The URL can be used to link to this page

Home My WebLink AboutResolutions - 2001.07.19 - 26406I 11 FISCAL REPORT (M.R. 401176) July 19, 2001 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF THE VILLAGE OF CLARKSTON - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution, reports as follows: 1. Under M.R. #99093,the original Environmental Infrastructure Fund allocation, the City of the Village of Clarkston was eligible for $21,882.20 over five years. 2. Under M.R. #00035,the Environmental Infrastructure Fund Optional Accelerated Payment Schedule, $21,078.69 is available to provide to the City of the Village of Clarkston for this project; no additional appropriation is required. 3. Once the City of the Village of Clarkston receives the $21,078.69 allocation, no further payments from the Environmental Infrastructure Fund will be made to the city. 4. The Committee recommends adoption of the resolution. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Moss absent. A. MISCELLANEOUS RESOLUTION #011 76 BY: COMMISSIONER FRANK MILLARD, Jr., DISTRICT #4 IN RE; ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY OF THE VILLAGE OF CLARKSTON - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to M.R. #00035, the Board of Commissioners modified the Environmental Infrastructure Funds Disbursement Policy by authorizing an Optional Accelerated Payment Schedule by which communities may request their remaining years payment in advanced, at a discounted rate, with the knowledge that no further payments will be made from the Environmental Infrastructure Funds; and WHEREAS pursuant to the Modified Disbursement Policy, Clarkston has requested use of the Optional Accelerated Payment Schedule to defer the costs associated with Phase I of the City-wide water supply construction project; and WHEREAS the Optional Accelerated Payment Schedule authorized amount of funding for Clarkston is $21,078.69 from the Environmental Infrastructure Fund. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the projects submitted by the City of the Village of Clarkston as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes the use of the Optional Accelerated Payment Schedule to pay Clarkston the amount of $21,078.69 from the Environmental Infrastructure Fund (Account #90-263236-41000-3985);_‘ No further payments from the Environmental Infrastructure Fund will be made loithe City of f the Village of Clarkston after receipt of the $2l/78.69. Chairperson, I move the adoption of the for going resoluti ., CITY OF THE VILLAGE OF CLARKSTON 375 Depot Road Clarkston, MI 48346-1418 Phone 248 • 625-1559 Fax 248 • 625-3770 June 19, 2001 Mr. Roy Lake Oakland County Executive Office Building 1200 North Telegraph Road Pontiac, MI 48341 Dear Mr. Lake: Per your phone conversation this date, enclosed is a copy of our correspondence of October 26, 2000. Thank you for your assistance in this matter. If there is anything further you require, please contact the undersigned. Sincerely, CITY OF THE VILLAGE OF CLARKSTON dc.."..-,-74.-e-c„,, 297 • d42--/tiz..-4-c--- Artemus M. Pappas City Manager/Clerk-Treasurer amp CITY OF THE VILLAGE OF CLARKSTON 375 Depot Road Clarkston, MI 48346-1418 Phone 248 • 625-1559 Fax 248 • 625-3770 October 26, 2000 Mr. Thomas Ott, Manager Oakland County Fiscal Services Division 1200 North Telegraph Road Pontiac, MI 48341 Dear Mr. Ott: RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT REQUEST Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 90093, the City of the Village of Clarkston hereby requests reimbursement under Oakland County's Environmental Infrastructure Fund Program for expenses incurred in connection with an eligible improvement project taken by our City. Attached in support of this request are the following: 1. Attachment A: Project Description (Exhibit A) 2. Attachment B: Governing Body Resolutions a) Resolution authorizing the reimbursement request. b) Resolution authorizing request of lump sump payment. 3. Attachment C: Expense Invoices The City understands that the review and processing of this reimbursement request will be governed by the provisions of MR 99093, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying environmental remediation or improvement project. If you have any questions concerning this matter, please contact Artemus Pappas, City Manager/Clerk-Treasurer. Very truly yours, CITY OF THE VILLAGE OF CLARKSTON dai-31.1C44:410./ 27.)111144.--,=-4..c.— Artemus M. Pappas City Manager/Clerk-Treasurer amp cc: Frank Millard County Commissioner, District 4 EXHIBIT A Project Description - Proposed Improvements Phase I of the City-wide water supply construction project consists of constructing a twelve-inch (12") diameter water main through downtown, in the Main Street (M-15) right of way. This main will connect near the Township Hall and near the southern intersection of Main Street and Middle Lake to existing twelve-inch (12") diameter Independence Township water mains. The project will also provide all existing properties within the district with a water service lead to the property line or building limit (if the building is situated adjacent to the sidewalk in the downtown area). Four-inch (4") diameter water services will be provided to the commercial properties and one-inch (1") diameter water services will be provided to the residential sites. These improvements will be made in conjunction with the Main Street paving, streetscape, and sidewalk projects and is tentatively scheduled for the Spring, 2001. CITY OF THE VILLAGE OF CLARKSTON 375 DEPOT ROAD CLARKSTON MI 48346 Phone (248) 625-1559 Fax (248) 625-3770 The following Resolution was offered by Clifton, supported by Meyland: RESOLUTION INFRASTRUCTURE FUND REIMBURSEMENT REQUEST WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages and townships in addressing clean water and storm water needs; and WHEREAS Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with environmental remediations or improvements relating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred as part of a city, village, or township road project; and WHEREAS the City of the Village of Clarkston, Oakland County, Michigan has incurred expenses in connection with environmental remediation or improvement project(s) believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. NOW THEREFORE BE IT RESOLVED that the City Council authorizes and directs its City Manager, as agent for the City of the Village of Clarkston, in the manner and to the extent provided for under Oakland County Board of Commissioner Miscellaneous Resolution 99093, to request reimbursement of eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure Fund Program. Roll. Yeas: Gamble, Colombo, Catallo, Clifton, Meyland. Nays: (None) Absent: Sanderson, Savage. Resolution adopted I certify that the above resolution was adopted at a regular meeting of the City of the Village of Clarkston Council on Monday, June 26, 2000. Artemus M. Pappas City Clerk CITY OF THE VILLAGE OF CLARKSTON 375 DEPOT ROAD CLARKSTON MI 48346 Phone (248) 625-1559 Fax (248) 625-3770 This is to certify that the following resolution was adopted at a the regular City Council meeting held on June 13, 2000. Oakland County Infrastructure Fund Resolved by Clifton, supported by Colombo, "That the City of the Village of Clarkston apply for a lump sum of the Infrastructure funds available through Oakland County." Roll. Yeas: Gamble, Colombo, Sanderson, Savage, Clifton, Meyland. Nays: Catallo. Resolution adopted. I certify that the above is a true copy of the resolution passed at the regular meeting of the City Council on June 13, 2000. Artemus M. Pappas City Clerk 20.50 Amount 629.78 629.78 Hours Totals Total Labor 2.0 tirr-s 1,259.56 HUBBELL, ROTH &VLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 CITY OF THE VILLAGE OF CLARKSTON 375 DEPOT ROAD CLARKSTON MI 48346 HR August o, 1999 Invoice No: 0035574 Project No: 199904.07 ATTN: MR. ART PAPPAS, CITY MANAGER MAIN STREET WATER MAIN EXTENSION - TOWNSHIP HALL TO PARAMUS PLANS AND SPECIFICATIONS Professional Services for the period ending July 31, 1999 Professional Personnel $1,259.56 Billings to date Total this invoice Current Prior Total Labor 1,259.56 0.00 1,259.56 Totals 1,259.56 0.00 1,259.56 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT Hours Amount 142.36 4.50 142.36 284.72 Totals Total Labor 2.0 times HUBBELL, ROTH & CLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 CITY OF THE VILLAGE OF CLARKSTON 375 DEPOT ROAD CLARKSTON MI 48346 HR October 4, 1999 Invoice No: 0036645 Project No: 19990468.07 ATTN: MR. ART PAPPAS, CITY MANAGER MAIN STREET WATER MAIN EXTENSION - TOWNSHIP HALL TO PARAMUS PLANS AND SPECIFICATIONS Professional Services for the period ending September 25, 1999 Professional Personnel $284.72 Billings to date Total this invoice Current Prior Total Labor ' 284.72 1,259.56 1,544.28 Totals 284.72 1,259.56 1,544.28 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT H R CI HUBBELL, ROTH & CLARK INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 CITY OF THE VILLAGE OF CLARKSTON 375 DEPOT ROAD CLARKSTON MI 48346 May 30, 2000 Invoice No: 0040262 Project No: 19990468.07 ATTN: MR. ART PAPPAS, CITY MANAGER MAIN STREET WATER MAIN EXTENSION - TOWNSHIP HALL TO PARAMUS PLANS AND SPECIFICATIONS Professional Services for the period ending May 20, 2000 Professional Personnel Hours Amount Totals 11.00 608.85 2.0 times 608.85 1,217.70 Total Labor 1,217.70 $1,217.70 Billings to date Total this invoice Current Prior Total Labor 1,217.70 1,544.28 2,761.98 Totals 1;217.70 1,544.28 2,761.98 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT 36.50 Amount 985.98 985.98 Hours Totals Total Labor 2.0 times 1,971.96 Total this invoice $1,971.96 17' HUBBELL, ROTH 8,'CLARk, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 CITY OF THE VILLAGE OF CLARKSTON 375 DEPOT ROAD CLARKSTON MI 48346 HR June 27, 2000 Invoice No: 0040726 Project No: 19990468.07 ATTN: MR. ART PAPPAS, CITY MANAGER MAIN STREET WATER MAIN EXTENSION - TOWNSHIP HALL TO PARAMUS PLANS AND SPECIFICATIONS Professional Services for the period ending June 17, 2000 Professional Personnel Billings to date Current Prior Total Labor 1,971.96 2,761.98 4,733.94 Totals 1,971.96 2,761.98 4,733.94 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT • • 128.30 Amount 4,013.83 4,013.83 Hours Totals Total Labor 2.0 times 8,027.66 HUBBELL, ROTH &CLARK, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 CITY OF THE VILLAGE OF CLARKSTON 375 DEPOT ROAD CLARKSTON MI 48346 HR July 24, 2000 Invoice No: 0041194 Project No: 19990468.07 ATTN: MR. ART PAPPAS, CITY MANAGER MAIN STREET WATER MAIN EXTENSION - TOWNSHIP HALL TO PARAMUS PLANS AND SPECIFICATIONS Professional Services for the period ending July 15, 2000 Professional Personnel $8,027.66 Billings to date Total this invoice Current Prior Total Labor 8,027.66 4,733.94 12,761.60 Totals 8,027.66 4,733.94 12,761.60 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT HUBBELL, ROTH & CLARK,.INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 August 28, 2000 Invoice No: 0041747 Project No: 19990468.07 CITY OF THE VILLAGE OF CLARKSTON 375 DEPOT ROAD CLARKSTON MI 48346 ATTN: MR. ART PAPPAS, CITY MANAGER MAIN STREET WATER MAIN EXTENSION - TOWNSHIP HALL TO PARAMUS PLANS AND SPECIFICATIONS Professional Services for the period ending August 12, 2000 Professional Personnel Hours Amount Totals 310.30 7,815.73 2.0 times 7,815.73 15,631.46 Total Labor 15,631.46 Billing Limits Current Prior To-date Total Billings 15,631.46 12,761.60 28,393.06 Limit 50,000.00 Remaining 21,606.94 Total this invoice $15,631.46 * BASED ON CONSTRUCTION COST ESTIMATE OF $900,000.00 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT I • HR ; . HUBBELL, ROTH 8.*CCARI?, INC. CONSULTING ENGINEERS P.O. BOX 824 BLOOMFIELD HILLS, MICHIGAN 48303-0824 PHONE (248) 338-9241 CITY OF THE VILLAGE OF CLARKSTON 375 DEPOT ROAD CLARKSTON MI 48346 September 27, 2000 Invoice No: 0042372 Project No: 19990468.07 ATTN: MR. ART PAPPAS, CITY MANAGER MAIN STREET WATER MAIN EXTENSION - TOWNSHIP HALL TO PARAMUS PLANS AND SPECIFICATIONS Professional Services for the period ending September 9, 2000 Professional Personnel Totals 281.40 2.0 times 7,079.12 Hours Hours Amount 7,079.12 14,158.24 Total Labor 14,158.24 Billing Limits Current Prior To-date Total Billings 14,158.24 28,393 06 42,551.30 Limit 50,000.00 Remaining 7,448.70 Total this invoice $14,158.24 * BASED ON CONSTRUCTION COST ESTIMATE OF $900,000.00 PLEASE RETURN INVOICE COPY WITH YOUR PAYMENT 4 g Resolution #01176 June 28, 2001 The Chairperson referred the resolution to the Finance Committee. There were no objections. "9 V JOIL • 4 Resolution #01176 July 19, 2001 Moved by Moss supported by Dingeldey the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Suarez, Taub, Webster, Amos. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted, with the accompanying reports being accepted. -fr FOREGOING Fifc: n Pe r30,1, County Executive Date STATE OF MICHIGAN) - COUNTY OF-OAKLAND)_ I, G. William.Oaddell, Clerk of the County of Oakland, do hereby certify that the foregotng resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 19, 2001 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 19 th gpy ofdelly, 2001 idg G. William Caddell, County Clerk