HomeMy WebLinkAboutResolutions - 2001.12.13 - 26343MISCELLANEOUS RESOLUTION #01330 December 13, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - WAIVER OF PURCHASING
POLICY FOR CONTINUATION OF MIHAS PROGRAM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Comprehensive Planning, Budgeting, and Contracting
Agreement (CPBC) between the State of Michigan Department of Community
Health and Oakland County contains $150,000 in annual funding for the
provision of services to hard to reach pregnant women and infants under
the title of Maternal and Infant Health Advocacy Services (MIHAS); and
WHEREAS the Oakland Livingston Human Service Agency (OLSHA) has
carried out over the past several years these services for residents of
Oakland County; and
WHEREAS these programs make it possible for at-risk pregnant
women and infants to obtain services that otherwise may not be
available to them; and
WHEREAS the contract period will be for three (3) years, and will
comply with all other purchasing policies; and
WHEREAS the State Department of Community Health has expressly
authorized and requested the continuation of the contractual
relationship with OLSHA to provide Maternal and Infant Health Advocacy
Services; and
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby waives Purchasing Policy PP-050, regarding the
need to conduct another open and competitive bid process.
BE IT FURTHER RESOLVED that the Board authorizes the Oakland
County Health Division to continue its contractual agreement with the
Oakland Livingston Human Service Agency for the provision of MIHAS
services.
Chairperson, on behalf of the Finance Committee, I move the
adoption of the foregoing resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
STATE OF MICHIGAN
Zak
JOHN ENGLER, Governor
cerely,
TOMO ON IIMVE1/0 MON
DEPARTMENT OF COMMUNITY HEALTH • RtteM NOV 1 6 2001 JAMES K. HAVEMAN, JR., Director
COMMUNITY LIVING, CHILDREN AND FAMILIES ADMINISTRATION
3423 N. MARTIN L. KING JR. BLVD.
PO BOX 30195
LANSING, MI 48909
November 9, 2001
Rosemarie Rowney, RN, MPH
Oakland County Health Department
1200 N. Telegraph Road
Pontiac, Michigan 48341-0432
Dear Ms. Rowney:
The Division of Family and Community Health (DFCH) has been notified that the Oakland County Health Division
(OCHD) is planning to "re-bid" the subcontract for the Maternal and Infant Health Advocacy Services (MEHAS)
Program currently administered by Oakland-Livingston Human Services. Our Division has several concerns with
this decision:
Our first and foremost concern involves the continuity of care provided to the clientele of this program. The entire
purpose of this program is to provide lasting and continuing peer support for at risk pregnant women. It is very time
consuming and labor intensive to develop close relationships between the advocates and their assigned women. It is
extremely important not to disrupt already established relationships with existing clients. If a new contractor were
identified, staff of a new contractor would need to trained for approximately 6 weeks and subsequently be assigned
to newly identified pregnant women. During the training and transition time, there would be expenses for both new
and old advocates unless services are discontinued temporarily, which is undesirable.
A second concern is that the current contractor, Oaldand-Livingston Human Services, has a proven track record in
the delivery of MINAS services. While we appreciate the occasional need to assure costs are scrutinized using
market forces applied through competition, we have to recognize the possibility of compromising quality of a
proven program. We are concerned with trying to fix something that is working well unless there is strong evidence
that costs appear excessive.
Thirdly, staff of the Oakland County Health Department have raised concern over language in the CPBC agreement
concerning contracting, specifically Part III, Item I. which states. . "that all purchase transactions, whether
negotiated or advertised, shall be conducted openly and competitively. . . " Our Division interprets this language to
be relevant to goods and services rather that subcontracts for programming. We are under the impression that when
MIHAS was first considered for subcontracting, that a process was followed to determine the best provider for
services at that time and therefore, selection was in fact made using an open process.
With these thoughts in mind, we request that your agency reconsider the need to competitively bid out MEHAS
again. If you still feel that a rebid is absolutely necessary, then we would ask that the effective date be delayed for a
period of 6 months to allow training of new advocates and transition of clients and that Oakland County absorb the
cost of the training and transition to assure that little disruption of services or relationships to the advocates is
experienced by the at risk clients.
Please let me know your decision regarding the continued provision of MIHAS services. I can be reached at (517)
335-8928.
Douglis M. Paterson, Director
Division of Family and Community Health
Community Living, Children and Families Adm.
DMP:js/a:Rowneyltr
cc: John Holtz
Dennis Lee
DCH-0464 9/98
Resolution #01330 December 13, 2001
Moved by Douglas supported by Causey-Mitchell the resolution be
adopted.
AYES: Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Law, Melton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley. (23)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on December 13, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 13th day of December, 2001.