HomeMy WebLinkAboutResolutions - 2001.07.19 - 26411* MISCELLANEOUS RESOLUTION 401181 July 19, 2001
BY: General Government Committee - William R. Patterson, Chairperson
IN RE: CENTRAL SERVICES - OAKLAND/TROY AIRPORT
2001 GRANT PROGRAM ACCEPTANCE - AIRPORT CRACK SEALING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland is in receipt of Michigan Department of
Transportation Grant Contract No. 2001-0601 for State funds in the amount of
$7,350, for the development and improvement of Oakland/Troy Airport; and
WHEREAS the planning project consists of airport crack sealing; and
WHEREAS the Michigan Department of Transportation shall act as agent on
behalf of the County in the administration of the project; and
WHEREAS the development project as offered and approved by the Michigan
Department of transportation requires a local grant match of $7,350, which is
available from the airport fund; and
WHEREAS the Airport Committee has reviewed and approved the grant
contract subject to ratification by the Oakland County Board of Commissioners
and believes it to be in the County's interest to accept the grant contract;
and
WHEREAS the attached contract has been approved in accordance with the
County Executive's review process; and
WHEREAS no application was requested from Oakland County, therefore the
application provisions of M.R. #95098, do not apply.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the grant contract in an amount not to exceed $14,700.
BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board
of Commissioners is authorized to execute the grant contract.
On behalf of the General Government Committee, I move the adoption of the
foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Crawford and McPherson
absent.
Final Initial X Revision # I Extension Other *
No Date: X Is Board Resolution required? Yes — Resolution #
MANAGEMENT AND BUDGET:
;VI Approved Disapproved *
CORPORATION COUNSEL:
Approved Disapproved *
RISK MANAGEMENT AND SAFETY:
Approved Disapproved *
''.—Approved Disapproved *
CONTRACT/PROGRAM REVIEW REQUEST
Date:
To:
From:
June 5, 2001
Patricia Shull, Aviation Division
Central Services - Oakland/Troy Airport
Title/Subject: 2001 Grant Program Acceptance - AirDox r Crack_ Sealing
File .# Department: Central Services/Aviation,
Contact Person: K.Randall/P . Shull Telephone #: 666-3900
STATUS: (Check appropriate box)
* If "other" is checked, please explain:
PERSONNEL DEPT:
CONTRACT/PROGRAM SYNOPSIS:
Grant contract for State funds in the amount of $7,350, with a
$7,350, which is available from the airport fund,1
crack sealing at Oakland/Troy Airport.
Modify * Date: 7/(,) -210/ Signat4e:
Modify * Date: Signature:
Modify * Date. Signature:
2 ,y,
Modify * Date: Signature:
local grant matcb of
The project consists of airport
* When "Disapproved" is noted or "Modify" is requested, attach explanation.
Risk Management & Safety — Revised 2/98
GATerry's Files \Word '97\Sanzica \Watershed \CONTRACT-PROGRAM REVIEW REQUEST.doe
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Initial Revision # Extension Final Other *
No Date: X Is Board Resolution required? Yes - Resolution #
RISK MANAGEMENT AND SAFETY:
Sa Approved Disapproved * Modify * Date: C/NO Sign0
Approved [ I Disapproved * Modify * Date: Signature:
Approved Disapproved * Modify * Date: Signature:
444 8 240i
C. PAKLAN4-,
Date:
To:
From:
CONTRACT/PROGRAM REVIEW REQUEST
June 5, 2001
Stan Fyne, Risk Management and Satety
Patricia Shull, Aviation Division
Title/Subject:
File #
Contact Person:
Central Services - Oakland/Troy Airport
2001 Grant Program Acceptance - Airport Crack Saaling
Department: Central Services/Aviation
Telephone #: 666-3900 K.Randall/P.Shull
STATUS: (Check appropriate box)
* If "other" is checked, please explain:
PERSONNEL DEPT:
MANAGEMENT AND BUDGET:
CORPORATION COUNSEL:
Approved Disapproved * I Modify * Date: Signature:
CONTRACT/PROGRAM SYNOPSIS:
Grant contract for State funds in the amount of $7,350, with a local grant match of
$7,350, which is available from the airport tund. The project consists of al rport
crack sealing at Oakland/Troy Airport.
* When "Disapproved" is noted or "Modify" is requested, attach explanation.
Risk Management & Safety — Revised 2198.
GATerry's Files \Word '971Sanzica \ Watershed \CONTRACT-PROGRAM REVIEW REQUEST.doc
01104190 13:11 rji :05/09 N0:029
Oakland County Grant Application/Acceptance
Summary Report
Central Services - Oakland/Troy Airport Title of Grant 2001 Grant Program Acceptance - Airport Crack Sealing
Grantor Agency Michigan Department of Transportation
Title of Grant Funded Program _ Michigan State Block Grant
Notification Date 5/30/01 Submission/Acceptance Deadline 7/20/01
Requesting Department/Program/Agency Central Services - Aviation
te3
Grant being submitted is: New x Renewal Modified
The maximum number of years for which this grant is available: N/A
This will be the - year of grant funding for this program.
Is this program projected to extend beyond the current grant funding period? No
GRANT SUMMARY GRANT GRANT VARIANCE
REQUEST ACCEPTANCE AMOUNT*
($$ AND %L
Number of grant funded positions
N/A
Total amount ($$) of grant .
7,350
Grant funded personnel costs N/A
Grant funded fringe benefits
N/A
Grant funded program costs N/A
County match requirements
7,350
County match funding source Airport Fund (Account No., OCA, PCA, Object Level 3) 137201000503196
State & local match requirements
(provide amount and percentage)
Grant funding period
(provide mm/y,'— mm/yy)
,
• Indicate any variance between the original grant application and the final grant acceptance (in dollar
amounts and percentages).
CONTRACT NO. 2001-0601
AGENDA: DAB
CONTRACT FOR A STATE/LOCAL
AIRPORT PROJECT
THIS CONTRACT is made and entered into this date of by and
between the Michigan Department of Transportation, hereinafter referred to as the
"DEPARTMENT', and Oakland County Board of Commissioners, hereinafter referred to as the
"SPONSOR," for the purpose of fixing the rights and obligations of the parties in agreeing to the
following undertaking at Oakland/Troy Airport, whose associated city is Troy, Michigan, hereinafter
referred to as the "PROJECT," described in detail in Exhibit 1, dated May 22, 2001, attached hereto
and made a part hereof.
PROJECT DESCRIPTION: Airport Crack Sealing.
W1TNES SETH:
NOW, THEREFORE, the parties agree that
(
1. The term "PROJECT COST," as herein used, is defined in Attachment(s) 17, attached hereto
and made a part hereof. PROJECT COST will also include administrative costs incurred by
the DEPARTMENT in connection with the PROJECT. Administrative costs incurred by the
SPONSOR are not eligible PROJECT COSTS.
THE SPONSOR WILL:
2. Pledge sufficient funds to meet its obligations as outlined in this Contract.
3. With regard to audits and record-keeping,
a. The SPONSOR will establish and maintain accurate records, in accordance with
generally accepted accounting principles, of all expenses incurred for which payment
is sought or made under this Contract, said records to be hereinafter referred to as the
"RECORDS." Separate accounts will be established and maintained for all costs
incurred under this Contract.
5/22/01 1 PublicSTATELOC vi
local statutes, ordinances, and regulations. The SPONSOR further agrees to obtain all
permits that are applicable to the entry into and the performance of this Contract.
THE DEPARTMENT WILL:
7. Make final accounting to the SPONSOR upon completion of the PROJECT, pay of all
PROJECT COSTS, and complete all necessary audits. Any excesses or deficiencies will be
returned to or billed to the SPONSOR.
IT IS FURTHER AGREED:
8. The PROJECT COST participation is estimated to be as shown below and as in the attached
Exhibit 1. Exhibit 1 is to be considered an estimate. The actual DEPARTMENT and
SPONSOR shares of the PROJECT COST will be determined at the time of financial closure
of the PROJECT.
Dollar Amount
Maximum DEPARTMENT share 7,350
SPONSOR share 7.350
Estimated PROJECT COST 14,700
9. The PROJECT COST will be met in part by contributions from the DEPARTMENT. The
DEPARTMENT funds will be applied to the PROJECT COST at a rate of 50% for those
items eligible for state participation, in -an amount riot to exc'eed 'the maximum obligation
shown in Section 8. Any items ofPROJECT COST not funded with DEPARTMENT funds
will be the sole responsibility of the SPONSOR.
10. The SPONSOR agrees the costs reported to the DEPARTMENT for this Contract will
represent only those items that are properly chargeable in accordance with this Contract. The
SPONSOR also certifies that it has read the Contract terms and has made itself aware of the
applicable laws, regulations, and terms of this Contract that apply to the reporting of costs
incurred under the terms of this Contract.
11. Any change in scope of the PROJECT, the DEPARTMENT's share of the PROJECT cost,
or the term of this Contract will be by award of a prior written amendment to this Contract
by the parties.
12. In the event it is determined by the DEPARTMENT that there will be either insufficient funds
or insufficient time to properly administer such funds for the entire PROJECT or portions
thereof, the DEPARTMENT, prior to advertising or authorizing work performance, may
cancel the PROJECT or any portion thereof by giving written notice to the SPONSOR. In
the event this occurs, this Contract will be void and of no effect with respect to the canceled
5/22/01 3 PublicSTATELOC vi
er
Airport Crack Sealing $7,350 $7,350 $14,700 $0
TOTAL PROJECT BUDGET $7,350 $7,350 $14,700 $0
Exhibit 1
Oakland/Troy Airport
Troy, Michigan
M 84-00-C16
May 22, 2001
CONSTRUCTION
FISCAL NOTE (MISC. #01181) July 19, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: CENTRAL SERVICES - OAKLAND/TROY AIRPORT 2001 GRANT PROGRAM
ACCEPTANCE - AIRPORT CRACK SEALING
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Oakland County has received Michigan Department of
Transportation Grant Contract No. 2001-0601 for State funds
in the amount of $7,350 for the development and improvement
of the Oakland/Troy Airport.
2. The project consists of airport crack sealing.
1 A local grant match of $7,350 is required and is available
in the FY 2001 Airport Fund Budget.
4. The total grant contract is in an amount not to exceed
$14,700.
5. The Michigan Department of Transportation shall act as
agent on behalf of the County in the administration of the
project.
6. The FY 2001 Budget is amended as follows:
Revenue
13-137140-30400-0171 Grants - State $7,350
Expenditure
13-137240-30400-3524 Runway & Taxiway Repairs 7,350
$ -0-
7. This Fiscal Note is contingent upon final approval by
Corporation Counsel of the contract.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Moss and
Friedman Appel absent.
HE FOREGOING RESOLUTION
—a. County Executive Date
-77:13 PP
JKS P
G. William Caddell, County Clerk
Resolution 401181 July 19, 2001
Moved by Moss supported by Dingeldey the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton,
Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Suarez, Taub, Webster,
Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the
Consent Agenda were adopted, with the accompanying reports being accepted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on July 19, 2001 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto bet my hand an
A
affixed the seal of the
Y County of Oakland at Pontiac, Michigan this le da f July, 2001.
1,