HomeMy WebLinkAboutResolutions - 2001.12.13 - 26347December 13, 2001
REPORT MR # 01334
BY: PERSONNEL COMMITTEE, DAVID N. GALLOWAY, VICE CHAIRPERSON
RE: CIRCUIT COURT/DISTRICT COURT/PROSECUTING ATTORNEY/CLERK-
REGISTER OF DEEDS — CREATION OF EIGHT (8) USER SUPPORT
SPECIALIST POSITIONS TO SUPPORT IMPLEMENTATION OF THE
JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above mentioned resolution on December
5, 2001, recommends the resolution be amended as follows and adopted.
Add a third BE IT FURTHER RESOLVED paragraph
"BE IT FURTHER RESOLVED that no User Support Specialist classification working on
the JIMS project is eligible for Hot Skills pay."
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL ,COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote.
REPORT #01334 December 13, 2001
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: CIRCUIT COURT/DISTRICT COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF
DEEDS - CREATION OF EIGHT (8) USER SUPPORT SPECIALIST POSITIONS TO
SUPPORT IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM
(JIMS) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the above-titled
resolution on December 3, 2001, hereby recommends approval of the resolution.
Chairperson, on behalf of the General Government Committee, I move the
acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #01334 December 13, 2001
BY: Public Services Committee, David L. Mofitt, Chairperson
IN RE: CIRCUIT COURT/DISTRICT COURT/PROSECUTING
ATTORNEY/CLERK-REGISTER OF DEEDS — CREATION OF EIGHT (8)
USER SUPPORT SPECIALIST POSITIONS TO SUPPORT IMPLEMENTATION
OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS)
PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners, by Misc. Resolution #00065 dated
March 23, 2000, authorized implementation of the Judicial Information Management
System (JIMS), an $8.0 million Courts software system that provides an integrated
records management system for Circuit, District, and Probate Courts, as well as the
Prosecuting Attorney and County Clerk; and
WHEREAS Oakland County has been involved with the management of large,
complex technological initiatives (such as JIMS, HRFIS, CSES, CLEMIS, etc.) that
represent multi-year efforts and result in enhanced business practices that favorably
impact the delivery of public services; and
WHEREAS County experience indicates that successful project efforts require
that a fully committed management team devoted exclusively to project
implementation is necessary to meet scheduled launch dates; and
WHEREAS the existing User Support Specialist I & II classification series
appropriately describes and compensates employees assigned to the various tasks
needed to develop, test, and implement new software applications; and
WHEREAS the departments involved in the launch of JIMS have requested
the creation of eight (8) GF/GP User Support Specialist positions within their
departments for the period January 1, 2002 through September 30, 2003 to be fully
committed to the JIMS Project and report directly to the JIMS Project Manager for
day to day assignments; and
WHEREAS existing operating department employees would be appointed to
the new requested positions; and
WHEREAS it is proposed that the requested GF/GP positions be created as
follows:
No. Classification Department / Division
2 User Support Specialist I 52nd District Court/Gen'l Admin. (32101)
2 User Support Specialist I Clerk Register/Legal Reds. (21210)
1 User Support Specialist II Pros. Attorney/Admin. (41101)
1 User Support Specialist I Circuit Court/Court Business (35201)
2 User Support Specialist II Circuit Court/Court Business (35201)
8
WHEREAS Misc. Resolution #98029 authorized additional 'Hot Skills' pay to
qualified staff on a decreasing annual scale of 5% first year, 3% second year, and 0%
after two years; and
WHEREAS the provision of Hot Skills pay to certain other operating
department employees critical to JIMS implementation but not serving a full-time
role is appropriate; and
WHEREAS it is requested that certain operating department employees
assigned at least one-half of their time to JIMS implementation be provided Hot
Skills supplemental pay.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of eight (8) GF/GP User Support Specialist
positions for the period January 1, 2002 through September 30, 2003 to be fully
committed to the JIMS Project as follows:
No. Classification Department / Division
2 User Support Specialist I 52" District Court/Gen'! Admin. (32101)
2 User Support Specialist I Clerk Register/Legal Rcds. (21210)
1 User Support Specialist II Pros. Attorney/Admin. (41101)
1 User Support Specialist I Circuit Court/Court Business (35201)
2 User Support Specialist II Circuit Court/Court Business (35201)
8
BE IT FURTHER RESOLVED that certain operating department employees
assigned to JIMS implementation be provided Hot Skills supplemental pay according
to the following criteria:
1) The employee has been identified by the department as a JIMS specialist, with
concurrence by the I.T. and Personnel Departments.
2) The employee has successfully completed specialized training in JIMS.
3) The employee consistently applies operating department knowledge and acquired
JIMS skills at least one-half of their average work time.
BE IT FURTHER RESOLVED that the provision for Hot Skills supplemental pay
for JIMS project implementation will expire September 30, 2003.
Chairperson, on behalf of the Public Services Committee, I move adoption of
the foregoing resolution.
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with Garfield absent.
Register/Legal Records
$ 57,578 $
23,032
7,300
2,830
5,000
81,944
32,777
7,300
2,830
5,000
FISCAL NOTE (M.R. #01334) December 13, 2001 '
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: CIRCUIT COURT/DISTRICT COURT/PROSECUTING ATTORNEY/CLERK-REGISTER OF
DEEDS - CREATION OF EIGHT (8) USER SUPPORT SPECIALIST POSITIONS TO SUPPORT
IMPLEMENTATION OF THE JUDICIAL INFORMATION MANAGEMENT SYSTEM (JIMS) PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Per Miscellaneous Resolution #00065, the Board of Commissioners
authorized implementation of the Judicial Information Management
System (JIMS), an $8.0 million courts records management system
for the Circuit, District and Probate Courts, as well as the
Prosecuting Attorney and County Clerk.
2. The departments involved in the launch of JIMS have requested the
creation of eight (8) GF/GP User Support Specialist positions, to
staff the JIMS Project Room, for the period of January 1, 2002
through September 30, 2003.
3. These positions will be fully committed to the JIMS Project and
report directly to the JIMS Project Manager.
4. It is requested that certain employees with critical skills be
provided a 5% Hot Skills supplemental pay as authorized by
Miscellaneous Resolution #98029.
5. The funding source for these positions will be PA 189 State Court
Equity Funds for Court Enhancements for most of the operating
costs. The Civil Mediation Fund (#35-101-2853-050110) will be
used to cover the cost for Expendable Equipment Expense.
6. A budget amendment to the FY 2002 and FY 2003 budget is
recommended as follows:
Circuit Court Fund(101) FY 2002 FY 2003
Revenue
1-90-190000-14000-1582 Prior Yr.Bal. $405,306 $547,762
1-35-101100-12000-0351 Civil Mediation 9,600 0
$414,906 $547,762
Expenditures
Department 21 Clerk
2-21-221000-01000-2001 Salaries
2-21-221000-01000-2074 Fringes
2-21-221000-01000-6636 Info Tech Oper.
2-21-221000-01000-6675 Telephone Comm.
2-21-221000-01000-3756 Travel & Conf.
2-21-221000-01000-3292 Personal Mileage 800 800
2-21-221000-01000-4100 Expendable Equip. 2,400 0
Sub-total $ 98,940 $130,651
Department 32 52nd District Court/Gen. Admin.
2-32-201200-20001-2001 Salaries
2-32-201200-20001-2074 Fringes
2-32-201200-20001-6636 Info Tech Oper.
2-32-201200-20001-6675 Telephone Comm.
2-32-201200-20001-3756 Travel & Conf.
2-32-201200-20001-3292 Personal Mileage
$ 57,578 $ 81,944
23,032 32,777
7,300 7,300
2,830 2,830
5,000 5,000
800 800
2-32-201200-20001-4100 Expendable Equip. 2,400 0
Sub-total $ 98,940 $130,651
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote.
Department 35 Circuit Court/Business
2-35-220000-12000-2001 Salaries $ 95,485 $135,891
2-35-220000-12000-2074 Fringes 38,194 52,266
2-35-220000-12000-6636 Info Tech Oper. 10,950 10,950
2-35-220000-12000-6675 Telephone Comm. 4,245 4,245
2-35-220000-12000-3756 Travel & Conf. 7,500 7,500
2-35-220000-12000-3292 Personal Mileage 1,200 1,200
2-35-220000-12000-4100 Expendable Equip. 3,600 0
2-35-220000-12000-6631 Building Space 8,764 11,885
Sub-total $169,938 $223,937
Department 41 Pros. Attorney/Admin.
2-35-211000-41100-2001 Salaries $ 33,348 $ 47,459
2-35-211000-41100-2074 Fringes 13,339 18,984
2-35-211000-41100-6636 Info Tech Oper. 3,650 3,650
2-35-211000-41100-6675 Telephone Comm. 1,415 1,415
2-35-211000-41100-3756 Travel & Conf. 2,500 2,500
2-35-211000-41100-3292 Personal Mileage 400 400
2-35-211000-41100-4100 Expendable Equip. 1,200 0
Sub-total $ 55,852 $ 74,408
Department 90 Non-Departmental
2-90-220000-22000-6331 Building Space ($ 8,764) ($11,885)
Total Expenditures $414,906 $547,762
0 0
FINANCE COMMITTEE
HE FOREGOING RESOLUTION
/2Z-z.112 /
Date
i. Bi S I
7— attorson. CountY
illiam -Caade117—Caihtl-r Clerk
Resolution #01334 December 13, 2001
Moved by Moffitt supported by Sever the Personnel Committee Report be
accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Moffitt supported by Appel the General Government Report be
accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Moffitt supported by McPherson the resolution be adopted.
Moved by Moffitt supported by McPherson the resolution be amended to
coincide with the recommendation in the Personnel Committee Report.
A sufficient majority having voted therefore, the amendment carried.
Vote on resolution, as amended:
AYES: Law, McPherson, Melton, Moffitt, Moss, Obrecht, Palmer,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-
Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory.
(24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on December 13, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 13th day, of December, 2001.