HomeMy WebLinkAboutResolutions - 2001.02.01 - 26354February 1, 2001
AS, CHAIRPERSON
FUND REIMBURSEMENT FOR PROJECT IN THE
AND FY 2001 ALLOCATION
SSIONERS
reviewed the above referenced resolution,
FISCAL REPORT (M.R. #01004)
BY: FINANCE COMMITTEE, SUE ANN DOUGL
IN RE: ENVIRONMENTAL INFRASTRUCTURE
TOWNSHIP OF HOLLY - FY 1999, FY 2000
TO THE OAKLAND COUNTY BOARD OF COMMI
Chairperson, Ladies and Gentlemen:
The Finance Committee, having
reports as follows:
1. $39,852.69 is available
for FY 1999, FY 2000 and
reimburse Holly Township
appropriation is require
2. The Committee recommends
in the Environmental Infrastructure Fund
FY 2001 ($13,284.23 each fiscal year), to
for this project; no additional
d.
adoption of the resolution.
Chairperson, on behalf of the
the foregoing report.
Finance Committee, I move acceptance of
FIN4NcE COMMITVE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #01004
BY: COMMISSIONER WILLIAM PATTERSON, DISTRICT #1
IN RE; ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
TOWNSHIP OF HOLLY - FY 1999, FY 2000 AND FY 2001 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to the Disbursement Policy, Holly Township has
submitted a resolution of authorization to the County for reimbursement of
expenses incurred in connection with an eligible environment remediation of
improvement project; and
WHEREAS Holly Township is requesting reimbursement for work related to
improvements to the drainage system on North Holly Road; and
WHEREAS the annual authorized amount of funding for Holly Township is
$13,284.23 from the Environmental Infrastructure Fund, for FY 1999, FY 2000
and FY 2001 as repayment to Holly Township for expenses incurred in connection
with environmental remediation or improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by Holly Township as eligible
for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an FY 1999, FY 2000 and
FY 2001 appropriation in the amount of $39,852.69 ($13,284.23 each fiscal
year) from the Environmental Infrastructure Fund (Account #90-263210-41000-
3985) to repay Holly Township for expenses incurred in connection with
environmental remediation or improvement projects, once proper invoices are
presented.
Chairperson, I move the adoption of the foregoing r4solution.
Sinperely,
1,3u4A2.4110
in S. Winchester
oily Township Clerk
Township of Holly
102 Civic Drive
Holly, MI 48442
Phone: 248 634-9331
FAX: 248 634-5482
December 20, 2000
Mr. Thomas Ott, Manager
Oakland County Fiscal Services Division
1200 N. Telegraph Road
Pontiac, MI 48341
Re: Environmental Infrastructure Fund Reimbursement Request
Dear Mr. Ott:
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)
99093, the Township of Holly hereby requests reimbursement under the Oakland
County's Environmental Infrastructure Fund Program for expenses incurred in
connection with an eligible environmental or remediation project undertaken by our
Township.
Also, the Township of Holly will request annual expense reimbursement under the
Oakland County's Environmental Infrastructure Fund Program for expenses incurred in
connection with this eligible environmental or remediation project undertaken by our
Township which totaled $66,666.00.
The current expense reimbursement request is for the 1999 allocation in the sum of
$13,284.23, the 2000 allocation in the sum of $13,284.23, and the 2001 allocation in the
sum of $4274811-8 for a total of $39745564-.
Attached in support of this request are the following:
1. ATTACHMENT A: PROJECT DESCRIPTION
2. ATTACHMENT B: GOVERNING BODY RESOLUTION
3. ATTACHMENT C: EXPENSE INVOICE
The Township understands that the review and processing of this of this reimbursement
request will be governed by the provisions of MR 99093, and certifies that all expenses
submitted for reimbursement were incurred in the connection with a qualifying
environmental remediation or improvement project.
If you have any questions concerning this matter, please contact Karin Winchester at 248-
634-9331. Thank you for your assistance.
enclosures
HOLLY TOWNSHIP
ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT
REQUEST
EXHIBIT A
Holly Township entered into an agreement on August 12,1999 with the
Road Commission for Oakland County to resurface along North Holly Road
from Quick Road to Lahring Road and to the culvert at Swartz Creek. A
copy of the agreement is attached.
The expense Holly Township incurred was directly related to the
improvement of the drainage system directly related to the North Holly Road
Improvement Project.
Payment was made to the Road Commission for Oakland County for the
Culvert in the sum of Sixty Six Thousand Six Hundred and Sixty Six Dollars
($66,666.00). Payment was made through Holly Township General Fund on
7-18-00. A copy of the invoice attached.
Office of the Clerk
218-631-9331
Fax: 218-634-5482
Holly Township
if- 11 ri
11. 1=1'1 4S4
,t-f)«f:P1
Dale M. Smith, Supervisor
Karin S. Winchester, Clerk
Bernice M. Alexander, Treasurer
Ronald W. Applegate, Trustee
Gary M. Collins, Trustee
RfT.:,SOLUTION
ENVIRONMENTAL INFRASTRUCTURE FIND EXPENSES
REIMBUSEMENT REQUEST
EREA S, upon t4..' rcco;1 :J:ilion of thc ()I; kind Couniv Executive, the Oakland
County Board of Commissioners lm established and Fnvironmental Infrastructure Fund
Program to assist Oakland County cities. villages, and townships in addressing clean water and
storm water needs; and
WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes
Oakland County cities, villages, and townships to apply for reimbursement of eligible expenses
incurred in the connection with environmental remediat ions or improvements relating to ground
and/or surface water, water supply, sewer and/or drain systems and/or water pollution control
efforts incurred as part of a city, villao.e, or township road project; and
WHEREAS, the Township of Holly, Oakland County, Michigan has incurred expenses
in connection with environmental remeciiations or improvement project(s) believed to be eligible
for reimbursement under Oakland Cou7:::s Environmental Infrastructure Fund Program: and
WHEREAS, the Township of Holly, Oakland County, Michigan will request annual
expense reimbursement incurred in connection with the environmental remediations or
improvement project(s) (North Holly Road Improvement/Culvert replacement) believed to be
eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program
;and
NOW THEREFORE LET IT BE RESOLVED that the Holly Township Board of
Trustees authorizes and directs its Township Clerk, as agent for the Township of Holly, in the
manner and to the extent provided for under Oakland County Board of Commissioners
Miscellaneous Resolution 99093, to request, annually, reimbursement of eligible environmental
remediation or improvement project expenses under Oakland County's Environmental
Infrastructure Fund Program.
NOW THEREFORE LET IT BE RESOLVED the
ADOPTED by the Holly Township Board of Trustees this 19 th day of December, 2000.
Motion by: R. Applegate
Supported by: K. Winchester
Ayes: 5
Nays: 0
Absent: 0
HOLLY TOWNSHIP RESOLUTION 00-38 Page 1 of 2
Office of the Clerk
248-634-9331
Fax: 248-6345482
1Tolfy Township (r.
4tS-44::
Dale M. Smith, Supervisor
Karin S. Winchester, Clerk
Bernice M. Alexander. Treasurer
Ronald W. Applegate. 'Frustee
Gary M. Collins. Trustee
Signed:
arm n S. Winchester, Clerk
'ertilication
1, Karin S. IfYinehester, duly elected t
hereby certift that theft) regoing is a
110111 Township Board of Trustees
'Jerk of 11011y Township, Hakland County, Alichigan, do
true and correct copy of a resolution 00-38 adopted hv the
itc regular meeting hchl on December 19, 2000.
Attest: ±L 7n
Dale M. Smith, Supervisor
Date: 1 2— - 2-0 - 00
HOLLY TOWNSHIP RESOLUTION 00-38 Page 2 of 2
Township of Holly
Attention: Accounts Payable
102 Civic Drive
Holly, MI 48442-1505
Invoice No.: 10070001
Invoice Date: 07/05/2000
Payment Due: 08/05/2000
Date Paid —7/7 (C7/76
1 ----n
[Check No.
Customer No.: 180010
08001
gl/rw
Ref No. /3 73Zp
Quality Life through Good Roads "We Care"
=TR 42 4 ACIP
Cailfisi7.5.57CPA,
for OAKLAND COUNTY
***I N V 0 I C E***
31001 LAI1SER ROAD
BEVERLY HILLS, MI 48025
(248) 645-2000
RE: North Holly Road
Project No: 43071
Per Agreement Paragraph 5:
On or after July 1, 2000, the Board shall submit an invoice to the Community
for $66,666.00 (being 100% of the community's share of the Project costs).
TOTAL AMOUNT DUE --r-6 -,C--- $ 66,666.00
, TOWNSHIP OF HOU': . ,
i G L Acct No. 1 0 ( -
PLACE RECORD INVOICE NUMBER 10070001 ON YOUR CHECK
PLEASE REMIT PAYMENT TO THE LOCATION ABOVE
ANY QUESTIONS REGARDING THIS INVOICE, PLEASE CALL
GAYLE LARSON AT (248) 645-2000 EXTENSION 2244
AGREEMENT RE: ROAD IMPROVEMENT
N. Holly Road
Quick Road to Lahring
Township of Holly
RCOC Project Number 43071
This agreement made and erered into this day of '1, by and between
the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to
as the BOARD, and the Township of Holly, hereinafter referred to as the COMMUNITY,
provides as follows:
WHEREAS, the BOARD and the COMMUNITY have agreed that it is necessary to
undertake the road improvements described in Exhibit "A", attached hereto, which
improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY,
which improvements are hereinafter referred to as the PROJECT; and
WHEREAS, the BOARD has entered into an agreement with the Michigan Department of
Transportation in Contract No. 99-5178 for partial funding of the PROJECT under the Federal
Surface Transportation Program; and
WHEREAS, the total cost of the PROJECT is estimated to be $967,780; and
WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program
dollars, in the amount of $200,000; which amount shall be funded through equal contributions by
the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, in
accordance with the Tr-Party Program; and
WHEREAS, it is the intent of the BOARD and the COMMUNITY to undertake and
complete the PROJECT as soon as possible.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is
hereby agreed between the COMMUNITY and the BOARD that:
1. The BOARD will forthwith undertake and complete the PROJECT, as above described,
and will perform all engineering, inspection and administration in reference thereto.
,
Its e---/-e-e_4
2.. The total Tr-Party funding to be used for this project is $200,000, which shall be applied to
the culvert replacement at Swartz Creek.
3. The Tr-Party portion of the PROJECT shall be funded in accordance with the following:
a. Tr-Party Program funds in the amount of $200,000.
b. Any additional costs associated with the culvert replacement shall be funded entirely by
the BOARD.
4. The BOARD shall credit to the PROJECT, the COUNTY'S Tr-Party contribution of
$66,666, together with the BOARD'S Tri-Party contribution in an amount equal thereto.
5. On or after July 1, 2000, the BOARD shall submit an invoice to the COMMUNITY for
$66,000 (being 100% of the COMMUNITY'S share of the PROJECT costs.)
6. Upon receipt of said invoice, the COMMUNITY shall pay to the BOARD the full amount
thereof, within thirty (30) days of such receipt.
BOARD OF ROAD COMMISSIONERS FOR
THE COUNTY OF OAKLAND
TOWNSHIP- F HOLLY
By
Its StiOW(7/
RCOC Project No. 43071
• Exhibit A
TRI-PARTY PROGRAM
1999
County Supported Road Improvements
In The
Township of Holly
Project No.. Location Type of Work
43071 N. Holly Road Resurfacing along N. Holly Road from
Quick Road to Lahring Road with culvert
replacement at Swartz Creek.
Estimated Total Construction Cost $880,000
(including culvert replacement)
Engineering (10%) $ 88,000
Estimated Total Project Cost $968,000
Estimated Cost of Culvert Replacement' $375,000
BREAKDOWN OF TRI-PARTY PORTION OF PROJECT
TOWNSHIP OF
HOLLY COUNTY RCOC TOTAL
1980 - 1991 Tri-Party $ 4,951 $ 4,950 $ 4,950 $ 14,851
1992- 1999 Tr-Party $61,717 $61,716 $61,716 $185,149
Total $66,668 $66,666 $66,666 $200,000
Note(s): Tr-Party funding is capped at $200,000
(
1
yery truly yours
ark Abeles-Allison
Village Manager
"Proud of our past, confident in our future"
REQUEST FOR ENVIRONMENTAL INFRASTRUCTURE FUND
REIMBURSEMENT
Mr. Thomas Ott
Manager
Oakland County Fiscal Services Division
1200 N. Telegraph Rd.
Pontiac, MI 48341
Dear Mr. Ott:
January 3, 2001
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR)
99093, the Village of Holly hereby requests the balance of FY 2001 reimbursement
under Oakland County's Environmental Infrastructure Fund Program for expenses
incurred in connection with an eligible environmental remediation or improvement
project undertaken by our Village. We previously had received $15,505.46 leaving a
balance due to us of $3,061.83.
Attached in support of this request are the following:
1. ATTACHMENT A: PROJECT DESCRIPTION
2. ATTACHMENT B: GOVERNING BODY RESOLUTION
3. ATTACHMENT C: EXPENSE INVOICES
The Village of Holly understands that the review and processing of this reimbursement
request will be governed by the provisions of MR 99093, and certifies that all expenses
submitted for reimbursement were incurred in connection with a qualifying
environmental remediation or improvement project.
If you have any questions concerning this mater, please contact Mark Abeles-Allison at
(248)634-9571. Thank you for your assistance. •
C: William Patterson, County Commissioner District 1
202 S. Saginaw, Holly, Michigan 48442-1694 • (248) 634-9571 • (248) 634-4211
ATTACHMENT A: PROJECT DESCRIPTION
The project will consist of the complete removal and reconstruction of Maple Street from
East Road to just west of the CSX Railroad tracks. Concrete sidewalks will be
constructed on both sides of the roadway with ramps placed at all intersections. Existing
drive approaches will be removed and replaced with concrete pavement to the right-of-
way line. Commercial approaches will be constructed with concrete curb and gutters and
concrete pavement.
The existing storm sewer system will be supplemented with additional catchbasins and
mainline storm sewer connecting to a new 24" outlet at Simonson Lake and connecting
with the Patterson-Holly Drain. Additional structures and storm sewer will be
constructed as necessary to pick up "low areas" in front yards which cannot be drained to
the proposed curb and gutter.
The existing sanitary sewer for the entire project length will be analyzed to determine if
pipe replacement or relining is necessary. The existing watermain will be replaced from
• Corbin Street to the Railroad tracks. This will include the placement of new hydrants and
valves and the replacement of water services from the watermain to the right-of-way.
ATTACHMENT B
RESOLUTION 99-135
RESOLUTION AUTHORIZING ENVIRONMENTAL INFRASTRUCTURE
FUND EXPENSE REIMBURSEMENT REQUEST
Motion Campbell, second Kenner adoption of the following:
WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland
County Board of Commissioners has established an Environmental Infrastructure Fund
Program to assist Oakland County cities, villages and townships in addressing clean
water and storm water needs; and
WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes
Oakland County cities, villages and townships to apply for reimbursement of eligible
expenses incurred in connection with environmental remediations or improvements
relating to ground and/or surface water, water supply, sewer and/or drainage systems
and/or water pollution control efforts incurred as part of a city, village or township road
project; and
WHEREAS, the Village of Holly, Oakland County, Michigan has incurred expenses in
connection with environmental remediation or improvement projects believed to be
eligible for reimbursement under Oakland County's Environmental Infrastructure Fund
Program.
NOW, THEREFORE BE IT RESOLVED, that this Village of Holly Council
authorizes and directs its Manager, Mark Abeles-Allison, as agent for the Village of
Holly, in the manner and to the extent provided for under Oakland County Board of
Commissioner Miscellaneous Resolution 99093, to request reimbursement of eligible
environmental remediation or improvement project expenses under Oakland County's
Environmental Infrastructure Fund Program.
Voting for: Winglemire, Clark Kenner, Snitgen, Campbell, Miller
Voting against: None
Absent: Regan
The Village President declared the resolution adopted.
D ated: November 2, 1999
Jesse J. Miller, Village Presidenf Marsha A. Powers, Clerk-Treasurer
CERTIFICATION
The foregoing is a true copy of Resolution Number 99-135 which was enacted by the Village Council
of the Village of Holly at a regular meeting held on November 2, 1999.
(74
Marsha A. Powers, Clerk-Treasurer
ROWE
INCORPORATED
Invoice
WWW.ROWEINCORP.COM
6211 Taylor Dr.
Flint, MI 48507
Phone (810) 341-7500
Fax (810) 341-7573
Village Of Holly
202 S Saginaw Street
Holly Mi 48442
Principal
Project Manager
Construction Inspector
Project Engineer
Assistant Project Engineer
Graduate Engineer II
Clerical
Totals
Hours
2.00
26.00
5.50
55.25
102.50
33.00
0.75
225.00
Amount
220.00
2,158.00
313.50
3,591.25
6,150.00
1,914.00
30.00
14,376.75
Total Labor 14,376.75
Current
14,376.75
14,376.75
Total this invoice $14,376.75
Prior Total
101,513.75
101,513.75
Billings to date
Labor
Totals
87,137.00
87,137.00
BUDGETED Ld NON BUDGETED El
EXCEEDS BUDGETIT CHECK #3/ 49.2-
APPROVEI
ENGINEERING • SURVEYING • LANDSCAPE ARCHITECTURE • PLANNING • BUILDING INSPECTION
RECEIVED
MAR - 7 2000
VILLAGE OF HOLLY
February 29, 2000
Project No: 1178300
Invoice No: 0030292
Project: 1178300 Maple Street Reconstruction Project
Perform design engineering services for the Maple Street reconstruction project from
railroad tracks:
12th partial payment request:
Professional Services: January 23. 2000 through February 19. 2000
Professional Personnel
East Road to the CSX
with (Aces in:
FLINT
LAPEER
MT. PLEASANT
GRAND RAPIDS
Resolution #01004 January 10, 2001
The Chairperson referred the resolution to the Finance Committee.
There were no objections.
Resolution #01004 February 1, 2001
Moved by Obrecht supported by Coleman the resolutions on the Consent Agenda
be adopted, with accompanying reports being accepted.
AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard, Moffitt,
Moss, Obrecht, Patterson, Sever, Suarez, Taub, Webster, Appel. (23)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolu -Aons on the Consent
Agenda were adopted, with accompanying reports being accepted.
Jor:)PrvkiP Dig FOREGOING RESOLUTI -
L Buioka PattVrson. County Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on February 1, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 1s7day 9eFebruary,..2001.
G. William Caddell, County Clerk