HomeMy WebLinkAboutResolutions - 2001.10.25 - 26618REPORT (MUSC 101270) October 25, 2001
BY: General Government Committee, William Patterson, Chairperson
IN RE: MR #01270 - DEPARTMENT OF INFORMATION TECHNOLOGY -
TRANSFER EMERGENCY MANAGEMENT UNIT TO COUNTY EXECUTIVE
/ADMINISTRATION, AND CREATE ADMINISTRATOR-EMERGENCY RESPONSE &
PREPAREDNESS APPOINTED POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The General Government Committee, having reviewed the
above-titled resolution on October 15, 2001, recommends that
the resolution be adopted.
Chairperson, on behalf of the General Government Committee, I
move acceptance of the foregoing report.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE:
Motion carried unanimously on a roll call vote.
REPORT (MISC 101270)
BY: Public Services Committee, David Moffitt, Chairperson
October 25, 2001
IN RE: MR #01270 — DEPARTMENT OF INFORMATION TECHNOLOGY —
TRANSFER EMERGENCY MANAGEMENT UNIT TO COUNTY
EXECUTIVE/ADMINISTRATION, AND CREATE ADMINISTRATOR — EMERGENCY
RESPONSE & PREPAREDNESS APPOINTED POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed Miscellaneous Resolution
#01270 on October 16, 2001, reports with a recommendation that the resolution be
adopted.
Chairperson, on behalf of the Public Services Committee, I move acceptance of
the foregoing report.
PUBLA _EitIMMITTEE
LANA 11,
Public Services Committee Vote:
Motion carried unanimously on a roll call vote.
October 25, 2001
REPORT MR #01270
BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERSON
RE: DEPARTMENT OF INFORMATION TECHNOLOGY — TRANSFER
EMERGENCY MANAGEMENT UNIT TO COUNTY
EXECUTIVE/ADMINISTRATION, AND CREATE ADMINISTRATOR-
EMERGENCY RESPONSE AND PREPAREDNESS APPOINTED POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed MR #01270 on October 17, 2001,
recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Moffitt, Buckley and Gregory absent
MISCELLANEOUS RESOLUTION # 0 1 2 70
BY: David L. Moffitt, District #18
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — TRANSFER
EMERGENCY MANAGEMENT UNIT TO COUNTY EXECUTIVE
/ADMINISTRATION, AND CREATE ADMINISTRATOR-EMERGENCY
RESPONSE & PREPAREDNESS APPOINTED POSITION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS Oakland County's emergency management functions are mandated
by the Michigan Emergency Management Act (Public Act 50 of 1990), to provide for the
coordination of all matters pertaining to emergency services, disaster preparedness, and
recovery assistance within the County; and
WHEREAS events of the past month, including the terrorist attack on the New
York World Trade Center Towers on September 11 and the recent attack on Afghanistan,
reflects the imperative need to bolster the County's activities in this critical area; and
WHEREAS to achieve a higher visibility of emergency response and
preparedness functions, the County Executive recommends the transfer of the Emergency
Management & E911 Unit and related support staff from the Department of Information
Technology to the County Executive Administration Division, retitling of the unit to
Emergency Response & Preparedness, and creation of an appointed Administrator-
Emergency Response & Preparedness position to oversee the aforementioned functions;
and
WHEREAS this new unit will report directly to the Assistant Deputy County
Executive; and
WHEREAS with the requested transfers it is appropriate to retitle the IT/CLEMIS
& Public Safety division to "CLEMIS" and make other position title changes; and
WHEREAS Section 14(a) of Public Act 139 of 1973, the Unified Form of County
Government Act under which Oakland County is organized, specifies that "...the Board
of County Commissioners may: ...transfer a function from one department to another
upon the affirmative recommendation of the.. .County Executive and following a public
hearing."
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the transfer of the Emergency Management Unit and positions
from Information Technology to County Executive/Administration:
Position Title
23110-00764
23110-00737
23110-03412
23110-03438
23110-04724
23110-06893
23110-09735
Chief - Emergency Management
User Support Specialist I
User Support Specialist I
Technical Assistant
Typist II
Typist II, 1,000 hr/yr. PTNE
Emergency Management Coordinator
BE IT FURTHER RESOLVED that this unit be retitled to Emergency Response
and Preparedness.
BE IT FURTHER RESOLVED that a new classification titled Administrator -
Emergency Response and Preparedness be created at the following salary range:
Base 1 Year 2 Year 3 Year 4 Year 5 Year
$62,910 $66,698 $70,483 $74,273 $78,059 $81,845
BE IT FURTHER RESOLVED that one (1) appointed, GF/GP, exempt 0/T
position of Administrator - Emergency Response and Preparedness be established in the
Emergency Response and Preparedness Unit.
BE IT FURTHER RESOLVED that the CLEMIS & Public Safety Division be
retitled to CLEMIS, that the Manager - CLEMIS & Public Safety be retitled to Manager -
CLEMIS, and that the Administrator - Emergency Operations be retitled to Administrator
- CLEMIS.
BE IT FURTHER RESOLVED that vacant Radio Communications Engineer
position 23110-09631, and vacant Disaster Control & Civil Defense Director position
23110-06771 be deleted from IT/CLEMIS.
Chairperson, I move adoption of the foregoing resolution.
Draft - 1 0/9/0 1
OAKLAND COUNTY MICHIGAN
Class Title: ADMINISTRATOR - EMERGENCY PREPAREDNESS & RESPONSE
Dept: County Executive/Admin.
Reports To: Assistant Deputy County Executive
GENERAL SUMMARY
Under limited direction, is responsible for preparing, coordinating and administering County-wide emergency
response programs, including those of internal County departments with outside agencies. Develops plans for
response and recovery services from natural, technical, biological and other disaster situations. Reviews and
revises related policy and hardware/software technology at regular intervals. Coordinates efforts with state and
local governments to ensure compliance with program requirements. Supervises the SARA Title m program
for coordinated planning and response between industry and local government in the event of a hazardous
chemical release. Is responsible for the development of the Oakland County Emergency Operations Plan, and
for its effective implementation when needed. Coordinates and provides information and liaison services for
the County-wide 9-1-1 emergency telephone system. Maintains an early weather-warning program for the
County. Serves as the designated "Disaster Control & Civil Defense Director" where that role is required by
State law. Remains on call seven days a week, 24 hours a day to respond to emergency or disaster situations
in the County.
SUPERVISION EXERCISED
Functions as a first level manager over professional, para-professional and clerical employees. Instructs,
assigns, schedules, checks and appraises performance. Participates in decisions to hire, discipline, discharge
and award pay increases and/or promotions.
TYPICAL DUTIES AND RESPONSIBILITIES
Plans, develops, administers, implements, evaluates and modifies a comprehensive, County-wide Emergency
Preparedness & Response program.
Develops and implements goals, objectives, policies, procedures, and work standards for the emergency
response program, prepares and administers the program's budget.
Coordinates and fosters effective working relationships with other governmental and public-private agencies
to ensure a viable master plan for response and recovery in the event of disaster situations, including restoration
of vital public services such as utilities, public safety, and communications.
Advises and lends technical assistance to governmental units, hospitals, public safety agencies, private
ambulance services, disaster relief agencies and volunteer groups such as ham radio operators, including
recommending and acquiring necessary equipment, materials and supplies. Coordinates services to provide
the most effective delivery of emergency management and disaster recovery services.
A. A. DESCRIPTION
Updates the emergency operations plan as needed. Ensures plan compliance with state and federal emergency
management program requirements.
Class Title: Administrator - Emergency Preparedness & Response
Page A2
Takes part in public information and education activities regarding emergency management, including
radio and television interviews, and school and community presentations.
Supervises the development and implementation of the Oakland County Building Disaster Plan. Develops
appropriate information system and communications technology, central control procedures, and training
programs. Schedules warning exercises and ongoing tests. Identifies emergency leaders and building search
zones.
Maintains a high level of personal knowledge of related communication technology and software developed
to assist the emergency preparedness function. Upgrades related County hardware/software, communication,
and security systems as appropriate.
Develops and maintains information for citizens, including providing public education and informational
materials.
Maintains a high level of personal knowledge regarding related legislative activity and potential funding
sources.
Supervises the preparation of an annual two (2) year work plan, an annual plan and quarterly reports to the
Michigan State Police Emergency Management Division for continued federal funding. Also prepares random
reports required by the Federal Emergency Management Agency following MSP-EMD guidelines.
Identifies and maintains information on facilities containing extremely hazardous substances and develops and
updates community standard operating procedures for handling those substances.
Submits applications for state and federal grant funds which may be available for Emergency Preparedness
and Response.
Prepares written and oral reports regarding related programs and activities.
APPROVED BY:
DATE:
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
Draft - 10/8/01
OAKLAND COUNTY MICHIGAN
Class Title: ADMINISTRATOR - EMERGENCY PREPAREDNESS & RESPONSE
Dept: County Executive/Admin.
Reports To: Assistant Deputy County Executive
B. QUALIFICATIONS
EXPERIENCE, TRAINING, ICNOWLEDGES, SKILLS & ABILITIES
Under the Merit System Resolution, Section II, adopted November 8, 1966, the employee in this class is
excluded from the Merit System for the purpose of manner of selection, appointment, removal from office or
limitation of political activity.
The employee in this class is required to pass an employment medical examination prior to the effective date
of appointment.
APPROVED BY:
DATE:
Draft - 10/9/01
OAKLAND COUNTY MICHIGAN
Class Title: ADMINISTRATOR - EMERGENCY PREPAREDNESS & RESPONSE
Dept: County Executive/Admin.
Reports To: Assistant Deputy County Executive
A. Desirable Qualifications (provided by the department)
1. Possess a Bachelor's degree from an accredited college or university with a major in Business
Administration, Public Administration or a related field.
2. Have at least five (5) years of full-time experience in the coordination of emergency response,
planning and implementation of emergency management services, and/or disaster control
programs.
NOTE: A Master's Degree in Business Administration, Public Administration or related field may
substitute for one year of experience as described above.
3. Possess a valid motor vehicle operator's or chauffeur's license.
4. Pass the complete examination, including the employment medical, established for this class.
5. Successfully complete the six month probationary period.
B. Additional Desirable Qualifications
1. Considerable ability to assess the impact of issues and anticipate future needs. king with a
disaster relief organization.
2. Considerable knowledge of and experience in working with communications, equipment and
technology use in delivering emergency preparedness and response services.
3. Considerable ability to present oral and written program, operational and other types of related
reports to officials and other interested groups or individuals.
4. Considerable ability to deal tactfully with public officials and to speak effectively before
committees and public groups.
5. Considerable ability to cope with difficult and/or emergency situations requiring immediate
decisions in accordance with departmental policies and objectives.
6. Considerable ability to effectively supervise a staff of professional and clerical employees.
7. Experience in working disaster relief organizations and local units of government.
SPECIAL REQUIREMENTS
Must maintain a valid motor vehicle operator's or chauffeur's license.
Resolution #01270 October 11, 2001
The Chairperson referred the resolution to the General Government,
Public Services, Personnel, and Finance Committees. There were no
objections.
1.
2.
3.
4.
5.
($ 1,200)
10)
100)
1,200
10
100
-0-
($ 1,200)
10)
100)
1,200
10
100
-0-
($285,048)
( 1,500)
( 8,800)
347)
683)
($285,048)
( 1,500)
( 8,800)
347)
683)
FISCAL NOTE (MR #01270) October 25, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY - TRANSFER EMERGENCY OPERATIONS
UNIT FROM DEPARTMENT OF INFORMATION TECHNOLOGY TO COUNTY EXECUTIVE, RETITLE TO
EMERGENCY RESPONSE & PREPAREDNESS, AND CREATE ADMINISTRATOR-EMERGENCY RESPONSE &
PREPAREDNESS POSITION
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the
above-referenced resolution and finds:
The Oakland County Emergency Management function currently resides
organizationally within the Department of Information Technology,
having been transferred there from the Department of Facilities
Management with the adoption of Miscellaneous Resolution #98298 dated
December 10, 1998.
Due to the September 11, 2001, terrorist attack on the New York World
Trade Center Towers and the recent attack on Afghanistan the County
Executive recommends the transfer of the Emergency Management & E911
Unit and related support staff from the Department of Information
Technology (Dept. 23) to the County Executive, (Dept.11) and retitled
to Emergency Response and Preparedness Unit in order to achieve a
higher level of emergency response and preparedness.
The County Executive recommends this new unit report directly to the
Assistant Deputy County Executive.
The County Executive also recommends the creation of an appointed
Administrator-Emergency Response & Preparedness position in order to
achieve a higher level of emergency response and preparedness for a
cost of $89,377. Funds from a planned Designated Fund Balance for ERP,
which will be created with the FY 2001 Year End Report, will be used to
cover this cost. Also, the resolution includes the deletion of (1)
vacant Radio Communications Engineer for ($93,377) and one(1) vacant
Disaster Control & Civil Defense Director position from IT/CLEMIS for
(15,751).
Amendment to transfer the budget is as follows:
FUND 101 General Fund
FY2002 FY2003
REVENUE
1-23-101-101111-65001-0463 Education Train.
1-23-101-101111-65001-0701 Miscellaneous
1-23-101-101111-65001-0905 Reimb. Gen. Fund
1-11-101-101111-65001-0463 Education Train.
1-11-101-101111-65001-0701 Miscellaneous
1-11-101-101111-65001-0905 Reimb. Gen. Fund
EXPENDITURES
2-23-101-101112-65001-2001 Salaries
2-23-101-101112-65001-2002 Overtime
2-23-101-101112-65001-2009 On Call
2-23-101-101112-65001-2074 Fringe Benefits
2-23-101-101112-65001-2075 Workers Comp.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Melton and
Patterson absent.
2-23-101-101112-65001-2076 Group Life
2-23-101-101112-65001-2077 Retirement
2-23-101-101112-65001-2078 Hospitalization
2-23-101-101112-65001-2079 Social Security
2-23-101-101112-65001-2080 Dental
2-23-101-101112-65001-2081 Disability
2-23-101-101112-65001-2082 Unemployemnt
2-23-101-101112-65001-2085 Optical
2-23-101-101112-65001-2340 Advertising
2-23-101-101112-65001-2540 Communication
2-23-101-101112-65001-2776 Equip Rep & Maint.
2-23-101-101112-65001-3131 Maint. Cont.
2-23-101-101112-65001-3152 Medical Emg.
2-23-101-101112-65001-3172 Membership, Dues
2-23-101-101112-65001-3292 Personal Mileage
2-23-101-101112-65001-3756 Travel & Cont.
2-23-101-101112-65001-3812 Volunteer Prog.
2-23-101-101112-65001-4052 Disaster Supp.
2-23-101-101112-65001-4080 Educat. Supp.
2-23-101-101112-65001-4100 FA Expendab.
2-23-101-101112-65001-4252 Office Supp.
2-23-101-101112-65001-4272 Photo Supp.
2-23-101-101112-65001-4284 Postage
2-23-101-101112-65001-6018 Equip. Rental
2-23-101-101112-65001-6054 Maint. Dept.
2-23-101-101112-65001-6631 Bldg. Space
2-23-101-101112-65001-6636 I.T. Oper.
2-23-101-101112-65001-6660 Radio Comm.
2-23-101-101112-65001-6666 Print Shop
2-23-101-101112-65001-6667 Cony. Copier
2-23-101-101112-65001-6675 Telephone Comm.
2-23-101-101112-65001-6677 Ins. Fund
2-23-101-101112-65001-9152 Tornado Siren
2-11-101-101112-65001-2001 Salaries
2-11-101-101112-65001-2002 Overtime
2-11-101-101112-65001-2009 On Call
2-11-101-101112-65001-2074 Fringe Benefits
2-11-101-101112-65001-2075 Workers Comp.
2-11-101-101112-65001-2076 Group Life
2-11-101-101112-65001-2077 Retirement
2-11-101-101112-65001-2078 Hospitalization
2-11-101-101112-65001-2079 Social Security
2-11-101-101112-65001-2080 Dental
2-11-101-101112-65001-2081 Disability
2-11-101-101112-65001-2082 Unemployemnt
2-11-101-101112-65001-2085 Optical
2-11-101-101112-65001-2340 Advertising
2-11-101-101112-65001-2540 Communication
2-11-101-101112-65001-2776 Equip Rep & Maint.
2-11-101-101112-65001-3131 Maint. Cont.
2-11-101-101112-65001-3152 Medical Emg.
2-11-101-101112-65001-3172 Membership, Dues
2-11-101-101112-65001-3292 Personal Mileage
2-11-101-101112-65001-3756 Travel & Conf.
2-11-101-101112-65001-3812 Volunteer Prog.
2-11-101-101112-65001-4052 Disaster Supp.
2-11-101-101112-65001-4080 Educat. Supp.
684)
( 40,081)
( 50,600)
( 21,276)
( 5,101)
967)
388)
739)
350)
( 22,000)
( 10,000)
( 77,250)
( 12,750)
625)
( 2,200)
( 4,500)
( 2,200)
( 2,500)
(100)
( 1,500)
( 4,700)
200)
( 6,500)
( 1,314)
50)
( 105,146)
( 85,000)
( 15,393)
( 23,634)
( 3,422)
( 35,000)
249)
( 437,500)
$285,048
1,500
8,800
347
683
684
40,081
50,600
21,276
5,101
967
388
739
350
22,000
10,000
77,250
12,750
625
2,200
4,500
2,200
2,500
100
684)
( 40,081)
( 50,600)
( 21,276)
( 5,101)
967)
388)
739)
350)
( 22,000)
( 10,000)
( 77,250)
( 12,750)
625)
( 2,200)
( 4,500)
( 2,200)
( 2,500)
(100)
( 1,500)
( 4,700)
200)
( 6,500)
( 1,314)
50)
( 105,146)
( 85,000)
( 15,393)
( 23,634)
( 3,422)
( 35,000)
249)
( 437,500)
$285,048
1,500
8,800
347
683
684
40,081
50,600
21,276
5,101
967
388
739
350
22,000
10,000
77,250
12,750
625
2,200
426,374
4,500
2,200
2,500
100
2-11-101-101112-65001-3364 Protect. Cloth. & Equip 426,374
1-90-290000-25000-1582 Prior Yr. Balance 500,000
-0-
500,000
$ -0-
($66,698)
( 26,679)
($66,698)
( 26,679)
.
2-11-101-101112-65001-4100 FA Expendab.
2-11-101-101112-65001-4252 Office Supp.
2-11-101-101112-65001-4272 Photo Supp.
2-11-101-101112-65001-4284 Postage
2-11-101-101112-65001-6018 Equip. Rental
2-11-101-101112-65001-6054 Maint. Dept.
2-11-101-101112-65001-6631 Bldg. Space
2-11-101-101112-65001-6636 I.T. Oper.
2-11-101-101112-65001-6660 Radio Comm.
2-11-101-101112-65001-6666 Print Shop
2-11-101-101112-65001-6667 Cony. Copier
2-11-101-101112-65001-6675 Telephone Comm.
2-11-101-101112-65001-6677 Ins. Fund
2-11-101-101112-65001-9152 Tornado Siren
2-23-101-101112-65001-2001 Salaries
2-23-101-101112-65001-2075 Fringe Benefits
2-11-101-101112-65001-2001 Salaries
2-11-101-101112-65001-2075 Fringe Benefits
1,500
4,700
200
6,500
1,314
50
105,146 105,146
85,000 85,000
15,393 15,393
23,634 23,634
3,422 3,422
35,000 35,000
249 249
437,500 437,500
( 9,546) ( 9,546)
( 6,205) 6,205)
66,698 66,698
22,679 22,679
1,500
4,700
200
6,500
1,314
50
500,000 500,000
FUND 660 Radio Communications
2-23-660-660712-10010-2001 Salaries
2-23-660-660712-10010-2075 Fringe Benefits
($93,377)
93,377
$ -0-
($93,377)
2-23-660-60712-10100-8005 Chgs. in Fund Equity 93,377
$ -0-
FINANCE COMMITTEE
RFSCA!..
Pa WIL Cc*6
Resolution #01270 October 25, 2001
Moved by Moffitt supported by Crawford the General Government,
Public Services and Personnel Committee Reports be accepted.
A sufficient majority having voted therefore, the reports were
accepted.
Moved by Moffitt supported by Crawford the resolution be adopted.
AYES: Gregory, Law, McPherson, Melton, Millard, Moffitt, Moss,
Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian,
Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was
adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on October 25, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 25th day of October, 2001.
At/ .fr• lam Caddell, -CoUnty-Clerk