HomeMy WebLinkAboutResolutions - 2001.10.11 - 26604REPORT (MISC. #01266) October 11, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: SHERIFF'S DEPARTMENT - BULLETPROOF VEST PARTNERSHIP PROGRAM
GRANT ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced
resolution, report with the recommendation that the resolution be
adopted with the following amendments:
In the 1 st WHEREAS paragraph, change the grant period from October
1, 2000 through September 30, 2001 to October 1, 2001 through September
30, 2002; and
In the NOW THEREFORE BE IT RESOLVED paragraph, change the grant
period from October 1, 2000 through September 30, 2001 to October 1,
2001 through September 30, 2002.
Chairperson, on behalf of the Finance Committee, I move the
acceptance of the foregoing report.
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Douglas absent.
MISCELLANEOUS RESOLUTION #01266 October 11, 2001
BY: Public Services Committee, David L. Moffitt, Chairperson
IN RE: SHERIFF'S DEPARTMENT -BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Bureau of Justice Assistance, Office of Justice Programs,
U.S. Department of Justice has awarded the Oakland County Sheriff's Office
grant funding for the Bulletproof Vest Partnership Program in the amount of
$7,103.19 for the period of October 1, 2000 through September 30, 2001; and
WHEREAS according to the Grants procedures Section IV.B.4, any grant
acceptance that varies more than 15% from the application needs to have the
liaison committee approval; and
WHEREAS Oakland County has been awarded a grant totaling $7,103.19
comprised of Federal funds with no County match, which is a 60% reduction
from the grant application amount of $17,727.82, for the grant period
covering October 1, 2000 through September 30, 2001; and
WHEREAS this grant will be used to continue to fund bulletproof vests
for the officers of the Oakland County Sheriff's Department; and
WHEREAS the grant agreement has been processed through the County
Executive Contract Review Process and the Board of Commissioners Grant
Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts grant funding from the U.S. Department of Justice,
Office of Justice Programs, Bureau of Justice Assistance in the amount of
$7,103.19 covering October 1, 2000 through September 30, 2001.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the grant agreement and to approve any
grant extensions or changes, within fifteen percent (15%) of the original
award, which are consistent with the agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate
the County to any future commitments in the Bulletproof Vest Partnership
Program and is contingent upon continued future levels of grant funding.
Chairperson, on behalf of the Eiaaftee Committee, I move the adoption of
the foregoing resolution. Nr\D1 ‘ LIL-1')/.. (Do frk 1444
Publ Services Committee
Public Services Committee Vote:
Motion carried unanimously on a roll call vote with McPherson absent.
Title/Subject:
File #
Contact Person:
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Department:
Telephone #: )42 -2_110
Initial - Revision # Extension Final JOther *
No Date: Is Board Resolution required? Yes - Resolution #
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PERSONNEL DEPT:
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Disapproved * Approved I Modify * Date:
MANAGEMENT AND BUDGET:
Approved Disapproved *
CORPORATION COUNSEL:
Approved Disapproved *
Modify * Date:
Modify * Date: I IoI
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Signature:
Signature:
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Date:
To:
From:
CONTRACT/PROGRAM REVIEW REQUEST
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STATUS: (Check appropriate box)
* If "other" is checked, please explain:
RISK MANAGEMENT AND SAFETY:
Approved Disapproved * Modify * Date: .3h0/0/ Signaturs
CONTRACT/PROGRAM SYNOPSIS:
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* When "Disapproved" is noted or "Modify" is requested', attach explanation.
Risk Management & Safety — Revised 2/98
GATerry's FilesNWord '97\Sanzica\Watershed \CONTRACT-PROGRAM REVIEW REQUEST.doc
Oakia County Grant Appliaation r 1
Summary Report
Requesting Department/Program/Agency I Oakland County Sheriff Department
Title of Grant Bulletproof Vest Partnership Program
Grantor Agency US Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
Title of Grant Funded Program Bulletproof Vest Partnership Program
Grant Notification January 29, 2001 Submission/Acceptance April 14, 2001
Date Deadline
Grant beins submitted is: New I Renewal • Modified •
o 40, '
Is a County match required: Yes 0 No •
Is match in your current budget: Yes 0 No •
Will the requested County match Yes • No
require an additional appropriation:
This will be the 1st year of grant funding for this program.
Is this program projected to extend beyond the current grant funding period? Unknown
The maximum number of years for which this grant is available: Unknown
Briefly, describe any program and/or personnel changes since the most recent grant acceptance:
Not applicable
GRANT SUMMARY PRIOR YEAR AMT GRANT REQUEST
-
, GENERAL 'LNFORMATlON
Grant funding period Not Applicable 03/01/99 to 04/14/01
(provide mm/yy- mm/yy)
Total amount ($$) of grant Not Applicable 35,455.64
M. A! T C , H Ci' Ull li-E,M ;MT, i
Federal match Not Applicable 17,727.82
State match Not Applicable Not Applicable
Local or agency match Not Applicable , 17,727.82
: :RIS::'NNE
Number of grant funded positions Not Applicable Not Applicable
(list classes, ex. 3 clerks)
Grant funded personnel costs Not Applicable Not Applicable
Grant funded fringe benefits Not Applicable Not Applicable
E.X. P E' N S .„- •,', 4 ^ro,
Grant funded program costs Not Applicable 17,727.82
County match requirements Not Applicable 17,727.82
VROGRAM, aa4NG ANNOUNCEMENT
'Re: [Fwd. [Fwd: BULLETPROOF VEST PARTNERSHIP GRANT PROGRAM FUNDING ANNOUNCEMENT]]
Subject:
Date:
From:
Organization:
To:
CC:
Re: [Fwd: [Fwd: BULLETPROOF VEST PARTNERSHIP GRANT PROGRAM
FUNDING ANNOUNCEMENT]]
Mon, 21 May 2001 08:18:49 -0400
Dale Cunningham <ounninghamd@oo.oakland.mi.us >
Oakland County
Timothy Soave <soavet@co.oakland.mi.us>
rodgerss@co.oakland.mi.us , "Whitefield, Janet" <whitefieldj@co.oakland.mi.us>,
"Matkosky, Joe" <matkoskyj@co.oakland.mi.us >.
According to the Grants procedure, IV. B. 4 the resolution will be written by Fiscal
Services. Thanks.
Timothy Soave wrote:
> This is a greater than 15% variance from the application - this should be a Public
> Services Committee resolution.
> stefania rodgers wrote:
>.> Thanks Janet. Since no other notice of award will be forthcoming you
> > will need to use the document you sent me to go back to the BOC for
> > acceptance. Tim, do you think we can call this <15% variance from
> > application eventhough she is getting way less it does not alter any
> > funding by the County? There is really no change from application except
> > she will be receiving less money and BJA finally mentioned that she
> > needs to keep records etc for possible audit. If Tim agrees, then Janet,
> > you need to get this on the BOC Finance Committee agenda and an
> > informational copy will need to go to your liaison committee before the
> > Finance Committee review date (which is after you complete the Contract
> > Review Form, Summary Report form, Finance Committee Resolution & send it
> > to me for circulation).
> > Thanks for keeping me posted.
> > Stefania
>>
>>
>>
> > Subject: [Fwd: BULLETPROOF VEST PARTNERSHIP GRANT PROGRAM FUNDING ANNOUNCEMENT]
> > Date: Thu, 17 May 2001 08:17:49 -0400
> > From: Janet Whitefield <whitefieldj@co.oakland.mi.us >
» Organization: Oakland County
> >-To: "Cunningham, Dale" <cunningtamd@co.oakland.mi.us >,
> > rodgerss@co.oakland.mi.us
>>
> > Well, we asked for $17,727.82 but only got $7,103.19. Not quite the 50%
> > reimbursement we had anticipated. More like 20%.
> > Subject: BULLETPROOF VEST PARTNERSHIP GRANT
> > Date: Thd77777777577-777777-Trr0400 (EDT)
> > From: vests@ojp.gov
> > To: whitefieldj@co.oakland.mi.us
>
> > Congratulations!
>
> > It is our pleasure to officially announce that the application for the
> > 2001 Bulletproof Vest Partnership Grant Program from
> > OAKLAND COUNTY
> > has been approved in the amount of $ 7103.19. This amount represents the
> maximum fedcral funds available. Th un s may now be used to pay up to 50 ,1
1 of 3 05/22/2001 8:23 AM
Re: [Ewe [Fwd: BULLETPROOF VEST PARTNERSHIP GRANT PROGRAM FUNDING ANNOUNCEMENT]]
> > of the cost of approved vest purchases. Electronic requests for payments will
> > be processed beginning June 1st.
>>
> > As vests are delivered to the jurisdiction's participating law
> > enforcement agencies, online receiving reports must be completed, followed by
> > the jurisdiction's online payment request (section 3.3 in the jurisdiction
> > electronic handbook). Jurisdictions are responsible for ensuring that
> > purchased vests are in compliance with applicable program standards, that the
> > invoiced prices do not include unrelated law enforcement equipment, and that
> > program payments do not exceed 50% of the total costs.
>>
> > When the Bureau of Justice Assistance (Ek7A) receives the jurisdiction's
> > request for payment, funds are electronically transferred from the U.S. Treasury
> > to the jurisdiction's bank account, as specified during the online registration
> > process. The payment process automatically calculates and transfers half of the
> > total amount in each request for payment, until the jurisdiction's available
> > funds are depleted. Please allow up to twenty-five business days after each
> > request for the electronic transfer to be completed. Jurisdictions are
> > responsible for facilitating prompt payment to vest vendors.
>>
> > We recognize that jurisdiction and law enforcement agency operational
> > and equipment needs are subject to change. Consequently, participating agencies
> > are not required to purchase the exact number, type or model of vests contained
> > in the approved application. Vests may be purchased at any threat level, make
> > or model, from any distributor or manufacturer, as long as the vests have been
> > tested and found to comply with applicable National Institute of Justice
> > ballistic or stab standards. The original application cannot be changed; any
> > changes in actual purchases will be reflected in the online Receipt of Vest
> > portion in each participant's electronic handbook.
>>
> > Only law enforcement officers may receive vests through this program.
> > According to the Act, "law enforcement officer" means any officer, agent, or
> > employee of a State, unit of local government, or an Indian tribe authorized by
> > law or by a government agency to engage in or supervise the prevention,
> > detection, or investigation of any violation of criminal law, or authorized by
> > law to supervise sentenced criminal offenders. Eligible officers may be
> > full-time, part-time, paid or volunteer.
>>
> > Jurisdictions may request payments from this year's application through
> > September 30, 2005. Payments of federal funds can be requested whenever vests
> > are received. Jurisdictions are not permitted to purchase vests through this
> > program if they also use money from BJA's Local Law Enforcement Block Grant
> >_Program to purchase vests during the same fiscal year.
>>
> > Procurement transactions and payments may be subject to audits by the
> > U.S. General Accounting Office, U.S. Department of Justice's Office of the
> > Inspector General, state or local government auditors, and auditors from
> > independent public accounting firms. Jurisdictions must follow their local
> > procurement policies and procedures, including maintenance of reliable and
> > accurate accounting systems, record keeping, and systems of internal control.
> > Recipients of federal funds are expected to retain documentation supporting
> > all program transactions for at least three years after the closure of audit
> > reports related to such findings. If any litigation, claim, negotiation, audit,
> > or other action involving records has been started before the expiration of the
> > three-year period, the records must be retained until completion of the action
> > and resolution of all related issues, or until the end of the regular three year
> > period, whichever is later.
>>
> > This electronic message serves as BJA's primary funding notification.
> > No award or grant documents will be forthcoming and this program does not have
> > a generic grant or award number. The Catalog of Federal Domestic Assistance
> > (CFDA) number for this program is #16-607, the full text of which can be found
> > under Program Resources at Lha pLogram's main web site http://vests.ojp.gov . If
2 of3 nsn7nnn1 R--)1 AM
Re: [Fwd: tFwd: BULLETPROOF VEST PARTNERSHIP GRANT 1ROGRAI n4 FUNDING ANNOUNCF,MENT11
> > you require additional information, please address your questions to the
• -> attention of the Bulletproof Vest Program Manager, Bureau of Justice Assistance,
> > 4th floor, 810 7th Street, N.W., Washington, D.C., 20531. If you need help
> > with the electronic handbooks or other technical, Internet issues, please call
> > the BVP technical support staff at toll-free 1-877-75VESTS (1-877-758-3787) or
> > at the toll number 301-595-4595. Thank you.
>> -
> > Again, congratulations and thank you for participating in this important
> > program.
>>
> > Sincerely,
>>
> > The Bulletproof Vest Program, BJA
>>
3 of 3 mmonni R.-r; A M
FISCAL NOTE (MISC. #01266) October 11, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: SHERIFF'S DEPARTMENT-BULLETPROOF VEST PARTNERSHIP PROGRAM GRANT
ACCEPTANCE
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above named Miscellaneous Resolution and finds:
1. The Bureau of Justice Assistance Programs, U. S. Department of
Justice has awarded the Oakland County Sheriff's Department grant
funding in the amount of $7,103.19, covering the period October 1,
2001 through September 30, 2002.
2. The award of $7,103.19 is 100% Federal funds with no County match
and represents a 60% reduction from the original application amount
of $17,727.82.
3. The grant will be used to continue to fund bulletproof vests for
officers of the Oakland County Sheriff's Department.
4. A budget amendment is recommended as follows:
FY 2002
Fund Dept OCA PCA Object
Revenue
101 43 013901 40000 0113 Federal Grant
$7,103.19
Expenditure
101 43 023901 40000 4044 Deputy Supplies $7,103.19
$
I
-o-
rF CE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Douglas absent.
/7(di
Date
I HEREB
(son. County Executive
THE FOREGO1NQ 7IESOLVTION
Resolution #01266 October 11, 2001
Moved by Moffitt supported by Obrecht the Finance Committee Report be
accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Moffitt supported by Law the resolution be adopted.
Moved by Moffitt supported by McPherson the resolution be amended to
coincide with the Finance Committee Report.
A sufficient majority having voted therefore, the amendment carried.
Vote on resolution as amended:
AYES: Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law,
McPherson, Melton, Millard, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever,
Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman.
(25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on October 11, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand an affixed the seal of the
County of Oakland at Pontiac, Michigan this 110. da of Octobein2001.
G. William Caddell, County Clerk