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HomeMy WebLinkAboutResolutions - 2001.02.22 - 26399MISCELLANEOUS RESOLUTION #01049 BY: COMMISSIONER SHELLEY TAUB, DISTRICT #12 IN RE; ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF SYLVAN LAKE - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to M.R. #00035, the Board of Commissioners modified the Environmental Infrastructure Funds Disbursement Policy by authorizing an Optional Accelerated Payment Schedule by which communities may request their remaining years payment in advanced, at a discounted rate, with the knowledge that no further payments will be made from the Environmental Infrastructure Funds; and WHEREAS pursuant to the Modified Disbursement Policy, Sylvan Lake has requested use of the Optional Accelerated Payment Schedule to defer the costs of reconstruction of a sewer main; and WHEREAS the Optional Accelerated Payment Schedule authorized amount of funding for Sylvan Lake is $41,003.02 from the Environmental Infrastructure Fund; and WHEREAS through M.R. #00033, Sylvan Lake received its FY 1999 EnvLronmental Infrastructure Fund allocation of $8,513.21, leaving $32,489.82 which can be sent to the city under the Optional Accelerated Payment Schedule. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the projects submitted by the City of Sylvan Lake as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes the use of the Optional Accelerated Payment Schedule to pay the City of Sylvan Lake the amount of $32,489.82 from the Environmental Infrastructure Fund (Account #90-263258- 41000-3985). No further payments from the Environmental Infrastructure Fund will be made to the City of Sylvan Lake after receipt of the $32,489.82. Chairperson, I move the adoption of the foregoing resolution. CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax Febraary 6, 2001 Mr. Thomas Ott Manager Oakland County Fiscal Services Division 1200 N. Telegraph Road Pontac MI 48341 Re: Environmental Infrastructure Fund Reimbursement Request Dear Mr. Ott: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093, the City of Sylvan Lake hereby requests the optional accelerated payment for reimbursement under Oakland Count's Environmental Infrastructure Fund Program for expenses incurred in connection with an eligible environmental remediation of improvement project undertaken by our City. Attached please find the following information: 1. Project Description 2. Resolution of City Council 3. Invoice for work performed The City of Sylvan Lake understands that the review and processing of this reimbursement request will be governed by the provisions of MR 99093, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying environmental remediation or improvement project. Sincerely, \ JoIr artin, City Manager CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake; MI 48320 • (248) 682-1440 • (248) 682-7721 Fax February 6, 2001 Mr. Thomas Ott Manager Oakland County Fiscal Services Division 1200 N. Telegraph Road Pontiac MI 48341 Re: Project Description for Ferndale Sewer Repairs Attached is a letter presented to City Council dated November 5, 1999, that describes the work being performed and why it needs to be done. This is to receive the "optional accelerated payment" for Environment Infrastructure Fund Distribution. In June of 2000 we relined a section of sewer main under Pontiac Drive using the same system. Enclosed are copies of invoices and canceled checks for the work performed. If this is not adequate, please let me know. Sincerely, Johrilvt City Manager CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax November 5, 1999 To: Mayor and City Council Re: Proposal to reconstruct sewer main on Ferndale Dear Mayor and City Council, I do not normally ask you to approve a project of this size and cost without going through the competitive bidding process. However, I feel there are circumstances with this project that deserve special consideration. I will try to explain in writing why I feel we should allow Insituforrn to perform the sewer lining on Ferndale without receiving other formal bids. This project has been a topic of conversation for the last few years and some of you probably do not need more explanation. Therefore, I will explain the history of the sewer reconstruction project as succinctly as possible. First, please read the attached letter I wrote to the residents on Cheltingham dated January 5, 1998. It explains how the sewer system works and why we have sewer backups. It also explains what we have done to correct the sewer backups. The pumping system on Garland at Telegraph is now in place with a few upgrades to be made in the very near future. Reason for replacement As stated in the letter, infiltration is caused by water entering the sewer system through joints, cracks holes in the system. Because the sewer mains on Ferndale and Lakeview are below lake level, it was the obvious place to investigate infiltration first. In the mid 1980's we had SOS service group (Sewer Specialists) video the Ferndale sewer, but no action was taken to correct any of the problems found. From that video, we could see that the pipe had several areas of infiltration and root intrusion. We could also see that there were cracks in the sewer main as long as 30 and 40 feet. That means those sections of sewer main could collapse at any time. Because of this knowledge and the fact that the Ferndale sewer is the main line for about 70% of the city, it is lower and bigger than Lakeview and one section of the sewer main had already collapsed in 1994 it was determined that Ferndale was to be repaired first. Reconstruction methods In order to have an accurate estimate, the first thing we did was to have the sewer main cleaned and videoed. The video again showed infiltration, root intrusion and additional cracking in the pipe. It also gave us an exact number of sewer leads (lines coming from the houses) which is necessary for an accurate estimate. I then investigated four alternatives to provide the necessary repairs for the sewer; open cut removal and replacement, spot repairs using a cured in place pipe, lining the entire sewer main with cured in place pipe and finally pipe bursting. Spot repairs were ruled out because the repairs would not be substantial enough and not be a permanent fix. Open cutting and replacing the sewer main was ruled out because of astronomical expense and disruption. The two choices left were investigated more thoroughly. Initially, we had an estimate of $175,000 to line the pipe with a cured in place pipe (CIPP) and an estimate of $200,000 to replace the pipe using the pipe bursting method. By using the pipe bursting method, we could enlarge the size of the pipe slightly, creating more storage in our system during heavy rains. Because the cost was only $25,000 more, I spent several weeks comparing the two methods. Pipe Bursting versus Cured in Place Pipe The major advantage to OPP is that you have very little or no disturbance to the ground. The pipe I s installed through the manholes and once the pipe is cured, the service leads are cut out with a robotic cutter from inside the sewer main. When the lining is complete, you have a new, solid pipe with no root intrusion, infiltration and is structurally solid. The latest proposal is approximately $152,000. The major advantage to pipe bursting is that the pipe diameter can be enlarged. However, the drawbacks are that you have to dig entry and exit pits for the new pipe to be installed. You would also have to dig up every service lead to have them reconnected. After further investigation, it was found that pipe bursting would cost $350,000 and $375,000. The two methods have been discussed several times at City Council meetings and it was decided that we would pursue the CIPP method. That is why we paved Ferndale prior to repairing the sewer. Why Insituform It was found that there are only two companies that install CIPP that have any kind of a track record, Insituform and LiquiForce. There are other companies out there, but I am afraid of the quality of the final product. LiquiForce is a company out of Canada that specializes in spot repairs. They said they can repair entire sections of main, but they prefer not to. The village of Holly recently contracted with LiquiForce and ended up using Insituform to finish their job, with LiquiForce as a sub contractor. I began working with Bruce Kuffer, from Insituform right from the beginning of this project in the summer of 1997. Insituform was the contractor that video taped the sewer the last time (March of 1998). Insituform recently was awarded a project in Farmington Hills lining 8 miles of sewer main. McNamee, Porter and Seeley and Orchard, Hiltz and McCliment have recommended Insituform because they are the only firm that does a quality job and stands behind their work. I feel it would be a waste of time and money to put this project out for bids. I am also very leery of what other companies are out there that may under bid but not be able to perform to our satisfaction. Insituform patented the process that they and other companies use. Bruce Kuffer will be present at the meeting to explain a little bit about their company, the process that will be used and to answer any questions. Bruce is not a salesman. He is the engineer for the company. I am asking that you approve the proposal from Insituform to repair the sewer main on Ferndale as outlined at a cost not to exceed $152,000. Please call me with any questions regarding this issue before the meeting. Sincerely, in, City Manager DENNISE CLIPPERT, City elgrk CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax Resolution for the Reimbursement of Infrastructure Fund Expense At a Regular City Council meeting held on December 6, 2000 at 8:00 p.m. in the Sylvan Lake Community Center, located at 2456 Pontiac Drive. Present: Peters, Piontkowski, Bandalene, Kumar Absent: Dzenko WHEREAS, through the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages and townships in addressing clean water and storm water needs; and, WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with environmental remediations of improvements relating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred as part of a city, village or township road project; and, WHEREAS, the City of Sylvan Lake, Oakland County, Michigan has incurred expenses in connection with environmental remediation or improvement project(s) believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. Considering the forgoing, it was moved by Bandalene, and seconded by Peters, that the following resolution be adopted. The City of Sylvan Lake City Council authorizes the City Manager, as agent for the City of Sylvan Lake, in the manner and to the extent provided for under Oakland County Board of Commissioner Miscellaneous Resolution 99093, to request the total discounted accelerated payment as reimbursement of eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure Fund Program. Yes: All No: None The Resolution was adopted STATE OF MICHIGAN ) SS COUNTY OF OAKLAND ) I Vendor :1. I .Invoice# 130-236 Check Total:• Dithtribution 43,914.00 Amount 43,914.00 43,914.00 034085 0 7 i2000 9-91 720 VOID AFTER 90 DAYS $43,914.00 THOUSAND NINE HUNDRED :N6ITUi7ORM NORTH, INC. Pc; BOX 5026';7 ST LOUTS Mn 63150-65.7 FOURTEEN DOLLARS AND 00 CITY OF SYLVAN LAKE GENERAL FUND TO THE ORDER OF ' n WARNING: DO NOT CASH UNLESS 'ORIGINAL DOCUMENT' APPEARS 'ON BA= OF CHECK ukomaso 1:272rooRksl: D 3 t, S 2 7 II' 1 • n. ..(2!„ r-, \s' TOTAL CONTRACT: $43,914.00 Cust. # 197974 Month Gross Month Retention Month Open TP CC: David Runge File M.Lines Numeric File 43,914.00 0.00 43,914.00 43,914.00 0.00 0.00 43,914.00 0.00 CONTRACT SUMMARY Total Contract Earned Less Retainage Add: Less: Net Amount Due: Paid to Date: 0.00 $43,914.00 Pi INSITUFORM NORTH, INC, Date Description/GL Number 06/30/2000 8" SAN SEWER LAKEVIEW 590 -ao.:6,000 -975.0:00 Date: 07/21/2000 PLEASE DETACH THIS VOUCHER BEFORE DEPOSITING CHECK f-'neck4 : 340?5 el111111111111•11011111111111 CITY OF SYLVAN LAKE, MICHIGAN YLVAN LAKE, MICHIGAN PAY*********FC,RTY-THREF FIRST OF AMERICA BANK-SOUTHEAST MI, N.A. BLOOMFIELD HILLS OFFICE (P) BLOOMFIELD HILLS, MICHIGAN 48013 JEIS II I I ti• EARNED TO DATE: $ 43,914.00 Less: Relainage 0% 0.00 Previous Estimates 0.00 Other Total Deductions from Earned o Date AMOUNT DUE THIS ESTIMATE: S43,914.00 If there are any quest ons TOTAL DUE: regarding this invoice please contact Thea Pardo at the phone number listed above. AMOUNT PAST DUE: ESTIMATE # INVOICE # JOB # WORK COMPLETED THRU: INVOICE DATE: 1 130-236 130113 06/30100- ‘6/30/002 CONTRACT QUANTITY UNIT PRICE 1 LS $ 43,914.00 TOTAL CONTRACT: $43,914.00 Cust. # 197974 CONTRACT SUMMARY 43,914.00 0.00 v INSITUFORM TECHNOLOGIES USA, INC. P 0 BOX 250 OWOSSO, MICHIGAN 517-725-9525 PLEASE REMIT TO: P.O. BOX 502657 ST. LOUIS, MISSOURI 63150-2657 TO: Mr.John Martin, City Manager City of Sylvan Lake 1820 Inverness Avenue Sylvan Lake, MI 48320 PROJECT: Insituform Rehabilitation Lakeview Avenue ITEM NO. DESCRIPTION Insituform Rehabilitation 8" Sanilary Sewer on Lakeview Avenue Approx mately 1126 L.F. COMPLETED-TO-DATE QUANTITY AMOUNT 1 LS 100% $ 43,914.00 ''SR‘i Nv.rq r ,$)-1 Ct 7 S61 e)'„--/:, ('\cP 43,914.00 0.00 43,914.00 Month Gross Month Retention Month Open TP cc: David Runge File M.Lines Numeric File If there are any questions regarding this invoice, please contact Thea Pardo at the phone number listed above. Total Contract Earned Less Retainage Add: Less: Net Amount Due: Paid to Date: TOTAL DUE: AMOUNT PAST DUE: 43,914.00 0.00 0.00 543,914.00 1 EARNED TO DATE: Less: Retainage 0% Previous Estimates Other Total Deductions from Earned to Date AMOUNT DUE THIS ESTIMATE: $ 43,914.00 0.00 0.00 0.00 $43,914.00 PLEASE DETACH THIS VOUCHER BEFORE DEPOSITING CHECK .• Ceci 9-91 720 TO THE ORDER OF ±:,JRTH, INC Pr ,9.C,Y F,C'2t='7.7 ST COI. MO CITY OF SYLVAN LAKE GENERAL FUND qc 0 r1 1 , R CI 3 1, 'as crrtorsyq)nl LAKE •sYLvly4 ,LAm,LcA,F59NrioT,,,Tp, .,.._, d rnvoice# Date Description/GL Number Distribution Amount S. 130-190 12 (09/1999 SEWER LINING REPAIR-FERNDALE 148,990J00 590-000.000-837.000 14S,990.00 Check Total: 148,990.00 eff21128651111211111.111111 WARNING: DO NOT CASH UNLESS LOGO APPEARS IN BACKGROUND OF CHECK CITY OF SYLVAN LAKE, MICHIGAN SYLVAN LAKE, MICHIGAN FIRST OF AMERICA BANK-SOUTHEAST MI, N.A. 033647 BLOOMFIELD HILLS OFFICE (P) BLOOMFIELD HILLS, MICHIGAN 49213 Check# 3647 Date 0/0T7 2000 - AMOUNT VOID AFTER 90 DAYS 5148,990 PAY N D FCRTY -EIGHT THCJUSAND NINE HUNRET , T.-1NETY DOLER.S AND O r.: CENTS* TOTAL CONTRACT: $151,645.00 EARNED TO DATE: $148,990.00 Gust. # 197974 CONTRACT SUMMARY Less: Retainage 0% 0.00 Month Gross 148,990.00 Month Retention 0.00 Month Open 148,990.00 Total Contract Earned 148,990.00 Previous Estimates Less Retainage 0.00 TP Other Add: 0.00 cc: B, Kuffer Total Deductions from File Less: Earned to Date M.Lines Numeric File Net Amount Due: 148,990.00 AMOUNT DUE Paid to Date: 0.00 THIS ESTIMATE: If there are any questions TOTAL DUE: $148,990.00 regarding this invoice, please contact Thea Pardo at the A I. Aell rl A 1,1 I,. 0.00 0.00 $148,990.00 ESTIMATE # INVOICE # JOB # WORK COMPLETED THRU: INVOICE DATE: 1 & Final 130-190 130095 12/10/99 12/29/99 Month Gross Month Retention Month Open TP 148,990.00 0.00 148,990.00 Less: Retainage 0% Previous Estimates Other Total Deductions from Earned to Date 0.00 0.00 0.00 AMOUNT DUE THIS ESTIMATE: $148,990.00 INSITUFORM TECHNOLOGIES USA, INC. P 0 BOX 250 OWOSSO, MICHIGAN 517-725-9525 PLEASE REMIT TO: P.O. BOX 502657 ST. LOUIS, MISSOURI 63150-2657 Mr. John Martin, City Manager City of Sylvan Lake 1820 Inverness Avenue Sylvan Lake, Michigan 48320 PROJECT: 15" Sanitary Sewer on Ferndale Between Pontiac & Garland TO: DESCRIPTION Insituform Reconstruction 2 Lateral Reinstatement 3 Cut Protruding Tap CONTRACT QUANTITY UNIT PRICE 52.50 LF 200.00 EA 500.00 EA COMPLETED-TO-DATE QUANTITY 2596 LF 100% 56 EA 100% 3 EA 100% AMOUNT $ 136,290.00 $ 11,200.00 $ 1,500.00 ITEM NO. 1 2618 LF 46 EA 10 EA • p Y TOTAL CONTRACT: Cust. # 197974 $151,645.00 EARNED TO DATE: $148,990.00 CONTRACT SUMMARY Total Contract Earned Less Retainage Add: cc: B, Kuffer File Less: M.Lines Numeric File Net Amount Due: Paid to Date: If there are any questions TOTAL DUE: regarding this invoice, please contact Thea Pardo at the phone number listed above. AMOUNT PAST DUE: 148,990.00 0.00 0.00 148,990.00 0.00 $148,990.00 Resolution #01049 February 22, 2001 The Chairperson referred the resolution to the Finance Committee. There were no objections.