HomeMy WebLinkAboutResolutions - 2001.10.25 - 26622MISCELLANEOUS RESOLUTION# 01275 October 25, 2001
By: Public Services Committee, David L. Moffitt, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/EMERGENCY
MANAGEMENT — APPLICATION/ACCEPTANCE OF SNOW EMERGENCY
GRANT AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the County of Oakland received damage during a snow fall
incident of December 11, 2000 through December 31, 2000 with a record or near
record snow fall and took such actions as necessary to save lives, protect public
health and safety, and protect property; and
WHEREAS it was determined that it was beyond both state and local
capabilities to adequately respond and numerous counties in Michigan including
Oakland received a Presidential Disaster Declaration for public assistance during
the period of 48 hours beginning December 12, 2000; and
WHEREAS the County of Oakland, municipalities, and schools therein
received a total award of approximately $1,700,000; and
WHEREAS a worksheet was filed for the Oakland County Facilities
Management and Sheriff Department for $27,158.61, federal share in the amount
of $20,566.72 with a County match already expended during the record event.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves and accepts the Oakland County public assistance
funding as awarded in the amount of $20,566.72 for FEMA — 3160 — EM
declaration January 10, 2001.
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote.
OAKLAND COUNTY
SNOW EMERGENCY PRESIDENTIAL DECLARATION
FEMA - 3160 — EM SYNOPSIS
Federal disaster funds were made available to help cover the emergency costs
stemming from the December 11, 2000, snowstorm that struck Michigan.
President Clinton, under an emergency declaration requested by Governor John
Engler, designated twenty-six Michigan counties eligible for public assistance.
Federal Emergency Management Agency (FEMA) officials made the designation
after reviewing information from the National Oceanographic and Atmospheric
Administration (NOAA) and other sources regarding "record" or "near record"
snowfall for this area.
Under the presidential emergency disaster declaration (FEMA-3160—EM—Ml),
affected local governments and certain private, nonprofit organizations (including
public and non-profit, private schools) were eligible to apply for federal
assistance to fund 75% of the approved costs during a 48 hour period. The
funds may cover costs for snow removal equipment operations, contract
personnel and equipment, and overtime for permanent personnel. Related
emergency protective measures such as sanding and salting, search and rescue,
shelter operations, police and fire department response, and public works
expenses may also be eligible for reimbursement.
Our activities included:
• Mailings to local communities for notification of an applicant briefing
• Contacts with county departments to determine eligibility
• Mailing to those communities not in attendance at the briefing advising them
of the declaration and submittal process
• Contact with Oakland Schools for information distribution to all the school
districts
• Coordination of eligible county operations
• Submittal of application paperwork and follow up with FEMA
Oakland County's application includes Facilities Maintenance and Sheriff
Department. Total eligible costs were $27,158.61 (project award of $26,367.58
and administrative award of $791.72) with the reimbursed federal share of
$20,566.72.
Attached is a list of all the communities and schools and amounts received.
Oakland County Road Commission, Airport and Drain were eligible to file
separately.
8/20/01
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OAKLAND COUNTY
SNOW EMERGENCY PRESIDENTIAL DECLARATION DECEMBER 11, 2000
PAYMENT SUMMARY FEMA 3160-EM
I LOCATION 1 TOTAL* EFEDERWL-1 LOCAL
Avondale School District $ 6,402.00 $ 4,802.00 $ 1,600.00
Berkley School District 15,230.00 11,423.00 3,807.00
Bloomfield Hills Schools 8,118.00 6,089.00 2,029.00
Bloomfield Township 45,888.00 34,416.00 11,472.00
Botsford General Hospital 53,254.00 39,941.00 13,313.00
Brandon Public Schools 1,733.00 1,300.00 433.00
City of Auburn Hills 38,722.00 29,042.00 9,680.00
City of Berkley 12,689.00 9,517.00 3,172.00
City of Birmingham 19,028.00 14,271.00 4,757.00
City of Farmington 6,364.00 4,773.00 1,591.00
City of Farmington Hills 48,877.00 36,658.00 12,219.00
City of Ferndale 12,010.00 9,008.00 3,002.00
City of Hazel Park 13,822.00 10,367.00 3,455.00
City of Huntington Woods 9,533.00 7,150.00 2,383.00
City of Keego Harbor 2,933.00 2,200.00 733.00
City of Lathrup Village 4,608.00 3,456.00 1,152.00
City of Madison Heights 26,478.00 19,859.00 6,619.00
City of Northville 21,154.00 15,866.00 5,288.00
City of Novi 81,721.00 61,291.00 20,430.00
City of Pontiac 68,616.00 51,462.00 17,154.00
City of Rochester 24,680.00 _ 18,510.00 6,170.00
City of Rochester Hills 75,040.00 56,280.00 18,760.00
City of Royal Oak 91,964.00 68,968.00 22,996.00
City of South Lyon 17,688.00 13,266.00 4,422.00
City of Southfield 93,541.00 70,156.00 23,385.00
City of Troy 94,386.00 70,790.00 23,596.00
City of Walled Lake 10,192.00 7,644.00 2,548.00
City of Wixom 13,136.00 9,852.00 3,284.00
Clarkston Community Schools 10,890.00 8,168.00 2,722.00
Farmington Public School District 18,993.00 14,245.00 4,748.00
Ferndale Public Schools 5,220.00 3,915.00 1,305.00
Franklin, Village of 6,142.00 , 4,607.00 1,535.00
Hazel Park School District 1,437.00 1,078.00 359.00
Holly Area Schools 7,541.00 5,656.00 1,885.00
Huron Valley Schools 16,041.00 12,031.00 4,010.00
Independence, Township of 4,244.00 3,183.00 1,061.00
Lake Orion Community Schools 10,158.00 , 7,619.00 2,539.00
Lake Orion Village of 5,441.00 4,081.00 1,360.00
Lamphere Schools 10,896.00 - 8,172.00 2,724.00
Madison District Public Schools 2,953.00 2,215.00 738.00
North Oakland County Fire Authority 1,453.00 1,090.00 363.00
Novi Community School District 3,785.00 2,839.00 946.00
Oak Park School District ' 6,846.00 5,135.00 1,711.00
Oakland County Drain Commissioner 1,500.00 1,125.00 375.00
Oakland County Facilities Management 23,070.00 19,775.00 , 3,295.00
Oakland County Intl. S.W. Airports 30,541.00 22,906.00 7,635.00
Oakland County Road Commission 230,304.00 172,728.00 57,576.00
Oakland Schools 3,681.00 2,761.00 920.00
Orchard Lake Village, City of 6,700.00 5,025.00 1,675.00
Oxford Area Community Schools 3,230.00 2,423.00 807.00
POH Medical Center 8,545.00 6,409.00 2,136.00
Pontiac City School District 18,286.00 13,715.00 , 4,571.00
Pontiac General Hospital & Medical Ctr 7,842.00 5,882.00 1,960.00
Rochester Community Schools 28,609.00 21,457.00 7,152.00
Royal Oak School District 14,676.00 11,007.00 3,669.00
South Lyon Community Schools 18,041.00 13,531.00 4,510.00
Southfield Public Schools 29,278.00 21,959.00 7,319.00
Troy School District 7,024.00 5,268.00 1,756.00
Village of Bingham Farms 1,564.00 1,173.00 391.00
Village of Clarkston 2,084.00 1,563.00 521.00
Village of Holly 6,730.00 5,048.00 1,682.00
Village of Leonard 3,458.00 2,594.00 864.00
Village of Milford 10,452.00 7,839.00 2,613.00
Village of Ortonville 7,318.00 5,489.00 1,829.00
Village of Oxford 13,384.00 10,038.00 3,346.00
Village of Wolverine Lake 10,976.00 8,232.00 2,744.00
Walled Lake Consolidated School District 29,673.00 22,255.00 7,418.00
Waterford Schools 15,340.00 11,505.00 3,835.00
West Bloomfield Schools 17,118.00 12,839.00 4,279.00
William Beaumont Hospital 117,566.00 88,175.00 29,391.00
IICounty Totals* I $ 1,694,853.00 I $ 1,273,132.00 I $ 421,721.00 I
* Cents rounded off
Oakland County Facilities Management
hereinafter called the Subgrantee.
1. PURPOSE
State of Michigan
PUBLIC ASSISTANCE GRANT AGREEMENT
FEMA-3160-EM
This Public Assistance Grant Agreement is hereby entered into between the Michigan Department of State Police,
Emergency Management Division, hereinafter called the Grantor, and
A1i 102001
Emp, ...gen„
‘'Y 11179Int
The President declared an emergency under the authority of The Robert T. Stafford Disaster Relief and Emergency
Assistance Act (P.L. 93-288). The emergency was declared for certain areas of the State of Michigan, resulting
from the heavy snowfall during the incident period of December 11-31, 2000. The President declared the impact of
the snow of sufficient severity and magnitude to warrant an emergency declaration and authorized emergency
protective measures under the Public Assistance program to save lives and protect public health, safety, and
property.
2. GRANT IDENTIFICATION
The federal emergency declaration is designated FEMA-3160-EM. The award year is 2001. The Subgrantee
identification number is 125-UWK.SC. The Catalog of Federal Domestic Assistance (CFDA) Number for the
Public Assistance Grant Program is 83.544.
3. OBJECTIVE
The objective of this agreement is to provide supplementary financial assistance for emergency protective measures,
including snow removal, in eligible areas. No Federal assistance will be approved unless the impact to be alleviated
resulted from the heavy snowfall during the incident period, except that reasonable expenses which were incurred in
anticipation of and immediately preceding such event may be eligible. Emergency assistance is authorized for a
period of 48 hours. Eligible costs may include force account overtime and fringe benefits, equipment costs,
contractual labor and equipment rental, but not straight or regular time salaries and benefits of permanently
employed personnel. Costs to permanently repair facilities are not eligible for reimbursement.
4. PUBLIC ASSISTANCE GRANT AMOUNT
The Federal Emergency Management Agency will determine eligibility.and grant amounts. Federal assistance will
be made available within the limits of funds available from Congressional appropriations for such purposes in
accordance with the Stafford Act, Executive Orders 12148 and 12673, appropriate regulations found in Title 44 of
the Code of Federal Regulations (CFR), as amended, and currently applicable handbooks. Federal funds provided
under the Stafford Act for Public Assistance will be limited to 75 percent of the total eligible costs. The Subgrantee
is responsible for providing the required matching funds. Payment will not be made until the Grantor receives all
required documentation.
5. RESPONSIBILITIES OF SUBGRANTEE
The Subgrantee agrees to do the following:
a. Complete, sign and submit these documents to the Grantor
(1) Grant Agreement
(2) Designation of Applicant's Agent and Applicant Assurances
(3) Audit Certification Form
(4) IRS form W-9
(5) Other documents that may be required by federal or state officials
(6) P.4 Project Listing Report, certifying project expenditures and completion within the
grant period
S.ZisascaS nosy linwrgeacy:: cC Grantl'ackaadDocuments.G.It Agreement
Pa ee I o13
Signature (054)
August 1,2001
Date
Public Assistance Grant Agreement
Snow Emergency 3160-EM
Between the State of Michigan and
Oakland County Facilities Management
b. Provide the 25 percent matching funds from nonfederal sources.
c. Comply with the requirements of the Stafford Act, applicable regulations found in 44CFR and
Circulars A-110, A-102, A-87, A-21, A-122 and A-133, and all FEMA Public Assistance policies.
d. Account for receipts and expenditures, maintain adequate financial records, and refund
expenditures disallowed by federal or state audit.
e. Apply for applicable insurance benefits covering the authorized projects.
f. Repay grant funds that are duplicated by insurance proceeds or any other source of
reimbursement.
8. Retain all records of work, including receipts, checks, bills, job orders, contracts, equipment
usage, payroll information, and other necessary documentation that would be required for an audit
for a period of three years from the date of final payment
h. Cooperate with the Federal Government in seeking recovery of funds that are expended in
alleviating the damages and suffering caused by this emergency against any party or parties whose
intentional acts or omissions caused or contributed to the damage or hardship for which Federal
assistance is provided pursuant to the Presidential declaration of this emergency.
i. Perform the required financial and compliance audits in accordance with the Single Audit Act of
1996 and Office of Management and Budget Circular A-133, as revised, for the fiscal year when
expenditures occurred.
j. Provide the Grantor and its representatives access to the Subgrantee's records.
k. Within 60 days of project approval, submit any appeal to the Grantor.
6. RESPONSIBILITIES OF GRANTOR
In accordance with the general purposes and objectives of this agreement, the Grantor agrees to:
a. Administer the Public Assistance Grant Program.
b. Provide to the Subgrantee a copy of all required documents.
c. Reimburse the Subgrantee in accordance with this agreement for the Federal share of allowable
expenditures based upon the signed P.4 report.
7. OFFICIAL CERTIFICATION
The individual or officer signing this agreement certifies by his or her signature that he or she is authorized to sign
this agreement on behalf of the responsible governing board, official, or agency.
For the Subgrantee:
Printed Name Title
Signature Date
For the Grantor:
Edward G. Buikema Governor's Authorized Representative
Printed Name Title
SAASASTER.3!37 AGRET,AIT f)0,7
Paw 2 of 3
• DATE. : 06/11/2001 FEDERAL EMERGENCY MANAGEMENT AGENCY
PROJECT APPLICATION SUMMARY (P.2)
DISASTER #: 3160
PACKAGE NO: 77
P.A. ID: 125-UWKSC-00 APPLICANT: OAKLAND COUNTY FACILITIES MANAGEMENT
PW# VSN CAT INF COST SHR PROJECTED COMPL DATE APPROVED PW AMOUNT
1296 0 B N N 07/10/2001
Site Number: 1
DAMAGED FACILITY: PUBLIC DOMAIN/STREETS & ROADS
FACILITY LOCATION: JURISDICTION WIDE
$26,367.58
SCOPE OF WORK: THIS PW IS BEING WRITTEN TO REOBLIGATE FNDS THAT WERE DEOBLIGATED TO ADJUST PW# 1146 WHICH WAS
MISTAKENLY WRITTEN UNDER CATEGORY "A"..
1 PW $ AMOUNT ELIGIBLE $ FEDERAL SHARE
PWs: $26,367.58 $19,775.69
SUBGRANTEE ADMIN EXP: $791.03 $791.03
TOTAL: $27,158.61 ;-1-20-,-56-J2Th
GRAND TOTAL: 1 PW
$ AMOUNT ELIGIBLE $ FEDERAL SHARE
PWs: $26,367.58 $19,775.69
SUBGRANTEE ADMIN EXP: $791.03 $791.03
TOTAL: $27,158.61 $20,566.72 GRANTEE ADMIN EXP: $102.83
APPROVED BY: STACIE GRATHEN
PUBLIC ASSISTANCE OFFICER
DATE: 6/5/01 19:43:57
Page 1 of 1
IrF CE COMMITTEE
..3.,-
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Melton absent.
FISCAL NOTE(MISC. #01275) October 25, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/EMERGENCY MANAGEMENT -
APPLICATION/ACCEPTANCE OF SNOW EMERGENCY GRANT AGREEMENT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. Oakland County Emergency Management, representing all of
Oakland County, was awarded a Federal grant from the Federal
Emergency Management Association (FEMA).
2. Oakland County was awarded $20,567 representing the 75 96
Federal share of the $27,159 of allowable cost applied for,
for the snow emergency of December 12th through 14 th , 2000.
3. Because FEMA is reimbursing all applicants in the form of a
Federal Grant, this resolution is for grant application and
acceptance.
4. The grantor awarded reimbursement solely for costs incurred
by Facilities Management.
5. No County General Fund/General Purpose dollars are required
for match.
6. The receivable and revenue has been recorded in Facilities
Management Fund 631 for FY 2001 as this is cost reimbursement
for FY 2001 expenses. There is no budget impact for FY 2002.
I frr,
110/1. CcAinty
_
William Caddell, County G.
Resolution #01275 October 25, 2001
Moved by Douglas supported by Patterson the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Appel, Brian, Buckley, Causey-Mitchell,
Dingeldey, Douglas, Galloway, Garfield, Gregory, Law,
Millard, Moffitt, Moss, Obrecht,
Webster, Amos. (25)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the
Consent Agenda were adopted (with accompanying reports being accepted).
Coleman, Crawford,
McPherson, Melton,
Palmer, Patterson, Sever, Suarez, Taub,
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on October 25, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 25th day of October, 2001.