HomeMy WebLinkAboutResolutions - 2001.02.22 - 26375February 22, 2001
REPORT (Misc. #01022)
BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERSON
RE: MR #01022 DRAIN COMMISSIONER/ADMINISTRATION — CREATION OF TWO NEW
CLASSIFICATIONS AND SPECIAL REVENUE POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above reference resolution on February 7, 2001
recommendations the resolution be amended as follows and adopted:
ADD "BE IT FURTHER RESOLVED that both positions are included in the Merit System and costs for these
positions are charged to the appropriate drainage districts as set forth in the Drain Code
BE IT FURTHER RESOLVED that the Drain Office submit a semi-annual report as to the activities of
these two positions to the appropriate Liaison Committee."
FURTHER the attached "Description" and "Qualifications" of the Drainage District Legal Counsel and Drain
District Insurance Administrator positions be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the foregoing report.
PERSONNEL COMMI'l l'EE
Personnel Committee Vote:
Motion carried on unanimous roll call vote.
1
OAKLAND COUNTY MICHIGAN
Class Title: DRAINAGE DISTRICT LEGAL COUNSEL
Division: Drain/Administration
Reports To: Drain Commissioner
A. DESCRIPTION
GENERAL SUMMARY
Under limited direction, represents non-County drainage districts in complex civil suits and acts as legal
counsel. Reviews municipal water, sewer, and sewage treatment system construction contracts for
appropriate language. Prepares legal documents for contracted water, sewer, and sewage treatment services.
Performs legal research and trial work. Represents non-County drainage districts in a variety of matters
relating to liability issues. Defends non-County drainage districts and its elected officials, employees, and
agents in disputed claims or civil suits. Establishes and maintains effective working relationships and
monitors the litigations brought against drainage districts that are represented by outside counsel.
SUPERVISION EXERCISED
Provides administrative direction to municipalities and Drain department managers. Instructs staff regarding
contractual, liability and legal issues.
TYPICAL DUTIES AND RESPONSIBILITIES
Represents non-County drainage districts in extremely complex cases relating to liability issues. Formulates
and presents the defense for suits brought against local cites, villages and townships. Follows legal precedent
in representing non-County drainage districts in civil legal matters in the appropriate courts.
Conducts legal research on existing or proposed litigation and compiles a written opinion.
Conducts research and renders legal advice to various non-County drainage district administrators and elected
officials concerning their rights and obligations.
Prepares and/or approves extremely complex decrees, contracts and other legal documents to which non-
County drainage districts and the County are partners.
Cooperates with Drainage Boards in acquiring rights-of-way for drain construction by reviewing title work
and ensuring that the necessary rights-of-way are obtained and are in good order.
Coordinates efforts and monitors the progress of Drain related litigations brought against non-County
drainage districts where the municipality is represented by outside counsel.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job
classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have
been included. Other duties and responsibilities will be assigned by the supervisor.
5-0
OAKLAND COUNTY MICHIGAN
Class Title: DRAINAGE DISTRICT LEGAL COUNSEL
Division: Drain/Administration
Reports To: Drain Commissioner
B: QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. Required Minimum Qualifications
1. Be licensed to practice law in the Courts of the State of Michigan; AND
2. Have had at least six (6) years of full-time work experience in the practice of law, with
specific experience in environmental law, easement acquisitions, contracts, leases and real
estate transactions.
3. Pass the complete examination, including the employment physical, established for this class.
4. Successfully complete the six month probationary period.
B. Additional Desirable Qualifications
1. Considerable knowledge of and experience in the principles of civil law as they relate to
municipal water, sewer, and storm drain systems.
2. Considerable experience and ability in establishing and maintaining effective working
relationships with non-County drainage districts, Court officials, County administrators,
representatives from outside agencies and employees.
3. Considerable knowledge and experience in the principles, methods, materials and practices
of legal research.
4. Considerable knowledge and experience in judicial procedures and the rules of evidence.
5. Considerable experience in analyzing legal documents and instruments such as contracts,
real estate transactions and leases.
6. Considerable experience in analyzing and organizing facts, evidence and precedents
concerned in cases, and to present such material orally and in writing in a clear and logical
form.
7. Considerable experience in analyzing problems and recommending solutions.
8. Ability and experience in supervising lower level professionals and clerical staff.
SPECIAL REQUIREMENTS
Must remain in good standing with the State Bar of Michigan.
APPROVED BY:
DATE:
L
OAKLAND COUNTY MICHIGAN
Class Title: DRAIN DISTRICT INSURANCE ADMINISTRATOR
Division: Drain /Administration
Reports To: Drain Commissioner
A. DESCRIPTION
GENERAL SUMMARY
Under direction, is responsible for developing, implementing, and administering risk and insurance coverage
for the Drain Commissioner's non-County Chapter 20 and Chapter 21 construction, maintenance and
operation activities. Develops effective communications with County Drain communities to determine risk
exposure and appropriate levels of insurance coverage. Assists communities with their evaluation of various
insurance coverage options. Monitors related risk management and safety program responsibilities.
Administers the investigation of claims, analyzes causes, identifies high-risk incidents, and initiates systems
to prevent future loss. Coordinates claim settlements. Performs and oversees related office functions such
as claims processing, maintenance of policy documents, financial projections, and other reports. Maintains
knowledge of and ensures compliance with federal and state legislation impacting risk management.
SUPERVISION EXERCISED
Provides administrative direction to municipalities and Drain department managers. Instructs staff regarding
risk management and insurance procedures.
TYPICAL DUTIES AND RESPONSIBILITIES
Develops an overall insurance and risk management system in regards to Chapter 20 and Chapter 21
construction, maintenance and operations activities at non-County cities, villages and townships.
Recommends to the Drain Commissioner and administers approved plan.
Administers contractual agreements with insurance providers, coordinating bids, negotiating purchase and
coverage plan, requesting changes as needed on secured policies and notifying of cancellations. Oversees
related office functions such as maintenance of bonds, custody of legal documents and policies, preparation
of correspondence and billing procedures.
Provides administrative direction to cities, villages and townships regarding insurance and risk management.
Establishes goals and objectives. Acts as a resource to provide information such as suggested improvements
and related costs, results of claims or assistance with a claim. Monitors related progress and provides
periodic status reports.
Prepares a non-County/municipality safety policy statement, develops an operational system to reflect that
policy and oversees its implementation. May establish safety committees, coordinate with department heads
and participating staff within departments. Provides operational manuals and employee training.
.6-p
Class Title: Drain District Insurance Administrator
Page A2
Administers the investigation of claims and losses, coordinating efforts with counsel as needed. Coordinates
claim settlements. Analyzes recurring incidents and claims, identifying causes and prescribing solutions to
prevent future loss.
Maintains a current knowledge of federal and state laws and accepted legal interpretations regarding them,
and informs department heads of impact to their areas. Advises of possible violations and effective solutions.
Provides for periodic inspection of non-County facilities to ensure adherence to maintenance standards, safety
policy and procedure. May arrange for inspections by outside agencies or provider companies.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
OAKLAND COUNTY MICHIGAN
Class Title: DRAIN DISTRICT INSURANCE ADMINISTRATOR
Division: Drain /Administration
Reports To: Drain Commissioner
B. QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. Required Minimum Qualifications
I.
Have a Bachelor's degree from an accredited college or university with a major in Risk
Management, Business Administration, Public Administration or closely related field.
2. Have at least six (6) years of full-time experience in risk management and in the
development and administration of risk management systems for a large company or
municipality including safety experience, claim processing and settlement experience.
[NOTE: Additional experience as specified above may substitute for the Bachelor's Degree
on a year for year basis.]
3. Pass the complete examination, including the employment medical established for this class.
4. Successfully complete the six-month probationary period.
B. Additional Desirable Qualifications
1. Considerable experience and knowledge of insurance and risk management principles and
techniques as they relate to municipal water, sewer, and storm drain systems.
2. Ability to establish and maintain effective working relationships with non-County drainage
districts, administrators, representatives and employees.
3. Considerable experience in dealing with and knowledge of large entity self-insurance
principles, methods, and practices.
4. Initiative and ability to collect, organize, and analyze information, develop conclusions, and
clearly present solutions orally and in writing.
APPROVED BY:
DATE:
REPORT (Misc. #01022) February 22, 2001
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: MR #01022 - DRAIN COMMISSIONER/ADMINISTRATION - CREATION
OF TWO NEW CLASSIFICATIONS AND SPECIAL REVENUE POSITIONS
To: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced
resolution on February 8, 2001, reports with the recommendation
that the resolution be adopted with an amendment to include two
additional BE IT FURTHER RESOLVED paragraphs to read:
BE IT FURTHER RESOLVED that both positions are
included in the Merit System and costs for these
positions are charged to the appropriate drainage
districts as set forth in the Drain Code.
BE IT FURTHER RESOLVED that the Drain Office submit
a semi-annual report as to the activities cf these two
positions to the appropriate Liaison Committee.
The Finance Committee further recommends that the
attached job descriptions, with wording as originally
presented to the Planning & Building Committee, be adopted.
Chairperson, I move acceptance of the foregoing report.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Palmer absent.
k
- Draft - 1/12/01
OAKLAND COUNTY MICHIGAN
Class Title: DRAIN DISTRICT INSURANCE ADMINISTRATOR
Division: Drain /Administration
Reports To: Drain Commissioner
A. DESCRIPTION
GENERAL SUMMARY
Under direction, is responsible for developing, implementing, and administering risk and insurance coverage
for the Drain Commissioner's non-County Chapter 20 and Chapter 21 construction, maintenance and
operation activities. Develops effective communications with County. Drain communities to determine risk
exposure and appropriate levels of insurance coverage. Assists communities with their evaluation of various
insurance coverage options. Monitors related risk management and safety program responsibilities.
Administers the investigation of claims, analyzes causes, identifies highrisk incidents, and initiates systems
to prevent future loss. Coordinates claim settlements. Performs and oversees related office functions such
as claims processing, maintenance of policy documents, financial projections, and other reports. Maintains
knowledge of and ensures compliance with federal and state legislation impacting risk management.
SUPERVISION EXERCISED
Provides administrative direction to municipalities and Drain department managers. Instructs staff regarding
risk management and insurance procedures.
TYPICAL DUTIES AND RESPONSIBILITIES
Develops an overall insurance and risk management system in regards to Chapter 20 and Chapter 21
construction, maintenance and operations activities at non-County cities, villages and townships.
Recommends to the Drain Commissioner and administers approved plan.
Administers contractual agreements with insurance providers, coordinating bids, negotiating purchase and
coverage plan, requesting changes as needed on secured policies and notifying of cancellations. Oversees
related office functions such as maintenance of bonds, custody of legal documents and policies, preparation
of correspondence and billing procedures.
Provides administrative direction to cities, villages and townships regarding insurance and risk management.
Establishes goals and objectives. Acts as a resource to provide information such as suggested improvements
and related costs, results of claims or assistance with a claim. Monitors related progress and provides
periodic status reports.
Prepares a non-County/municipality safety policy statement, develops an operational system to reflect that
policy and oversees its implementation. May establish safety committees, coordinate with department heads
and participating staff within departments. Provides operational manuals and employee training.
Class Title: Drain District Insurance Administrator
Page A2
Administers the investigation of claims and losses, coordinating efforts with counsel as needed. Coordinates
claim settlements. Analyzes recurring incidents and claims, identifying causes and prescribing solutions to
prevent future loss.
Maintains a current knowledge of federal and state laws and accepted legal interpretations regarding them,
and informs department heads of impact to their areas. Advises of possible violations and effective solutions.
Provides for periodic inspection of non-County facilities to ensure adherence to maintenance standards, safety
policy and procedure. May arrange for inspections by outside agencies or provider companies.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
- Draft - 1/16/01
OAKLAND COUNTY MICHIGAN
Class Title: DRAIN DISTRICT INSURANCE ADMINISTRATOR
Division: Drain /Administration
Reports To: Drain Commissioner
B. QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. Required Minimum Qualifications
1. Have a Bachelor's degree from an accredited college or university with a major in Risk
Management, Business Administration, Public Administration or closely related field.
2. Have at least five (5) years of full-time experience in risk management or overall
development and administration of a self-insurance program for a large company or agency.
[NOTE: Additional experience as specified above may substitute for the Bachelor's Degree
on a year for year basis.]
3. Pass the complete examination, including the employment medical established for this class.
4. Successfully complete the six-month probationary period.
B. Additional Desirable Qualifications
1. Knowledge of insurance and risk management principles and techniques as they relate to
municipal water, sewer, and storm drain systems.
2. Ability to establish and maintain effective working relationships with non-County drainage
districts, administrators, representatives and employees.
3. Knowledge of large entity self-insurance principles, methods, and practices.
4. Initiative and ability to collect, organize, and analyze information, develop conclusions, and
clearly present solutions orally and in writing.
APPROVED BY:
DATE:
- Draft - 1/12/01
OAKLAND COUNTY MICHIGAN
Class Title: DRAINAGE DISTRICT LEGAL COUNSEL
Division: Drain/Administration
Reports To: Drain Commissioner
A. DESCRIPTION
GENERAL SUMMARY
Under limited direction, represents non-County drainage districts in complex civil suits and acts as legal
counsel. Reviews municipal water, sewer, and sewage treatment system construction contracts for
appropriate language. Prepares legal documents for contracted water, sewer, and sewage treatment services.
Performs legal research and trial work. Represents non-County drainage districts in a variety of matters
relating to liability issues. Defends non-County drainage districts and its elected officials, employees, and
agents in disputed claims or civil suits. Establishes and maintains effective working relationships and
monitors the litigations brought against drainage districts that are represented by outside counsel.
SUPERVISION EXERCISED
Provides administrative direction to municipalities and Drain department managers. Instructs staff regarding
contractual, liability and legal issues.
TYPICAL DUTIES AND RESPONSIBILITIES
Represents non-County drainage districts in extremely complex cases relating to liability issues. Formulates
and presents the defense for suits brought against local cites, villages and townships. Follows legal precedent
in representing non-County drainage districts in civil legal matters in the appropriate courts.
Conducts legal research on existing or proposed litigation and compiles a written opinion.
Conducts research and renders legal advice to various non-County drainage district administrators and elected
officials concerning their rights and obligations.
Prepares and/or approves extremely complex decrees, contracts and other legal documents to which non-
County drainage districts and the County are partners.
Cooperates with Drainage Boards in acquiring rights-of-way for drain construction by reviewing title work
and ensuring that the necessary rights-of-way are obtained and are in good order.
Coordinates efforts and monitors the progress of Drain related litigations brought against non-County
drainage districts where the municipality is represented by outside counsel.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job
classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have
been included. Other duties and responsibilities will be assigned by the supervisor.
- Draft - 1/16/01
OAKLAND COUNTY MICHIGAN
Class Title: DRAINAGE DISTRICT LEGAL COUNSEL
Division: Drain/Administration
Reports To: Drain Commissioner
B: QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. Required Minimum Qualifications
1. Be licensed to practice law in the Courts of the State of Michigan; AND
2. Have had at least six (6) years of full-time work experience in the practice of law, including
such areas as governmental duties, responsibilities, immunities, and privileges; contracts,
leases, insurance law; local government taxation; real estate transactions; worker's
compensation and employment law.
3. Pass the complete examination, including the employment physical, established for this class.
4. Successfully complete the six month probtionary period.
B. Additional Desirable Qualifications
1. Knowledge of the principles of civil and criminal law as they relate to municipal water,
sewer, and storm drain systems.
2. Ability to establish and maintain effective working relationships with non-County drainage
districts, Court officials, County administrators, representatives from outside agencies and
employees.
3. Knowledge of the principles, methods, materials and practices of legal research.
4. Knowledge of judicial procedures and the rules of evidence.
5. Ability to analyze legal documents and instruments.
6. Ability to analyze and organize facts, evidence and precedents concerned in cases, and to
present such material orally and in writing in a clear and logical form.
7. Ability to exercise mature judgement and initiative in analyzing problems and recommending
solutions.
SPECIAL REQUIREMENTS
Must remain in good standing with the State Bar of Michigan.
APPROVED BY:
DATE: 6o
February 1, 2001
MISCELLANEOUS RESOLUTION 401022
BY: PLANNING AND BUILDING COMMITTEE - Charles Palmer, CHAIRPERSON
IN RE: DRAIN COMMISSIONER/ADMINISTRATION-CREATION OF TWO NEW
CLASSIFICATIONS AND SPECIAL REVENUE POSITIONS
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Drain Commissioner, while acting in his capacity as a
non-county statutory officer under the Drain Code, contracts with
outside firms for the services needed to design, build, and renovate
various drainage district facilities located throughout the County;
and
WHEREAS the Drain Commissioner, acting in his capacity as a non-
county statutory officer under the Drain Code, operates and maintains
a large variety of above and below ground facilities needed to provide
the water, sanitary sewer, storm drain, and lake level services used
by the various cities, villages and townships which comprise our
County; and
WHEREAS the Drain Commissioner and the County Executive
Administration have reviewed the Drain Office's construction,
operation, and local liaison responsibilities, focusing particularly
on liability, legal representation and risk management issues; and
WHEREAS the Drain Commissioner and County Executive
Administration have determined that it is in the County's best
interests to establish two new classifications and staff positions to
provide appropriate drainage district support services, one dedicated
to providing legal representation for the non-county Chapter 20 and
Chapter 21 drainage districts and one position dedicated to managing
the risk associated with the Drain Commissioner's non-county Chapter
20 and Chapter 21 construction, maintenance and operation duties; and
WHEREAS the proposed Drainage District Legal Counsel position
would represent Drainage Districts, which are, under Michigan law,
entities distinct from and independent of the corporate body that is
the County of Oakland; and
WHEREAS the proposed Drainage District Insurance Administrator
would develop cost effective risk management and avoidance programs
for the various drainage districts; and
WHEREAS after study of internal and external job and pay
comparisons, the Personnel Department has determined appropriate
salary ranges for the Drainage District Legal Counsel and Drainage
District Insurance Administrator which are excepted from salary grade
placement; and
WHEREAS both requested positions are proposed to be included in
the Merit System and be Special Revenue funded, with costs allocated
to the drainage districts being served rather than drawing from the
County General Fund.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the establishment of a new Merit System
classification of Drainage District Legal Counsel, overtime exempt, at
the following salary range:
Base 1 Year 2 Year 3 Year 4 Year 5 Year
$60,490 $64,133 $67,773 $71,416 $75,057 $78,697
BE IT FURTHER RESOLVED that the Merit System classification of
Drainage District Insurance Administrator, overtime exempt, be
established at the following salary range:
Base 1 Year 2 Year 3 Year 4 Year 5 Year
$64,130 $67,990 $71,849 $75,708 $79,568 $83,431
Planning & Build ittee
BE IT FURTHER RESOLVED that one (1) SR position of Drainage
District Legal Counsel and one (1) SR position of Drainage District
Insurance Administrator be created in the Administration division of
the Drain Commissioner department (61101).
Chairperson, on behalf of the Planning & Building Committee, I
move the adoption of the foregoing resolution.
Planning & Building Committee Vote:
Motion carried on unanimous roll call vote with Melton absent
Resolution 401022 February 1, 2001
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
- Draft - 1/12/01
OAKLAND COUNTY MICHIGAN
Class Title: DRAINAGE DISTRICT LEGAL COUNSEL
Division: Drain/Administration
Reports To: Drain Commissioner
A. DESCRIPTION
GENERAL SUMMARY
Under limited direction, represents non-County drainage districts in complex civil suits and acts as legal
counsel. Reviews municipal water, sewer, and sewage treatment system construction contracts for
appropriate language. Prepares legal documents for contracted water, sewer, and sewage treatment services.
Performs legal research and trial work. Represents non-County drainage districts in a variety of matters
relating to liability issues. Defends non-County drainage districts and its elected officials, employees, and
agents in disputed claims or civil suits. Establishes and maintains effective working relationships and
monitors the litigations brought against drainage districts that are represented by outside counsel.
SUPERVISION EXERCISED
Provides administrative direction to municipalities and Drain department managers. Instructs staff regarding
contractual, liability and legal issues.
TYPICAL DUTIES AND RESPONSIBILITIES
Represents non-County drainage districts in extremely complex cases relating to liability issues. Formulates
and presents the defense for suits brought against local cites, villages and townships. Follows legal precedent
in representing non-County drainage districts in civil legal matters in the appropriate courts.
Conducts legal research on existing or proposed litigation and compiles a written opinion.
Conducts research and renders legal advice to various non-County drainage district administrators and elected
officials concerning their rights and obligations.
Prepares and/or approves extremely complex decrees, contracts and other legal documents to which non-
County drainage districts and the County are partners.
Cooperates with Drainage Boards in acquiring rights-of-way for drain construction by reviewing title work
and ensuring that the necessary rights-of-way are obtained and are in good order.
Coordinates efforts and monitors the progress of Drain related litigations brought against non-County
drainage districts where the municipality is represented by outside counsel.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job
classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have
been included. Other duties and responsibilities will be assigned by the supervisor.
1 t %
- Draft - 1 / 1 6/0 1
OAKLAND COUNTY MICHIGAN
Class Title: DRAINAGE DISTRICT LEGAL COUNSEL
Division: Drain/Administration
Reports To: Drain Commissioner
B: QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. Required Minimum Qualifications
I. Be licensed to practice law in the Courts of the State of Michigan; AND
2. Have had at least six (6) years of full-time work experience in the practice of law, including
such areas as governmental duties, responsibilities, immunities, and privileges; contracts,
leases, insurance law; local government taxation; real estate transactions; worker's
compensation and employment law.
3. Pass the complete examination, including the employment physical, established for this class.
4. Successfully complete the six month probationary period.
B. Additional Desirable Qualifications
1. Knowledge of the principles of civil and criminal law as they relate to municipal water,
sewer, and storm drain systems.
2. Ability to establish and maintain effective working relationships with non-County drainage
districts, Court officials, County administrators, representatives from outside agencies and
employees.
3. Knowledge of the principles, methods, materials and practices of legal research.
4. Knowledge of judicial procedures and the rules of evidence.
5. Ability to analyze legal documents and instruments.
6. Ability to analyze and organize facts, evidence and precedents concerned in cases, and to
present such material orally and in writing in a clear and logical form.
7. Ability to exercise mature judgement and initiative in analyzing problems and recommending
solutions.
SPECIAL REQUIREMENTS
Must remain in good standing with the State Bar of Michigan.
APPROVED BY:
DATE:
- Draft - 1/12/01
OAKLAND COUNTY MICHIGAN
Class Title: DRAIN DISTRICT INSURANCE ADMINISTRATOR
Division: Drain /Administration
Reports To: Drain Commissioner
A. DESCRIPTION
GENERAL SUMMARY
Under direction, is responsible for developing, implementing, and administering risk and insurance coverage
for the Drain Commissioner's non-County Chapter 20 and Chapter 21 construction, maintenance and
operation activities. Develops effective communications with County Drain communities to determine risk
exposure and appropriate levels of insurance coverage. Assists communities with their evaluation of various
insurance coverage options. Monitors related risk management and safety program responsibilities.
Administers the investigation of claims, analyzes causes, identifies high-risk incidents, and initiates systems
to prevent future loss. Coordinates claim settlements. Performs and oversees related office functions such
as claims processing, maintenance of policy documents, financial projections, and other reports. Maintains
knowledge of and ensures compliance with federal and state legislation impacting risk management.
SUPERVISION EXERCISED
Provides administrative direction to municipalities and Drain department managers. Instructs staff regarding
risk management and insurance procedures.
TYPICAL DUTIES AND RESPONSIBILITIES
Develops an overall insurance and risk management system in regards to Chapter 20 and Chapter 21
construction, maintenance and operations activities at non-County cities, villages and townships.
Recommends to the Drain Commissioner and administers approved plan.
Administers contractual agreements with insurance providers, coordinating bids, negotiating purchase and
coverage plan, requesting changes as needed on secured policies and notifying of cancellations. Oversees
related office functions such as maintenance of bonds, custody of legal documents and policies, preparation
of correspondence and billing procedures.
Provides administrative direction to cities, villages and townships regarding insurance and risk management.
Establishes goals and objectives. Acts as a resource to provide information such as suggested improvements
and related costs, results of claims or assistance with a claim. Monitors related progress and provides
periodic status reports.
Prepares a non-County/municipality safety policy statement, develops an operational system to reflect that
policy and oversees its implementation. May establish safety committees, coordinate with department heads
and participating staff within departments. Provides operational manuals and employee training.
Class Title: Drain District Insurance Administrator
Page A2
Administers the investigation of claims and losses, coordinating efforts with counsel as needed. Coordinates
claim settlements. Analyzes recurring incidents and claims, identifying causes and prescribing solutions to
prevent future loss.
Maintains a current knowledge of federal and state laws and accepted legal interpretations regarding them,
and informs department heads of impact to their areas. Advises of possible violations and effective solutions.
Provides for periodic inspection of non-County facilities to ensure adherence to maintenance standards, safety
policy and procedure. May arrange for inspections by outside agencies or provider companies.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
I I N
- Draft - 1 /1 6/01
OAKLAND COUNTY MICHIGAN
Class Title: DRAIN DISTRICT INSURANCE ADMINISTRATOR
Division: Drain /Administration
Reports To: Drain Commissioner
B. QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. Required Minimum Qualifications
1. Have a Bachelor's degree from an accredited college or university with a major in Risk
Management, Business Administration, Public Administration or closely related field.
2. Have at least five (5) years of full-time experience in risk management or overall
development and administration of a self-insurance program for a large company or agency.
[NOTE: Additional experience as specified above may substitute for the Bachelor's Degree
on a year for year basis.]
3. Pass the complete examination, including the employment medical established for this class.
4. Successfully complete the six-month probationary period.
B. Additional Desirable Qualifications
1. Knowledge of insurance and risk management principles and techniques as they relate to
municipal water, sewer, and storm drain systems.
2. Ability to establish and maintain effective working relationships with non-County drainage
districts, administrators, representatives and employees.
3. Knowledge of large entity self-insurance principles, methods, and practices.
4. Initiative and ability to collect, organize, and analyze information, develop conclusions, and
clearly present solutions orally and in writing.
APPROVED BY:
DATE:
1 4,
Class Title: DRAIN DISTRICT INSURANCE ADMINISTRATOR
Division: Drain /Administration
Reports To: Drain Commissioner
B. QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. Required Minimum Qualifications
1. Have a Bachelor's degree from an accredited college or university with a major in Risk
Management, Business Administration, Public Administration or closely related field.
271-lave at least five (5) years of full-time professional experience in risk management er-everalland in
the development and administration of. - • . . - - •sk management systems for
a large company or agency.
2. municipality including self-insurance, safety, claim processing and/or settlement experience.
[NOTE: Additional experience as specified above may substitute for the Bachelor's Degree on
a year for year basis.]
3. Pass the complete examination, including the employment medical established for this class.
4. Successfully complete the six-month probationary period.
B. Additional Desirable Qualifications
1. Ktiew4edgeConsiderable experience and knowledge of insurance and risk management principles
and techniques as they relate to municipal water, sewer, and storm drain systems.
2. Ability to establish and maintain effective working relationships with non-County drainage
districts, administrators, representatives and employees.
3. KeekvledgeConsiderable experience in dealing with and knowledge of large entity self-insurance
principles, methods, and practices.
4. Initiative and ability to collect, organize, and analyze information, develop conclusions, and
clearly present solutions orally and in writing.
APPROVED BY:
DATE:
EtFOE aim 5SHOFFAE
-Draft- 1/16/01 2/21/01 I
OAKLAND COUNTY MICHIGAN
Class Title: DRAINAGE DISTRICT LEGAL COUNSEL
Division: Drain/Administration
Reports To: Drain Commissioner
B: QUALIFICATIONS
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. Required Minimum Qualifications
1. Be licensed to practice law in the Courts of the State of Michigan; AND
2. Have had at least six (6) years of full-time work experience in the practice of law, including such
with specific
experience in environmental law, insurance law, local government taxation, easement
acquisitions, governmental contracts, leases, . - . • - : • ; - :and/or
real estate transactions
3. Pass the complete examination, including the employment physical, established for this class.
4. Successfully complete the six month probationary period.
B. Additional Desirable Qualifications
1. Knewledge-efConsiderable knowledge of and experience in the principles of civilargi-er-ininal
law as they relate to municipal water, sewer, and storm drain systems.
2. - : • • - • : • -Considerable experience and ability in establishing and
maintaining effective working relationships with non-County drainage districts, Court officials,
County administrators, representatives from outside agencies and employees.
3. Knewledge-efConsiderable knowledge and experience in the principles, methods, materials and
practices of legal research.
4. Knewledge-efConsiderable knowledge and experience in judicial procedures and the rules of
evidence.
5. Ability-te-analy-zeConsiderable experience in analyzing legal documents and instruments such
as contracts, real estate transactions, and leases.
6. ; • • - - : - • -Considerable experience in analyzing and organizing facts,
evidence and precedents concerned in cases, and to present such material orally and in writing
in a clear and logical form.
7. - - • - : - . : • . • - Considerable experience in analyzing I
problems and recommending solutions.
8. Ability and experience in supervising lower level professionals and clerical staff.
SPECIAL REQUIREMENTS
Must remain in good standing with the State Bar of Michigan.
•
FISCAL NOTE (M.R. #01022) February 22, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DRAIN COMMISSIONER/ADMINISTRATION - CREATION OF TWO NEW CLASSIFICATIONS
AND SPECIAL REVENUE POSITIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has
reviewed the above referenced resolution and finds:
1. The Drain Commissioner and the County Executive Administration
recommend that it is in the County's best interest to establish
two new classifications and special revenue funded staff positions
to provide appropriate drainage district support services.
2. The first position, Drainage District Legal Counsel will represent
Drainage Districts, which are, under Michigan law, entities
distinct from an independent of the corporate body that is the
County of Oakland. This position will provide legal representation
for the non-county Chapter 20 and Chapter 21 drainage districts.
3. The second position, Drainage District Insurance Administrator,
will provide cost effective risk management and avoidance programs
for the various drainage districts.
4. The cost of the two (2) new Special Revenue positions for the
remainder of FY 2001 is $113,837. The cost for FY 2002 is
$184,972. Position costs will be funded by charges to various
drains and projects, no General Fund / General Purpose
appropriation is required. The FY 2001 and FY 2002 Budget should
be amended, as specified below:
FY 2C01 FY 2002
Drain Comm. Fund #452
Revenue
61-131737-10000-0873 Reimb. Const.
Expense
61-231737-10000-2001 Salaries
61-231737-10000-2075 F.B.
$ 113,837 $ 184,972
81,312 132,123
32,525 52,849
$ 113,837 $ 184,972
FINANCE COMMITTEE
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote with Palmer absent.
6S
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 22nd day
f
February, 2001.
/ AA
Resolution #01022 February 22, 2001
Moved by Webster supported by Taub the Personnel and Finance Committee
Reports be accepted.
A sufficient majority having voted therefor, the reports were accepted.
Moved by Webster supported by Taub the resolution be adopted.
Moved by Patterson supported by Causey-Mitchell the resolution be amended
to substitute the attached qualifications for the two job descriptions only,
dated 02/21/01.
AYES: Galloway, Garfield, Gregory, McPherson, Melton, Millard, Moss,
Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-
Mitchell, Crawford, Dingeldey, Douglas. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution as amended:
AYES: Garfield, Gregory, McPherson, Melton, Millard, Moss, Patterson,
Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell,
Crawford, Dingeldey, Douglas, Galloway. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution d as amended, was
adopted.
1 1 HEREBY,
L. Brooks P
Irmnnn••n1
.PR FOREGOING
7-(:‘/J j
mom County Executive Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on February 22, 2001 with the original
record thereof now remaining in my office.
William Caddell, County Clerk