICS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Misc. Resolution #98157 dated August 6,
1998, authorized the implementation of a modern turnkey client-server computer system for cash
receipting, indexing and imaging of the County's land records; and
WHEREAS the Government Records Management Division of Affiliated Computer
Services Corp. (ACS) was engaged for a three-year period, ending December 6, 2001, to install
and operate the aforementioned system; and
WHEREAS, based on successful implementation and operation, the Board of
Commissioners renewed the contract with ACS for an additional four-year period, ending
September 30, 2005; and
WHEREAS the ACS System has been enhanced to provide for electronic filing of land
record documents and the Clerk/Register of Deeds is requesting to establish a fee of
$10.00/document to defray the cost of providing this new service, with $7.00 allocated to the
County and $3.00 to ACS as a contract amendment; and
WHEREAS the Clerk/Register is also requesting to phase in increased fees for micro-
graphic products and services to reflect the increased cost of providing those products and
services, without unnecessarily causing an undue financial hardship for clientele; and
WHEREAS the current fee of $.027 per photostatic image is proposed to increase to
$.055 on January 1, 2002, then $.075 on July 1, 2002, and $.10 on January 1, 2003; and
WHEREAS the County Executive recommends approval of this resolution.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes establishment of a fee of $10.00/document to defray the cost of
providing electronic filing services for land record documents, with $7.00 allocated to the
County and $3.00 to ACS as a contract amendment
BE IT FURTHER RESOLVED that the product price for photostats generated by the
Micrographics Division of the Clerk/Register of Deeds be increased from the current fee of
$.027 per photostatic image to $.055 on January 1, 2002, then $.075 on July 1, 2002, and $.10 on
January 1, 2003.
Chairperson, on behalf of the General Government Committee, I move adoption of the
foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
U//
GENERAL GOVERNMENTCOMMITTEE
Motion carried unanimously on a roll call vote with Friedman Appel absent.
OAKLAND COUNTY
CLERK/REGISTER OF DEEDS
MICROGRAPHICS DIVISION
IMAGES
RATE
REVENUE
CURRENT
ANNUAL
7,000,000.00
$0.027
$189,000
JAN, 2002
THRU
JUNE, 2002
3,500,000.00
$0.055
$192,500
JULY, 2002
THRU
DEC, 2002
3,500,000.00
$0.075
$262,500
JAN, 2003
THRU
SEPT, 2003
5,250,000.00
$0.100
$525,000
OCT, 2003
THRU
SEPT. 2004
7,000,000.00
$0.100
$700,000
PROPOSED REVENUE
CURRENT REVENUE
BUDGET INCREASE - MICROFILM OUTSIDE
PROPOSED REVENUE
CURRENT REVENUE
BUDGET DECREASE - MICROFILM INSIDE*
BUDGET ADJUSTMENT
FY2002 FY2003
$323,750 $656,250
189,000 189.000
$134,750 $467,250
$195,750 $0
330,500 330,500
($134,750) ($330,500)
* MICROFILM SHOULD DISCONTINUE CHARGING CLERK/REGISTER EFFECTIVE MAY, 2002,
ALLOWING GENERAL FUND CONTINGENCY TO BE INCREASED BY $134,750 IN FY2002
AND $350,000 IN FY2003.
FISCAL NOTE (MISC. #01322) December 13, 2001
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS - ESTABLISH FEES FOR ELECTRONIC FILING
OF LAND RECORDS AND INCREASE FEES FOR MICROGRAPHICS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The resolution authorizes the Clerk/Register to establish a
$10.00/document fee to defray the cost for electronic
filing of land record documents, with $7.00 allocated to
the County and $3.00 allocated to Affiliated Computer
Service Corp. (ACS) as a contract amendment.
2. The resolution would further authorize the Clerk/Register
to increase for micrographic products and services to
reflect increased costs of providing those products and
services. The current fee of $.027/photostatic image would
increase to $.055 on January 1, 2002, then $.075 on July 1,
2002, and $.10 on January 1, 2003.
3. Based on current volume of 7,000,000 images sold annually,
Microfilm Revenue - Outside budget will be amended to
reflect an increase of $182,000 in FY 2002 and $467,250 in
FY 2003.
4. Increased outside revenue allows the Microfilm Division to
discontinue charging the Clerk/Register for services
effective May, 2002 resulting in the following budget
amendments:
Microfilm Fund FY 2002
Microfilm Revenue - Outside $182,000
Microfilm Revenue - Inside (182,000)
Revenue Over/(Under) Expense $ -0-
FY 2003
$467,250
(330,500)
$136,750
General Fund - Expenditures
Register of Deeds - Micrographics
General Fund Contingency
$(162,250) $(330,500)
162,250 330,500
-o- -o-
FINANCE COMMITTEE
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote.
I HEREB
7.Z
ooks P
HE FOREGOING Pr-7 —
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son. Canty Executive Date
I
Resolution #01322 December 13, 2001
Moved by Taub supported by Palmer the resolutions on the Consent
Agenda, as amended, be adopted (with accompanying reports being accepted).
AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster,
Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the
Consent Agenda, as amended, were adopted (with accompanying reports being
accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on December 13, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 13th dayjof December, 2001.
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