HomeMy WebLinkAboutResolutions - 2001.03.08 - 26480FISCAL REPORT (M.R. #01049) March 8, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY
OF SYLVAN LAKE - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution,
reports as follows:
1. Under M.R. #99093,the original Environmental Infrastructure Fund
allocation, the City of Sylvan Lake was eligible for $42,566.05
over five years.
2. Under M.R. #00035,the Environmental Infrastructure Fund Optional
Accelerated Payment Schedule, $41,003.02 was originally available
to provide to the City of Sylvan Lake for this project; no
additional appropriation is required.
3. Through M.R. #00033, Sylvan Lake received its FY 1999 Allocation
of $8,513.21, leaving $32,489.82 as the Optional Accelerated
Payment Schedule Allocation.
4. Once Sylvan Lake receives the $32,489.82 allocation, no further
payments from the Environmental Infrastructure Fund will be made
to the city.
5. The Committee recommends adoption of the resolution.
Chairperson, on behalf of the Finance Committee, I move acceptance of
the foregoing report.
FINANCE COMMITTEE
C.1
FINANCE COMMITTEE:
Motion carrLed unanimously on a roll call vote with Palmer, Taub, Friedman
Appel and Melton absent.
MISCELLANEOUS RESOLUTION #01049
BY: COMMISSIONER SHELLEY TAUB, DISTRICT #12
IN RE; ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CITY
OF SYLVAN LAKE - OPTIONAL ACCELERATED PAYMENT SCHEDULE ALLOCATION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners established an
Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous
Resolution #99093 in an effort to increase the share of dollars flowing into
infrastructure projects for the County and its cities, villages and townships
(CVTs); and
WHEREAS pursuant to M.R. #00035, the Board of Commissioners modified the
Environmental Infrastructure Funds Disbursement Policy by authorizing an
Optional Accelerated Payment Schedule by which communities may request their
remaining years payment in advanced, at a discounted rate, with the knowledge
that no further payments will be made from the Environmental Infrastructure
Funds; and
WHEREAS pursuant to the Modified Disbursement Policy, Sylvan Lake has
requested use of the Optional Accelerated Payment Schedule to defer the costs
of reconstruction of a sewer main; and
WHEREAS the Optional Accelerated Payment Schedule authorized amount of
funding for Sylvan Lake is $41,003.02 from the Environmental Infrastructure
Fund; and
WHEREAS through M.R. #00033, Sylvan Lake received its FY 1999
Environmental Infrastructure Fund allocation of $8,513.21, leaving $32,489.82
which can be sent to the city under the Optional Accelerated Payment Schedule.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the projects submitted by the City of Sylvan Lake as
eligible for reimbursement from the Environmental Infrastructure Fund.
BE IT FURTHER RESOLVED that the Board authorizes the use of the Optional
Accelerated Payment Schedule to pay the City of Sylvan Lake the amount of
$32,489.82 from the Environmental Infrastructure Fund (Account #90-263258-
41000-3985). No further payments from the Environmental Infrastructure Fund
will be made to the City of Sylvan Lake after receipt of the $32,489.82.
Chairperson, I move the adoption of the foregoing resolution.
CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax
February 6, 2001
Mr. Thomas Ott
Manager
Oakland County Fiscal Services Division
1200 N. Telegraph Road
Pontiac MI 48341
Re: Environmental Infrastructure Fund Reimbursement Request
Dear Mr. Ott:
Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093, the
City of Sylvan Lake hereby requests the optional accelerated payment for reimbursement under
Oakland Count's Environmental Infrastructure Fund Program for expenses incurred in
connection with an eligible environmental remediation of improvement project undertaken by
our City.
Attached please find the following information:
1. Project Description
2. Resolution of City Council
3. Invoice for work performed
The City of Sylvan Lake understands that the review and processing of this reimbursement
request will be governed by the provisions of MR 99093, and certifies that all expenses
submitted for reimbursement were incurred in connection with a qualifying environmental
remediation or improvement project.
Sincerely,
,4
Jo' • artin,
City Manager
11112!li
CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax
February 6, 2001
Mr. Thomas Ott
Manager
Oakland County Fiscal Services Division
1200 N. Telegraph Road
Pontiac MI 48341
Re: Project Description for Ferndale Sewer Repairs
Attached is a letter presented to City Council dated November 5, 1999, that describes the work
being performed and why it needs to be done. This is to receive the "optional accelerated
payment" for Environment Infrastructure Fund Distribution.
In June of 2000 we relined a section of sewer main under Pontiac Drive using the same system.
Enclosed are copies of invoices and canceled checks for the work performed. If this is not
adequate, please let me know.
Sincerely,
City Manager
CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax
November 5, 1999
To: Mayor and City Council
Re: Proposal to reconstruct sewer main on Ferndale
Dear Mayor and City Council,
I do not normally ask you to approve a project of this size and cost without going through the
competitive bidding process. However, I feel there are circumstances with this project that
deserve special consideration. I will try to explain in writing why I feel we should allow
Insituform to perform the sewer lining on Ferndale without receiving other formal bids. This
project has been a topic of conversation for the last few years and some of you probably do not
need more explanation. Therefore, I will explain the history of the sewer reconstruction project as
succinctly as possible.
First, please read the attached letter I wrote to the residents on Cheltingham dated January 5,
1998. It explains how the sewer system works and why we have sewer backups. It also explains
what we have done to correct the sewer backups. The pumping system on Garland at Telegraph
is now in place with a few upgrades to be made in the very near future.
Reason for replacement
As stated in the letter, infiltration is caused by water entering the sewer system through joints,
cracks holes in the system. Because the sewer mains on Ferndale and Lakeview are below lake
level, it was the obvious place to investigate infiltration first. In the mid 1980's we had SOS
service group (Sewer Specialists) video the Ferndale sewer, but no action was taken to correct
any of the problems found. From that video, we could see that the pipe had several areas of
infiltration and root intrusion. We could also see that there were cracks in the sewer main as
long as 30 and 40 feet. That means those sections of sewer main could collapse at any time.
Because of this knowledge and the fact that the Ferndale sewer is the main line for about 70% of
the city, it is lower and bigger than Lakeview and one section of the sewer main had already
collapsed in 1994 it was determined that Ferndale was to be repaired first.
Reconstruction methods
In order to have an accurate estimate, the first thing we did was to have the sewer main cleaned
and videoed. The video again showed infiltration, root intrusion and additional cracking in the
pipe. It also gave us an exact number of sewer leads (lines coming from the houses) which is
necessary for an accurate estimate. I then investigated four alternatives to provide the necessary
repairs for the sewer; open cut removal and replacement, spot repairs using a cured in place pipe,
lining the entire sewer main with cured in place pipe and finally pipe bursting. Spot repairs were
ruled out because the repairs would not be substantial enough and not be a permanent fix. Open
cutting and replacing the sewer main was ruled out because of astronomical expense and
disruption. The two choices left were investigated more thoroughly.
Initially, we had an estimate of $175,000 to line the pipe with a cured in place pipe (ClPP) and an
estimate of $200,000 to replace the pipe using the pipe bursting method. By using the pipe
bursting method, we could enlarge the size of the pipe slightly, creating more storage in our
system during heavy rains. Because the cost was only $25,000 more, I spent several weeks
comparing the two methods.
Pipe Bursting versus Cured in Place Pipe
The major advantage to CIPP is that you have very little or no disturbance to the ground. The
pipe is installed through the manholes and once the pipe is cured, the service leads are cut out
with a robotic cutter from inside the sewer main. When the lining is complete, you have a new,
solid pipe with no root intrusion, infiltration and is structurally solid. The latest proposal is
approximately $152,000.
The major advantage to pipe bursting is that the pipe diameter can be enlarged. However, the
drawbacks are that you have to dig entry and exit pits for the new pipe to be installed. You
would also have to dig up every service lead to have them reconnected. After further
investigation, it was found that pipe bursting would cost $350,000 and $375,000.
The two methods have been discussed several times at City Council meetings and it was decided
that we would pursue the CLPP method. That is why we paved Ferndale prior to repairing the
sewer.
Why Insituform
It was found that there are only two companies that install OPP that have any kind of a track
record, Insituform and LiquiForce. There are other companies out there, but I am afraid of the
quality of the final product. LiquiForce is a company out of Canada that specializes in spot
repairs. They said they can repair entire sections of main, but they prefer not to. The village of
Holly recently contracted with LiquiForce and ended up using Insituform to finish their job, with
LiquiForce as a sub contractor. I began working with Bruce Kuffer, from Insituform right from
the beginning of this project in the summer of 1997. Insituform was the contractor that video
taped the sewer the last time (March of 1998). Insituform recently was awarded a project in
f
Farmington Hills lining 8 miles of sewer main. McNamee, Porter and Seeley and Orchard, Hiltz
and McCliment have recommended Insituform because they are the only firm that does a quality
job and stands behind their work. I feel it would be a waste of time and money to put this project
out for bids. I am also very leery of what other companies are out there that may under bid but
not be able to perform to our satisfaction. Insituform patented the process that they and other
companies use.
Bruce Kuffer will be present at the meeting to explain a little bit about their company, the
process that will be used and to answer any questions. Bruce is not a salesman. He is the
engineer for the company.
I am asking that you approve the proposal from Insituform to repair the sewer main on Ferndale
as outlined at a cost not to exceed $152,000.
Please call me with any questions regarding this issue before the meeting.
Sincerely,
in,
City Manager
DENNISE CUPPERT, City
/11
Aerk
CITY of SYLVAN LAKE • 1820 Inverness, Sylvan Lake, MI 48320 • (248) 682-1440 • (248) 682-7721 Fax
Resolution for the Reimbursement of
Infrastructure Fund Expense
At a Regular City Council meeting held on December 6, 2000 at 8:00 p.m. in the Sylvan Lake
Community Center, located at 2456 Pontiac Drive.
Present: Peters, Piontkowski, Bandalene, Kumar
Absent: Dzenko
WHEREAS, through the recommendation of the Oakland County Executive, the Oakland County
Board of Commissioners has established an Environmental Infrastructure Fund Program
to assist Oakland County cities, villages and townships in addressing clean water and
storm water needs; and,
WHEREAS, Oakland County's Environmental Infrastructure Fund Program authorizes Oakland
County cities, villages and townships to apply for reimbursement of eligible expenses
incurred in connection with environmental remediations of improvements relating to
ground and/or surface water, water supply, sewer and/or drainage systems and/or water
pollution control efforts incurred as part of a city, village or township road project; and,
WHEREAS, the City of Sylvan Lake, Oakland County, Michigan has incurred expenses in connection
with environmental remediation or improvement project(s) believed to be eligible for
reimbursement under Oakland County's Environmental Infrastructure Fund Program.
Considering the forgoing, it was moved by Bandalene, and seconded by Peters, that the
following resolution be adopted.
The City of Sylvan Lake City Council authorizes the City Manager, as agent for the City of Sylvan Lake,
in the manner and to the extent provided for under Oakland County Board of Commissioner
Miscellaneous Resolution 99093, to request the total discounted accelerated payment as reimbursement
of eligible environmental remediation or improvement project expenses under Oakland County's
Environmental Infrastructure Fund Program.
Yes: All
No: None
The Resolution was adopted
STATE OF MICHIGAN
) SS
COUNTY OF OAKLAND )
CITY OF SYLVAN LAKE, MICHIGAN
SYLVAN LAKE, MICHIGAN
FIRST OF AMERICA BANK-SOUTHEAST MI, NA BLOOMFIELD HILLS OFFICE (P) BLOOMFIELD HILLS MICHIGAN 48013
034085 9-91
720
43,914.00
0.00
$43,914.00
43,914.00
0.00
0.00
Previous Estimates 0.00
Other
Total Deductions from
Earned to Date 0.00
AMOUNT DUE
THIS ESTIMATE: $43,914.00
Vendor :I45 INSITUFORM NORTH, INC.
Invoice# Date Description/GL Fumber m Distribution
A L'n
130-236 0E/30/2000 8" SAN SEWER LAKEVIEW
590-00_0000-975.000
Check Total:
43,914,00
Amount
43,i4.00
43,914.00
Jate 7 / 21 /2000 PLEASE DETACH THIS VOUCHER BEFORE DEPOSITING CHECK C'neck#: 340Ei5 ,
WARNING: DO NOT CASH UNLESS LOGO APPEARS IN BACKGROUND OF CHECK
GELIBBil
VOID AFTER
90 DAYS
PAY'A*7:*******F:)F.T7-7F,PEP, 77K.;:S-1,,I.,.:D NINE HITEL FOURTEEN DOLLARS AND
CITY OF SYLVAN LAKE
GENERAL FUND
r‘i r T I A k 011V4L-- rl
WARNING: DO NOT CASH UNLESS "ORIGINAL DOCUMENT- APPEARS ON BAC:: OF CHECK
Ti 1, r3 a
TO THE T : T , 1Nc_
ORDER Po 7.V).X. 5O7
OF ST 1,CjiTS MO
Gust. # 197974
TOTAL CONTRACT: $43,914.00
CONTRACT SUMMARY
EARNED TO DATE: $ 43,914.00
Less: Retainage 0% 0.00
Month Gross
Month Retention
Month Open
TP
43,914.00
0.00
43,914.00 Total Contract Earned
Less Retainage
Add:
cc: David Runge
File Less:
M.Lines
Numeric File Net Amount Due:
Paid to Date:
If there are any questions TOTAL DUE:
regarding this invoice, please
contact Thea Pardo at the
phone number listed above. AMOUNT PAST DUE:
ESTIMATE #
INVOICE #
JOB #
WORK COMPLETED THRU:
INVOICE DATE:
1
130-236
130113
030t00--
'66/20.510/
65z-')."
C
TOTAL CONTRACT: $43,914.00
Cust. # 197974
CONTRACT SUMMARY
43,914.00
0.00
0.00
43,914.00
0.00
43,914.00
0.00
43,914.00 Total Contract Earned
Less Retainage
Add:
INSITUFORM TECHNOLOGIES USA, INC.
P 0 BOX 250
OWOSSO, MICHIGAN
517-725-9525
PLEASE REMIT TO: P.O. BOX 502657
ST. LOUIS, MISSOURI 63150-2657
TO: Mr.John Martin, City Manager
City of Sylvan Lake
1820 Inverness Avenue
Sylvan Lake, MI 48320
PROJECT: Insituform Rehabilitation
Lakeview Avenue
ITEM
NO. DESCRIPTION
lnsituform Rehabilitation
8" Sanitary Sewer on Lakeview Avenue
Approximately 1126 L.F.
CONTRACT
QUANTITY UNIT PRICE
1 LS $ 43,914.00
COMPLETED-TO-DATE
QUANTITY AMOUNT
1 LS 100% $ 43,914.00
Month Gross
Month Retention
Month Open
TP
cc: David Runge
File Less:
M.Lines
Numeric File Net Amount Due:
Paid to Date:
EARNED TO DATE:
Less: Retainage 0%
Previous Estimates
Other
Total Deductions from
Earned to Date
AMOUNT DUE
THIS ESTIMATE:
$ 43,914.00
0.00
0.00
0.00
$43,914.00
If there are any questions TOTAL DUE:
regarding this invoice, please
contact Thea Pardo at the
phone number listed above.
S43,914.00
AMOUNT PAST DUE:
033647 9-91
720
THE
OF
y
7.1 • C.; `7
Month Gross
Month Retention
Month Open
TP
148,990.00
0.00
148,990.00
CrryOr•SyLyAti LAKE •SYLviALz,IFT„WkiLGi?,,N , =
- = DF;te Dezccipti/GL Numbi:c Aro:)unt
-
13%71-1.90 1 2/29/1999 SEWER LINING REPAIR-FERNDALE
590-000.0C)•8C)7.000 1 48 ;990.00
148,990.00
1-• ' PLEASE DETACH THIS VOUCHER BEFORE DEPOSITING CHECK 4
14 S . r " V I.)
CiTY OF SYLVAN LAKE, MICHIGAN
SYLVAN LAKE, MICHIGAN
FIRST OF AMERICA BANK-SOUTHEAST MI, N.A.
BLOOMFIELD HILLS OFFICE (P)
BLOOMFIELD HILLS, MICHIGAN 48013
1,1 I ',.•
VOID AFTER
90 DAYS 1 -1 •F, ''.;f
F - ;;. ;?: ._;; NINE: ; , :ETY DOLL AND
CITY OF SYLVAN LAKE
GENERAL FUND
WARNING: DO DO NOT CASH UNLESS "ORIGINAL Documostr APPEARS ON BACK OF CHECK
TOTAL CONTRACT: $151,645.00 EARNED TO DATE: $148,990.00
Cust. # 197974
CONTRACT SUMMARY Less: Retainage 0% 0.00
Total Contract Earned
Less Retainage
Add:
cc: B, Kuffer
File Less:
M.Lines
Numeric File Net Amount Due:
Paid to Date:
148,990.00
0.00
0.00
148,990.00
0.00
Previous Estimates 0.00
Other
Total Deductions from
Earned to Date 0.00
AMOUNT DUE
THIS ESTIMATE: $148,990.00 /
If there are any questions TOTAL DUE:
regarding this invoice, please
contact Thea Pardo at the
phone number listed above. AMOUNT PAST DUE:
$148,990.00
ESTIMATE #
INVOICE #
JOB #
WORK COMPLETED THRU:
INVOICE DATE:
1 & Final
130-190
130095
12/10/99
12/29/99
Month Gross
Month Retention
Month Open
TP
148,990.00
0.00
148,990.00
Less: Retainage 0%
Previous Estimates
Other
Total Deductions from
Earned to Date 0.00
AMOUNT DUE
THIS ESTIMATE: $148,990.00
0.00
0.00
INSITUFORM TECHNOLOGIES USA, INC.
P 0 BOX 250
OWOSSO, MICHIGAN
517-725-9525
PLEASE REMIT TO: P.O. BOX 502657
ST. LOUIS, MISSOURI 63150-2657
TO: Mr. John Martin, City Manager
City of Sylvan Lake
1820 Inverness Avenue
Sylvan Lake, Michigan 48320
PROJECT: 15" Sanitary Sewer on Ferndale
Between Pontiac & Garland
ITEM
NO.
1
DESCRIPTION
Insituform Reconstruction
2 Lateral Reinstatement
3 Cut Protruding Tap
CONTRACT
QUANTITY UNIT PRICE
52.50 LF
200.00 EA
500.00 EA
COMPLETED-TO-DATE
QUANTITY AMOUNT
2596 LF 100% $ 136,290.00
56 EA 100% $ 11,200.00
3 EA 100% $ 1,500.00
2618 LF
46 EA
10 EA
prti.
L poL
TOTAL CONTRACT: $151,645.00 EARNED TO DATE: $148,990.00
Cust. # 197974
Total Contract Earned
Less Retainage
Add:
cc: B, Kuffer
File Less:
M.Lines
Numeric File Net Amount Due:
Paid to Date:
If there are any questions TOTAL DUE:
regarding this invoice, please
contact Thea Pardo at the
phone number listed above. AMOUNT PAST DUE:
148,990.00
0.00
0.00
148,990.00
0.00
$148,990.00
CONTRACT SUMMARY
Resolution #01049 February 22, 2001
The Chairperson referred the resolution to the Finance Committee. There
were no objections.
In Testimony Whereof, I have hereunto set my ha Ri and,deffixed the seal of the
County of Oakland at Pontiac, Michigan this 8t14111ay _gOr March, 2
Resolution #01049 March 8, 2001
Moved by Obrecht supported by Crawford the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Appel, Brian, Causey-Mitchell, Coleman, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard, Moffitt,
Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the Consent
Agenda were adopted, with the accompanying reports being accepted.
L. Brooks Pktterson, County Executive
THE FOREGOING RESOLI
571.1.-±/21
Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on March 8, 2001 with the original record
thereof now remaining in my office.
G. William Caddell, County Clerk