HomeMy WebLinkAboutResolutions - 2001.10.25 - 26615REPORT (MISC. #01265) October 25,2001
BY: General Government Committee, William Patterson, Chairperson
IN RE: MR #01265 - RESOLUTION AUTHORIZING THE OAKLAND COUNTY
BUILDING AUTHORITY TO FINANCE A COUNTY WORK RELEASE FACILITY, JAIL
MANAGEMENT SYSTEM AND VIDEO ARRAIGNMENT SYSTEM LOCATED IN VARIOUS
MUNICIPALITIES IN OAKLAND COUNTY, MICHIGAN
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the
above-titled resolution on October 15, 2001, recommends that
the resolution be adopted with the title amended to strike the
word ARRAICNMENT and insert CONFERENCING.
Chairperson, on behalf of the General Government Committee, I
move acceptance of the foregoing report.
GENERAL GOVE NMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote.
October 11, 2001
MISCELLANEOUS RESOLUTION #01265
BY: Planning and Building Committee, Charles E. Palmer, Chair
IN RE: RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING
AUTHORITY TO FINANCE A COUNTY WORK RELEASE FACILITY, JAIL
MANAGEMENT SYSTEM AND VIDEO ARRAIGNMENT SYSTEM LOCATED IN VARIOUS
MUNICIPALITIES IN OAKLAND COUNTY, MICHIGAN
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS, there have been prepared and presented to the Board
of Commissioners (the "Board") of the County of Oakland, Michigan
(the "County"), conceptual documents describing the project to
construct, equip and furnish buildings and appurtenances located
in the County of Oakland (the "Project"), all as more fully
described in EXHIBIT A to the Lease Contract (as hereinafter
defined), and a proposed Lease Contract between the County and
the Oakland County Building Authority (the "Authority") dated as
of November 1, 2001 (the "Lease Contract"), pursuant to which the
Authority will construct, furnish, and equip the Project as
contemplated by the terms of Act No. 31, Public Acts of Michigan,
1948 (First Extra Session), as amended ("Act 31"), and lease the
Project to the County for a term not to exceed 50 years as
permitted by Act 31; and
WHEREAS, it has been estimated that the period of usefulness
of the Project to be not less than 35 years and that the total
cost of equipping the Project (as defined in the Lease Contract)
in an amount not to exceed $23,400,000 of which not to exceed
$23,400,000 will be provided by the proceeds from the sale of
bonds by the Authority pursuant to Act 31; and
WHEREAS, the County proposes to undertake the Project and to
request the Authority to incur taxable or tax-exempt debt (the
"Reimbursement Obligations") to finance all or a portion of the
costs of the Project;
WHEREAS, the County may make certain expenditures for said
Project prior to issuance of the Reimbursement Obligations and
may wish to use the proceeds of the Reimbursement Obligations to
reimburse all or a portion of said expenditures;
WHEREAS, it is in the public interest and for the public
benefit that the County designate an authorized officer for the
purposes of declaring official intent of the County with respect
to expenditures;
Planning & Building Committee Vote:
Motion carried on unanimous roll call vote
APPENDIX I
LEASE CONTRACT
THIS FULL FAITH AND CREDIT GENERAL OBLIGATION LEASE CONTRACT
("Lease") made as of November 1, 2001, by and between the OAKLAND
COUNTY BUILDING AUTHORITY (the "Authority"), a building authority
organized and existing under and pursuant to the provisions of
Act No. 31, Public Acts of Michigan, 1948 (First Extra Session),
as amended ("Act 31"), and the COUNTY OF OAKLAND, a County of the
State of Michigan (the "County"),
WITNESSETH:
WHEREAS, the Authority has been incorporated by the County
pursuant to Act 31 for the purpose of acquiring, furnishing,
equipping, owning, improving, enlarging, operating and
maintaining a building or buildings, automobile parking lots or
structures, recreational facilities and stadiums, and the
necessary site or sites therefor, for the use of the County; and
WHEREAS, the County desires to undertake a project to
construct, equip and furnish buildings and appurtenances located
in the County of Oakland, as more fully described in EXHIBIT A to
this Lease (the "Project"), and it is proposed that the Authority
undertake the Project; and
WHEREAS, it is proposed that the Authority finance the total
cost of the Project by the issuance of building authority bonds
payable from cash rental payments to be made by the County to the
Authority pursuant to this Lease and Act 31; and
WHEREAS, a description of the Project, and estimate of the
period of usefulness thereof and an estimate of the total cost of
the Project, all as set forth on EXHIBIT A to this Lease, have
been reviewed and approved by the Board of Commissioners of the
County; and
WHEREAS, in order to make possible the issuance of building
authority bonds to finance all or a portion of the total cost of
the Project, it is necessary under Act 31 for the parties to
enter into this Lease;
THEREFORE, IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS AND
AGREEMENTS SET FORTH BELOW, IT IS HEREBY AGREED BY AND BETWEEN
THE PARTIES TO THIS LEASE AS FOLLOWS:
1. Authorization and Issuance of Bonds. As soon as
practicable after the effective date of this Lease, the Authority
shall proceed to authorize and issue one or more series of its
building authority bonds in the aggregate principal amount of not
to exceed $23,400,000 (the "Bonds"), pursuant to and in
accordance with provisions of Act 31, for the purpose of
16. Contractual Rights of Bondholders. Inasmuch as this
Lease, and particularly the obligation of the County to make cash
rental payments to the Authority, provides the security for
payment of the principal of and interest on the Bonds, it is
hereby declared that this Lease is made for the benefit of the
holders from time to time of the Bonds as well as for the benefit
of the parties and that such holders shall have contractual
rights under this Lease. In the event of any default under this
Lease on the part of the County, the Authority and the holders of
the Bonds shall have all rights and remedies provided by law,
including in particular all rights and remedies provided by
Act 31. The parties further agree that they will not do, or
permit to be done, any act, and that this Lease will not be
amended in any manner, which would impair the security of the
Bonds or the rights of the holders of the Bonds. An amendment of
this Lease to authorize the issuance of additional bonds and
providing the payment of additional cash rentals for the payment
of such bonds shall not be deemed to impair the security of the
Bonds or the rights of the holders of the Bonds.
17. Appurtenant Facilities. The site on which this Project
is to be located includes, or will include, roadways, walks,
drives, parking areas and landscaping which are of benefit to and
necessary to the full use and enjoyment of the Project, and it is
hereby agreed that so long as any bonds remain outstanding and
unpaid, such appurtenant facilities will be maintained in good
repair and condition by the County or by its lessees and
available to the users and occupants of the Project.
18. Successors and Assigns. This Lease shall inure to the
benefit of, and be binding upon, the respective parties hereto
and their successors and assigns, provided, however, that no
assignment shall be made in violation of the terms of this Lease
nor shall any assignment be made which would impair the security
of the Bonds or the rights of the holders of the Bonds.
19. Abandonment of Project. In the event the first series
of Bonds to finance the Project cannot be or are not issued by
the Authority on or before December 31, 2003, the Project shall
be abandoned, the County shall pay from available funds all
expenses of the Authority incurred to the date of abandonment,
and neither party shall have any further obligations under this
Lease. Subsequent series of bonds may be sold at any time prior
to December 31, 2004.
20. Consents, Notices, Etc. The right to give any consent,
agreement or notice required or permitted in this Lease shall be
vested, in the case of the County, in its Board of Commissioners,
and in the case of the Authority, in its Commission. Any notice
required or permitted to be given under this Lease shall be given
by delivering the same, in the case of the County, to the County
Clerk, and in the case of the Authority, to any member of its
Commission.
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21. Changes in Law or Corporate Status. In the event there
shall occur changes in the Constitution or statutes of the State
of Michigan which shall affect the organization, territory,
powers or corporate status of the County, the terms and
provisions of this Lease shall be unaffected thereby insofar as
the obligation of the County to make the cash rental payments is
concerned. The proceeds of any sale or other liquidation of any
interest of the County or the Authority in the Project are hereby
impressed with a first and prior lien for payment of any
outstanding bonds or other obligations of the Authority incurred
by reason of the Project or any additions or improvements
thereto.
22. Effective Date of Lease. This Lease shall become
effective on the 61st day after publication of a Notice of
Intention in the Oakland Press, a newspaper published in Pontiac,
Michigan, as required by Act 31, provided that if a petition for
a referendum is filed as provided in (and meeting all
requirements of) Section 8b of Act 31, then this Lease shall not
become effective unless and until approved by a majority of the
electors of the County voting thereon at a general or special
election.
23. Undertaking to Provide Continuing Disclosure. The
County and the Authority hereby covenant and agree, for the
benefit of the beneficial owners of the Bonds, to enter into a
written undertaking (the "Undertaking") required by SEC Rule
15c2-12 promulgated by the Securities and Exchange Commission
pursuant to the Securities and Exchange Act of 1934 (the "Rule")
to provide continuing disclosure of certain financial information
and operating data and timely notices of the occurrence of
certain events in accordance with the Rule. The undertaking
shall be in the form attached hereto as Appendix A. This
Undertaking shall be enforceable by the beneficial owners of the
Bonds or by the Purchaser(s) on behalf of such beneficial owners
(provided that the Purchaser(s) right to enforce the provisions
of this Undertaking shall be limited to a right to obtain
specific enforcement of the obligations hereunder and any failure
by the County and the Authority to comply with the provision of
this Undertaking shall not be an event of default with respect to
the Bonds).
The County Treasurer and the Chairperson or Treasurer of the
Authority, or other officer of the County or Authority charged
with the responsibility for issuing the Bonds, shall provide a
Continuing Disclosure Certificate for inclusion in the transcript
of proceedings, setting forth the details and terms of the
County's and Authority's Undertaking.
IN WITNESS WHEREOF, the OAKLAND COUNTY BUILDING AUTHORITY,
by its Commission, and the COUNTY OF OAKLAND, by its Board of
Commissioners, have caused this Lease to be signed by their duly
authorized officers, and their seals to be affixed hereto, all as
of the day and year first above written.
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WITNESSES TO SIGNATURES OAKLAND COUNTY BUILDING AUTHORITY
OF AUTHORITY OFFICERS:
By:
Chairperson of its Commission
By:
Secretary of its Commission
WITNESSES TO SIGNATURES COUNTY OF OAKLAND
OF COUNTY OFFICERS:
By:
Chairman, Board of Commissioners
By:
County Clerk
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STATE OF MICHIGAN)
)ss.
COUNTY OF OAKLAND)
On this day of , 2001, before me appeared
and , to me personally known,
who being by me duly sworn, did each say that they are,
respectively, the Chairperson and the Secretary of the Commission
of the OAKLAND COUNTY BUILDING AUTHORITY and that the foregoing
Lease Contract was signed and sealed by them on behalf of the
Authority by authority of its Commission, and that such persons
acknowledged such instrument to be the free act and deed of the
Authority.
Notary Public, Oakland County,
Michigan
My Commission Expires:
(Seal)
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STATE OF MICHIGAN)
)ss.
COUNTY OF OAKLAND)
On this day of , 2001, before me
appeared and , to me
personally known, who being by me duly sworn, did each say that
they are, respectively, the Chairman of the Board of
Commissioners and the County Clerk of the COUNTY OF OAKLAND and
that the foregoing Lease Contract was signed and sealed by them
on behalf of the County by authority of its Board of
Commissioners, and that such persons acknowledged such instrument
to be the free act and deed of the County.
Notary Public, Oakland County,
Michigan
My Commission Expires:
(Seal)
Instrument Drafted By:
John R. Axe
Axe & Ecklund, P.C.
21 Kercheval, Suite 360
Grosse Pointe Farms, Michigan 48236
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APPENDIX A
CONTINUING DISCLOSURE CERTIFICATE
This Continuing Disclosure Certificate (the "Disclosure
Certificate") is executed and delivered by the
(the "Issuer") [
(the "Obligated Municipality")] in connection with the issuance
of $ [Name of Issue] (the "Securities"). The
Securities are being issued pursuant to a Resolution
adopted by the Governing Body of the Issuer on f
; a Resolution adopted by the governing body
of the Issuer [Obligated Municipality]; and an Award Resolution
adopted by the Governing Body of the Issuer on ,
(collectively the "Resolution") and delivered to
(the "Purchaser") on the date hereof. Pursuant
to the Resolution, the Issuer [Obligated Municipality] has
covenanted and agreed to provide continuing disclosure of certain
financial information and operating data and timely notices of
the occurrence of certain events. In addition, the Issuer
[Obligated Municipality] hereby specifically covenants and agrees
as follows:
Section 1. Purpose of the Disclosure Certificate. This
Disclosure Certificate is being executed and delivered by the
Issuer [Obligated Municipality] for the benefit of the holders of
the Securities in order to assist the Participating Underwriters
within the meaning of the Rule (defined herein) in complying with
SEC Rule 15c2-12(b)(5). This Disclosure Certificate constitutes
the written Undertaking required by the Rule.
Section 2. Definitions. In addition to the defined terms
set forth in the Resolution, which apply to any capitalized term
used in this Disclosure Certificate unless otherwise defined in
this Section, the following capitalized terms shall have the
following meanings:
"Annual Report" means any annual report provided by the
Issuer [Obligated Municipality] pursuant to, and as described in,
Sections 3 and 4 of this Disclosure Certificate.
"Audited Financial Statements" means the Issuer's [Obligated
Municipality's] annual financial statements, which are currently
prepared in accordance with generally accepted accounting
principles [GAAP for governmental units as prescribed by GASB]
and which the Issuer [Obligated Municipality] intends to continue
to prepare in substantially the same form.
"Fiscal Year" means the fiscal year of the Issuer [Obligated
Municipality].
"Final Official Statement" means the final official
statement dated , delivered in connection with
the Securities, which is available from the MSRB.
"Governing Body" means the of the Issuer
[Obligated Municipality] or such other body as may hereafter be
the chief legislative body of the Issuer.
"Issuer" means which is the obligated
person with respect to the Securities.
["Obligated Municipality" means which is
the obligated person with respect to the Securities.]
"Issuer Contact" means the [Clerk, or ] of
the Issuer who can be contacted at .
["Obligated Municipality Contact" means the [Clerk, or
] of the Obligated Municipality who can be
contacted at .]
"Material Event" means any of the events listed in Section
5(a) of this Disclosure Certificate.
"MSRB" means the Municipal Securities Rulemaking Board
located at 1150 18th Street, N.W., Suite 400, Washington, D.C.
20036.
"NRMSIR" means any nationally recognized municipal
securities information repository as recognized from time to time
by the SEC for purposes of the Rule.
"Participating Underwriter" means any of the original
underwriter(s) of the Securities (including the Purchaser)
required to comply with the Rule in connection with the offering
of the Securities.
"Repository" means each NRMSIR and each SID, if any.
"Rule" means SEC Rule 15c2-12(b)(5) promulgated by the SEC
under the Securities Exchange Act of 1934, as the same may be
amended from time to time.
"SEC" means the Securities and Exchange Commission.
"SID" means any public or private repository or entity
designated by the State of Michigan as a state information
depository for the purpose of the Rule.
Section 3. Provision of Annual Financial Information and
Audited Financial Statements.
(a) The Issuer [Obligated Municipality] shall, not later
than two hundred seventy (270) days after the end of the Fiscal
Year, commencing with the year that ends , ,
provide each Repository with annual financial information which
is consistent with the requirements of Section 4 of this
Disclosure Certificate. The annual financial information may be
submitted as a single document or as separate documents
comprising a package, and may cross-reference other information
as provided in Section 4 of this Disclosure Certificate; provided
that the Audited Financial Statements of the Issuer [Obligated
Municipality] may be submitted separately from the balance of the
annual financial information; and provided further that unaudited
financial statements will be included with the other financial
information, if audited statements have not already been
furnished.
(b) If the Issuer [Obligated Municipality] is unable or
fails to provide to the Repositories an Annual Report by the date
required in subsection (a), the Issuer [Obligated Municipality]
shall send a notice of that fact in a timely manner to the
NRMSIRs, the MSRB and any SID.
(c) The Issuer [Obligated Municipality] shall determine
each year prior to the date for providing the Annual Report the
name and address of each NRMSIR and each SID, if any.
Section 4. Content of Annual Reports. The Issuer's
[Obligated Municipality's] Annual Report shall contain or
incorporate by reference the following:
Updates of the "State Equalized Valuation", "Taxable
Valuation", "County Tax Rates and Levies", "Tax Collection
Record", "General Fund Revenues and Expenditures", and "Debt
Statement (Direct and Overlapping Debt)" contained in the
Final Official Statement and the current Audited Financial
Statements.
Any or all of the items listed above may be incorporated by
reference from other documents, including official statements of
debt issues of the Issuer [Obligated Municipality] or related
public entities, which have been submitted to each of the
Repositories or the SEC. If the document incorporated by
reference is a final official statement, it must be available
from the MSRB. The Issuer [Obligated Municipality] shall clearly
identify each such other document so incorporated by reference.
Section 5. Reporting of Material Events.
(a) This Section 5 shall govern the giving of notices of
the occurrence of any of the following events in a timely manner
if material with respect to the Securities:
1. Principal and interest payment delinquencies;
2. Non-payment related defaults;
3. Unscheduled draws on debt service reserves
reflecting financial difficulties;
4. Unscheduled draws on credit enhancements
reflecting financial difficulties;
5. Substitution of credit or liquidity providers, or
their failure to perform;
6. Adverse tax opinions or events affecting the tax-
exempt status of the Securities;
7. Modification to rights of holders of the
Securities;
8. Securities calls;
9. Defeasances;
10. Release, substitution or sale of property securing
repayment of the Securities; and
11. Rating changes.
(b) Whenever a Material Event occurs, the Issuer [Obligated
Municipality] shall promptly file a notice of such occurrence
with either all NRMSIRs or with the MSRB and with any SID.
Notwithstanding the foregoing, notice of Material Events
described in subsections (a) (8) and (9) need not be given under
this subsection any earlier than the notice (if any) of the
underlying event is required to be given to holders of affected
Securities pursuant to the Resolution.
(c) Unless otherwise required by law and subject to
technical and economic feasibility, the Issuer [Obligated
Municipality] shall employ such methods of information
transmission as shall be requested or recommended by the
designated recipients of the Issuer's [Obligated Municipality's]
information.
Section 6. Termination of Reporting Obligation. The
Issuer's [Obligated Municipality's] obligations under the
Resolution and this Disclosure Certificate shall terminate upon
the defeasance, prior redemption or payment in full of all the
Securities.
Section 7. Issuer [Obligated Municipality] Contact; Agent.
Information may be obtained from the Issuer [Obligated
Municipality] Contact. Additionally, the Issuer [Obligated
Municipality] may, from time to time, appoint or engage a
dissemination agent to assist it in carrying out its obligations
under the Resolution and this Disclosure Certificate, and may
discharge any such agent, with or without appointing a successor
dissemination agent. The initial dissemination agent shall be
A - 4
the Municipal Advisory Council of Michigan, 1445 First National
Building, Detroit, Michigan 48226.
Section 8. Amendment; Waiver. Notwithstanding any other
provision of the Resolution or this Disclosure Certificate, as
provided in this Section 8, and any provision of this Disclosure
Certificate may be waived, if such amendment or waiver is
supported by an opinion of nationally recognized bond counsel to
the effect that such amendment or waiver would not, if and of
itself, cause the undertakings to violate the Rule. The
provisions of this Disclosure Certificate constituting the
Undertaking or any provision hereof, shall be null and void in
the event that the Issuer [Obligated Municipality] delivers to
each then existing NRMSIR and the SID, if any, an opinion of
nationally recognized bond counsel to the effect that those
portions of the Rule which require this Disclosure Certificate
are invalid, have been repealed retroactively or otherwise do not
apply to the Securities. The provisions of this Disclosure
Certificate constituting the Undertaking may be amended without
the consent of the holders of the Securities, but only upon the
delivery by the Issuer [Obligated Municipality] to each then
existing NRMSIR and the SID, if any, of the proposed amendment
and an opinion of nationally recognized bond counsel to the
effect that such amendment, and giving effect thereto, will not
adversely affect the compliance of this Disclosure Certificate
and by the Issuer [Obligated Municipality] with the Rule. Any
such amendment may only be made in connection with a change in
circumstances that arises from a change in legal requirements,
change in law, or change in the identity, nature, or status of
the Issuer [Obligated Municipality] for other obligated person,
as defined in the Rule), or type of business conducted. No such
amendment may be made unless the Undertaking, as amended, would
have complied with the requirements of the Rule at the time of
the primary offering of the Securities, after taking into account
any amendments or interpretations of the Rule, as well as any
change in circumstances. No such amendment shall be made unless
it does not materially impair the interests of holders of the
Securities, as determined by nationally recognized bond counsel.
The annual financial information containing any amended operating
data or amended financial information will explain, in narrative
form, the reasons for the amendment and the impact of the change
in the type of operating data or financial information being
provided.
If an amendment is made to the Undertaking specifying the
accounting principles to be followed in preparing financial
statements, the annual financial information for the year in
which the change is made will present a comparison between the
financial statements or information prepared on the basis of the
new account principles and those prepared on the basis of the
former accounting principles. The comparison will include a
qualitative discussion of the differences in the accounting
principles and the impact of the change in the account principles
on the presentation of the financial information , in order to
provide information to investors to enable them to evaluate the
ability of the Issuer [Obligated Municipality] or any obligated
person to meet its obligations. To the extent reasonably
feasible, the comparison will also be quantitative. A notice of
the change in the accounting principles will be sent to each then
existing NRMSIR or the MSRB, and to the SID, if any.
Section 9. Additional Information. Nothing in this
Disclosure Certificate shall be deemed to prevent the Issuer
[Obligated Municipality] from disseminating any other
information, using the means of dissemination set forth in this
Disclosure Certificate or any other means of communication, or
including any other information in any Annual Report or notice of
occurrence of a Material Event, in addition to that which is
required by this Disclosure Certificate. If the Issuer
[Obligated Municipality] chooses to include any information in
any Annual Report or notice of occurrence of a Material Event in
addition to that which is specifically required by this
Disclosure Certificate, the Issuer [Obligated Municipality] shall
have no obligation under this Disclosure Certificate to update
such information or include it in any future Annual Report or
notice of occurrence of a Material Event.
Section 10. Default. In the event of a failure of the
Issuer [Obligated Municipality] to comply with any provision of
this Disclosure Certificate any holder of the Securities may take
such actions as may be necessary and appropriate, including
seeking mandate or specific performance by court order, to cause
the Issuer [Obligated Municipality] to comply with its
obligations under the Resolution and this Disclosure Certificate.
A default under this Disclosure Certificate shall not be deemed
an event of default with respect to the Securities and the sole
remedy under this Disclosure Certificate in the event of any
failure of the Issuer [Obligated Municipality] to comply with
this Disclosure Certificate shall be an action to compel
performance.
Section 11. Beneficiaries. This Disclosure Certificate
shall inure solely to the benefit of the Issuer [Obligated
Municipality], the Participating Underwriters and holders from
time to time of the Securities, and shall crate no rights in any
other person or entity.
IN WITNESS WHEREOF, I have executed this Certificate in my
official capacity effective the day of
[Executive Officer]
Clerk/Secretary
[SEAL]
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EXHIBIT A to LEASE CONTRACT
PROJECT DESCRIPTION
Project Development:
The construction of the Project shall include the following
components and estimated construction and financing costs:
Work Release Facility to be located southeast of Oakland County
Jail at 1201 N. Telegraph, Pontiac, Michigan - $14,000,000
The Work Release Facility project will consist of the
design, constructing, furnishing and equipping of a new facility
with a capacity of approximately 300 beds totaling approximately
48,000 square feet.
Jail Management System located at 1201 N. Telegraph, Pontiac,
Michigan and Video Arraignment System to be located as shown on
Exhibit A pages 4-7 - $9,000,000
The jail management system would involve the acquisition of
equipment and software, data conversion efforts, network
enhancements (if any) and training of Sheriff's Department staff
in its implementation.
The video arraignment system to be deployed in Oakland
County will involve the acquisition of equipment and software,
network enhancements, training, and quite likely, some
construction activities in the local District Court houses.
The Jail Management System and Video Arraignment System are
described further on Exhibit A, pages 2 & 3.
Cost Estimates
Work Release Facility, Jail Management &
Video Arraignment $23,000,000
Financing Costs 165,000
Bond Discount 234,000
Contingency 1,000
TOTAL $23,400,000
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DETAILS OF VIDEO ARRAIGNMENT SYSTEM
NOTE A — COURT EQUIPMENT
While the County has yet to establish which of the District
Courts will be participating in this program, the County has
estimated that it will need to provide approximately 25
courtrooms with this equipment. In addition, up to 16 courtrooms
of the County's Circuit Court will need to receive the noted
equipment.
In each courtroom, the funding should enable a state-of-the-art
camera system, quality recording and sound system, public viewing
equipment and network equipment to be acquired. The County
presently has established a fiber optic network connection from
the County's Department of Information Technology facility in
Pontiac, Michigan to each of the cities', villages' and
townships' facilities located within the County. The fiber optic
network was funded through the County's General Fund.
Items Units
Camera 41
Recording/sound system 41
Public viewing equipment 41
Network equipment 41
NOTE B - MULTI -POINT CENTRAL UNIT SERVER AND RELATED SOFTWARE
The County will need to acquire a multi-point central unit server
and related software to control the signaling from each of the
district courts and law enforcement (Prosecutor, Sheriff and
local police departments) facilities. The equipment would reside
in the County's Department of Information Technology facility in
Pontiac Michigan.
NOTE C - POLICE / PROSECUTOR SYSTEMS
The local police departments, Sheriff's Department and
Prosecutor's office will need to be equipped with cameras,
personal computers, printers and other equipment necessary to
ensure a quality signal is processed through to the courts.
NOTE D - NETWORK SWITCHES
The network switches will need to be located in each of the
facilities in which the video arraignment will be installed. In
the case of the County's Circuit Court, only one switch will be
required (instead of the 16 actual courtrooms). Similarly,
several of the local District Courts will only need one per
facility, even though there will be more than one courtroom in
that facility.
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DETAILS OF JAIL MANAGEMENT SYSTEM
NOTE A — LICENSES
The County has estimated that it will require approximately 400
licenses of the jail management system software and related
operating system (Oracle) software for use by the law enforcement
community.
NOTE B — CUSTOMIZATION OF SYSTEM
The County has reviewed various jail management system software
products on the market today. In each case, the County has cited
many areas in which the County will have to provide additional
software functionality before it is installed.
NOTE C — CONVERSION OF LEGACY DATA
The County will have to convert approximately five years of data
from its existing jail management system for use as historical
information in the new system. This will require extraction
routines to be developed.
NOTE D — INTERFACE WITH RELATED COUNTY SYSTEMS
The County is installing a law enforcement system and other
courts systems that will assist in populating data to / from the
jail management system. These processes will require programming
to ensure that the jail management system populates the common
data between County hosted systems.
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DISTRICT COURT
District 35
660 Plymouth Road
Plymouth MI 48170-1891
District 43
43 E. Nine Mile Road
Hazel Park MI 48030
305 E. Nine Mile Road
Ferndale MI 48220
200 W. Thirteen Mile Road
Madison Heights MI 48071
District 44
400 E. Eleven Mile Road
Royal Oak MI 48068
District 45A
3338 Coolidge Highway
Berkley MI 48072
District 45B
13600 Oak Park Boulevard
Oak Park MI 48237
District 46
26000 Evergreen Road
Southfield MI 48076
District 47
32795 W. Ten Mile Road
Farmington MI 48336
District 48
4280 Telegraph Road
P.O. Box 3200
Bloomfield Hills MI 48302-
3200
District 50
70 N. Saginaw Street
Pontiac MI 48342
District 51
5100 Civic Center Drive
Waterford MI 48329
District 52-1st Div
48150 Grand River Avenue
Novi MI 48374-1222
District 52 —2nd Div
5850 Lorac
Clarkston MI 48346
District 52 —3rd Div
135 Barclay Circle
Rochester Hills MI 48307
District 52 _4 th Div
520 West Big Beaver Road
Troy MI 48084
CITIES
City of Auburn Hills
1827 North Squirrel Road
Auburn Hills MI 48326-2753
City of Berkley
3338 Coolidge Highway
Berkley MI 48072-1690
City of Birmingham
151 Martin Street
P.O.Box 3001
Birmingham MI 48012-3001
City of Bloomfield Hills
45 East Long Lake Road
Bloomfield Hills MI 48304-
2322
City of the Village of
Clarkston
375 Depot Road
Clarkston MI 48346-1418
City of Clawson
425 North Main Street
Clawson MI 48017
City of Farmington
23600 Liberty Street
Farmington MI 48335
4
City of Farmington Hills
31555 West Eleven Mile Road
Farmington Hills MI 48336-
1165
City of Ferndale
300 East Nine Mile Road
Ferndale MI 48220-1797
City of Hazel Park
111 East Nine Mile Road
Hazel Park MI 48030
City of Huntington Woods
26815 Scotia Road
Huntington Woods MI 48070-
1199
City of Keego Harbor
2025 Beechmont
P.O. Box 665
Keego Harbor MI 48320-0665
City of Lake Angelus
45 Gallogly Road
Lake Angelus MI 48326
City of Lathrup Village
27400 Southfield Road
Lathrup Village MI 48076-3489
City of Madison Heights
300 West Thirteen Mile Road
Madison Heights MI 48071-1899
City of Northville
215 West Main Street
Northville MI 48167-1599
City of Novi
45175 West Ten Mile Road
Novi MI 48375-3024
City of Oak Park
13600 Oak Park Boulevard
Oak Park MI 48237-2029
City of Orchard Lake Village
3955 Orchard Lake Road
Orchard Lake Village MI
48323-1605
City of Pleasant Ridge
23925 Woodward Avenue
Pleasant Ridge MI 48069
City of Pontiac
47450 Woodward Avenue
Pontiac MI 48342-2271
City of Rochester
400 Sixth Street
P.O. Box 80010
Rochester MI 48307
City of Rochester Hills
1000 Rochester Hills Drive
Rochester Hills MI 48309-3033
City of Royal Oak
211 Williams Street
Royal Oak MI 48067
City of South Lyon
335 South Warren
South Lyon MI 48178
City of Southfield
26000 Evergreen Road
Southfield MI 48076
City of Sylvan Lake
1820 Inverness Street
Sylvan Lake MI 48320-1679
City of Troy
500 West Big Beaver Road
Troy MI 48084-5285
City of Walled Lake
1499 E. West Maple Road
P.O. Box 99
Walled Lake MI 48390-0099
City of Wixom
49045 Pontiac Trail
Wixom MI 48393-2567
5
TOWNSHIPS
Township of Addison
1440 Rochester Road
Leonard MI 48367
Charter Township of Bloomfield
4200 Telegraph Road
P.O. Box 489
Bloomfield Hills MI 48303-
0489
Charter Township of Brandon
395 Mill Street
P.O. Box 929
Ortonville MI 48462
Charter Township of Commerce
2840 Fisher Avenue
Commerce Township MI 48390
Township of Groveland
4695 Grange Hall Road
Holly MI 48442
Charter Township of Highland
205 North John Street
Highland MI 48357
Township of Holly
102 Civic Drive
Holly MI 48442
Charter Township of
Independence
90 North Main Street
P.O. Box 69
Clarkston MI 48347
Charter Township of Lyon
58000 Grand River Avenue
New Hudson MI 48165
Charter Township of Milford
1100 Atlantic
Milford MI 48381-2000
Township of Novi
P.O. Box 924
Northville MI 48167
Charter Township of Oakland
4393 Collins Road
Rochester MI 48306
Charter Township of Orion
2525 Joslyn Road
Lake Orion MI 48360
Charter Township of Oxford
18 West Burdick Street
P.O. Box 3
Oxford MI 48371
Township of Rose
204 Franklin Street
Holly MI 48442
Charter Township of Royal Oak
21075 Wyoming Avenue
Ferndale MI 48220
Township of Southfield
18550 West Thirteen Mile Road
Southfield Township MI 48025-
5262
Charter Township of
Springfield
650 Broadway
P.O. Box 1038
Davisburg MI 48350-1038
Charter Township of Waterford
5200 Civic Center Drive
Waterford MI 48329-3773
Charter Township of West
Bloomfield
4550 Walnut Lake Road
P.O. Box 250130
West Bloomfield MI 48325-0130
Charter Township of White Lake
7525 Highland Road
6
White Lake MI 48383 las.rl-oak83
VI LLAGES
Village of Beverly Hills
18500 West Thirteen Mile Road
Beverly Hills MI 48025
Village of Bingham Farms
30400 Telegraph Road, Ste 328
Bingham Farms MI 48025
Village of Franklin
32325 Franklin Road
Franklin MI 48025
Village of Holly
202 South Saginaw Street
Holly MI 48442-1694
Village of Lake Orion
37 East Flint Street
Lake Orion MI 48362
Village of Leonard
23 East Elmwood Street
P.O. Box 789
Leonard MI 48367-0789
Village of Milford
1100 Atlantic
Milford MI 48381
Village of Ortonville
395 Mill Street
P.O. Box 928
Ortonville MI 48462-0928
Village of Oxford
22 West Burdick
P.O. Box 94
Oxford MI 48371-0094
Village of Wolverine Lake
425 Glengary Road
Wolverine Lake MI 48390-1404
EXHIBIT B
to
LEASE CONTRACT
OAKLAND BUILDING AUTHORITY PROJECT
SCHEDULE OF PRINCIPAL AND INTEREST
DUE AMOUNT
TOTAL $
APPENDIX II
NOTICE OF INTENTION OF THE COUNTY OF OAKLAND
TO ENTER INTO A LEASE CONTRACT WITH THE
OAKLAND COUNTY BUILDING AUTHORITY AND NOTICE
OF RIGHT TO PETITION FOR REFERENDUM THEREON
TO ALL ELECTORS AND TAXPAYERS OF
THE COUNTY OF OAKLAND:
NOTICE IS HEREBY GIVEN that the Board of Commissioners of
the County of Oakland, Michigan (the "County"), has authorized
the execution of a full faith and credit general obligation lease
contract (the "Lease") between the County and the Oakland County
Building Authority (the "Authority"). The Lease provides, among
other things, for the following purposes: See Exhibit A to be
located at: See Exhibit A (the "Project"). The Lease provides
further that the Authority will finance all or a portion of the
total cost of the Project by the issuance of one or more series
of building authority bonds (the "Bonds") pursuant to the
provisions of Act No. 31, Public Acts of Michigan, 1948 (First
Extra Session), as amended ("Act 31"), in anticipation of the
receipt of cash rental payments to be made by the County to the
Authority pursuant to the Lease. The maximum amount of bonds to
be issued in one or more series shall not exceed $23,400,000, the
term of the Lease shall not exceed 35 years and the Bonds shall
bear interest at a rate or rates that will result in a net
interest cost of not more than 8% per annum.
FULL FAITH AND CREDIT AND TAXING POWER OF
THE COUNTY OF OAKLAND WILL BE PLEDGED
NOTICE IS FURTHER GIVEN that in the Lease the County will
obligate itself to make cash rental payments to the Authority in
amounts sufficient to pay the principal of and interest on the
Bonds. The full faith and credit of the County will be pledged
for the making of such cash rental payments. Pursuant to such
pledge of its full faith and credit, the County will be obligated
to levy such ad valorem taxes upon all taxable property in the
County as shall be necessary to make such cash rental payments,
which taxes, however, will be subject to applicable statutory and
constitutional limitations on the taxing power of the County. In
addition to its obligation to make cash rental payments, the
County will agree in the Lease to pay all costs and expenses of
operation and maintenance of the Project and all expenses of the
Authority incidental to the issuance and payment of the Bonds, to
the extent such expenses are not payable from the proceeds of the
Bonds.
RIGHT TO PETITION FOR REFERENDUM
NOTICE IS FURTHER GIVEN to the electors and taxpayers of the
County to inform them of the right to petition for a referendum
on the question of entering into the Lease. The County intends
to enter into the Lease without a vote of the electors thereon,
but the Lease shall not become effective until 60 days after
publication of this notice. If, within 45-days after publication
of this notice, a petition for referendum requesting an election
on the Lease, signed by not less than 10% or 15,000 of the
registered electors of the County, whichever is less, has been
filed with the County Clerk, the Lease shall not become effective
unless and until approved by a majority of the electors of the
County voting thereon at a general or special election.
This notice is given by order of the Board of Commissioners
pursuant to Act 31. Further information may be obtained at the
office of the Oakland County Clerk, County Service Center, 1200
N. Telegraph Rd., Pontiac, Michigan 48341.
G. William Caddell
Oakland County Clerk
DATED: [Date of Publication]
las.rl-oak83
2
EXHIBIT A
PROJECT DESCRIPTION
Project Development:
The construction of the Project shall include the following
components and estimated construction and financing costs:
Work Release Facility to be located southeast of Oakland County
Jail at 1201 N. Telegraph, Pontiac, Michigan - $14,000,000
The Work Release Facility project will consist of the
design, constructing, furnishing and equipping of a new facility
with a capacity of approximately 300 beds totaling approximately
48,000 square feet.
Jail Management System located at 1201 N. Telegraph, Pontiac,
Michigan and Video Arraignment System to be located as shown on
Exhibit A pages 4-7 - $9,000,000
The jail management system would involve the acquisition of
equipment and software, data conversion efforts, network
enhancements (if any) and training of Sheriff's Department staff
in its implementation.
The video arraignment system to be deployed in Oakland
County will involve the acquisition of equipment and software,
network enhancements, training, and quite likely, some
construction activities in the local District Court houses.
The Jail Management System and Video Arraignment System are
described further on Exhibit A, pages 2 & 3.
Cost Estimates
Work Release Facility, Jail Management &
Video Arraignment, Financing Costs,
Bond Discount & Contingency $23,400,000
las.rl-oak83
DETAILS OF VIDEO ARRAIGNMENT SYSTEM
NOTE A — COURT EQUIPMENT
While the County has yet to establish which of the District
Courts will be participating in this program, the County has
estimated that it will need to provide approximately 25
courtrooms with this equipment. In addition, up to 16 courtrooms
of the County's Circuit Court will need to receive the noted
equipment.
In each courtroom, the funding should enable a state-of-the-art
camera system, quality recording and sound system, public viewing
equipment and network equipment to be acquired. The County
presently has established a fiber optic network connection from
the County's Department of Information Technology facility in
Pontiac, Michigan to each of the cities', villages' and
townships' facilities located within the County. The fiber optic
network was funded through the County's General Fund.
Items Units
Camera 41
Recording/sound system 41
Public viewing equipment 41
Network equipment 41
NOTE B - MULTI -POINT CENTRAL UNIT SERVER AND RELATED SOFTWARE
The County will need to acquire a multi-point central unit server
and related software to control the signaling from each of the
district courts and law enforcement (Prosecutor, Sheriff and
local police departments) facilities. The equipment would reside
in the County's Department of Information Technology facility in
Pontiac Michigan.
NOTE C - POLICE / PROSECUTOR SYSTEMS
The local police departments, Sheriff's Department and
Prosecutor's office will need to be equipped with cameras,
personal computers, printers and other equipment necessary to
ensure a quality signal is processed through to the courts.
NOTE D - NETWORK SWITCHES
The network switches will need to be located in each of the
facilities in which the video arraignment will be installed. In
the case of the County's Circuit Court, only one switch will be
required (instead of the 16 actual courtrooms). Similarly,
several of the local District Courts will only need one per
facility, even though there will be more than one courtroom in
that facility.
2
DETAILS OF JAIL MANAGEMENT SYSTEM
NOTE A - LICENSES
The County has estimated that it will require approximately 400
licenses of the jail management system software and related
operating system (Oracle) software for use by the law enforcement
community.
NOTE B - CUSTOMIZATION OF SYSTEM
The County has reviewed various jail management system software
products on the market today. In each case, the County has cited
many areas in which the County will have to provide additional
software functionality before it is installed.
NOTE C - CONVERSION OF LEGACY DATA
The County will have to convert approximately five years of data
from its existing jail management system for use as historical
information in the new system. This will require extraction
routines to be developed.
NOTE D - INTERFACE WITH RELATED COUNTY SYSTEMS
The County is installing a law enforcement system and other
courts systems that will assist in populating data to / from the
jail management system. These processes will require programming
to ensure that the jail management system populates the common
data between County hosted systems.
las.rl-oak83
3
District 50
70 N. Saginaw Street
Pontiac MI 48342
District 51
5100 Civic Center Drive
Waterford MI 48329
City of Clawson
425 North Main Street
Clawson MI 48017
City of Farmington
23600 Liberty Street
Farmington MI 48335
DISTRICT COURT
District 35
660 Plymouth Road
Plymouth MI 48170-1891
District 43
43 E. Nine Mile Road
Hazel Park MI 48030
305 E. Nine Mile Road
Ferndale MI 48220
District 52 -1 st Div
48150 Grand River Avenue
Novi MI 48374-1222
District 52 -2' Div
5850 Lorac
Clarkston MI 48346
District 52 -3 rd Div
135 Barclay Circle
Rochester Hills MI 48307
200 W. Thirteen Mile Road
Madison Heights MI 48071
District
520 West
Troy MI
52-4 th Div
Big Beaver Road
48084
District 44
400 E. Eleven Mile Road
Royal Oak MI 48068
District 45A
3338 Coolidge Highway
Berkley MI 48072
District 45B
13600 Oak Park Boulevard
Oak Park MI 48237
District 46
26000 Evergreen Road
Southfield MI 48076
District 47
32795 W. Ten Mile Road
Farmington MI 48336
CITIES
City of Auburn Hills
1827 North Squirrel Road
Auburn Hills MI 48326-2753
City of Berkley
3338 Coolidge Highway
Berkley MI 48072-1690
City of Birmingham
151 Martin Street
P.O.Box 3001
Birmingham MI 48012-3001
City of Bloomfield Hills
45 East Long Lake Road
Bloomfield Hills MI 48304-
2322
District 48
4280 Telegraph Road
P.O. Box 3200
Bloomfield Hills MI
3200
City of the Village of
Clarkston
375 Depot Road
48302- Clarkston MI 48346-1418
4
City of Farmington Hills
31555 West Eleven Mile Road
Farmington Hills MI 48336-
1165
City of Ferndale
300 East Nine Mile Road
Ferndale MI 48220-1797
City of Hazel Park
111 East Nine Mile Road
Hazel Park MI 48030
City of Huntington Woods
26815 Scotia Road
Huntington Woods MI 48070-
1199
City of Keego Harbor
2025 Beechmont
P.O. Box 665
Keego Harbor MI 48320-0665
City of Lake Angelus
45 Gallogly Road
Lake Angelus MI 48326
City of Lathrup Village
27400 Southfield Road
Lathrup Village MI 48076-3489
City of Madison Heights
300 West Thirteen Mile Road
Madison Heights MI 48071-1899
City of Northville
215 West Main Street
Northville MI 48167-1599
City of Novi
45175 West Ten Mile Road
Novi MI 48375-3024
City of Oak Park
13600 Oak Park Boulevard
Oak Park MI 48237-2029
City of Orchard Lake Village
3955 Orchard Lake Road
Orchard Lake Village MI
48323-1605
City of Pleasant Ridge
23925 Woodward Avenue
Pleasant Ridge MI 48069
City of Pontiac
47450 Woodward Avenue
Pontiac MI 48342-2271
City of Rochester
400 Sixth Street
P.O. Box 80010
Rochester MI 48307
City of Rochester Hills
1000 Rochester Hills Drive
Rochester Hills MI 48309-3033
City of Royal Oak
211 Williams Street
Royal Oak MI 48067
City of South Lyon
335 South Warren
South Lyon MI 48178
City of Southfield
26000 Evergreen Road
Southfield MI 48076
City of Sylvan Lake
1820 Inverness Street
Sylvan Lake MI 48320-1679
City of Troy
500 West Big Beaver Road
Troy MI 48084-5285
City of Walled Lake
1499 E. West Maple Road
P.O. Box 99
Walled Lake MI 48390-0099
City of Wixom
49045 Pontiac Trail
Wixom MI 48393-2567
5
TOWNSHIPS
Township of Addison
1440 Rochester Road
Leonard MI 48367
Charter Township of Bloomfield
4200 Telegraph Road
P.O. Box 489
Bloomfield Hills MI 48303-
0489
Charter Township of Brandon
395 Mill Street
P.O. Box 929
Ortonville MI 48462
Charter Township of Commerce
2840 Fisher Avenue
Commerce Township MI 48390
Township of Groveland
4695 Grange Hall Road
Holly MI 48442
Charter Township of Highland
205 North John Street
Highland MI 48357
Township of Holly
102 Civic Drive
Holly MI 48442
Charter Township of
Independence
90 North Main Street
P.O. Box 69
Clarkston MI 48347
Charter Township of Lyon
58000 Grand River Avenue
New Hudson MI 48165
Charter Township of Milford
1100 Atlantic
Milford MI 48381-2000
Township of Novi
P.O. Box 924
Northville MI 48167
Charter Township of Oakland
4393 Collins Road
Rochester MI 48306
Charter Township of Orion
2525 Joslyn Road
Lake Orion MI 48360
Charter Township of Oxford
18 West Burdick Street
P.O. Box 3
Oxford MI 48371
Township of Rose
204 Franklin Street
Holly MI 48442
Charter Township of Royal Oak
21075 Wyoming Avenue
Ferndale MI 48220
Township of Southfield
18550 West Thirteen Mile Road
Southfield Township MI 48025-
5262
Charter Township of
Springfield
650 Broadway
P.O. Box 1038
Davisburg MI 48350-1038
Charter Township of Waterford
5200 Civic Center Drive
Waterford MI 48329-3773
Charter Township of West
Bloomfield
4550 Walnut Lake Road
P.O. Box 250130
West Bloomfield MI 48325-0130
Charter Township of White Lake
7525 Highland Road
6
White Lake MI 48383 las.rl-oak83
IrILIJulEs
Village of Beverly Hills
18500 West Thirteen Mile Road
Beverly Hills MI 48025
Village of Bingham Farms
30400 Telegraph Road, Ste 328
Bingham Farms MI 48025
Village of Franklin
32325 Franklin Road
Franklin MI 48025
Village of Holly
202 South Saginaw Street
Holly MI 48442-1694
Village of Lake Orion
37 East Flint Street
Lake Orion MI 48362
Village of Leonard
23 East Elmwood Street
P.O. Box 789
Leonard MI 48367-0789
Village of Milford
1100 Atlantic
Milford MI 48381
Village of Ortonville
395 Mill Street
P.O. Box 928
Ortonville MI 48462-0928
Village of Oxford
22 West Burdick
P.O. Box 94
Oxford MI 48371-0094
Village of Wolverine Lake
425 Glengary Road
Wolverine Lake MI 48390-1404
APPENDIX III
FORM OF DECLARATION
OF OFFICIAL INTENT
I, the undersigned of the County of Oakland,
Michigan, do hereby certify as follows:
1. I am an officer of the County authorized to declare
official intent of the County to reimburse expenditures made,
prior to the issuance of debt, from the proceeds of said debt.
2. This Declaration relates to the following expenditures
(the "Expenditures"):
Amount General Purpose
3. The Expenditures are with respect to property (the
"Property") having:
(A) the following general character, type or purpose:
(B) the following size, quantity or cost:
and
(C) a reasonably expected economic life at least one
(1) year.
4. I understand that a substantial deviation between the
above description of the Property for which the Expenditures are
being made and the actual Property which is acquired or
constructed will invalidate this declaration of official intent
with the result that any proceeds of tax-exempt debt which are
used to reimburse for the Expenditures will not be deemed to have
been expended upon such reimbursement.
5. The County intends to reimburse the Expenditures by
incurring taxable or tax-exempt debt (the "Reimbursement
Obligations").
6. The expected source of funds that will be used to pay
the Expenditures is as follows: issuance of up to $ of
Building Authority Bonds by the Oakland County Building
Authority.
7. The expected source of funds to be used to pay debt
service on the Reimbursement Obligation is as follows: payment
made by the Oakland County through the
Oakland County General Fund.
8. This declaration of intent is consistent with the
budgetary and financial circumstances of the County as of the
date hereof in that there are no funds which are now or are
reasonably expected to be, (A) allocated on a long-term basis,
(B) reserved or (C) otherwise available pursuant to the County's
budget, to pay the Expenditure.
9. The County does not have a pattern of failure to
reimburse expenditures for which official intent has been
declared in that at least seventy-five percent (75%) of all
expenditures made after July 1, 1992, for which the County has
declared an intent to reimburse from the proceeds of taxable or
tax-exempt debt have been, or are expected to be, so reimbursed.
10. I acknowledge that in the event that the County fails
to use the proceeds of Reimbursement Obligations issued within
three (3) years of the date hereof to reimburse expenditures the
same may adversely affect the ability of the County to use the
proceeds of tax-exempt obligations in the future to reimburse for
expenditures made prior to the issuance of such obligations.
11. I further acknowledge that unless the Expenditures
constitute preliminary expenditures (in the nature of architect
services and soil testing but excluding land acquisition) for the
Property not in excess of ten percent (10%) of the expected cost
of the project of which the Property constitutes a part, the
Expenditures will be paid within not in excess of two (2) years
following the date hereof or, as an alternative, this declaration
of intent will be renewed.
12. I further acknowledge that it is expected that the
proceeds of Reimbursement Obligations will be used for
reimbursement of each Expenditure not later than (A) the date
that is one (1) year after the date on which such Expenditure is
paid or (B) the date that is one (1) year after the date on which
the Property is placed in service.
13. I further acknowledge that I will assure that the
allocation referenced in item 12 (A) will be evidenced by an
entry on the records of the County maintained with respect to the
Reimbursement Obligations, (B) will specifically identify the
Expenditure being reimbursed, and (C) on the advice of the
appropriate counsel will be sufficient to relieve the allocated
proceeds of the Reimbursement Obligations covered by such entry
from any restrictions under the relevant legal documents and
applicable state law that apply only to unspent proceeds of
Reimbursement Obligations.
2
14. I further acknowledge that I will assure that except as
referenced in item 15 the proceeds of the Reimbursement
Obligations that are used to reimburse the Expenditures will not
be used, directly or indirectly, (A) to pay debt service on an
issue of tax-exempt obligations, (B) to create or increase the
balance in a sinking fund established for the payment of debt
service on the Reimbursement Obligations or another issue of tax-
exempt obligations of the County or to replace funds that have
been, are being, or will be so used for reserve or replacement
fund purpose, or (D) to reimburse any expenditures or any payment
with respect to financing of an expenditure that was originally
paid with proceeds of any tax-exempt obligations of the County to
any person or entity other than the County.
15. I understand that item 14 does not prohibit the use of
those proceeds of the Reimbursement Obligations that are used to
reimburse the Expenditures for (A) deposit in a bona fide debt
service fund (that is, a fund established to pay debt service on
any tax-exempt obligation of the County, other than the
Reimbursement Obligation, which is depleted annually except for a
reasonable carry over amount not in excess of one (1) year's
interest earnings on said fund or one-twelfth (1/12th) of annual
debt service), (B) to pay current debt service coming due within
the next succeeding one-year period on any tax-exempt obligation
of the County, other than the Reimbursement Obligations, or (C)
to reimburse for expenditures originally made from the proceeds
of a tax-exempt obligation of the County which were not
reasonably expected by the County, on the date of issue of such
obligation, to be used for such expenditure.
IN WITNESS WHEREOF, the undersigned has executed this
declaration of official intent this day of . ,
County
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3
OAKLAND COUNTY BUILDING AUTHORITY
$22,400,000
Oakland County Building Authority,
Building Authority Bonds, Series 2001
(Work Release Facility, Jail Management System and Video
Arraignment System Project)
TIMETABLE
Action Date
Planning and Building Committee of the
Board of Commissioner Approves the
Resolution Authorizing the Building
Authority to Finance the Project October 2, 2001
Full Board of Commissioners Approves
Resolution Authorizing the Building
Authority to Finance the Project
Notice of Intent is Published in
the Oakland Press
Commission of Building Authority
Approves Bond Resolution
Application to State of Michigan for
Approval to Issue Bonds
October 25, 2001
October 27, 2001
November 14, 2001
November 19, 2001
State Approves Bond Issue November 29, 2001
Advertise Bonds for Sale and Mail
Official Statement
Referendum Period Expires
Bond Sale
Meeting of Building Authority to
Award Bonds
Contract Becomes Effective
Bond Delivery
November 30, 2001
December 11, 2001
December 11, 2001
December 12, 2001
December 26, 2001
January 8, 2002
las.tt-oak83
Resolution #01265 October 11, 2001
The Chairperson referred the resolution to the Public Services, General
Government and Finance Committees. There were no objections.
OAKLAND COUNTY EXEUCTIVE
DEPARTMENT OF FACILITIES MANAGEMENT
FACILITIES ENGINEERING DIVISION
Recommendation for
Work Release Facility/Jail Management System/
Video Conferencing System
through
The Building Authority
October 2, 2001
General:
This report brings forward a request to approve the following projects:
Work Release Facility, and the Jail Management System/Video
Conferencing System.
It is intended these two projects be combined for funding, authorized
simultaneously and assigned to the Building Authority for funding through
the sale of bonds.
1. Work Release Facility (project 98- 2) $14,000,000
2. Jail Management System/ 9,000,000
Video Conferencing System
Total Cost of Projects 23,000,000
Financing Costs 165,000
Bond Discount 234,000
Bond Contingency 1,000
Total Project and Bonding Costs $23,400,000
Summary of Project:
WORK RELEASE FACILITY (PROJECT 98-22):
The Work Release Facility project is listed in the 2001 Capital Improvement Program,
Building Section, line 6, with a preliminary cost estimate of $11,400,000. The project
would construct a new 47,000 square foot facility with a capacity of approximately 300
beds to replace the aging 1929 facility currently providing space for 182 beds on the
Service Center just west of Telegraph Road. The site selected for the project facility is
the land between the Jail and the railroad tracks on the County Service Center.
In June, 2001, the County entered into contract with Arcadis Giffels for architectural and
Page 1
engineering design services, with Turner Construction for construction management
services, and with Detroit Edison for relocation of electrical transmission and distribution
lines.
On July 24, 2001, a report was presented to the Committee to expand the scope of the
project from the original 300 bed facility to 334 beds (266 male and 68 female) plus
providing an unfinished area of future build out space for 64 additional female beds. The
design of the facility would increase the future capacity from 300 to 398 total beds. The
reason for increasing the total future capacity to 398 beds was to maximize the total
number of inmates that could be managed by existing Sheriffs Department Work Release
Staff. The Committee approved the recommendation to expand the scope of the project
contingent upon receiving a letter from the Sheriff confirming existing staff would be able
to manage the proposed maximum capacity of the facility. Attached is a copy of the letter
from Sheriff Bouchard confirming his staffing needs for the new facility.
Since this new 55,000 square foot project will utilize construction management delivery,
the project cost estimate which follows will become the Project Budget with the addition of
bonding costs.
Construction $ 9,837,536
Construction Manager 631,286
Architect/Engineer 666,780
Owner Consultants 90,000
Owner FM & 0 60,000
Edison Relocation 330,000
Furniture & Equipment 467,460
Owner IT 40,000
Sub Total $12,123,062
Contingency 1,876,938
Total Project Budget$14,000,000
State of Michigan DOG Grant $(600,000)
Net Project Budget $13,400,000
To date the project has been partially and temporarily funded by the Capital Improvement
Program in the amount of $1,528,825 for contracts with the architect, construction
manager and Detroit Edison. The Capital Improvement Program will be reimbursed for
these costs from bond proceeds. Since project construction is expected to begin prior to
the availability of bond proceeds, additional seed funding from the Capital Improvement
Program for some construction costs is requested in the amount of $700,000.
Since the Michigan Department of Corrections grant is a reimbursement grant, funding of
the Total Project Budget of $14,000,000, including the grant funds, is requested.
Attached are several sheets which graphically describe the schematic building design of
the proposed Work Release Facility.
Page 2
JAIL MANAGEMENT SYSTEM AND VIDEO CONFERENCING SYSTEM:
Jail Management System (JMS)
Background
The County' Information Technology Department has produced the County's current Jail
Management System (JMS). The County has performed enhancements and system
maintenance over the past several decades that this mainframe system has been in
place. The CLEMIS team is responsible for the JMS maintenance efforts.
The JMS has all of the short falls of a typical mainframe solution - namely, difficulty in
preparing management reports and high maintenance in keeping the JMS tied to other
County systems. Singly, one problem in securing information by several of the recent Jail
Task Force groups was who was in the County jail, under what charge, for how long and
other status information. The information was considered to be highly suspect as to its
accuracy by jail management to a point where incorrect conclusions could be reached.
Accordingly, the ability for the Jail Task Force (and jail management as well) to make
informed decisions under the current JMS is questionable.
The Information Technology Leadership Groups have had the replacement of the JMS on
its list of future projects for roughly 4 years (since the inception of the present Leadership
Groups). The Group has designated just over 6,000 hours of effort from internal
Information Technology resources over a several year time frame. However, given other
pressing needs, the hours have not been formally assigned nor any effort expended on
this project. The Group recognizes the need for the replacement of JMS.
Further, as the County builds out the CLEMIS records management system and the
Judicial Information Management System (JIMS) is installed at the County's Circuit and
52'd District Court, the County's JMS will have to be tied to each system. Presently, the
various components of the JMS are tied to new and old components of the CLEMIS
system (being migrated to the new system) and the County's present court system.
Keeping the system interfaced is a significant effort - particularly in the face of significant
changes for CLEMIS and JIMS over the next several years.
The County has seen several demonstrations of jail management systems over the past
several years. Basic features of the system must include all aspects of inmate care,
including but not limited to:
• Demographics - sex, physical description, race, pre - trial/sentenced, etc.
• Associations - gang and other associations to avoid potential jail cell conflicts.
• Associations would also include visitors.
• Medical history.
• Financial - a complete financial package must be provided on inmate financial
transactions, including a commissary/inventory modules.
• Physical location - status tracking.
Page 3
• Many, many other functions.
The County intends on obtaining an outside consultant that would assist providing project
management - including: development of business requirements, request for proposal,
vendor list, evaluation of vendor proposals and selection, and finally, the negotiating a
contract.
The CLEMIS system will automate the booking process starting with the individual police
departments and Sheriffs substations. Key features to the automation would include
mugshots, fingerprints and then video arraigning the offender. Many offenders would be
bailed out directly thereafter. Some may not make bail or will be denied bail.
The County will obtain a web enabled JMS that would allow for data capture of offenders
held at holding cells, including initial information that would otherwise be captured by
booking personnel at the County jail. The importance of this information is critical for
minimizing the labor - intensive logistical planning for offender transport by the Sheriffs
Department.
The project approach will be conducted in phase. The first phase will be to secure a
vendor to assist in developing the business requirements. Then, a request for proposal
will be released and a product selected. The second phase will include the quantification
of final product to be implemented, time frame and costs to be incurred.
Goals/Benefits
The goals and benefits of the new JMS would include:
• Improved ad hoc reporting queries for management uses by the jail, Community
Corrections, and other interested parties.
• The next solution will be more flexible and enable the County to improve its interfaces
with the new CLEMIS, JIMS and other requisite systems - minimizing the maintenance
efforts. Typical of most new applications, it will have an open architecture.
• Reduced booking and logistical planning efforts. An enterprise solution (including the
police departments and Sheriff substations) should minimize the administrative
maintenance efforts required by starting the data capture process closer to the
offender's arrest.
Funding
The County's estimate of the project funding is based on discussions held with potential
vendors during product demonstrations. The estimate covers the hardware, software,
implementation and training efforts for this system.
The County's estimate of $3 million does not include the internal labor required (noted in
the Leadership Groups of roughly 6,000 hours) pending the resolution of Phase I of the
Page 4
project.
Conceivably, the County could consider providing this product to other counties in the
CLEMIS consortium, for a fee, as several other counties are considering acquiring a new
jail management system as well. It is really too soon in the process to assess whether
the County would be able to secure any interest in this effort and at what price. Certainly,
the County would have to cover all costs involved and then some.
B.) Video Conferencing System
Background
Video conferencing contains two components -
Video arraignment - offender arraignment from police departments/jail to the
District/Circuit Courts, Prosecutor's office, and other interested parties.
Al) other video conferencing needs of department.
Video conferencing has been one of the anticipated components of the OAKNet project
since it inception. OAKNet is a fiber optic network connecting the County's local area
network (that is, the network on the County's service complex) to all cities, villages and
townships (CVTs) within the County borders. Unlike most arraignment systems today,
the County's system will be multi - point system (ability to secure signal from many points;
signal will be switched over a network).
The video arraignment function is critical to the automation of the arrest/booking process
(mugshot, fingerprint, video arraignment). Efficient booking is a component of the COPS
MORE grant. The goal is to reduce the police officer's involvement. The reduced efforts
by the police officer/Sheriffs deputies will be redeployed into the community as the "quid
pro quo" for the federal grant. The equipment acquired through the COPS MORE grant
by the County and CVTs must assist in redeploying roughly 680 police officers into the
community through improvements in efficiency. Video arraignment will facilitate a
significant component of these redeployment efforts.
Other video conferencing functions, include:
• Broadcasting of events over the Internet - Board of Commissioners meetings,
centralized video training, and other events.
• County department to County department - example, Board of Commissioner's
meeting monitoring through the Internet to avoid department heads' time waiting for
actions of interest to come up on the agenda.
• Access from residences - access of video conferencing from home to participants on
OAKNet. Example - warrants sought by prosecuting attorneys/judges.
Page 5
• Jail medical services - avoid movement of inmates to the hospital for minor health
related issues.
• Michigan Department of Corrections to County departments/CVIs on OAKNet -
avoids transport of prisoners from State facilities.
• Inmate visitation - allows inmates to visit with relatives and friends over the Internet -
improves security.
• CVT to CVT communications within the OAKNet infrastructure - police department to
police department, police department to Prosecutor's office (to replace warrant
teleconferencing), etc.
• Access from around the world into the County's network for community development
purposes over the Internet.
• Mental health hospitals to County Probate/Circuit Court - avoiding the movement of
mentally ill patients.
The following departments/County - wide elected officials have provided support to this
initiative:
• CLEMIS police departments.
• Sheriff's Department.
• Prosecutor's office.
• Circuit Court.
• Probate Court - support pending at August 31, 2001.
• 52'' District Court.
• Non - 52nd District Courts - support pending at August 31, 2001.
• Community Corrections Division. -
Goals/Benefits
In connection with an automated booking process, which includes mugshots and
fingerprint systems being deployed in a separately funded project, the video arraignment
component is expected to redeploy at least half of the 680 police officers committed to in
the COPS MORE grant. Avoiding offender transport is critical to improving efficiency.
Minimize risk of holding offenders at CVT lock - ups and jail holding cells. With fewer
offenders being held, the risk and costs of care are reduced - including:
• Feeding.
• Injury.
• Security.
• Medical concerns.
• Other.
Page 6
Assuming that a centralized, off - hours video arraignment function can be developed the
magistrates otherwise performing arraignment functions during normal working hours can
be redeployed for other court projects.
Improvement in Circuit/District Court security by minimizing the transport of offenders into
the court rooms during high traffic periods of time.
Acceleration of after hours warrants for arrest, searches, etc.
Video access to the County from around the world.
Funding
Funding for the project arises from a $700,000 grant from the COPS office and up to
$6.0 million to be obtained from bond proceeds. The funding is based on a Wisconsin
video arraignment study assuming the following -
• 75% of the District Court will participate.
• 75% of the Circuit Court judges will participate.
• Prosecutor's office participates.
• 43 police departments/a dozen Sheriff substations participate.
• Jail
• Community Corrections Division.
The study was conducted in June 1999. Since that time, technology has improved and
costs have declined. The final cost is highly dependent upon the solution that will be
selected as the demonstrations seen to date have reflected a great deal of variability.
The grant and bond proceeds will address the following components:
• Equipment - computers, monitors, cameras, Codec, switches/hubs/routers,
recording equipment, etc.
• Software - software required, including installation.
• Training.
• Network connectivity from CVT closets to judge's bench.
• Other related costs.
The source for physical renovation funding of courtrooms and police departments, to
the extent required, is not included in the bond proceeds. The renovations could
include costs for renovations in the District/Circuit Courts for:
• Lighting.
• Sound.
• Mounting of monitors for public viewing.
• Other similar physical changes to the courtrooms, police departments, etc.
Page 7
., ,.
Several local CVTs have acquired their own video arraignment systems that could have
otherwise benefited from a County - wide system implementation. Credits back to the
communities (assuming that the system can be used in cooperation with the County's
system) need to be determined. These communities include - Southfield, Madison
Heights, Royal Oak and Oak Park.
Recommendation:
The Administration recommends these projects be authorized in the amounts listed above
and funded through the sale of bonds by the Building Authority in an amount not to
exceed $23,400,000.
Attached is a Miscellaneous Resolution recommending approval of the project financing
for the Committee's consideration.
Page 8
COUNTY OF OAKLAND
OFFICE OF THE SHERIFF
MICHAEL J. BOUCHARD
''.... I
0.4Y.,''.n '!,, -tee- ,.), .i.k ,N,-, GO —
September 4, 2001
David W. Ross
Director of Facilities Management
Public Works Building #95 West
One Public Works Drive
Waterford, MI 48328
Re: Staffing Levels at New Work Release Facility
Dear Mr. Ross:
There has been discussion on the staffing levels needed for the new Work Release facility
for some time now. Realizing the inmate population will increase from a current maximum
of two hundred ten (210) to three hundred thirty-four (334), including possible
expansion of sixty four (64) females in the future, the proposed design allows for the
current amount of staff to operate the new facility.
The efficient design will allow us to use the same compliment of staff at the new Work
Release Facility as is currently assigned to the old Work Release Facility.
Sincerely,
/4110140,9,0,04
Michael J. Bouchard
Oakland County Sheriff
1201 N. Telegraph Road * Pontiac, Michigan 48341-1044 * (248) 858-5000
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17. Lieutenant's Ofiics
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27. Inmate Property Room
28. Deleted
29. Mechanical Room
30. Electrical Room
31. Emergency Generator (located outdoors)
32. Telephone Closet
33. Data Closet
34. Linen / Bedding Storage Room
35. Maintenance Room
36. MuchanIcal Work Room
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.411
FINANCE COMMITTEE
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Melton absent.
FISCAL NOTE (M.R. #01265) October 25, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: RESOLUTION AUTHORIZING THE OAKLAND COUNTY BUILDING AUTHORITY TO
FINANCE A COUNTY WORK RELEASE FACILITY, JAIL MANAGEMENT SYSTEM AND
VIDEO CONFERENCING SYSTEM LOCATED IN VARIOUS MUNICIPALITIES IN OAKLAND
COUNTY, MICHIGAN
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The resolution authorizes the Oakland County Building
Authority to issue Building Authority Bonds in the
aggregate principal amount of not to exceed $23,400,000 for
the Work Release Facility Project.
2. The project includes the design, constructing, furnishing,
and equipping of a new Work Release Facility and
acquisition of equipment and software, data conversion,
network enhancements, and training for a Jail Management
System and a Video Conferencing System.
3. Costs are estimated at $14,000,000 for the new Work Release
Facility; $9,000,000 for the Jail Management System and
Video Conferencing System; and $400,000 for financing
costs, bond discount, and bond contingency, for a total
project cost of $23,400,000.
4. The statutory limit for County debt is $5,746,971,160 (10%
of the current State Equalized Value). As of September 30,
2001 the total outstanding County pledged credit is
$234,511,943, or approximately .41% of the current S.E.V.
5. The Building Authority bonds shall bear interest at a rate
or rates that will result in a net interest cost not
exceeding 8% per annum.
6. Funding for the principal and interest payments by the
County will be provided from the Delinquent Tax Revolving
Fund.
7. Project construction cost of approximately $700,000,is
expected to be incurred prior to the availability of bond
proceeds.
8. Initial funding for these construction costs is available
in the Capital Improvement Program/Building Fund, which
will be reimbursed from bond proceeds.
9. The FY 2002 Budget is amended as follows:
Building Improvement Fund #401
3-14-210006-10000-8001 Operating Transfer Out ($700,000)
Project Work Order Fund #404
3-14-310012-80033-1701 Operating Transfer In 700,000
$ -0-
• " •
L. Brooke Pater
HEREBYto;4110V_
Resolution #01265 October 25, 2001
Moved by Palmer supported by Dingeldey the General Government Committee
Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Palmer supported by Obrecht the resolution be adopted.
Moved by Palmer supported by Obrecht the resolution be amended to
coincide with the recommendation in the General Government Committee Report.
A sufficient majority having voted therefore, the amendment carried.
Vote on resolution, as amended:
AYES: Garfield, Gregory, Law, McPherson, Melton, Millard, Moffitt,
Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel,
Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution, as
amended, was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on October 25, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 25th dayf October, 2001.
_^ ,
. William Caddell, County Clerk