HomeMy WebLinkAboutResolutions - 2001.05.24 - 26543PUBLIC—SE ITTEE
MISCELLANEOUS RESOLUTION 01145 May 24, 2001
BY: PUBLIC SERVICES COMMITTEE, David L. Moffitt, Chairperson
IN RE: EMERGENCY MANAGEMENT — PERFORMANCE GRANT AGREEMENT FOR
FY 2001 — 2002 ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan has awarded Oakland County Emergency
Management grant funding in the amount of $26,227 for the period of October 1, 2000,
through September 30, 2001; and
WHEREAS Emergency Management was notified of available grant funding via letter
dated February 23, 2001, as attached, necessitating the need to expedite the application/
acceptance process outside the adopted grant procedures; and
WHEREAS this is the 29th year of grant acceptance for this program; and
WHEREAS the purpose of the program is to encourage the development of
comprehensive disaster preparedness and assistance plans, programs, capabilities, and
organizations by the States and local governments; and
WHEREAS the grant agreement has been processed through the County Executive
Contract Review Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts grant funding from the State of Michigan in the amount of $26,227 for
the period of FY 2000/01.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is
authorized to execute the grant agreement and to approve any grant extensions or changes,
within fifteen percent (15%) of the original award, which are consistent with the original
agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the
County to any future commitment.
,
Chairperson, on behalf of the Public Services Committee, I move tDia, adoption of the
foregoing resolution.
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with McPherson and Buckley absent.
..•
F:\ IERGEN:CV AT \ tc“o ,
LO,u) COLLINS ROA D
P.O. BOX 30636
LA NSING. 48909-8 I.16
February 23, 2001
HAR ri 5 ?001
Emergency Mgmt.
S.
STATE OF IvrICI-11(i
JOHN ENGLER, Governor
DEPARTMENT OF STATE POLICE
COL. :MICHAEL D. ROBINSON, Director
Dear Emergency Management Coordinator:
The Federal Emergency Management Agency (FEMA) provides federal funds through the Emergency
Management Performance Grant (EMPG) Program for state and local emergency management programs.
As the designated grantee for EMPG funding in Michigan, the Emergency Management Division (EMD)
enters into grant agreements with local emergency management programs each year.
Please note that the Catalog of Federal Domestic Assistance (CFDA) Number for the EMPG
program is 33,552.
Attached please find two signed copies of the FY 2001 Emergency Management Performance Grant
Agreement for your jurisdiction. Please obtain the necessary signatures on this agreement. Retain
one signed agreement for your office files and return one to the Emergency Management
Division office in Lansing. Complete and sign the appropriate certification and assurance for,ms_and
then return them to our office. All subgrantees are required to submit Assurances-Nonconstruction
Programs (FEMA Form 20-16A) and Certification Regarding Lobbying, Debarment, Suspension and
Other Responsibility Matters; and Drug-Free Workplace Requirements (FEMA Form 20-16C).
Complete the Disclosure of Lobbying Activities form (SF LLL) only if it applies to your jurisdiction.
Because of changes in the Single Audit Act, we are requesting information to establish criteria for
single audit reporting. Please have the enclosed State of Michigan Audit Certification form completed
regarding this issue. We cannot reimburse you for any expenditures until we have received your signed
grant agreement and all other required forms mentioned above.
The total FY 2001 budget for federal EMPG pass-through funds is $1,700,000. The total award for your
program for FY 2001 is noted in paragraph IV (Emergency Management Performance Grant Award) of
the EMPG Grant Agreement for FY 2001.
Reimbursement for your EMPG program is contingent upon completion of the activities in the signed
Emergency Management Work Plan. Four copies of the quarterly billing form are enclosed for your use.
In order to remain eligible for EMPG funding, you must maintain current and adequate plans and meet
exercise requirements. If a work activity is not completed in the designated quarter, you may not be
reimbursed until the work is completed. The Emergency Management Division District Coordinators
may make recommendations on reimbursement, but final approval remains with the Director of the
Emergency Management Division, who may or may not approve a delay in the completion of the activity.
If you have not completed the work activities (for which funds have been withheld) by the end of the
fiscal year, you may forfeit those funds in addition to any supplemental funds.
A PROUD tradition of SERVICE through EXCELLENCE INTEGRITY and COURTESY
Ott
(056)
Emergency Management Coordinator
Page 2
February 23, 2001
You may utilize the specific award you will be receiving in any eligible cost category you think would be
the most effective in your jurisdiction. All eligible costs should be accounted for and reported to this
division even if they exceed your award. These additional costs will be considered for funding if
supplemental EMPG funds become available from FEMA. This information also will assist EMD in
reporting total emergency management expenditures to Congress and the State Legislature.
As a recipient of funding from FEMA, you are responsible for the management and fiscal control of all
funds. These responsibilities include accounting for receipts and expenditures, maintaining adequate
financial records, and refunding expenditures disallowed by federal or state audit. In accordance with
federal requirements, you must retain all financial records, supporting documents, statistical records, and
all other records pertinent to the EMPG program for at least three years after your final grant report, for
purposes of federal examination and audit. You must also comply with the Single Audit Act of 19 .84 as
amended, and Office of Management and Budget Circular A-I33, as revised.
If you have questions about your grant agreement or payments, please contact Sandy Glazier at
(517) 333-5047, or Joel Pepper at (517) 336-2039. You may also contact either of the above through
their State of Michigan email addresses at GlazierSgstate.mi.us or Pepperipstate.mi.usor at the mailing
address listed above.
Sincerely,
EDWARD G. BUTKEMA, CAPTAIN
Director
Emergency Management Division
EGB: jp
Attachments
ok\
FISCAL NOTE (MISC. #01145) May 24, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: EMERGENCY MANAGEMENT - PERFORMANCE GRANT AGREEMENT FOR FY 2001-
2002 ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolutions and finds:
1. Oakland County Emergency Management has been awarded grant
funding by the State of Michigan EMPG/FEMA, Grant No. EMPG
CFDA #83.552, for State funds in the amount of $26,227 for
the development and maintenance of an effective operational
emergency management program capable of protecting life,
property, and vital infrastructure in times of emergency.
2. This is the 29th year of grant acceptance for this program,
the project consists of effort to plan, train, exercise, and
evaluate capability and response readiness.
3. The FY 2001 total EMPG award funds 40.28518% of the Emergency
Management department's emergency program manager's salary
and fringe benefits, and funds shall not be used for any
other purpose, and requires Oakland County to fund this
effort for at least 49% from non-federal sources.
4. The grant agreement has been processed through the County
Executive Contract Review Process, and the Board of
Commissioners Grant Acceptance Procedures, subject to
ratification by the Oakland County Board of Commissioners.
5. Revenue from this agreement has already been included in the
Fiscal Year 2001 Adopted Budget as General-Purpose revenue;
no budget amendment is required.
FINANCE COMMITTEE
FINANCE COMMITTEE:
Motion carried unanimously on a roll call vote with Melton and Amos
absent.
Resolution #01145 May 24, 2001
Moved by Palmer supported by Patterson the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Millard,
Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster,
Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefor, the resolutions on the
Consent Agenda were adopted, with accompanying reports being accepted.
THE FOREt.30!NC-i HViOLU/TION
S-72- IVO /
Date rso(, County Executive
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on May 24, 2001 with the original record
thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 2 ,=, day/'f May, 2001.
G. William Caddell, County Clerk