HomeMy WebLinkAboutResolutions - 2001.02.22 - 26376FISCAL REPORT (M.R. #01025) February 22, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF BINGHAM FARMS - FY 2000 AND FY 2001 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports as follows:
1. $12,097.25 is available annually in the Environmental
Infrastructure Fund for FY 2000 and FY 2001 ($24,194.50 total for
both years) to reimburse the Village of Bingham Farms for this
project; no additional appropriation is required.
2. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote with Palmer absent.
MISCELLANEOUS RESOLUTION 101025
BY: COMMISSIONER THOMAS LAW, DISTRICT #13
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE
VILLAGE OF BINGHAM FARMS - FY 2000 AND FY 2001 ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 ineffort to increase the share of dollars flowing into
infrastructure proje s for the County and its cities, villages and townships 91
(CVTs); and
WHEREAS pur,tiant to the Disbursement Policy, the Village of Bingham
Farms has submi ed a resolution of authorization to the County for
reimbursement f expenses incurred in connection with an eligible environment
remediation o improvement project; and
WHEREAS the Village of Bingham Farms is requesting reimbursement for
work related to correct drainage ditch erosion problems; and
WHEREAS the FY 2000 and FY 2001 authorized amount of funding for the
Village of Bingham Farms is $12,097.25 each year ($24,194.50 in total) from
the Environmental Infrastructure Fund as repayment to the Village of Bingham
Farms for expenses incurred in connection with environmental remediation or
improvement projects.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by the Village of Bingham Farms
as eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes an FY 2000
appropriation in the amount of $12,094.25, and an FY 2001 appropriation in the
amount of $12,094.25, from the Environmental Infrastructure Fund (Account #90-
263326-41000-3985) to repay the Village of Bingham Farms for expenses incurred
in connection with environmental remediation or improvement projects, once
proper invoices are presented.
Chairperson, I move the adoption of theAbregoing resolution.
Village of Bingham Farms
30400 Telegraph Road" • Suite 328
Bingham 'farms, Michigan 48025
(248) 644-0044
Fax (248) 644 -3254
January 22, 2001
Mr. Thomas Ott
Manager
Oakland County Fiscal Services Division
1200 N. Telegraph Rd.
Pontiac, MI 48341
Dear Mr. Ott:
Re: Environmental Infrastructure Fund Reimbursement Request
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093, the Village of
Bingham Farms hereby requests reimbursement under Oakland County's Environmental Infrastructure Fund
Program for expenses incurred in connection with an eligible environmental remediation or improvement project
undertaken by our Village.
Attached in support of this request are the following:
1. ATTACHMENT A: PROJECT DESCRIPTION
2. ATTACHMENT B: GOVERNING BODY RESOLUTION
3. ATTACHMENT C: EXPENSE INVOICES
The Village understands that the review and processing of the reimbursement request will be governed by the
provision of MR 99093, and certifies that all expenses submitted for reimbursement were incurred in connection
with a qualifying environmental remediation or improvement project.
The Village also requests to utilize funds for both the 2000 and 2001 calendar year.
If you have any questions concerning this matter, please contact me. Thank you for your assistance.
Very truly yours
Kathryn P. Hagaman
Clerk/Administrator
cc: Thomas Law
Village of Bingham Farms
Oakland County, Michigan
ATTACHMENT A
PROJECT DESCRIPTION
Bingham Road Drainage Project
Job # 803 - 004
The Village of Bingham Farms constructed 599 feet of 24 and 30 inch storm sewer and
appurtenances to alleviate Bingham Road drainage and erosion problems in the area
between Old Orchard Trail and Shagwood Drive. The concentration of drainage on the
west side of Bingham Road in conjunction with steep banks, erodible soils, high
groundwater and frequent lawn maintenance activities made long term soli stabilization
difficult to establish and maintain. The impact of scheduled residential construction on
several existing vacant lots would eliminate significant depression storage and
exacerbate the storm water runoff in the Bingham Road drainage ditches. At the
recommendation of their engineer, the Village Council authorized a project to reduce
the flow in the westside ditch by enclosing, the eastside Bingham Road ditch and
eliminating a cross culvert that concentrated the flow in the westside ditch. The project
was constructed entirely in the Bingham Road right of way requiring the restoration of
the pavement. The project was successfully completed in August and the erosion
problem has been eliminated.
RESOLUTION 00-29
VILLAGE OF BINGHAM FARMS
OAKLAND COUNTY, MICHIGAN
ATTACHMENT B
GOVERNING BODY RESOLUTION
WHEREAS, upon the recommendation of the Oakland County Executive,
the Oakland County Board of Commissioners has established an Environmental
Infrastructure Fund Program to assist Oakland County cities, villages and
townships in addressing clean water and storm water needs; and
WHEREAS, Oakland County's Environmental Infrastructure Fund Program
authorizes Oakland County cities, villages and townships to apply for
reimbursement of eligible expenses incurred in connection with
environmental remediations or improvements relating to ground and/or
surface water, water supply, sewer and/or drainage systems and/or water
pollution control efforts incurred as part of a city, village or township
road project; and
WHEREAS, the Village of Bingham Farms, Oakland County, Michigan has
incurred expenses in connection with environmental remediation or
improvement project believed to be eligible for reimbursement under
Oakland County's Environmental Infrastructure Fund Program.
NOW THEREFORE BE IT RESOLVED, that this council authorizes and
directs its Clerk, as agent for the Village of Bingham Farms, in the
manner and to the extent provided for under Oakland County Board of
Commissioner Miscellaneous Resolution 99-093, to request reimbursement of
eligible environmental remediation or improvement project expenses under
Oakland County's environmental Infrastructure Fund Program.
Resolution Offered by Mel Ettenson, supported by Delores Tripp.
Ayes: Freeman, Tripp, Ettenson, Bauer, Zimmermann
Nays: None
Absent: Leckie, Wartell
Resolution carries 5-0.
DATE: November 27, 2000
Certified that the above resolution was duly adopted at a regular
meeting of the Village of Bingham Farms on Monday, November 27, 2000.
Kathryn P. Hagaman
Clerk
Village of Bingham Farms
Oakland County, Michigan
ATTACHMENT C
EXPENSES INVOICES
1. BID TABULATION
2. PAY ESTIMATES
3. BALANCING CHANGE ORDER
ANDERSON, ECKSTEIN & WESTRICK
NEW HUDSON, MICHIGAN
BID TABULATION
JOB N. 803-004
Project: VILLAGE OF BINGHAM FARMS
2000 DRAINAGE IMPROVEMENTS
Owner VILIAGE OF BINGHAM FARMS
Bid Date; June 29, 2000 12:00 pm
DOC Contracting
63162 Pontiac Tr. SIA
Milford, MI 48381
Milford Excavating
2490 Lone Tree
Milford, MI 48380
Merriman Construction
36836 NorINIne Rd.
Romulus, MI 48147
PROPOSAL: BINGHAM ROAD DRAINAGE PROJECT (803-004)
TOTAL AMOUNT FOR PROPOSAL:
(ITEM NOS. 1 TO 10)
$119,324,00 $167,765.00 $168,539.80
NO, WORK ITEM QUANTITY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT
I. 12" STORM SEWER, C-76 CLASS IV 56.00 L.F. 58.00 3,138.00 96.00 5,320.00 72.00 4,032.00
2. 18" STORM SEWER, C-76 CLASS IV 7.00 L.F. 66.00 462.00 106.00 735.00 248.50 1,739.50
3. 24" STORM SEWER, C-76, CLASS IV 209.00 L.F 108.00 22,572.00 115.00 24,035.00 203.30 42,489.70
4. 30' STORM SEWER, C-78 CLASS IV 397.00 L.F. 112.00 44,484.00 140,00 55,680.00 146.20 58,041.40
5. 4' X 6' STORM BOX STRUCTURE 1.00 EA. 5,500.00 6,600.00 6,000.00 6,000.00 7,500.00 7,500.00
a. 4' DIA. CATCH BASIN 4.00 EA 1,200.00 4.e00.00 5,000.00 20,000.00 2,510.00 10,040.00
7. 4' DIA. STORM MANHOLE 3.00 EA. 1,200.00 3,600.00 3,500.00 10,500.00 2,420.00 7,260.00
a. 2' DIA. CATCH BASIN 1.00 EA. 800.00 000.00 2,500.00 2,600.00 1,250.00 1,250.00
9. • REMOVE a REPLACE ASPHALT REPLACEMENT 1,710.00 S.Y. .19.00 32,490.00 24.50 41,895.00 19,70 33,667.00
10. AUDIO VIDEO TAPING 0.00 L.S. 1,500.00 1,500,00 1,200.00 1,200.00 2,600.00 2,500.00
INOTES:
_ 1. DITCH GRADING & CLASS A SOD PLACEMENT INCIDENTAL TO THE STORM SEWER CONSTRUCTION
(..-• 2. ENTIRE PROJECT TO BE SAND BACKFILL.
S.Y. 0.00 0.00 700,00 6,50 4.550.00
• I ...••••••n
t i 1
ANDERSON ECKSTEIN a wernucx
51301 SCHOENHERR ROAD
SHELBY TOWNSHIP.MICHIGAN 46315
CONSTRUCTION ESTIWME
CONTRACTOR: D.O.C. Contracting
Address: 53102 Pontiac Trail Whet, MI 48361
OWNER: Village of Bingham Farris'
Address: 30400 Telegraph St. 328 Bingham Farms. M 48025
AEW PROJECT NO. 803.004 DATE: MI 7/2000
Name and Location:
Bingham Farms 2000 Bingham Road Drams* Improvement:
CONTRACT DATE: 7114/00 COMPLETION OATS;
Estimate No. 1 WORK COMPLETED FROM: 7120100 b 8113100
CONTRACT AMOUNT: 8119.324.00 REVISED TO: 5133,559.00
i I Original I Quantities I Citnalk5 I I MEM OF WORK I Unit I admitted I Last I Completed I Unit I Amount
I Used I Quantities I Period I to Oats I Price I
I I I I I I 12' STORM 3MM C-76 CLASS Pi LF. 56.00 0.00 59.00 55.00 3,304.00
1 r STORM SEWER. C-76 CLASS N Li', 7,00 0.00 0.00 88.00 0.00
24" STORM SEWER, C-78, CLASS IL, LF. 209.00 0,00 201.00 105.00 21,708.00
30" STORM SEWER, C-'7411 CLASS IV L.P. 397.00 0.00 398.00 112.00 44,575.00
4* X tr STORM BOX STRUCTURE EA 1.00 0.00 1•00 5.500.00 5.600.00
at' DIA. CATCH BASIN EA, 4,00 0.00 4.00 1200.00 4600.00
4' DIA. STORM MANHOLE E. 3.00 0.00 5,00 1.200.00 3.600.00
2' DIA CATCH IPASIN EA. too 0.00 1.00 800.00 900.00
REmOVE a REPLACE ASPHALT REPLACEMENT SY. 1,710.00 0.00 1:508.00 19.00 34.352.00
AUDIO VIDEO TAPING LS. 1,00 0.00 1.00 1,500.00 1,600.00
hasigenal wort
Remove and replace 24' storm sewer at Waleast ctXT1Of of Old Orchard
Trail and Bingham Road. (Waffled slope of editing PO to annlinco drainage) LF. 0.00 0.00 52,00 89.00 2.016.00
Remove and repraca stonn manhole at Northeast comer of Shagwcod
and Bingham Road. (Poor masonry oancRtion would no ,N018 connection of new same) EA. 0.00 0.00 1.00 3.000.00 9,000.00
22A gravel road base malarial. (Needed to restore bed areas and
provide ramps to drivevoys and edging pavements Misr removal) TONS 0.00 0.00 150.00 15.00 2,250.00
Etsting catch basin adjustments (Raised castings to grad on Wear aide
of Bingham Road) EA. 0.00 0.00 2.00 250.00 500.00
Adjust sanitary manhole castings in Bingham Road. (Pavement
restoration diengedlo Include a 1- cap over entire width of Bingham Road hem Shag eccd Nat to 24' culvert crossing) EA. 0.00 0.00 2.00 150.00 300.00
isurninous pavement overlay (In lieu of total pavement replacement,
2 inches of asphalt was plactxJ In Ms trench area and al irch cap
placed over the endre width of Bingham Road between Shagwood and
me melting c4ver0
REMARKS: I Total Amount Earned I 133.55800
I Leas 5.00% RETAINED I ammo
I NetAmored Emmed I 120.079.20
I Less Previous Estimate 1 0.00
I AMOUNT DUE I. 121,875.20
=WM= • t •••nn•••••n•••••••••% • seelem===
ANDERSON. ECKSTEIN AND WESTRICK INC.
ORIGINAL CONTRACT AMOUNT:
REVISED CONTRACT AMOUNT:
(ind.this chg.order)
$119,324.00
5133,550.00
$15,558.00 I ($1,326.00)
$14,232.00 I $0.00
OWNER
AEW PROJECT 803-004 DATE 08/1712000
PROJECT NAME
Bingham Farms 2000 Bingham Road Drainage Improvements
ANDERSON ECKSTEIN & WESTRICK
51301 SCHOENHERR ROAD
SHELBY TOWNSHIRMICHIGAN 48315
CHANGE ORDER NO. 1 (BALANCING)
CONTRACTOR D.O.C. Contracting
Address: 53162 Pontiac Trail. Milford. MI 48381
OWNER: Village of Bingham Farms
Address: 30400 Telegraph St. 328 Bingham Farms, MI 48025
I I I I I
ITEM OF WORK I Unit I Estimated 1 Unit I Amount I Amount
I Used I Quantities I Price I Increase I Decrease
I I I I I
12" STORM SEWER. C-76 CLASS IV LF. 3.00 88.00 168.00 0.00
18" STORM SEWER, 0-76 CLASS IV L.F. (7-00) 66.00 0.00 (462.00)
24" STORM SEWER. C-76. CLASS IV LF. (8.00) 108.00 0.00 (864.00
30" STORM SEWER, C•76 CUMS N LF. 1.00 112.00 112.00 0.00
4 X 6' STORM BOX STRUCTURE . EA. 0.00 5,500.00 ' 0.00 0.00
4' DIA_ CATCH BASIN EA_ 0.00 1,200.00 0.00 0.00
4' DL4. STORM MANHOLE EA 0.00 1,200.00 0.00 0.00
2' DIA. CATCH BASIN EA. 0.00 800.00 0.00 0.00
REMOVE & REPLACE ASPHALT REPLACEMENT S.Y. 98.00 19.00 1,862.00 0.00
AUDIO VIDEO TAPING LS. 0.00 1,500.00 0.00 0.00
Additional work
Remove and replace 24" storm sewer at Northeast corner of Old
Orchard Trail and Bingham Road. (Modified slope of editing pipe to
enhance drainage) L.F. 3200. 68.00 2,816.00 0.00
Remove and replace storm manhole at Northeast corner of Shagwood and Bingham Road. (Poor masonry condition would not permit
connection of new sewer) EA 1.00 3,000.00 3,000.00 0.00
22A gravel road base material. (Needed to restore bad areas arid
provide ramps to driveways and existing pavements after removal) TONS 150.00 15.00 2,250.00 0.00
Existing catch basin adjustments (Raised castings to grad on West side
of Bingham Road) EA ZOO 250.00 500.00 0.00
Adjust sanitary manhole castings in Bingham Road. (Pavement
restoration changed to include a 1" cap over entire width of Bingham
Road from Shagwood North to 24" culvert .crossing) EA. 2.00 150.00 300.00 0.00
1" Bituminous pavement overlay (in lieu of total pavement replacement
2 inches of asphalt was placed in the trench area and a 1 inch cap
placed over the entire width of Bingham Road between Shagwood and
the existing culvert)
[Totals
RECOMMENDED CHANGES AND EXTRAS, UP TO, AND INCLUDING I Net Increase
THIS RECOMMENDATION ARE EQUAL TO A NET INCREASE
OF 11.93% OF THE CONTRACT PRICE.
Accepted: VILLAGE OF BINGHAM FARMS
&Y. 700.00 6.50 4,550.00 0.00
Eria i 1 0 0
DATE
Anderson,Ecicstein & WestrIck,Inc.
APO rove re
1 g- 00 47400/dir Awe"
DATE DATE
Resolution #01025 February 1, 2001
The Chairperson referred the resolution to the Finance Committee.
There were no objections.
. ',4EREBY HE FOREGOW3 Pr-7 /."
2/z 0
Resolution #01025 February 22, 2001
Moved by Taub supported by Moss the resolutions on the Consent Agenda
be adopted (with accompanying reports being accepted and appointments being
confirmed).
AYES: Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, McPherson, Melton, Millard, Moss,
Patterson, Sever, Suarez, Taub, Webster, Amos. (20)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the
Consent Agenda were adopted, with accompanying reports being accepted and
appointments being confirmed.
• ..tvics Pattorson. County Executive Date ••••n•n1111n11MIN•
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on February 22, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 22nd dayrof February, 2001.
William Caddell, County Clerk