HomeMy WebLinkAboutResolutions - 2001.03.08 - 26487MISCELLANEOUS RESOLUTION # 01057 March 8, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2001 FIRST QUARTER
FINANCIAL FORECAST AND BUDGET AMENDMENTS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting
Act for Local Units of Government, provides for adjustments to the Adopted
Budget; and
WHEREAS in accordance with Oakland County General Appropriations Act
Section 22, which authorizes budget adjustments for variances between the
budgeted revenue and actual revenue, and Section 23, which authorizes budget
adjustments for variances between estimated revenue and projected
expenditures, adjustments are required; and
WHEREAS the Fiscal Year (FY) 2001 First Quarter Financial Forecast
Report has identified several variances and budget amendments are
recommended; and
WHEREAS the Elections Division of the County Clerk's Office is
currently undergoing renovations, whereby, in order to complete the
renovation, additional funding is necessary to avoid an unfavorable variance;
and
WHEREAS there is also a need for additional funds to cover an increase
in document indexing for enhanced access, Internet service and miscellaneous
supplies for the Register of Deeds Division; and
WHEREAS the County Clerk is anticipating a favorable variance in
revenue for Mortgages, Land Transfer Tax and Recording Fees, due to current
high level of activity to help offset these costs; and
WHEREAS an adjustment of Building Space Cost Allocation accounts in the
Circuit Court and Probate Court, is necessary for the new Family Division of
the Circuit Court due to the recent reorganization; and
WHEREAS the Job Training Partnership Act (JTPA) program has been
organizationally relocated from the Department of Public Services to the
Department of Community and Economic Development as part of the FY 2001
Budget and reimbursement for salaries for the departmental Director's
administrative services is also recommended to be moved from Public Services
- Administration to Community and Economic Development - Administration; and
WHEREAS with the reorganization of Juvenile Maintenance Services under
the Circuit Court, and as primary users of the State Institutions expenditure
budget, it is recommended that the allocation for State Institutions be moved
from the Non-Departmental budget to the Circuit Court/Family Division's
budget for the purposes of enhancing accountability; and
WHEREAS the State has issued to the County an additional distribution
of revenue for board and care of diverted felons housed in the Oakland County
Jail, due to aggressive billing by Fiscal Services staff; and
WHEREAS the Medical Examiner has received a donation in the sum of
$1,000 for enhancements for educational resources and growth of the Medical
Examiner's Office Library; and
WHEREAS the MSU Extension division of Oakland County is experiencing a
decline in revenue for the Gypsy Moth Suppression Program due to successful
results in reducing the need for spraying, and the decline in the number of
municipalities participating in the program; and
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote with Palmer, Taub, Amos and
Dingeldey absent.
WHEREAS the Sheriff Department's Fugitive Apprehension Team (FAT), per
Miscellaneous Resolution #00306, is assisting in monitoring tethered
offenders who are part of the Global Positioning System (GPS) Step Down
Program through Community Corrections and additional funding is needed to
cover the Overtime cost for these services; and
WHEREAS Central Services - Support Services under the General Fund, is
reflecting an insufficient budget appropriation for its personnel costs and
the purchase of an x-ray machine for the Mailroom, which was approved as part
of an employee suggestion and recommendation by the Board and Court Security
Committee; and
WHEREAS Personnel's Employees Relations Division has a need for
additional funding to cover an extended contract with Brown, Schwartz,
Patterson and Ankers P.C. for continued Cultural Diversity training sessions
for the County; and
WHEREAS the Human Resources Division has recently renovated the
reception area of their office to accommodate the need for additional space,
and is in need of additional funding to cover the cost; and
WHEREAS within the Public Services Department, insufficient
appropriations were budgeted related to current costs in Controllable
Personnel and Non-Controllable Operating; and
WHEREAS due to numerous expenditure requests from various departments,
it is necessary to increase the Non-Department Contingency account to its
original appropriation; and
WHEREAS Operating Transfers from the Non-Department budget is
recommended for the following:
Equipment Fund - Due to purchase and installation of In-Car
Cameras for the vehicles purchased by the Sheriff's Department, as part
of the contracts with additional municipalities.
Central Services/Motor Pool and Support Services - Due to a
budget adjustment to reallocate Misc. Capital Outlay funds to the
appropriate expense accounts.
Information Technology/Administration/DISC - To cover additional
cost for the Estates and Protected Individuals Code (EPIC) project as
established per Miscellaneous Resolution #00060. Also, a budget
adjustment to reallocate Enhanced Access Fees and Services Fees from
Administration to DISC as the appropriate expense accounts.
Fringe Benefit Fund - Due to purchase of additional PeopleSoft
training units as a result of significant technical changes in
functionality of the system.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts
the Fiscal Year 2001 First Quarter Financial Forecast.
BE IT FURTHER RESOLVED the Board authorizes amendments to the FY 2001
Budget as detailed on the attached Schedules A and B.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
F24ANCE COMMITTE --
,
, L
ACCOUNT NUMBER ACCOUNT NAME
FY 2001
AMENDMENT
$ 326,500.00
250,000.00
148,067.00
$ 724,567.00
$ 76,500.00
648,067.00
$ 724,567.00
$ 1,786,285.00
(150,000.00)
(1,000,000.00)
(150,000.00)
(24,885.00)
23,707.00
(23,706.00)
(12,608.00)
(405,870.00)
(141,038.00)
98,115.00
$ (11,300.00)
11,300.00
SCHEDULE A
OAKLAND COUNTY. MICHIGAN
FISCAL YEAR 2001 FIRST QUARTER BUDGET AMENDMENTS
GENERAL FUND/GENERAL PURPOSE (GF/GP) ACTIVITIES
OF/OP OPERATIONS - SELF BALANCING AMENDMENTS
REVENUES
Clerk/Register of Deeds - Elections Division
21-140100-11000-0705
21-140100-11000-0625
21-140100-11000-0841
EXPENDITURES
21-230100-01000-9160
21-240100-11000-3348
EXPENDITURES
Circuit/Probate Courts
35-210000-11000-6631
35-220000-11000-6631
35-230000-21100-6631
35-230000-22100-6631
35-230000-24000-6631
35-242000-11000-6631
35-242000-41000-6631
35-243000-33000-6631
35-244000-31100-6631
34-101200-40001-6631
34-403200-40005-6631
EXPENDITURES
Non-Dept/Circuit Court
90-210000-21000-3640
35-243000-34000-3236
35-243000-34000-3640
Reg. of Deeds - Mortgages
Reg. of Deeds - Land Transfer Tax
Reg. of Deeds - Recording Fees
Furniture and Fixtures
Professional Services
Total
Cir. Ct. - Judicial/Admin
Cir. Ct. - Business Operations
Cir. Ct. - Gen. Juris/Gen. Judges
Cir. Ct. - Gen. Juris/Assignment
Cir. Ct. - Gen. Juris/Jury Oper.
Cir. Ct. - Court Svcs/Admin
Cir. Ct. - Court Svcs/Casewk Svcs
Cir. Ct. - Jud. Supp/Juv. Supp Svcs
Cir. Ct. - Family Div/Family Judges
Probate Ct - Jud/Admin Svcs
Probate Ct - Est/Ment Hlth/Estates
State Institutions
Officer Fees
State Institutions
Total
REVENUES
Public Services
17-101100-10001-0907 Admin.- Reimb. Of Salaries
Community & Economic Development
19-110000-10000-0907 Admin.- Reimb. Of Salaries
Total
$ (800,000.00)
3,000.00
797,000.00
$ 977,909.00 Deferred Offenders
$ 1,000.00 Med. Exam. - Donation
Reimb. Municipal Aerial Spray
Reimb. State Aerial Spray
Total
Total Revenue Amendments
$ (42,500.00)
(42,520.00)
$ (85,020.00)
$ 893,889.00
Supp. Svcs - Salaries $ 56,754.00
Supp. Svcs - Fringe Benefits 22,702.00
Supp. Svcs - Misc. Capital Outlay 30,780.00
Total $ 110,236.00
Emp. Rel. - Professional Svs.
Hum. Res. - Exp. Equip. Exp.
Total
Administration - Salaries
Administration - Fringe Benefits
Comm. Corr. - Office Supplies
Comm. Corr. - Bldg. Space
Comm. Corr. - Telephone Comm.
for Transfer
Contingency
$ 100,000.00
27,000.00
$ 127,000.00
$ 56,254.00
12,434.00
9,000.00
84,007.00
5,000.00
$ 166,695.00
$ 225,000.00
GF/GP OPERATIONS - GENERAL AMENDMENTS
REVENUE
Sheriff Department
43-013301-20000-0431
Human Services
16-911000-15000-1565
Public Services
17-502100-50121-0879
17-502100-50121-0881
EXPENDITURES
Sheriff Department
43-023901-44300-2002
Central Services
13-138502-00020-2001
13-138502-00020-2075
13-138502-00020-9169
Personnel
15-501200-10001-3348
15-402200-10001-4100
Public Services
17-101200-10001-2001
17-101200-10001-2075
17-402220-70111-4252
17-403200-70231-6631
17-402220-70111-6675
Non-Department - Reserved
90-290000-25000-2564
Fugitive Apprehension Team - OT $ 56,250.00
Non-Department - Transfers
90-310000-40000-8001
90-310000-21000-8001
90-310000-21000-8001
to Other Funds
Info. Tech. Fund - Oper. Trans. Out $ 5,543.00
Gen. Activ. - Oper. Trans. Out (FBF) 45,000.00
Gen. Activ. - Oper. Trans. Out (EQF) 158,165.00
$ 208,708.00
Total Expenditure Amendments $ 893,889.00
Central Services - Motorpool (Fund 661)
Expenditures:
13-661002-00010-9169 Misc. Capital Outlay
13-661002-00010-3903 Depreciation Expense
$ (16,000.00)
2,000.00
14,000.00
5,543.00
5,543.00
8
$ 45,000.00
45,000.00 45,000.00
SCHEDULE B
OAKLAND COUNTY, MICHIGAN
FISCAL YEAR 2001 FIRST QUARTER BUDGET AMENDMENTS
INTERFUND AMENDMENTS
ACCOUNT NUMBER
Equipment Fund (Fund 664)
Revenues:
12-623301-27002-1701
12-623101-27002-0477
Expenditure:
12-623201-27002-3900
12-xxxxxx-xxxxx-8005
ACCOUNT NAME
Operating Transfer In
Equipment Rental
Total
Depreciation
Equipment Fund Equity
Total
FY 2001
AMENDMENT
$ 158,165.00
70,216.00
$ 228,381.00
$ 35,148.00
193,233.00
$ 228,381.00
$ (25,000.00)
25,000.00
Central Services - Support Services (Fund 667)
Expenditures:
13-667302-00010-9169
13-667302-00010-3900
13-667302-00010-4100
Information Technology - Administration (Fund 636)
Revenue:
18-636113-15000-1701 Operating Transfer In
Expenditure:
18-636112-15000-3348 Professional Services
Information Technology - Administration/DISC (Fund 636)
Revenue:
18-636111-10000-0472 Enhanced Access Fees
18-636171-25000-0979 Service Fees
18-636171-25000-0472 Enhanced Access Fees
Total
Fringe Benefit Fund (Fund 678)
Revenue:
91-350100-10000-1701 Operating Transfer In
Expenditure:
91-250100-10000-2740 Employee In-Service Training
$ (210,000.00)
(42,785.00)
252,785.00
Misc. Capital Outlay
Depreciation Expense
Expendable Equipment Expense
Total
Resolution 401057 March 8, 2001
Moved by Obrecht supported by Crawford the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Appel, Brian, Causey-Mitchell, Coleman, Crawford, Dingeldey,
Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster,
Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the
Consent Agenda were adopted, with the accompanying reports being accepted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on March 8, 2001 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my and d affixe he seal of the
County of Oakland at Pontiac, Michigan this . of March 01.
G. William Caddell, County Clerk