HomeMy WebLinkAboutResolutions - 2001.06.14 - 26425June 14, 2001
REPORT 101150
BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERSON
RE: MR #01150 — Central Services/Support Services/Record Retention — Continuation of
Funding for Six (6) PTNE 1,000 hr/yr General Helper Positions
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above referenced resolution on June 6,
2001, recommends the resolution be adopted:
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Coleman absent
May 24, 2001
MISCELLANEOUS RESOLUTION #01150
BY: PLANNING & BUILDING COMMITTEE-CHARLES E. PALMER, CHAIRPERSON
IN RE: CENTRAL SERVICES/SUPPORT SERVICES/RECORD RETENTION-CONTINUATION
OF FUNDING FOR SIX (6) PTNE 1,000 HR/YR GENERAL HELPER POSITIONS
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Record Retention requests the continued funding of six
(6) PTNE 1,000 hr/yr, GF/GP General Helper positions from 8/10/2001
through 8/10/2002 to pull criminal and civil records for microfilming;
and
WHEREAS in an effort to create more record storage space, Oakland
County sought an adjustment in its retention period from the State
Archives for general criminal and civil records; and
WHEREAS previous practice was to retain records for 30 years,
however, state guidelines allow for filming of paper copies at six
years after last activity; and
WHEREAS the new retention guidelines established have resulted in
more files qualifying for destruction than originally anticipated; and
WHEREAS as of 4/16/01 the General Helpers have pulled 98,136
files, and have 232,679 files to pull; and
WHEREAS it is a goal of the Record Retention Study Committee to
free up enough storage space to accommodate five (5) years of growth.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the continued funding of six (6) PTNE 1,000
hour/year, GF/GP General Helper positions through 8/10/2002, in the
Record Retention Unit, of the Support Services Division.
Chairperson, on behalf of the Planning & Building Committee, I
move the adoption of the foregoing resolution.
PLANNING & BUILDING COMMITTEE
Planning & Building Committee Vote:
Motion carried on unanimous roll call vote with Melton absent
FISCAL NOTE (M.R. #01150) June 14, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: CENTRAL SERVICES/SUPPORT SERVICES/RECORD RETENTION-CONTINUATION OF
FUNDING SIX (6) PTNE 1,000 YR GENERAL HELPER POSITIONS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee, has
reviewed the above referenced resolution, and finds:
1. Miscellaneous Resolution #00185, authorized the creation of six
(6) part time non-eligible (PTNE) 1,000 hour General Fund/General
Purpose (GF/GP) General Helper positions funded through August 10,
2001, in Central Services/Support Services/Record Retention in
order to speed up the microfilming of records, allowing for more
storage space.
2. This resolution allows the continuation of funding for the six (6)
PTNE 1,000 hr/yr, GF/GP General Helper positions through August
10, 2002, to continue to pull criminal and civil records for
microfilming.
3. The following amendment to the FY2001 Budget is recommended:
Central Services Support
90-101-290000-25000-2564
13-101-138203-00010-2001
13-101- 138203 -00010-2075
Remainder of
Fiscal Year 2001
(8/10/01 - 9/21/01)
Services Record Retention
Contingency $(7,201)
Salaries 6,558
Fringe Benefits 643
$ -0-
4. The cost for FY 2002 will be built into the FY 2002 and FY 2003
County Executive's Recommended budget.
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote with Dingeldey and
Patterson absent.
Resolution #01150 May 24, 2001
The Chairperson referred the resolution to the Personnel and Finance
Committees. There were no objections.
Resolution #01150 June 14, 2001
Moved by Palmer supported by Moss the resolutions on the Consent Agenda,
as amended, be adopted (with accompanying reports being accepted and appointments
being confirmed).
AYES: Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey,
Garfield, Gregory, Law, Melton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever,
Suarez, Taub, Webster, Amos. (20)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the Consent
Agenda, as amended, were adopted, with accompanying reports being accepted and
appointments being confirmed.
-------___,_ L722.!4ePiatersan. CountlyExecutive
1-(EREED4P THE FOREGOING RESOLUTr'''
(
Date I
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on June 14, 2001 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 14 th .0..1, ofdttrune, 2001.
G. William Caddell, County Clerk