HomeMy WebLinkAboutResolutions - 2001.11.29 - 265650 p.
November 13, 2001
REPORT (MISC. 101308)
BY: PLANNING & BUILDING COMMITTEE, CHARLES E. PALMER, CHAIRPERSON
RE: 52-3 DISTRICT COURT & SHERIFF'S SUBSTATION, PROJECT 96-8
ARCHITECT/ENGINEER AND CONSTRUCTION MANAGEMENT SERVICES
CONTRACT
TO: THE OAKLAND COUNTY FINANCE COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the contract agreements for
architect/engineer services and construction manager services for the above referenced project on
November 13, 2001, reports with the recommendation that contracts be awarded to
1. French Associates of Rochester, Michigan for architect/engineering services in the amount of
$642,800.00 (6.1% of construction cost) plus reimbursable costs at $4,000.00 for a total of
$646,800.00.
2. George W. Auch Company of Pontiac, Michigan for construction manager services in the
amount of $788,286.00.
Chairperson, on behalf of the Planning & Building Committee, I move the acceptance of the
foregoing report.
PLANNING & BUILDING COMMITTEE
Planning & Building Committee Vote:
Motion carried on unanimous roll call vote with Webster and Gregory absent.
MISCELLANEOUS RESOLUTION 101308 November 29, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT/FACILITIES ENGINEERING - 52-3 DISTRICT COURT &
SHERIFF'S SUBSTATION, PROJECT 96-8 - ARCHITECT/ENGINEER AND CONSTRUCTION
MANAGEMENT SERVICES CONTRACT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Board of Commissioners by Miscellaneous Resolution #01165
authorized the Oakland County Building Authority to issue Building Authority
Bonds in the aggregate principal amount of not to exceed $23,300,000 for the
purpose of constructing, furnishing, and equipping the 52nd District Court,
Third Division and County Sheriff Substation Project; and
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution #01077 approved the purchase of 9.2 acres of property in the City
of Rochester Hills for the amount of $2,750,000 plus $10,500 for pre-
development costs to accommodate the 52 nd District Court, Third Division; and
WHEREAS on May 1, 2001 the Planning and Building Committee authorized
Facilities Management to receive proposals from architect/engineers and
construction managers to provide design and construction services for the
proposed new 52 nd District Court, Third Division facility; and
WHEREAS on June 5, 2001 Facilities Management reported a request from
the City of Rochester Hills that a Sheriff's Substation be included in the
project; and
WHEREAS on August 28, 2001 a Selection Committee was established to
evaluate written proposals, interview firms, and select the best firms for
recommendation to the Planning and Building Committee; and
WHEREAS on October 16,2001 the Selection Committee recommended the
Planning & Building Committee authorize Facilities Management, assisted by
Corporation Counsel, to negotiate contracts with French Associates of
Rochester, Michigan for architectural/engineering services and with George W.
Auch Company of Pontiac, Michigan for construction manager services for the
project; and
WHEREAS negotiations have been concluded with both firms; and
WHEREAS Facilities Management recommends the County enter into a
contract for architectural/engineering services for the construction of the
52-3 District Court with French Associates, Inc. of Rochester, Michigan in
the amount of $642,800 plus reimbursable expenses estimated at $4,000, for a
total of $646,800; and
WHEREAS compensation for architectural/engineering services to French
Associates, Inc. will increase by approximately $275,200 if construction of
the Sheriff's Substation is added to the project; and
WHEREAS Facilities Management recommends the County enter into a
contract for construction management services for the construction of the 52-
3 District Court with George W. Auch Company of Pontiac, Michigan in the
amount of $788,286; and
WHEREAS compensation for construction management services to George W.
Auch Company will increase by approximately $192,000 if construction of the
Sheriff's Substation is added to the project; and
WHEREAS project design costs of approximately $800,000 are expected to
be incurred prior to the availability of bond proceeds; and
WHEREAS initial funding for these design costs is available in the
Capital Improvement Program/Building Fund, which will be reimbursed from bond
proceeds.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
e.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
an award of contract for architectural/engineering services for the 52-3
District Court Project to French Associates, Inc. of Rochester, Michigan in
the amount of $646,800.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes an
award of contract for construction management services for the 52-3 District
Court Project to George W. Auch Company of Pontiac, Michigan in the amount of
$788,286.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes
transfer of funding in the amount of $800,000 for project design costs from
the Capital Improvement Program/Building Fund (#401) to the Project Work
Order Fund (#404) for the 52-3 District Court Project.
BE IT FURTHER RESOLVED that the FY 2002 Budget is amended as follows:
Building Improvement Fund #401
3-14-210006-10000-8001 Operating Transfer Out ($800,000)
Project Work Order Fund #404
3-14-310007-80173-1701 Operating Transfer In 800,000
$ -O-
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is hereby authorized and directed to execute contracts with
French Associates, Inc. of Rochester, Michigan and George W. Auch Company of
Pontiac, Michigan on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Department of Facilities Management,
Facilities Engineering shall notify the selected vendors of this award, in
writing, no later than ten (10) days after adoption of this resolution. The
award will not be effective until the selected vendors have been notified.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
E FOREGOING RESOU r • ."‘
I HEREBY
L. Brooks Pen0r80f1. County Executive Date
Resolution #01308 November 29, 2001
Moved by Douglas supported by Garfield the Planning & Building
Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Douglas supported by Crawford the resolution be adopted.
AYES: Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, McPherson, Moffitt, Obrecht, Palmer, Patterson,
Sever, Suarez, Taub, Webster, Appel, Brian, Buckley, (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on November 29, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 29th dayof November, 2001.
William Caddell, County Clerk