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Home My WebLink AboutResolutions - 2001.10.11 - 26594MISCELLANEOUS RESOLUTION #01256 October 11, 2001 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: PROSECUTING ATTORNEY - FY 2002 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) CONTRACT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Family Independence Agency of the State of Michigan has awarded the Office of the Prosecuting Attorney funding in the amount of $1,861,747 for the period October 1, 2001 through September 30, 2002 for the Cooperative Reimbursement Program (CRP); and WHEREAS this is the 29 th year of grant acceptance for this program; and WHEREAS the contract award of $1,861,747 is an increase of $86,917 (4.67%) of the current award; and WHEREAS the Federal contribution is $1,228,753 (66%), the County contribution is $524,145 (28.15%), and the State supplement is $108,849 (5.85%); and WHEREAS the required County match of $524,145 is available in the FY 2002 Executive Recommended Budget under the Prosecuting Attorney's Grant Match line item; and WHEREAS acceptance of this contract does not obligate the County to any future commitment; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the contract renewal for the Prosecuting Attorney's Cooperative Reimbursement Program in the total amount of $1,861,747 for the period of October 1, 2001 through September 30, 2002. BE IT FURTHER RESOLVED that future level of service, including personnel will be contingent upon the level of funding available from the State for this program. BE IT FURTHER RESOLVED that amendments be made to the Prosecuting Attorney's grant budget to reflect the changes in the award as detailed in Attachment A. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and to approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Douglas absent. Initial I Revision # Extension PI Final Other* X Annual Renewal Acceptance # 29 Modify* Date: 0/ Signature: No X Date: Yes — Resolution # Modify* Date: Modify * Date: 7/(101/ Signature: Signature: Modify* Date: Signatur t CONTRACT/PROGRAM REVIEW/REQUEST Date: September 21, 2001 To: County Executive Administration From: David G. Case, Family Support Division Chief, Prosecutor's Office Title/Subject: FY 2002 Title IV-D Cooperative Reimbursement Agreement Acceptance File # 2001-0606 Department: Prosecuting Attorney Contact Person: David G. Case Telephone #: 858-5377 STATUS: (Check appropriate box) * If "other" is checked, please explain: Is Board Resolution required? PERSONNEL DEPT: Disapproved * RISK MANAGEMENT AND SAFETY: r>4c. Approved Disapproved * Approved Disapproved * MANAGEMENT AND BUDGET: 1,t1 Approved Disapproved * CORPORATION COUNSEL: [1 Approved CONTRACT/PROGRAM SYNOPSIS: This grant funds the Prosecutor's Family Support Division for the establishment of court orders for paternity, child support, and enforcement through Criminal Non-Support prosecutions. *When "Disapproved" is noted or "Modify" is requested, attach explanation. Risk Management & Safety — Revised 2198 G: \Terry's Files\Word '97\Sanzica\Watershed\CONTRACT-PROGRAN4 REVIEW REQUEST.doc 0 9 - 2 6 - 0 1 P C 1 : 3 .! .r: 4 a at c fri'N, ":" 4 , ,TrTh !"'"? P --... ri .1'.....^", ,f...,.. PY 4;":.' ,...'"... -•.-".. '-' - '' .‘",- ----, ' z ....•t e•N , ,,, 7 t''..-.. , '', ."....; i-we ":::',.. 1.: L.::: ,... :.; .....': , ' '.„,' ",i, '... ..; 11 ,I, N. ,:, : :. r. ' ,' . , ,=.---, ' , ' : :. , '• - •••': ' ' ' L - ' Requesting Department/Program/Agency Prosecuting Attorney I, 4 1 Title of Grant li Title IV-D Cooperative Reimbursement Agre ement Grantor Al ency Michisan Fan! Indesendence Attend , i Title of Grant Funded FroGram Title IV-D Child Su. sort Pros ram , Grant Notification Submission/Acceptance ' ASAP Date o Deadline T I Grant beins submitted is: New • Renewal X ' Modified • 1 • n T Is a Count match required: Yes I No • Yes Is match in Eur current budget: No • Will the requested County match Yes • No • I require an additional appropriation: , This will be the 28th ear of .rant funding for this fro. ram. . Is this program projected to extend beyond the current grant funding period? Yes The maximum number of ears for which this grant is available: ? Briefly, describe any program and/or personnel changes since the most recent grant acceptance: None 1 GRANT SUMMARY 1 PRIOR YEAR AMT , GRANT REQUEST Grant funding period 10/00 — 09/01 10/01 — 09/02 (provide mm/yy- mrn/yy) - Total amount ($$) of grant 1,774,830 1,861,747 .,„. REVENUE.! MATCH -.REQUIREMENTS . -Federal-match - - -- — — - 1-,1-7t,3-88- - - - - - -1 -,228-,753- - - - - - - -- State match 108,849 108,849 Local or agency match 494,593 524,154 J. P E R S. 0::N N E L Number of grant funded positions 24 24 (list classes, ex. 3 clerks) Grant funded personnel costs 1,039,215 1,082,607 Grant funded fringe benefits 402,774 429,830 EXPENDITURES . - Grant funded program costs 332,841 349,310 County match requirements 92,753 - 98;342-- - Please attach: Program Summary; Approvals from Fiscal Services, Corporation Counsel and Personnel Revised 02/27/01 State Share County Share State Supplement REVENUE TOTAL Prepared by Fiscal Services 9/21/01 ATTACHMENT A OFFICE OF THE PROSECUTiNG ATTORNEY Oakland County Cooperative Reimbursement Program Grant FY 2001 Budget compared to FY 2002 Award FY 2001 FY 2002 FY 2002 FY 2002 OCA 294118 Adopted Application Award Budget PCA 43200 Budget/Award Increase (Decrease) Positions 24 24 24 0 2001 Salaries $ 1,039,215 $ 1,082,607 $1,082,607 $ 43,392 2075 Fringe Benefits 402,774 428,705 428,705 2931 Total Personnel Cost $ 1,441,989 $ 1,511,312 $1,511,312 $ 69,323 4.59% Operating Object 2960 Indirect Cost $ 92,594 $ 85,563 $ 85,563 2792 Expert Witness Fees and Milea 500 500 500 3348 Professional Services 13,100 13,100 13,100 2420 Blood Tests - Paternity 7,350 7,350 7,350 2524 Clothing Allowance 1,125 1,125 2548 Data Research Services 19,000 19,000 19,000 2808 Extradition Expense 8,000 25,000 25,000 3172 Membership Dues Publications 1,000 1,000 1,000 3196 Miscellaneous 1,000 1,000 1,000 3292 Personal Mileage 1,700 1,700 1,700 3324 Printing 2.500 2,500 2,500 3756 Travel & Conference 4 ,000 4,000 4,000 4284 Postage 9,000 9,000 9,000 4100 Expendable Equipment 1,800 1,800 1,800 6631 Building Space Cost 86,565 86,565 86,565 6636 Information technology 17,280 17,280 17,280 6660 Radio Communications 5,664 5,664 5,664 6661 Leased Vehicles 22,200 22,200 22,200 6018 Equipment Rental 3,000 3,000 3,000 6666 Print Shop 500 500 6667 Convenience Copier 3,000 3,500 3,500 6105 Stationery Stock 11,000 11,000 11,000 6677 Insurance Fund 8,588 8,588 8,588 6675 Telephone Communications 14,000 19,500 19,500 Total Operating Costs $ 332,841 $ 350,435 $ 350,435 GRANT TOTAL $ 1,774,830 $ 1,861,747 $1,861,747 $ (7,031) 1,125 17,000 500 500 5,500 $ 17,594 5.02% $ 86,917 4.67% Variance of FY 2001 Award to 2002 Award $ 86,917 4.67% $ 1,171,388 66.00% $ 1,228,753 66.00% $ 1,228,753 66.00% 494,593 27.87% 524,145 28.15% 524,145 28.15% 108,849 6.13% 108,849 5.85% 108,849 5.85% $ 1,774,830 $ 1,861,747 $1,861,747 COMBINATION COUNTY Oakland PROVIDER X PA CONTRACT NO. CS/PA -02-63002 I SECTION III - PERFORMANCE INDICATORS PROSECUTING ATTORNEY (ESTABLISHMENT SERVICES) The following activity and collection levels are projected as indicators of IV-D program performance anticipated during the FY 2002 contract with the resources budgeted in Section IV of this Application. NOTE: References to "Line" refer to forms indicated. References to "Row" refer to this form. "Current/Former Assistance" = "AFDC & Foster Care." "Never Assistance" = "Non-AFDC." Column a Column b Column c Column d Difference % Change A. ACTUAL Actual Actual (Col b minus (Col c divided FY 1999 FY 2000 Col a) by Col a) 1. Total Current/Former Assistance Paternities Estab. Total (Line 14 AFDC & Foster Care + Line 14 Arrears Only) 303 348 45 14.85% of all PA Quarterly Reports for Fiscal Year . 2. Total Never Assistance Paternities Established 378 430 52 13.76% (Line 14 Non-AFDC + Line 14 All Others) of all PA Quarterly Rots for FY 3. Total Current/Former Assistance Support Orders Estab. Total (Line 15 AFDC & Foster Care + Line 15 Arrears Only) of all PA 502 524 22 4.38% Quarterly Reports for Fiscal Year .. 4. Total Never Assistance Support Orders Established Total (Line 15 Non-AFDC + Line 15 All Others) of PA 502 523 21 4.18% Quarterly Reports for Fiscal Year 5. Total IV-D Net Expenditures $ 1,335,372 $ 1,445,128 $ 109,756 8.22% (Total Line 10 of all FIA-286s for Fiscal Year) 6. Cost Benefit Indicator - Cost per Order Established 1,330 $ 1,350 $ 50.20 3.77% (Row 5 divided by (Rows 2 + 4) of this form) B. Projections i Column e $ Column f I Projected FY 2001 I Projected FY 2002 7. Total Current/Former Assistance Paternities to be Established FY 2001= (Row lb x Row 1d) + Row 1b 400 460 FY 2002= (Row 7e x Row 1d) + Row 7e E. Total Never Assistance Paternities to be Established FY 2001= (Row 2b x Row 2d) + Row 2b 490 559 FY 2002= (Row 8e x Row 2d) + Row 8e 9. Total Current/Former Assistance Support Orders to be Established FY 2001= (Row 3b x Row 3d) + Row 3b 545 567 FY 2002= (Row 9e.x Row 3d) + Row 9e 10. Total Never Assistance Support Orders to be Established -- FY 20crre-1Row2117 yr-Row-4dr+ -Row-4tr • - • .. .5.66. FY 2002= (Row 10e x Row 4d) + Row 10e 11. Total IV-D Net Expenditures FY 2001= 2001 CR Contract Budget Page, Section C, Column II, Line 10 (Net Budget) $ 1,774,830 $ 1,861,747 FY 2002= 2002 CR Contract Budget Page, Section C, Column II, Line 10 (Net Budget) 12.. Cost Benefit Indicator - Cost per Order Established FY 2001= Row11 e divided by (Rows 9e +1De) $ 1,630 $ 1,643 FY 2002= Row 111 divided by (Rows 9f + 101) C. Explanation of Projections Calculation (if Other than Above Percentage Used): 8/2/01 4:31 PM -3 PA- 2001 2002 2003 2005 2008 2010 2014 2015 2020 2027 1,040,968 $ OAKLAND COUNTY PROSECUTING ATTORNEY 2002 LINE ITEMS ACCOUNT ACCOUNT GF PROPOSED FISCAL TOTAL DESCRIPTIONS NUMBERS 272-0041-294118 2002 FISCAL 2002 EST SALARY ADJ. BUDGET EXPENSES SALARIES REGULAR OVERTIME HOLIDAY ANNUAL LEAVE SICK LEAVE RETROACTIVE OTHER SERVICE INCREMENT DEATH LEAVE SALARIES REIMBURSEMENT WORKERS COMPENSATION GROUP LIFE RETIREMENT HOSPITALIZATION SOCIAL SECURITY DENTAL DISABILITY UNEMPLOYMENT OPTICAL REIMBURSEMENT FRINGES BLOOD TESTS 2075 $ 3,941 2076 $ 2,747 2077 $ 160,980 2078 $ 159,156 2079 $ 74,296 $ 2,972 2080 $ 16,977 2081 $ 3,886 2082 $ 1,412 2085 $ 2,338 2099 2420 . $ 7,350 CLOTHING ALLOWANCE 2524 $ 1,125 COMPUTER RESEARCH SERVICE 2548 $ 19,000 EXPERT WITNESS 2792 $ 500 EXTRADITIONS 2308 $ 25,000 INDIRECT COSTS 2960 • ' $ 85,563 MEMBERSHIPS AND DUES 3172 $ 1,000 MISCELLANEOUS 3196 $ 1,000 PERSONAL MILEAGE • 3292 $ 1,700 PRINTING AND PUBLISHING 3324 $ 2,500 PROFESSIONAL SERVICES 3348 $ 13,100 TRAVEL AND CONFERENCES 3756 $ 4,000 FA EXPENDABLE. 4100 $ 1,800 OFFICE SUPPLIES 4252 $ 7,000 POSTAGE 4284 $ 9,000 EXPENDABLE EQUIPMENT 6018 $ 3,000 al2/01 30 COUNTY BUDGET 4:31 PM 1,817,136 6105 6631 6636 6560 6561 6666 6667 6675 6677 4,000 86,565 17,280 5,664 22,200 500 3,500 19,500 8,588 10.8,849 FEDERAL GRANT 540.01 1,228,753 1,337,602 TOTAL REVENUES NET GENERAL FUND COST (44,611)1:: 479,534 OAKLAND COUNTY PROSECUTING ATTORNEY 2002 LINE ITEMS ACCOUNT ACCOUNT CF PROPOSED FISCAL TOTAL DESCRIPTIONS NUMBERS 272-0041-294118 2002 FISCAL 2002 _ EST SALARY ADJ. BUDGET STATIONARY STOCK BLDG SPACE COSTS ALLOCATION INFO TECH OPERATIONS RADIO COMMUNICATIONS LEASED VEHICLES PRINT SHOP CONVENIENCE COPIER TELEPHONE COMMUNICATIONS INSURANCE FUND DEPRECIATION TOTAL D00100A - 44,611 REVENUES STATE GRANT - GENERAL 540.00 812/01 4:31 PM 32 COUNTY BUDGET SR PEG PT/GP I I Oakland County Prosecuting Attorney . Organizational Chart LITIGATOR , REO REC TOT DEPUTY PROSECUTOR- CF FY 00 FY 01 FY 00 FY 01 FY 00 FY 01 LITIGATION 78 _iit1 713 Gen FuncV0 en Purpose 31 • 31 31 Special Revenue 1 109 109 109 Total Positions 1 1 De.E.N Prosecutor - LlOgslion 1 1 Total Positions FY 00 1 GF/GP SR ma REC FY CO FY 01 =curt COURT -- I 1 1 Chief - Circuit Court _ 3 3 3 Principal Attorney 8 e 8 &sill! ni P TOO @Mid' IV 8 8 5 As sistani NOSeculor III 7 7 7 As sisleni Proseculor II 3 3 3 LOgal Secretary 1 1 I Perskgal Supervisor 2 2 2 Paralegal 31 _ 31 31 fr—otal Positions OF/OP SR REQ REC FY 00 FY 01 FAMILY SUPPORT !b) I I 1 Chili - Family Support 2 2 2 AssIslant Prosecutor IV 2 2 2 Pioseculor's bwe i tipster - A ' T 1 1 As steleni Prosecutor II 1 -----1 Legal Secretary 1 —1 1 Mica SupeRic7r1 ______I 4 -.4 SLpport SpeUiTlit 5 . 5 a c_trt III 2 , 2 2 T NI II , • 1 1 1 Student 23 23_ 23 10141 Positions Grim. SR REG REC FY 00 FY 01 DISTRICT COURT 1 1 (Adel - DiskIct Cowl 220 _ 23 ' 1 20 20 Asslitent Prosecutor II 2 232 i Legal Secretery [ 23 Total Positions . Dr/GP SR REQ HOC FY 00 FY 01 JUVENILE COLIRT 1 1 1 Chief - Juvenile Court 4 4 4 As 'Won! Prosecutor III 4 4 4 Assistant Prosecutor II 1 -----1 Probation Onion I (o) I I I Legal Secretary 1 —1 ur1SeP/Ico °Maw II (e) t t -1 -----I T2 fatal Position, -- VERTICAL PR6SECUT ICU GF/GP SR REG REC FY 00 FY 01 DOMESTIC VIOLENCE 1 1 I A sistent PIOSICUIOt IV — _ 3 1 4 4 A,lstanI Prosecutor II (f) 1 1 Victim AW,T,Foiii 1 1 Fri-Legal -1--- 7 7 Total Positions CF/OP ' SR REG PEG FY 00 FY 01 AUTO THEFT (d) _ _ 1 1 1 Allston' Prosecutor IV I ATiffi ant NIS OCUtOf ill ,---1 2 ---2T' Ole fislifons _ _,. GT/GP SR RE0 ROC FY 00 FY 01 riAncorics TASK FORCE 1 1 1 Assistant Prosecutor Tip) 2 2 2 Assistant Prosecutor 111(c) -1" - —1 22 Xii a Pi-oso-critc-Vilial 1 4 3 I TotarPoilliono --:-, _ Grits P . SR REQ nEc FY 00 FY 01 CHILD SEXUAL ASSAULT 1 1 1 Assistant Prosecutor IV 1 -----1 74iiiiiiiiifiTutor III i t I liodal Worker II ____ 5 5 5 Total Positions (a) Includes one (1) SR position, paid from Law Enforcemeni Block Grant funds. (b) Positions paid from Cooperallve Reimbursement Grant. i (c) SR positions paid from Narcotics Enforcement Grant. ! (d) Positions paid from Automobile Then Prevention Grant. I (e) 1,000 hrs./yr. PTNE position. (1) Includes one (1) SR raosItion paid from HAVEN Grant. (g) SR position created per Misc. Res. /199171, effective 7/1/99. Funded by Juvenile Accountability Incenth 9 EllOCk Grant. • FY 00 "ry 01 Page v." FY 01 ADMINIS RA1 ION Prepared by Psreonnel Dept. 0125/99 CS/PA -02-63002 CONTRACT No. MAXIMUM NET IV-D EXPENSES UNDER MAX (OVER) MAX STATE SUPPLEMENT 2,291,327 429,580 108,849 . . . • LeON rn.1-0.., BUr)G 7-71- A. CONTRACT DESCRIPTION COUNTY Oakland PROVIDER FOC X PA COMBINATION FUNDING YEAR 2002 COLUMN I j COLUMN II COLUMN III PROPOSED PROVIDER'S IV-D TOTAL B. ALLOCATION FACTORS BUDGET ELIGIBLE BUDGET 1. Total FTE Positions (FOC, PA, COMB) 24.00 - 24.00 _ A. Enforcement (FOC WOR COMB) B. Establishment (PA SJOR COMB) 24.00 24.00 2. % of Total FTE's (IV-D Allocation Factor) 100.00% 100.00% A. Enforcement (FOC &/OR COMB) B. Establishment (PA aw/OR come) 100.00% 100.00% 3. Caseload % (FOC & COMB) _ PROPOSED PROVIDER'S IV-D TOTAL C. BUDGET CATEGORIES BUDGET ELiGIBLE BUDGET 1. Personnel $ 1,512,437 $ 1,512,437 2. Data Processing $ 17,280 $ 17,280 3. Other Direct $ 239,117 $ 239,117 _ 4. Central Services $ 85,563 $ 85,563 5. Paternity Testing (PA/COMB Only) $ 7,350 $ 7,350 6. Total Budget $ 1,861,747 $ 1,861,747 7, Service Fees (FOC a COMB Only) NOT APPLICABLE 3. Mediation Fees (FOC & COMB) NOT APPLICABLE 9. Other Income (Describe) NOT APPLICABLE 10. Net Budget $ • 1,861,747 , $ 1,861,747 i w 11. County Share @ 34% $ 632,994 w,.. 4;4: ,:.*• 12. State Share @ 66% $ 1,228,753 8/2/01 -4- 4:31 PM COJ 'Y Oat:tarici 4 TiTLE Iv-D RE:ME.ztrR=r.P.I;".r.:7 C.-,-”\-rr. ACT Loc:uioRtoi-L77,1•1 PPD.',VIDER POD X i--•A COMBINATION FUNDING YEAR 2002 PERSONNEL LINE ITEM WORKSHEET A. B. Costs C. D. E. Unallowable Provider's IV-D Amount In The IV-D CR Total Allocation Allocated Providers Contract Eligible Factor To IV-D County Budget County Budget % Budget Line Items Total CSES Other* (A-B) (C x D) --. ... 1. SALARIES REGULAR _$ 1,082,607 5 1,082,607 100.00% $ 1,082,607 2. OVERTIME $ - _ $ - 100.00% $ - 3. HOLIDAY $ - - - 100.00% 5 - 4. ANNUAL LEAVE $- I - 100.00% $ - .. 5. SICK LEAVE $ - $ - 100.00% $ - - 6. RETROACTIVE 5 - _ _$ - 100.00% $ - 7. OTHER $ - _ $ - 100.00% $ - 8. SERVICE INCREMENT $ - $ - 100.00% _$ - _ 9. DEATH LEAVE $ . $ - 103.30% $ - 10. SALARIES REIMBURSEMENT $ - I $ - 100.00% $ 10. WORKERS COMPENSATION I , 3 3,941 3 3,941 1 100.00% :',941 1 1 11. GROUP LIFE S 2 ,747f I 1 2,747 100.00% I $ 2,747 12. RETIREMENT 160.980 1 $ 160,980 100.00% 5 160,930 13 HOSPITALIZATION $ 159,156 $ 159,156 , 100.00% $ 159,156 14 SOCIAL SECURITY $ 77,268 $ 77,268 100.00% $ 77,268 15 DENTAL 5 16,977 $ 16,977 100.00% $ 16,977 16 DISABILITY $ 3,886 3 3,886_ 100.00% $ 3,886 17 UNEMPLOYMENT $ 1,412 $ 1,412 100.00% $ 1,412 .....____ 5 2,338_ 100.00% $ 2,338 19 REIMBURSEMENT FRINGES $ - $ - 100.00% $ - 20 CLOTHING ALLOWANCE $ 1,125_ $ 1,125 100.00% $ 1,125 21 $ - 100.00% $ - 22 $ - 100.00% $ - 23 , NI ,..,======......... TOTAL $ 1,51Z437 $ - $ - $ 1,512,437 ,... $ 1,512,437 SUBCONTRACTS: COMMENTS: • Costs of Access & Visitation. "Work First", Court Administration, etc., and Medical Support Enforcement to the extent costs are included in a separate Medical Support Contract I 4:34 PM - 5 - 812/01 COLNTY c.ro. " I : . rk,r PROViDER FOC XFA COMBINATiON FUNDING YEAR 2002 DATA PROCESSING LINE ITEM WORKSHEET A. B. Costs C. D. E. Unallowable Providers IV-D Amount In The IV-D CR Total Allocation Allocated Providers Contract Eligible Factor To IV-D County Budget County Budget % Budget Line Items Total CSES Other* (A-B) (C x D) 1. INFO TECH OPERATIONS $ 17,280 1 $ 17,280 100.00% $ 17,280 . 2. 3. 4. _ 5. - 6. _ i 7 I I I • a. I 9. 10. - 11. _ — 12. Depreciation** 13. TOTAL $ 17,280 $ - $ - $ 17,280 $ 17,280 • SUBCONTRACTS: COMMENTS: • Costs of Access & Visitation, 'Work First", Court Administration etc., and Medical Support Enforcement to the extent costs are included in a separate Medical Support Contract — Use figures from the "Depreciation Worksheet". 812/01 - 6 - 4:31 PM 1 3 4:31 PM - 7 - COUNTY PROVIDER FOC X_PA COMBINATION FUNDING YEAR 2002 OTHER DIRECT LINE ITEM WORKSHEET . B. Costs C. D. E. Unallowable Provider's IV-D Amount In The IV-D CR Total Allocation Allocated Provider's Contract Eligible . Factor To IV-D County Budget County Budget % Budget Line Items Total CS ES Other* (A-B) (C X D) 1 COMPUTER RESEARCH SERVICE 5 19,000 19,000 100.00% $ 19,000 _ 2 EXPERT WITNESS $ 500 500 100.00% $ 500 3 EXTRADITIONS $ 25,000 25,000 100.00% $ 25,000 4 MEMBERSHIPS AND DUES 1,000 $ 1,000 100.00% $ 1,000 _ _ 15 MISCELLANEOUS S 1,000 $ 1,000 100.00% $ 1,000 6 PERSONAL MILEAGE $ 1,700 1,700 100.00% $ 1,700 7 PRINTING AND PUBLISHING 2,500 2,500 1. 100.00% $ 2,500 8 PROFESSIONAL SERVICES $ 13,100 $ 13,100 100.00% $ 13,100 _ 9 TRAVEL AND CONFERENCES $ 4,000_ 4,000 , 100.00% $ 4,000 10 FA EXPENDABLE $ 1,800 $ 1,800 100.00% $ 1,800 _ 11 OFFICE SUPPLIES $ 7,000 , $ 7,000 100.00% $ 7,000 12 POSTAGE $ 9,000 , $ 9,000 100.00% $ 9,000 13 EXPENDABLE EQUIPMENT $ 3,000 $ 3,000 100.00% $ 3,000 _ 14 ' STATIONARY STOCK $ 4,000 , $ 4,000 . 100.00% $ 4,000 15 BLDG SPACE COSTS ALLOCATION $ 86,565 $ 86,565 100.00% $ 86,565 _ 16 RADIO COMMUNICATIONS $ 5,554 . $ 5,664 100.00% $ 5,664 17 LEASED VEHICLES $ 22.200 , $ 22,200 100.00% $ 22,200 18 PRINT SHOP $ 500 I $ 500 100.00% $ 500 19 CONVENIENCE COPIER 3.500 1 $ 3,500 100.00% 1 53 ,503 1 , . , _ $ 19,500 100.00% 1 $ 19,500 20 TELEPHONE COMMUNICATIONS I $ a ' 500 121 INSURANCE FUND 8,588 $ 8,588 100.00% 1 $ 6,588 122 $ - 100.00% $ - 23 $ - 100.00% $ - 24 $ - 100.00% $ - - 25 - 100.00% $ - 26 $ - 100.00% $ - - 27 $ - 100.00% $ - 28 $ - 100.00% $ - 29 $ - 100.00% $ - _ 30 . $ - 100.00% $ 31 $ - _ 100.00% $ - 32 $ - 100.00% $ - 33 1$ - _ 100.00% _$_______ $ -.- 100.00% .. $ - 35 $ - 100.00% $ _ 36 $ - 100.00% $ " 37 - 100.00% $ - 38 - 100.00% $ . 39 i $— TOTAL $ 239,117 $ - $ - $ 239,117 $ 239,117 SUBCONTRACTS: DMG-MAXIMUS COMMENTS: 02.1-z1and *Costs of Access & Visitation, "Work First", Court Administration etc., and Medical Support Enforcement to the extent costs are included in a separate Medical Support Contract. From "Depreciation Workshect". 8/2/01 COUNTY PROVIDER FUNDING 2002 c''1"n/7.-'=7" Oakland FOC X_PA COMB a DEPRECIATION WORKSHEET A B. C. D. E. F. G. H. Usefull IV-D Amount Life Allocation Allocated Billing Total In Years Yearly Factor To IV-D Month & Equipment Date Cost (Per IRS Amount % Budget Year to Items _ Purchased Pub. 946) (C/D) (E X F) Be_gin j End Data F'rocessinq I - .. - , _ ] I 1 I OP Sub -Totals ii?:igai.,, i :::: iMi .igl ...- ';'-',' -; f-,'' I:;ifii'a, 'Other EquiPmeht 100.00% $ - Jan-00 Jan-00 r - - - - , Other Eq. Sub-Totals Ingiga, $ - ingiinic $ - $ - Relantentint TOTAL $ I $ - 1. New equipment with an acquisition cost of less than $5,000 need not be depreciated, but may be expensed. 2. Any equipment which is in the process of depreciation must continue to be depreciated on it original schedule. 3. Data processing depreciation costs should be entered on the Data Processing wor15heet while other depreciable equipment should be entered on the Other Direct Worksheet. 4:31 pmiq - - 8/2/01 Cl. Eligible Costs ( A -B ) Cl. Eligible Costs ( A -8 ) Total 2 A. Provider's Cost Plan Charge (Actual 2000) B. Costs Unallowable in IV-D* County Name 6 I 1 0 Total 25% 1$ 25% I $ 25% 1$ C2. % 01 2000 Cost Plan 75% 75% 75% 75% C3. Provider's Total Eligible Budget 25% D. E. IV-D Amount Allocated Allocation to IV-D Budget Factor (%) ( C3 X D) D. IV-D Allocation Factor (%) E. Amount Allocated to IV-D Budget ( C3 X D) 2 4 5 100% 1 00% Total .92,56.2....LLAEtaa 85,563 85,563 85,563 I $ A. B. Cl. County Provider's Costs Eligible Name Cost Plan Charge Unallowable Costs (Actual 2000) in IV-D* ( A -B) Amount Allocated to IV-D Budget ( C3 X 0) C3. Provider's Total Eligible Budget $ IV-D Contract Total Allocation Year 1Eligible Budget' Factor (%) E. Amount Allocated to IV-D Budget ( C3 X D) C2. IC3. Portion Provider's 85,563 $85,563 100% Total N/A N/A N/A r r" " TITLE " •-- "" ""' — L.. iL J - L County Oak:land Provider FOC X PA Funding Year 2002 rnMEINATION CENTRAL SERVICES LINE ITEM WORKSHEET • -• -• • • ..... • .... C2. % Of 1999 Cost Plan B. Provider's Costs Cost Plan Charge Unallowable (Actual 1999) in IV-D* C3. Provider's Total Eligible Budget County Name - $ Sum A. SEC. ONE, line 5 &10 Provider's Costs and/or Combined Unallowable SEC. TWO, line .5 Cost Plans in IV-D* Cl. Eligible Costs (A-B) Comments The 2000 Cost Allocation Plan is not yet final. * Costs of Access & Visitation, "Work First", Court Administration etc., and Medical Support Enforcement to the extent costs are included in a separate Medical Support Contract. 16.1" 4:31 PI - 9 - 8/2/01 TiTLE r-t ^,nrzrr. r —nn ^^r ri::;`,=tVtr^t '"" CONTRACT _IN I COUNTY Oakland PROVIDER _X _PA COMBINATION FUNDING YEAR 2002 PATERNITY TESTING LINE ITEM WORKSHEET (PA and COMBINED ONLY) A. B. Costs C. D. E. Unallowable Provider's IV-D Amount In The IV-D CR Total Allocation Allocated Provider's Contract Eligible Factor To IV-D County Budget County I Budget % Budget Line Items Total CSES _ Other* (A-B) (C x D) • 1 BLOOD TESTS ,.._$ 7,350 $ 7,350 100.00% 7,350 2 3 _ 4 i 5 I 1 I I I 1 1 .-- I I 7 1 8 9 10 . AL_ 12 13 • TOTAL $ 7,350 $ - $ - $ 7,350 ..:.& $ 7,350 - SUBCONTRACTS: COMMENTS: * Costs of Access & Visitation, "Work First", Court Administration etc., and Medical Support Enforcement to the extent costs are Included In a separate Medical Support Contract. 4:31 ilk;° - 10 - 8/2/01 COMBINATION CONTRACT NO: CS/PA -02-63002 1.861.747 632,994 11 i v-E rv-kt.„ SECTION IV BUDGET DOCUMENTATION COUNTY Oakland PROVIDER FOC _X PA FUNDING YEAR 2002 SOURCE OF FUNDING WORKSHEET 1. Total IV-D Net Budget for FY 2002 Contract (Enter the dollar amount from the BUDGET, Page 4, Line 10, Column II) 2. 34% of Number "1" (above) (County Share of Proposed Budget) (Enter here and on BUDGET, Line 11, Column II) 3. 66% (State Share/FFP Match) (Subtract Number "2" from Number "1" (above) and enter here and on BUDGET, Line 12, Column II) 1.228,753 NOTE: Round all dollar amounts to the nearest whole number. NOTE: The STATE SUPPLEMENT and COUNTY SHARE are on the attached ENCLOSURE E sheet. IV-D Allocation Factor Documentation FTE'S DOCUMENTATION (Both FOCs and PA's) a. Total # IV-D FTE Positions b. Total # of FTE Positions CASELOAD DOCUMENTATION (FOCs Only) 24.00 d. Number of Active IV-D Cases 24.00 e. Number of Active non-IV-D Cases C. IV-D FTE % (a divided by b) 100.00% f. Number of Total Active Cases g.. IV-D Caseload % (d divided by f) 812/01 ii 4:36 iM617 Oakland County, Michigan Indirect Cost Overhead Rates Based on Year Ended September 30, 2000 or Use in Fiscal Year Beginning October 1, 2001 Billed Departments , Less (Base) FY 2000 Actual Roll Proposed Proposed Direct Fixed Gross Roll- Net Indirect Forward Costs Rate Fund Was Rate Recoveries Forward Recoveries Costs FY 2002 FY 2002 FY 2002 , 8,871 368,889 865,381 496,492 1,361,873 22.37% Friend of the Court 215 6,086,908 6.43% 377,760 _ Health Division 221 14,595,670 10.59% 1,545,681 1,545,681 1,470,590 (75,091) 1,395,499 9.56% JIPA 271 41p,727 9.68% 39,227 39,227 89,692 50,465 140,167 _ 33.39%._ Prosecutino Attorney - CRP 272 8B3,204 8.91% 77,260 6,837 71,423 78,493 7,070 85,563 9.63% Road Patrol Grant 272 6113,832 1.88% 11,221 11,221 35,736 24,515 60,251 9.82% Human Services . 275 3,427,341 10.59% 362,955 362,955 451,934 88,979 540,913 15.78`7A; Drain Commissioner (CPF) Multi 1,219,111_ 10.00% 121,911 121,911 190,990 69,079 260,069 21.33% Drain Commissioner Capital Project Funds incltide funds 442, 446, 451, 452. 12 September 17, 2001 Circuit Court Judge, -). 1. Sign, date and witness both A Friend of the Court, Prose.cutin - 4. Retain encloF /-\i 1i Ct...../ Family Inde. . ector of the .nt to you. STATE OF MICHIGAN FAMILY INDEPENDENCE AGENCY Office of Child Support ,235 S. Grand Avenue Suite 1215 PO Box 30478 Lansing, MI 48909-7978 Tel: (517) 373-7570 Fax: (517) 373-4980 IVWW.nifia.state.mi.us David C Gorcyca Prosecuting Attorney Oakland County Family Support Division 1200 N Telegraph Pontiac MI 48341-1043 Re: Fiscal Year 2002 Title IV-D Cooperative Reimbursement Contract for Oakland County - CS/PA-02-63002 Dear Mr. Gorcyca: Two copies of the Cooperative Agreement, of your application are enclosed. Please below completed and sent to this office c one Lobbying Certificate and a copy have the signature actions specified -fore October 15, 2001: issioners or Obb/ing 2. Have the program Contrac' designee) sign, date an Certificate (contract is 5' 3. Return to this Offic - Lobbying Certifier iperations Endos, cc: Vicki Appit,_ JOHN ENGLER. Governor COritr:7 ct No: County: Contract Amount: Method of Payment: cs/PA-00-63002-1 OAKLAND $1,861,747.00 Actual Cost AGREEMENT between and MICHIGAN FAMILY INDEPENDENCE AGENCY 235 South Grand Avenue P 0 Box 30037 Lansing, Michigan 48909 THE COUNTY OF OAKLAND County Bldg, 1200 N Telegraph Rd Pontiac, MI 48341 This Agreement, effective October 1, 2001 through September 30, 2002, is by and between the Family Independence Agency, (hereinafter referred to as "FIA"), the County of OAKLAND, a public organization, (hereinafter referred to as "Contractor"), and the Prosecuting Attorney for the County, (hereinafter referred to as "Prosecutor"). I. CONTRACTOR AND PROSECUTOR DUTIES AND RESPONSIBiLITIES As a c.ubrecipient of Federal Financial Assistance, Cont -actor, throuct the Prosecuting Attorney, shall comply with all requirements of Title iV-D of the Social Security Act, and shall implement all applicable federal regulations and requirements, statutes, court rules, and HA policies and procedures that relate to obtaining child support court orders and establishing paternity by using the automated Michigan Child Support Enforcement System, the Prosecuting Attorney Handbook, the Prosecuting Attorney Letters, the Office of Child Support (OCS) IV-D Combined Manual and the Michigan IV-D Action Transmittals (hereinafter referred to as "Title IV-D Standards"). A. Services The Prosecuting Attorney shall: 1. Make IV-D services available to all eligible persons. 2. Make every effort to establish paternity and secure orders as needed for the purpose of child support on behalf of children born in or out of wedlock as provided by law. 3. Comply with the requirements of Title IV-D of the Social Security Act, implementing applicable federal regulations and requirements, in providing legal representation in child support cases. 7.1 1 Achieve compliance ti-Irduch this Agreemerit and t'F‘le ri-D Standards, vvhich is incorporated into this Agreement by reference. B. Reports Contractor and Prosecutor shall prepare, complete and submit the following reports in the cycles indicated, to the units named: A 1. Form: Cycle: To: 2. Form: Cycle: To: 3. Form: Cycie: To: 4. Form: Cycle: To: FIA-286 - Title 1V-D Cooperative Reimbursement Expenditure Report, including appropriate time documentation. Due by the fifteenth (15) working day after month of service OCS, Contract Manager Office of Child Support Local County Family Independence Agency FIA-285 - Prosecuting Attorney's Quarterly Report Due by the tenth (10) working day after the end of the quarter Family Independence Agency Office of Child Support - Lansing F IA-1856 - Title IV-D Support Referral, also known as Court Action rs,c7m7:11,:).1 Respond in vvintind when action on case completed; (dismissal or order) Local Support Specialist Detailed statement of reinvestment of incentives on FIA approved non- IV-D activities. (2 copies) Due by the tenth (10) working day after the end of the quarter OCS, Contract Manager Office of Child Support Local County Family independence Agency C. Client Grievance System Each Prosecutor shall have a written office grievance system, which provides the opportunity to seek relief for those who believe they have not received services required by the IV-D program, or believe the services they have received are not in accordance with 1V-D regulations. Information about the grievance system shall be provided to clients or F1A upon request. D. Statewide Automated System Contractor and Prosecutor hereby agree to cooperate in meeting the federal requirement for a statewide automated system processing intra- and inter- state data pursuant to Title IV-D Standards throughout the life of this Agreement, and thereby 2 agree to comply with all 1V-D, OCS, Child Support Enforcement, and FIA reporting requirements. F1A will evaluate Contractor and Prosecutor as complying with all such requirements upon implementation of the System and continuous use of the System; and E. Applicable Costs Contractor and Prosecutor, as subrecipients of Federal Financial Assistance, agree to abide by applicable provisions of the Cost Principals for State and Local Governments issued by the Federal Office of Management and Budget Circular No. A-87. This Circular provides cost principles to be used in determining the availability of Federal Financial Assistance for Child Support Enforcement activities under Title IV-D of the Social Security Act. If any staff funded in part or in whole by IV-D funds do not work full-time on IV-D matters, detailed time-records for such employees are required to document the amount of time spent on reimbursable activities. F. BilPinn Method 1. The Actual Cost Reimbursement Method shall be used to claim reimbursement under this Agreement. The Cooperative Reimbursement Budget is attached hereto and made a part of this Agreement. The Budget and Application detail the amount and object of expenditures for which Contractor and Prosecutor shall use funds oelid unclrer this Ac-,7,-,--n-i=nt. Cnntrectnr Prozec..-utor c,1-ie,l1 follow end adhere to the Budget. Only actual costs may be billed. 2. Contractor and Prosecutor must obtain written approval from F1A to increase or decrease line items in the budget. The written request for FIA's approval must contain sufficient information to allow FIA to identify which budget line items are to be increased, which line items are to be decreased, the reason for change, the programmatic impact of the budget changes and must stay within the originally approved budget total. The person authorized to approve budget revisions is the Director, Office of Child Support, FIA. 3. Actual costs may include the cost of fringe benefits provided for Contractor and Prosecutor's employees funded by this Agreement, in the same proportion as those employees are engaged in IV-D reimbursable activities. Further, those fringe benefits shall be no greater than fringe benefits provided to similar non-IV-D employees. Fringe benefits may include longevity, vacation, personal leave, holiday, sick leave, medical, dental, optical, life insurance, disability insurance, retirement, social security, workers compensation, and unemployment insurance. G. Biliina Procedure Contractor and Prosecutor shall submit a monthly "Title IV-D Cooperative Reimbursement Expenditure Report," (Form F1A-286) detailing program-related v"; 3 expenditures. The FIA-286 shall indicate actual costs by category of expense in the performance of this Agreement for the period being billed. The FIA-286 shall be submitted within fifteen (15) working days from the end of the monthly billing period to the Contract Manager, Office of Child Support. For the month of September, billings shall be submitted as directed by FIA to meet fiscal year-end deadlines. Reimbursement of billings not meeting the FIA fiscal year-end closing deadlines, shall be dependent upon the availability of funds for prior year payment purposes in the applicable HA current fiscal year appropriation. H. Incentive Payments to Contractor All claims for expenditure reimbursement shall be made in accordance with federal regulations implementing Public Law 105-200, 45 CFR Part 305 and applicable HA instructions. To remain eligible for State and Federal reimbursement under this Agreement, all Title IV-D federal incentives received by Contractor must be included in Contractor's share of expenditures covered by this and other IV-D eligible contractual agreements between FIA. and Contractor. Any other use of federal incentives for child support activities must have prior approval by the Director, Office of Child Support, FIA. F z I:: R ES PCNS:::r,T,E'S HA, as a recipient of Federal Financial Assistance, shall administer the Title IV-D program in Michigan, and shall maintain the approved Title IV-D State Plan consistent with federal requirements. FIA shall distribute program regulations, forms and instructions to Contractor, Prosecutor and Friend of the Court through the IV-D Program Prosecuting Attorney Handbook, the Friend of the Court Manual. Section 4000, the Prosecuting Attorney and Friend of the Court Letter Series, the OCS IV-D Combined Manual, and the Michigan IV-D Action Transmittals. B. Payment 1. FIA shall complete its processing of payments to Contractor within thirty (30) calendar days after receipt of Contractor's monthly F1A-286, "Title IV-D Cooperative Reimbursement Expenditure Report," detailing program related expenditures. Payments shall be made in accordance with the budget attached to and made part of this Agreement. The FIA-286's submitted after the due date, F1A reserves the right to delay processing and payment to the next available cycle. 2. Further, HA reserves the right to defer or disallow payment of any claim submitted by Contractor and Prosecutor for: 4 a. Failure to document and provide to C I A any required records, statistics, and reports; or b. Failure to comply with Title IV-D Standards for child support services in Michigan as required by this Agreement or as required by applicable state statute and federal regulations. C. Title IV-D Standards Compliance Monitoring and Evaluation HA shall monitor and evaluate Contractor and Prosecutor performance for compliance with Title IV-D Standards or all Contractor and Prosecutor duties and responsibilities, as identified in § I of this Agreement, Contractor and Prosecutor Duties, and all other terms set forth in this Agreement; and D. State Funding Supplement 1. FIA shall provide a State Funding Supplement to Contractor to offset a portion of Contractor's actual net share of costs covered by this Agreement as submitted on F1A-286 Cooperative Reimbursement Expenditure Reports. The amount of the State Funding Supplement allocation for this Agreement is specified in the previously mutually approved Application incorporated into this Agreement by referencP:. The an-lount of Contrao.;-or's net litie IV-n expenditures covered by thi:, ,L\greement cE.-:nnot be less than the amount cif this State Funding Supplement allocation. 2. FIA shall process the State Funding Supplement to Contractor in three (3) payments. a. The first payment shall be processed within thirty (30) calendar days after receipt and approval of F1A-286 expenditure reports for the fist three months of this Agreement. This payment shall be fifty percent (50%) of the State Funding Supplement allocation. b. The second payment shall be processed within thirty (30) calendar days after receipt and approval of FIA-286 expenditure reports for the first six months of this Agreement. This payment shall be forty-five percent (45%) of the State Funding Supplement allocation. c. The third payment, as part of the contract closeout process, shall be either the remaining five percent (5%) of the State Funding Supplement allocation or a proportionately lower amount if less than the full amount of the contract net budget has been expended. This payment shall be processed within thirty (30) calendar days after receipt and approval of final F1A-286 expenditure reports for the twelve months of this Agreement. ic 3. These funding c'uppl.mcnts shall be subject to conditions specified in § Ill (9 of this Agreement, Genera/ Provisions, Examination and Maintenance of Records. E. Incentive Payments to Contractor FIA shall distribute federal incentive payments to Contractor in accordance with federal regulations implementing Public Law 105-200, 45 CFR Part 305 and applicable Office of Child Support, F1A procedures. F. Maximum Amount of Aoreement 1. The maximum amount F1A hereby agrees to pay Contractor for services as defined by the terms of the Agreement is ONE MILLION EIGHT HUNDRED SIXTY-ONE THOUSAND SEVEN HUDNRED FORTY-SEVEN AND NO/100 DOLLARS ($1,861,747.00). 2. The maximum amount of costs to be reimbursed by F1A shall be the State Share of actual expenditures during the life of this Agreement up to the maximum of the Title IV-D Program Net Budget, a copy of which is attached hereto and made a part hereof. ft e.t.c tle,r ,41 A. FIA's Source of Funds-Termination FIA's payment of funds for purposes of this Agreement is subject to and conditional upon the availability of funds for such purposes, being Federal and/or State funds. No commitment is made by FIA to continue or expand such activities. FIA may terminate this Agreement immediately upon written notice to Contractor and Prncar•I ttnr at any time prior to the completion of this Agreement if, in the opinion of HA, funding becomes unavailable for this service or such funds are restricted. B. Civil Service Rules and Regulations The State of Michigan is obligated to comply with Article XI Section 5 of the Michigan constitution and applicable civil service rules and regulations. Other provisions to this Agreement notwithstanding, the state personnel director is authorized to disapprove contractual disbursements for personal services if the state personnel director determines that the contract violates Article XI Section 5 of the Michigan constitution or applicable civil service rules and regulations. C. Fees and Other Sources of Funding 6 Contractor and Prosecutor guarantee that any claims mar -,, to FLA under this Agreement shall not be financed by any source, including client fees, other than RA under the terms of this Agreement. If funding is received through any other source. Contractor and Prosecutor agree to delete from Contractor and Prosecutor billings, or to immediately refund to FIA., the total amount representing such duplication of funding. D. Review and Monitorina Reports Contractor and Prosecutor shall comply with all program and fiscal reporting procedures, as set forth in the terms of this Agreement, at time intervals and on specified forms as established by RA on the beginning date of this Agreement. Any additional reports, which RA proposes to be completed, shall be completed pursuant to agreement by the parties to this Agreement. Reports or billing documents denoting event dates shall record month, day, and year as specified by RA. In all electronic filings, four digits shall be used to designate century. E. Examination and Maintenance of Records Contractor and Prosecutor shall permit, RA or any of its identified agents, access to the facilities .being utilized at any reasonable time to observe the operation of the program. Further, Contractor and Prosecutor shall retain all books, records or other documents relevant to this Agreement for five (5) ysers after final payment at their cost, and Federal auditors and any persons duly sL.:thcrized by HA shall have full access to and the right to examine and audit any of said material during said period. If an audit is initiated prior to the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is completed. FIA shall provide findings and recommendations of audits to Contractor and Prosecutor. FIA shall adjust future payments or final payment if the findings of an audit indicate over or under payment to Contractor and Prosecutor in the period prior to the audit. If no payments are due and owing Contractor and Prosecutor, Contractor and Prosecutor - shall immediately refund all amounts which may be due FIA. F. Compliance with Civil Riohts, Other Laws Contractor and Prosecutor shall not discriminate against any employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, because of race, color, religion, national origin, age, sex, height, weight, or marital status pursuant to 1976 P.A. 453, Section 209. Contractor and Prosecutor shall also comply with the provisions of the Michigan Handicappers Civil Rights Act, 1976, P.A., 220 and Section 504 of the Federal Rehabilitation Act of 1973, P.L. 93- 112, 87 Stat. 394, which states that no employees or client or otherwise qualified handicapped individual shall, solely by reason of handicap, be excluded from participation, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal Financial Assistance. Contractor and Prosecutor 7 shaU comply with the Americans with Dis.=•fr ,ilitis Act of 1990 (AnA), R! . 101-32o6, 104 Stat. 328, which prohibits discrimination against individuals with disabilities and provides enforcement standards. Further, Contractor and Prosecutor shall comply with all other federal, state or local laws, regulations and standards, and any amendments thereto, as they may apply to the performance of this Agreement. G. Publication Approval and Copyright 1. HA shall have copyright, property and publication rights in all written or visual material or other work products developed in connection with this Agreement. Contractor shall not publish or distribute any printed or visual material relating to the services provided under this Agreement without prior written permission of HA. 2. All materials, created or reproduced by Contractor, or agent of Contractor, which are developed for consumption by the general public or as a general information tool relating to programs, which are funded in whole or in part with FIA funds, must include one of the following two statements: a. This program is funded by the State of Michigan Family Independence Agency; or h. This program is funded in part by the State of Michigan Family Independence H. Co " nnaenua.,..V The use or disclosure of information concerning clients obtained in connection with the performance of this Agreement shall be restricted to purposes directly connected with the administration of the programs implemented by this Agreement and as required by federal regulations and state statute. I. Property Title Title to all property, real or personal, furnished by FIA for use by Contractor and Prosecutor in the performance of this Agreement shall remain in HA. Upon expiration of this Agreement or any extension thereof, Contractor and Prosecutor agree to return said property to FIA or pay the then current fair market value thereof to FIA. However, in the event that any such property is only partially funded by FIA, Contractor or Prosecutor shall return said property to FIA or pay FIA that portion of the current fair market value of such item, which is in the same percentage as F1A's contribution to the original purchase price. Where property in which FIA has an interest is traded for other property, Contractor and Prosecutor shall maintain continuing records to account for FIA's financial interest in such subsequent acquisitions. 8 J. Subcontracts Contractor or Prosecutor shall not assign this Agreement or enter into subcontracts, which will be paid in whole or part using money received through this Agreement without obtaining prior written approval of HA. FIA, as a condition of granting such approval, shall require that such assignees or subcontractors shall be subject to all conditions and provisions of this Agreement. Contractor and Prosecutor shall be responsible for the performance of all assignees or subcontractors, and shall ensure the subcontracted agents comply with all provisions of this Agreement. K. Cancellation of Aoreement FIA reserves the right to cancel this Agreement by giving thirty (30) calendar days written notice to Contractor and Prosecutor. Contractor or Prosecutor may terminate this Agreement upon thirty (30) calendar days written notice to F IA at any time prior to the completion of the Agreement period. L. C;oseoutii--"xtensi on 1. in,s subrecipients of fedeFal funding, Contractor and Pr -osecutor shall provide RA with all financial, performance and other reports reduir-d, as a condition of this Agreement within sixty (SO) calendar days after its conclusion, unless written request for extension from Contractor explaining extenuating circumstances is granted by F1A. 2. Upon approval of Contractor's request, FIA shall make payments to Contractor for allowable reimbursable costs not covered by previous payments. Contractor shall immediately refund to F1A any payments or funds advanced to Contractor in excess of allowable reimbursable expenditures. M. Initial Eligibility for Federal Financial Participation In accordance with 45 CFR Section 304.21(d), Federal Financial Participation (FFP) may be claimed for IV-D costs incurred as of the first day of the calendar quarter in which this Agreement, or amendment to this Agreement, is signed by parties sufficient to create a contractual arrangement under state law, and if the claim is made in accordance with FIA instructions. N. Continuing Diaibiiitv for Federal Financial Participation 1. As a subrecipient of Federal Financial Participation (FFP) funding through this Agreement, Contractor may submit a request for FFP reimbursement of allowable costs partially reimbursed for services performed under this Agreement that may id 9 now be eligible for further FFP funding. This request may be submitted by Contractor up to one (1) year after the Agreement's expiration date. The amount of the FFP increase request may not exceed ten percent (10%) of the FFP amount included in the Agreement budget at the time of its conclusion and closeout. 2. FIA approval of this request and subsequent payment to Contractor shall be dependent in part upon the availability of federal funds for such prior year purposes in the FIA current year appropriation and that the request has been made in accordance with applicable federal regulations, state laws and FIA instructions. 0. Continuing Responsibilities Termination, conclusion, or cancellation of this Agreement shall not be construed so as to terminate the ongoing responsibilities of Contractor or Prosecutor or rights of FIA contained in § III (E) and (L) of this Agreement, General Provisions, Examination and Maintenance of Records and General Provisions, Closeout/Extensions. P. Dispute Resolution 1. Local Resolution All parties agree to make a good faith attempt to 1-:-.50iVe disputes. Resol ,Jtion of any dispute shall IDe first attempted at ti-ie local level by County Contractor, by Prosecuting Attorney (PA), by Friend of the Court and by FIA, Office of Child Support Contract Managers, as appropriate. 2. Second Stage Resolution If it appears a dispute cannot be resolved at the local level, the aggrieved party shall notify the other p arties and the Director of (-Wide of Child Support, in writing, regarding the nature of the dispute and the efforts made toward resolution. Within sixty (60) calendar days of this notification, the parties and the Director of OCS, or designees shall meet to attempt resolution of the dispute. 3. Formal Notice of Intent Contractor and Prosecutor shall notify FIA in writing of their intent to pursue a claim against F1A for breach of any terms of this Agreement. No suit may be commenced by Contractor or Prosecutor for breach of this Agreement prior to the expiration of ninety (90) calendar days from the date of such notification. Within this ninety (90) day period, Contractor and Prosecutor, at the request of FIA, must meet with the Director of FIA or designee for the purpose of attempting resolution of the dispute. Formal Notice of Intent action shall not be commenced until resolution has been initiated as described in 1 and 2 above. However, these lo 10 paragraphs do not restrict the right to invoke and c-qhn.,1 under -§ ill (K) of this Agreement, General Provisions, Cancellation of Agreement. Q. Continuation of Services and Payment Prior to commencement and during the pendency of a dispute or a suit for breach of this Agreement, services shall continue to be provided by Prosecutor as set forth in this Agreement and payment for such services by FlA shall continue without interruption, except as provided in § H (B) of this Agreement, FlA Duties and Responsibilities, Payment. R. Amendment This Agreement may be amended, at the request of any party, only by the written consent of all the parties hereto, except as otherwise provided in this Agreement. if Contractor or Prosecutor refuses to sign such amendment, HA may terminate this Agreement at the end of sixty (60) calendar days from the date of request to amend. Contractor and Prosecutor shall suffer no liability to F1A for refusing to agree to said amendment, and said refusal shall not constitute a breach of this Agreement. S. Termination - Unfair Labor Practice FA may void this contract upon fifteen (15) days notice if the name of Contractor or Prosecutor, or the name of a subcontractor, manufacturer, or supplier of Contractor or Prosecutor, subsequently appears in the register compiled pursuant to Section 2 of Act 278, P.A. 1980. This Act prohibits the State from entering into contracts with certain employers who engage in unfair labor practices; to prohibit those employers from entering into certain contracts with 'others; to provide for the compilation and distribution of a register of those employers; and to provide for the voiding of certain contracts. T. Audit Requirements 1. This Agreement constitutes a subrecipient relationship with FlA. a. Contractor is required to comply with all federal regulations that relate to the accounting and auditing of the Federal award(s) used to fund this Agreement. This includes, but is not limited to, compliance with OMB Circular A-133. b. The Catalog of Federal Domestic Assistance (CFDA) number for the federal award(s), along with the Federal Financial Participation (FFP), and the related federal regulations, laws, and other requirements may be obtained by accessing the FA, Office of Internal Audit's Web page at the following Web address (URL): http://vkAAA/v.mfia.state.mi.us/01A/index.htm 11 c. FiA agrees to participate in audit cost related to the audit as described in other sections of this Agreement. 2. Audit Reporting Requirements a. If Contractor is required per OMB Circular A-133 to have a Single Audit performed, Contractor must submit the Reporting Package and an Audit Transmittal Letter to the address below in accordance with the time frame established in the Circular. b. Reporting Packade includes: 1. Financial statements and schedule of expenditures of Federal award ((s) 2. Summary schedule of prior audit findings 3. Auditor's report(s) 4. Corrective action plan c. Mailing address for all information: Michigan Family Independence Agency Office of Internal Audit 235 ,c;outhc,,r2.nr! Avenue, Suite 1119 Lansing, Michigan 48909 Attention: William Addison, CPA 3. Audit TrEnsmitta! Letter a. Contractor is responsible to identify in an Audit Transmittal Letter all organizations it operates that administer HA subrecipient programs and the different names Contractor may use to contract with FIA. Contractor is responsible for proper completion and submission of an Audit Transmittal Letter. This letter, to be accurately processed by HA, must include the following information: 1. Contractor's name as reported in all of FIA Agreement(s); 2. Contractor's Federal Identification Number as reported on FIA Agreement(s); 3. Contractor's fiscal year end; 4. Identify other name(s) and other Federal Identification Number(s) used by Contractor. b. If a Single Audit is not required per OMB Circular A-133, Contractor must still submit an Audit Transmittal Letter stating why a Single Audit was not required and Contractor's fiscal year the letter pertains to. The Audit Transmittal Letter 12 should include items stated in the section , Audit Tran smittal described above. The letter may be mailed to the address above or FAX to (517) 373- 8771. 4. Audit Costs No audit costs may be charged to FIA when audits required by this Agreement have not been performed or have not been performed in accordance with OMB Circular A-133 requirements. Late submission of the Single Audit report is considered non-compliance with this section and may be grounds to impose sanctions. 5. Audit Sanctions F1A may impose sanctions if Contractor fails to adhere to any of the audit requirements in this Agreement. In cases of continued inability or unwillingness to comply with audit requirements, F1A may impose sanctions such as: a. Withholding a percentage of Federal awards until the audit is completed satisfactorily, b. Withholding or disallowing overhead costs, c. Suspending Federal award(s) until the audit is conducted; or U. Terminating the Federal U. Agreement Inclusiveness This Agreement with the previously mutually approved Application incorporated by reference and made a part hereof, is intended by the parties as the complete and final expression of their agreement with respect to the terms included herein, and may not be contradicted by \,ficlence of any prior contemporaneous agreement, oral or otherwise. V. Continuity of Service Each party agrees that they shall use due diligence to insure services to FIA or its clients shall not be disrupted by technology problems, which are within the control of the party. As used in this paragraph, the word technology includes, but is not limited to, computer hardware and software used by Contractor and Prosecutor to provide client services. 33 13 IN WITNESS WHEREOF, FIA end Cnntrprs.fnr have r--71!1:2,r1 this 11 g7==711.nt to be =:Y r."4---."--4 by their respective officers duly authorized to Ho so. The Undersigned have the lawful authority to bind Contractor and Prosecutor to the terms set forth in this Agreement. Dated at , Michigan PROSECUTING ATTORNEY this day of , 2001 By: Prosecuting Attorney Witness: Print Name: Dated at , Michigan THE COUNTY OF OAKLAND CONTRACTOR this day of , 2001 By: Chair, Board of Commissioners Witness: Print Name: Dated at , Michigan FAMILY INDEPENDENCE AGENCY this day of , 2001 By: Douglas E. Howard, Director, or designee Witness: CONTRACT NO: CS/PA-02-63002-1 14 TO ALL CONTRACTORS CTOPS WITH re-1 7k.,TTP , A TN T1TT1 A MOT TNT fl.D 11,Arrt-Dr ‘..." Ia. k_rtj .1VJ.4,-1103S-1.1 RESTRICTIONS ON LOBBYING INSTRUCTIONS As a recipient of federal funds under this contract, your organization is required by federal law to sign the attached certification regarding lobbying (Page 1) Sign this certification after thoroughly reading Appendix A, "Restrictions on Lobbying", a federal Office of Management and Budget publication. Do not complete Form LLL, "Disclosure of Lobbying, Activities" (Appendix B) unless required to do so according, to the attached material. "This z;izist. anci pet ti ze: be.fore the ccii .',..1-2.ct czn be cily e;:ecuted. Please direct all questions concerning, this form to the Office of Federal Procurement Policy, room 9001, 725 17th Street, NW, Washington, D.C. 20503 - (Telephone: 202/395-3254). Send the signed certification and the signed contract to: Michigan Family Independence Agency Office of Child Support Suite 1215 P.O. Box 30478 Lansing, Michigan 48909-7978 1 at 12 :M-5 (Rev. 1-00) MSWord-97 • 7 5.. k It S....A _LI - TH.t rvr No Federal appropriated funds (includinc, payments made by the Agerion,.• on this contract) will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of congress, an officer or employee of congress, or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering, into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, g.rant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit standard Form- LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. The Contractor shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subarants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (4) I have read the seven page document titled "Restrictions on Lobbying". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. This certification is a prerequisite for making or entering into this contract imposed by section 1352, title 31, U.S. code. Any person who fails to file the required certification .shall be subject to a civil penalty of not less than 510,000 and not more than 5100,000 for each such failure. 1 Contract Signature Print Name: Title: Telephone: (Area Code) Number ( ) (1 ) (3) The Family Independence Agency will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to an FIA office in your county. Authority: PA of 280 of 1939. Completion: Mandatory. Penalty: Contract Invalid. 2 of 12 CM-5 (Rev. 1-00) MSWord-97 A r, r, r • rr--r-rc -7- (..T. 7 Y ‘7‘. Y-7 7-7 r".-7-c I. I .1-.117D I 11N 3.* (":""" 'r. r) 7 MANAGEMENT AND BUDA_x.r., I) ka. Za kJ A I._ (a) Definitions. As used in this clause: "Agency", as defined in 5 U.S.C. 552(f), includes Federal executive departments and agencies as well as independent regulatory commissions and Government corporations, as defined in 31 U.S.C. 9101(1). "Covered Federal Action" means any of the following Federal actions: (1) The awarding of any Federal contract; (2) The making of any Federal grant; (3) The making of any Federal loan; (4) The entering into of any cooperative agreement; and modification of any Federal contract, grant, loan, or cooperative agreement. "Covered Federal Action" does not include receiving from an agency a commitment providing for the United States to insure or guarantee a loan. "Indian Tribe' and "Tribal Organization' have the meaning provided in section 4 of the Indian Self- Determination and Education Assistance Act (25 U.S.C. 450B). Alaskan Natives are included under the definitions of Indian tribes in that Act. —7.nfinericin,z or attt-zr.pting t3infT:zezcz" mc.:an:; rnakin2, 7,7it.h the intent to ln:11.1(7 -;noe, or appearance before an officer or employee of any agency, a Member of congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action. "Local government' means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any • other instrumentality of a.local government. "Officer or employee of an agency" includes the following individuals who are employed by an agency: (1) An individual who is appointed to a position in the Government under title 5, U.S. Code, including a position under a temporary appointment; (2) A member of the uniformed services as defined in Section 101(3), title 37, U.S. Code; (3) A special Government employee as defined in section 202, title 18, U.S. Code; and (4) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory Committee Act, title 5, U.S. Code appendix 2. 2M-5 (Rev. 1-00) MSWord-97 3 of 12 - "c^^,^,"'",""• . . pnri e:“•n!: " for profit or n ot for profit. This tern; excludes an Indian tribe, 1-;1-‘-1 oreanization, or any other lndan 11 withres pectLL/ specifically permitted by other Federal law. permitted "Reasonable compensation" means, with respect to a regularly employed officer or employee of any person, compensation that is consistent with the normal compensation for such officer or employee for work that is not furnished to, not funded by, or not furnished in cooperation with the Federal Government. "Reasonable payment" means, with respect to professional and other technical services, a payment in an amount that is consistent with the amount normally paid for such services in the private sector. "Recipient" includes all contractors and subcontractors at any tier in connection with a Federal contract. The term excludes an Indian tribe, tribal org,anization, or any other Indian organization with respect to expenditures specifically permitted by other Federal Law. "Regularly employed" means, with respect to an officer or employee of a person requesting or receiving a Federal contract, an officer or employee who is employed by such person for at least 130 working days within one year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract. An officer or employee who is employed by such person for less than 130 working days within one year immediately preceding the date of the submission that initiates agency, consideration of such person shall be considered to be regularly employed as soon as he or she is employed by such person for 130 working days. "State" means a State of the United States, the District of Columbia. the Commonwealth of Tj'uerto P.icc, territory or possession of the United States, an agency Or instrumentality of a State, and a multi-State, regional, or interstate entity having government duties and powers. (b) Prohibition. (1) Section 1352 of title 31, .U: S. Code provides in part that no appropriated funds may be expended by the recipient of a Federal contract, grant, loan, or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in connection with any of the following covered Federal actions: the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. 32. 21\4-5 (Rev. 1-00) lvISVv'ord-97 4 of 12 1^,), G.- a ! . . . j A (To:Ailr,\ pnii (A) The prohibition on the use of appropriated funds, in paragraph (1) of this section, does not apply in the case of a payment of reasonable compensation made to an officer or employee of a person requesting or receiving a Federal contract if the payment is for agency and legislative liaison activities not directly related to a covered Federal action. (B) For purposes of paragraph (A) of this section, providing any information specifically requested by an agency or Congress is allowable at any time. (C) For purposes of paragraph (A) of this section, the following agency and legislative liaison activities are allowable at any time only where they are not related to a specific solicitation for any covered Federal action: (I) Discussing with an agency (including individual demonstrations) the qualities and characteristics of the person's products or services, conditions or terms of sale, and service capabilities; and, (ii) Technical discussions and other activities regarding the application or adaptation of the person's products or services for an agency's use. (D) For purposes of paragraph (A) of this section, the following agency and legislative liaison activities are allowable only where they are prior to formal solicitation of any covered Federal action: Providing any information not specifically requested but necessary for all agency to make an informed decision about initiation of a covered Federal action; (ii) Technical discussions regarding the preparation of an unsolicited proposal prior to its official submission; and, (iii) Capability presentations by persons seeking awards from an agency pursuant to the provisions ,of the Small ausiness '2,S amended by PlibliC T aw 9.5-507 and other subsequent amendments. (E) Only those activities expressly authorized by paragraph (I) of this section are allowable under paragraph (T). (i) 301 :1v1-5 (Rev. 1-00) MS Word-97 5 of 12 . , JJ i : v 77:t77, ) not apply in the case of a payment of reasonable compensation made to an officer or employee of a person requesting or receiving a Federal contract or an extension, continuation, renewal, amendment, or modification of a Federal contract if payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal contract or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal contract. (B) For purposes of paragraph (A) of this section, "professional and technical services" shall be limited to advice and analysis directly applying any professional or technical discipline. For example, drafting of a legal document accompanying a bid or proposal by a lawyer is allowable. Similarly, technical advice provided by an engineer on the performance or operational capability of a piece of equipment rendered directly in the negotiation of a contract is allowable. However, communications with the intent to influence made by a professional (such as a licensed lawyer) or a technical person (such as a licensed accountant) are not allowable under this section unless they provide advice and analysis directly applying their professional or technical expertise and unless the advice or analysis is rendered directly and solely in the preparation, submission or negotiation of a covered Federal action. Thus, for example, communications with the intent to influence made by a lawyer that do not provide legal advice or analysis directly and solely related to the legal aspects of his or her client's proposal, hut generally advocate one proposal over another are not allowable under this section becauser xyer is not providin2 ',professional leal services. Similarly, communications with the intent to influence made by an engineer providing an engineering analysis prior to preparation or submission of a bid or proposal are not allowable under this section since the engineer is providing technical services but not directly in the preparation, submission or negotiation of a covered Federal action. (C) Requirements imposed by or pursuant to law as a condition for receiving a covered Federal award include those required by law or regulation, or reasonably expected to be required by law or regulation, and any other requirements in the actual award documents. (D) Only those services expressly authorized by paragraph (ii) of this section are allowable under paragraph (ii). (Rcv. 1-00) MSWord-97 5 of 12 111) d - • • 7.'77 -'7'"s7 7 t 7 71 77.°77-7'''.:27' n-•n•- 1••••••1", employed rmr,n 1 ; officers or employees of person., (iv) Professional and technical services by Other than Own Employees (A) The prohibition on the use of appropriated funds, in paragraph (1) of this section, does not apply in the case of any reasonable payment to a person, other than an officer or employee of a person requesting or receiving a covered Federal action, if the payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal contract or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal contract. For purposes of paragraph (A) of this section, "professional and technical services" shall be limited to advice and analysis directly applying any professional or technical discipline. For example, drafting of a legal document accompanying a bid or proposal by a lawyer is allowable. Similarly, technical advice provided by an engineer on the performance or operational capability of a piece of equipment rendered directly in the negotiation of a contract is allowable. However, communications with the intent to influence made by a professional (such as a licensed lawyer) or a technical person (such as a licensed accountant) are not allowable under this section unless they provide advice and analysis directly applying their professional or technical expertise and unie.ss the advice or analysis is renslered ciirectly and solely in the preparation.. submission or negotiation of a covered Federal action. Thus, for example, communications with the intent to influence made by a lawyer that do not provide legal advice or analysis directly and solely related to the legal aspects of his or her client's proposal, but generally advocate one proposal over another are not allowable under this section because the lawyer is not providing professional legal services. Similarly, communications with the intent to influence made by an engineer providing an engineering analysis prior to preparation or submission of a bid or proposal are not allowable under this section since the engineer is providing technical services but not directly in the preparation, submission or negotiation of 'a covered Federal action. (C) Requirements imposed by or pursuant to law as a condition for receiving a covered Federal award include those required by law or regulation, or reasonably expected to be required by law or regulation, and any other requirements in the actual award documents. (D) Persons other than officers or employees of a person requesting or receiving a covered Federal action include consultants and trade associations. (B) 41 CM-5 (Rev. 1-00) MS.Wwd-97 7 of 12 i - I) ! Lill ' (c] Disclosure (1) Each person who requests or receives from an agency a Federal contract shall file with that agency a certification indicating that the person has not made, and will not make, any payment prohibited by paragraph (b) of this clause. (2) Each person who requests or receives from an agency a Federal contract shall file with that agency a disclosure form, Standard Form-LLL, "Disclosure of Lobbying Activities", if such person has made or has agreed to make any payment using non-appropriated funds (to include profits from any covered Federal action), which would be prohibited under paragraph (b) of this clause if paid for with appropriated funds. Each person shall file a disclosure form at the end of each calendar quarter in which there occurs any event that requires disclosure or that materially affects the accuracy of the information contained in any disclosure form previously filed by such person under paragraph (2) of this section. An event that materially affects the accuracy of the information reported includes: (I) A cumulative increase of $25,000 or more in the amount paid or expected to be paid for influencing or attempting to influence a covered Federal action; or (ii) A change in the p erson(s), or individual(s) influericinc- or attempting to influence a r.'..0Ver'd Federal action; or (iii) A change in the officer(s), employee(s), or member(s) contacted to influence or attempt to influence a covered Federal action. (4) Any person who requests or receives from a person referred to in paragraph (1) of this section a subcontract exceeding $100,000 at any tier under the Federal contract shall file a certification, and a disclosure form, if required, to the next tier above. All disclosure forms, but not certifications, shall be forwarded from tier to tier until received by the person referred to in paragraph (1) of this section. that person shall forward all disclosure forms to the agency. (d) Agreement In accepting any contract resulting from this solicitation, the person submitting the offer agrees not to make any payment prohibited by this clause. (3 ) 8 01 12 CM-5 (Rev. 1-00) MSWord-97 (1 )\ 7"n A'n' ce, subject to a civil expenditure. penalty of not lets than $10 ,000 and r:10n 00n .IL4 L ••-;for each 0L4,..11 e r • (2) Any person who fails to file or amend the disclosure form to be filed or amended if required by this clause, shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. (3) Contractors may rely without liability on the representations made by their subcontractors in the certification and disclosure form. (f) Cost allowability Nothing in this clause is to be interpreted to make allowable or reasonable any costs which would be unallowable or unreasonable in accordance with Part 31 of the Federal Acquisition Regulation. Conversely, costs made specifically unallowable by the requirements in this clause will not be made allowable under any of the provisions of part 31 of the Federal Acquisition Regulation. (End of Clause) BILLING CODE 31 I 0-01-M 4.3 9 0112 -..1\4-5 (Rev. I -00)MSWord-97 77 'Thirli=te this form to discicse tor.:bying ectlyities purs-Jan.t to ,4 I ^ (See reverse for public burden disclosure I 1. Type of Federal Action 2. Status of Federal Action: j 3 Report Type: a. Contract I a. Bid/Offer/Application a. Initial Filing b. Grant b. Initial Award b. Material Change c. Cooperative Agreement c. Post-Award (For Material Change Only): d. Loan Year Quarter e. Loan Guarantee Cate of last report 1. Loan Insurance 4. Name and Address of Reporting Entity: 5 If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: Prime Subawardee Tier , If known Congressional District, if known: Congressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 10a Name and Address of Lobbying Entity 10b. Individuals Performing Services (including address, if different from10a.) Of individual, last name, first name, MI): (last name, first name, MI): (Attach Continuation Sheet(s) SF-LLL-A, if necessary) (Attach Continuation Sheet(s) SF-LLL-A, if necessary) 11. Amount of Payment (check all that apply): 13. Type of Payment (check all that apply): 77 7hf 1 7 Actual t,e Pl n ' 0 a. 7:Et:,..iii,Ri b. One-Time Fee 12. Form of Payment (check all that apply): c. Commission a. Cash d. Contingent Fee b. In-Kind; Specify: Nature e. Deferred Value: f Other, specify: 14. Brief Description of Services Performed or to be Performed and Date(s) of Service, including officer(s), employee(s), or Member(s) contacted, for Payment indicated in Item 11: (attach Continuation Sheet(s) SF-LLL-A, if necessary) 1 15. Continuation Sheet(s) SF-LLL-A attached: Yes fl No . 16. Information requested through this form is authorized by title 31 U.S.C. Signature section 1352. This disclosure of lobbying activities is a material : representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is Print Nam.: required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be Title: subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Telephone No.: ( ) Date: • ' , %., i Authorized for Local Reproduction Federal...US.:".•:(,),t.4 Standard Form - LLL .. . ....,.... 10 of 12 :M-5 (Rev. 1-00) MSWord.97 t • This disciosure form shall be completed by the reporting enct , virletner sulzav,/e.,rdee 07 prime. Federal recipient, at the initiation 07 receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C.".. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is an/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the first tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee", then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in Item 1 (e.g., Request for Proposal (RFP) number; invitation for Bid (iFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.q., "RFP-DE-90-001 9. For a covered Federal action where there has been an award or Icon commitment by the Federal agency, enter the Federal amount of the award/Joan commitment for the prime entity identified in Item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in Item 4 to influence the covered Federal action (b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name, and Middle Initial (MI). 11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the lobbying entity (Item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made. 12. Check the appropriate box(es). Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature and value of the in-kind payment. 13. Check the appropriate box(es). Check all boxes that apply. If other, specify nature. 14. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s)of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. Identify the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or Member(s) of Congress that were contacted. 15. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached. 16. The certifying official shall sign and date the form, print his/her name, title and telephone number. (Rcv. 1-00) MSWord-97 11 of 12 .• • la • • la • . Reporting Entity: Pao. of Authorized for Local Reproduction Standard Form — LLL-A Authority: PA of 280 of 1939 Completion: Mandatory. Penalty: Contract Invalid. i t by OME .0E-r.204 U.S. G.P.O. 1990-260-708:00012 The Family Independence Agency will not discriminate against any individual or group because of race, sex, religion, age, national origin, color, marital status political beliefs or disability. If you need help with reading, writing, hearing, etc., under the Americans with Disabilities Act, you are invited to make your needs known to an FIA office in your county. CM-5 (Rev. 1-00) MSWord-97 12 of 12 • I Oakland County Want Application Summary Report Requesting Department/Program/Agency ; Prosecuting Attorney Title of Grant 1 Title IV-D Cooperative Reimbursement Agreement Grantor As enc , Michisan Famil Indeiendence A•enc Title of Grant Funded Program Title IV-D Child Support Grant Notification Submission/Acceptance ASAP Date Deadline Grant being submitted is: - L New•LRenewal X Modified• Is match in yourcurrent budget: Yes X No 0 Will the requested County match Yes • No 0 require an additional pp This will be the _28th ear of .rantfundins for this .ro.ram. Is this •ro• ram oro'ected to extend be ond the current • rant fundine •eriod? Yes The maximum number of ears for which this +rant is available: ? , Briefly, describe any program and/or personnel changes since the most recent grant acceptance: None GRANT SUMMARY PRIOR YEAR AMT GRANT REQUEST GENERAL INFORMATION Grant funding period 10100 —09/01 10/01 — 09/02 (provide mm/yy— mmlyy) Total amount ($$) of grant 1,774,830 1,861,747 REVENUE/MATCH REQUIREMENTS Federal match 1,171,388 1,228,753 State match 108,849 108,849 Local or agency match 494,593 524,154 PERSONNEL Number of grant funded positions 24 24 (list classes, ex. 3 clerks) Grant funded personnel costs 1,039,215 1,082,607 Grant funded fringe benefits 402,774 429,830 EXPENDITURES Grant funded program costs 332,841 349,310 . County match requirements 92,753 98,342 Please attach: Program Summary; Approvals from Fiscal Services, Corporation Counsel and Personnel Revised 02127/01 A • Resolution #01256 October 11, 2001 Moved by Palmer supported by Obrecht the resolutions on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Garfield, Gregory, McPherson, Melton, Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted (with accompanying reports being accepted). THE FOREGOING RESOLUTION STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 11, 2001 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 11,0h de/Of OctobeI, 2001. William Caddell, County Clerk