HomeMy WebLinkAboutResolutions - 2001.02.22 - 26391REPORT (Misc. #01041) February 22, 2001
BY: Personnel Committee, Thomas A. Law, Chairperson
IN RE: 52'd DISTRICT COURT, DIVISION IV - MICHIGAN DRUG COURT
IMPLEMENTATION GRANT AND PERSONNEL RELATED ACTIONS
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced resolution
on February 7, 2001, recommends to amend and adopt the resolution by
adding a Be it Further Resolved paragraph as follows:
BE IT FURTHER RESOLVED that continuation of the new positions
associated with this grant are contingent upon continuation of state
funding."
Chairperson, on behalf of the Personnel Committee, I move acceptance
of the foregoing report.
PERSONNEL COMMITTEE
Personnel Committee vote:
Motion carried on unanimous roll call vote
MISCELLANEOUS RESOLUTION #01041 Feburary 22, 2001
BY: PUBLIC SERVICES COMMITTEE, DAVID MOFFITT, CHAIRPERSON
IN RE: 52nd DISTRICT COURT, DIVISION IV - MICHIGAN DRUG COURT IMPLEMENTATION
GRANT AND PERSONNEL RELATED ACTIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the 52'd District Court, Division IV (Troy) applied for a grant
with the State Court Administrative Office (SCAO), Michigan Drug Court Grant
Program with a granting period of January 1, 2001 through December 31, 2001;
and
WHEREAS the application requested total funding in the amount of
$214,825 of which $87,899 was the state portion, $54,966 was the County's
match and $71,960 would be derived from other sources of funding; and
WHEREAS the award from the SCAO is for $65,000, $43,615 is the County's
match, $10,164 will be funded from the City of Troy and $5,000 from the State
of Michigan for a total of $123,779 (a 42% variance from the application);
and
WHEREAS the contract will require a twenty-five percent (25%) County
Match of $21,667 that must come from local or other sources and an undefined
portion of that match must be cash; and
WHEREAS the actual County Match will be $43,615 and will require an
additional County appropriation; and
WHEREAS the court intends to implement the Drug Court to deal with the
problems of increasing recidivism, increasing use of alcohol and illegal
drugs, rising systems costs, and an increase in jail days ordered; and
WHEREAS to provide intensive probation supervision and frequent drug
testing of defendants, one (1) part-time non-eligible Probation Officer I
position is requested in the Probation Unit, which will be covered by grant
funds; and
WHEREAS Miscellaneous Resolution 90004 established a fiscal policy to
maintain proportionate funding for Federal, State and Private grants; and
WHEREAS the contract has been approved in accordance with the County
Executive's review process.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the State Court Administrative Office, Michigan Drug
Court Program Grant in the amount of $123,779 which includes $65,000 from the
State, $43,615 as the County's Match, $10,164 from the City of Troy and
$5,000 from the State of Michigan.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the contract agreement and that the
chairperson may approve amendments and extensions up to fifteen (15%) percent
variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned
upon continued interpretation of the contract consistent with the February 6,
2001, letter from the Michigan Supreme Court, State Court Administrative
Office, providing that assurance #4 of the grant application shall not be
construed as a mandate for future funding of the program from the funding
unit, said letter attached hereto and incorporated by reference herein.
BE IT FURTHER RESOLVED that one (1) part-time non-eligible special
revenue Probation Officer I position be created within the Probation Unit of
the 52nd District Court, Division 4 (Troy).
PUBLIC SERVICES COMMITTEE:
Motion carried unanimously on a roll call vote with Obrecht absent.
I move Committee,
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures
authorized until a grant agreement is fully executed with the County's
obligation limited to the grant funding period.
Chairperson, on behalf of the Public Services
adoption of the foregoing resolution.
Feb-06-01 01:16P mackenzie
FES-1341 12;47 Prom:SCAO CENTRAL
248 -305 -9747 P.02
5173732112 - , 7-420 P.0/D2 Job-,11
Michigan Supreme Court
State Court Administrative Office
P.O. Box 30048
Lan9ing1 Michigan 0909
Phone (517) 373-9131)
Jolla D. Ferry-Jr., State Court Administrator
February 6, 2001
Honorable Brian MacKenzie
52'4 District Court
4iti50 Grand River Ave.
Novi, MI 48374-1222
Dear Judge MacKenzie:
Pursuant to our conversation this morning regarding the Michigan Drug Court Grant
Program, I am providing information concerning Assurance #4 in the application materials.
The assurances included in the Michigan Drug Court Grant application materials are the
same as the assurances required to apply for and accept federal program funding for drug court
programs. Assurance #4 calls for the applicant to provide assurance of a program's intent to
continue funding whether that be from local, other state, Of federal sources of funding. The
Tviihigan Drug Court Grant Program is a statc -appropriated program funded with limited general
fund dollars. The funding is intended to assist in developing and implementing new programs
and provide limited support to continuing programs. It is, however, the program's responsibility
to eventually seek additional sources of funding. This should not be construed as a mandate for
future funding of a program from the funding unit.
If you have any further questions, please contact me.
Sincerely,
•: I 7
Dawn A. Monk
Deputy State Court Administrator
FISCAL NOTE (Misc. #01041) February 22, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: 52nd DISTRICT COURT, DIVISION IV - MICHIGAN DRUG COURT
IMPLEMENTATION GRANT AND PERSONNEL RELATED ACTIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The 52nd District Court Division IV has received a grant
from the State Court Administrators Office (SCAO), Michigan
Drug Court Program, for the period of January 1, 2001,
through December 31, 2001.
2. The award from SCAO is for $65,000. Including a $43,615
County in-kind match (utilizing current budgeted
resources), a $10,164 in-kind match from the City of Troy
and a $5,000 in-kind match from the State of Michigan, the
total program effort is equal to $123,779. The in-kind
matches, since they represent current budgeted resources,
will not be included in the special revenue budget.
3. A County cash match is required. However, because the
County has met the match obligation with the in-kind
services, the contribution of $1 will constitute the
required cash match.
4. The grant application included creation of one (1) part-
time non-eligible special revenue Probation Officer I
position to be housed within the 52nd District Court,
Division IV Probation Unit.
5. According to the current agreement language, acceptance of
this grant will require the County to continue the program
beyond the grant funding period.
6. The Fiscal Year 2001 Special Revenue budget should be
amended as follows to add the new District Court Division
IV Michigan Drug Court grant:
Special Revenue Fund 279
Revenue
1-32-279-XXXXXX-28000-0171 Grants-State $ 65,000
$ 65,000
Expenditures
2-32-279-XXXXXX-28000-2001 Salaries $ 18,560
2-32-279-XXXXXX-28000-2075 Fringe Benefits $ 1,623
2-32-279-XXXXXX-28000-3348 Professional Services $ 41,657
2-32-279-XXXXXX-28000-3756 Travel and Conference $ 1,059
2-32-279-XXXXXX-28000-4252 Office Supplies $ 2,101
$ 65,000
7. Program continuation, including personnel, is contingent
upon continued grant funding.
L /lc 01/
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote with Palmer absent.
In Testimony Whereof, I have hereunto set
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:0 THE FOREGOING RESOU -114 Clk
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Date
and affixed the seal of the
Resolution #01041 February 22, 2001
Moved by Crawford supported by Taub the Personnel Committee Report be
accepted.
A sufficient majority having voted therefor, the report was accepted.
Moved by Taub supported by Douglas the resolution be adopted.
Moved by Taub supported by Garfield the resolution be amended as
follows:
• Insert the three following WHEREAS paragraphs immediately following
the 7 th WHEREAS paragraph:
WHEREAS the Court contracts with A.D.E. inc. for its NEEDS
assessment instrument; and
WHEREAS A.D.E. inc. has case management software and an outcome
assessment instrument available that will meet data reporting
requirements for the State and Federal government; and
WHEREAS the cost of the case management software is $2.00 per
case, with the outcome assessment instrument provided at no
additional cost; and
• Insert the following two paragraphs as the fifth and sixth BE IT
FURTHER RESOLVED paragraphs:
BE IT FURTHER RESOLVED that the court utilize the case management
and outcome assessment instruments available through A.D.E. inc.
BE IT FURTHER RESOLVED that the Court report semi-annually to the
Public Services Committee and the Finance Committee on the
effectiveness of the grant program.
• Amend the resolution to coincide with the recommendation in the
Personnel Committee Report, i.e. add the following BE IT FURTHER
RESOLVED paragraph:
BE IT FURTHER RESOLVED that continuation of the new positions
associated with this grant are contingent upon continuation of state
funding.
Vote on amendment:
AYES: Moss, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel,
Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, McPherson, Melton, Millard. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the amendment carried.
Vote on resolution, as amended:
AYES: Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian,
Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway, Garfield,
Gregory, McPherson, Melton, Millard, Moss. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolution, as
amended, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that
the foregoing resolution is a true and accurate copy of a resolution adopted
by the Oakland County Board of Commissioners on February 22, 2001 with the
original record thereof now remaining in my office.