HomeMy WebLinkAboutResolutions - 2001.09.20 - 26643REPORT (MISC. 101239) September 20, 2001
Chairperson, on behalf of the Public Services Committee, I move acceptance of the
foregoing report.
BLIC SER 1177COMMITTEE
BY: Public Services Committee, David Moffitt, Chairperson
IN RE: SHERIFF, PROSECUTING ATTORNEY, CIRCUIT COURT, COMMUNITY
CORRECTIONS — ACCEPTANCE OF THE FY200212003 BYRNE MEMORIAL GRANT TO
THE OAKLAND COUNTY BOARD OF COMMISSIONERS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed the above-referenced Resolution on
September 12, 2001, reports with a recommendation that the resolution be adopted.
Public Services Committee Vote:
Motion carried unanimously on a roll call vote.
September 20, 2001
REPORT (MISC. 101239)
BY: PERSONNEL COMMITTEE, THOMAS A. LAW, CHAIRPERSON
RE: Sheriff, Prosecuting Attorney, Circuit Court, Community Corrections — Acceptance
of the FY 2002/2003 Byrne Memorial Grant
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above mention resolution on September
12, 2001, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote with Moffitt, Brian and Gregory absent.
MISCELLANEOUS RESOLUTION 101239 September 20, 2001
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: SHERIFF, PROSECUTING ATTORNEY, CIRCUIT COURT, COMMUNITY
CORRECTIONS-ACCEPTANCE OF THE FY 2002/2003 BYRNE MEMORIAL GRANT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Department of Community Health - Office of Drug
Control Policy has issued a single contract for all four Oakland County
Byrne Grant recipients (see attachment A, B, C and D). The four
programs contained in this contract are Sheriff/Narcotics Enforcement
Team (NET), Prosecutor/Child Abuse Task Force (" Special Unit" ), Circuit
Court/Family Focused Juvenile Drug Court, and Community Corrections/In-
Step Program; and
WHEREAS the grant funding is for the period of October 1, 2001
through September 30, 2002 in the amount of $940,918; and
WHEREAS this grant has been submitted through the County
Executive's Grant Agreement Review Process; and
WHEREAS the recipient departments have been notified of an award
of $940,918; and
WHEREAS grant funds of $940,918, of which sixty percent (60%) of
the program cost is state funded, and forty percent (40%) is County
grant match of $603,839 ($560,570 in Departmental County matches;
$43,269 from Non-Departmental Contingency) for a total program cost of
$1,544,757; and
WHEREAS the grant will fund the creation of one (1) SR Assistant
Prosecutor IV position and one (1) SR Social Worker I position within
the Juvenile Court unit of the Prosecuting Attorney for the Child Abuse
Task Force; and
WHEREAS the creation of two (2) SR Sergeant positions, and one (1)
SR Deputy II would be funded in the Sheriff Department/Technical
Services division for NET, and one (1) SR Sergeant position in Sheriff
Department/Technical Services/Admin. to work with the Prosecutor's Child
Abuse Task Force; and
WHEREAS one (1) SR Child Welfare Worker II and one (1) SR PTNE
1,000 hr. Technical Aide position will be created in Circuit
Court/Family Division for a Juvenile Drug Court; and
WHEREAS the grant will continue to fund two (2) SR Community
Corrections Specialist II positions in the Community Corrections/In-Step
Program; and
WHEREAS one (1) SR Clerk II position will remain funded in
Sheriff/NET unit; and
WHEREAS one (1) SR Assistant Prosecutor IV, two (2) SR Assistant
Prosecutor III's and one (1) SR Assistant Prosecutor I for NET will
continue to be funded by this grant; and
WHEREAS with the acceptance of this grant there will be a need to
add three (3) vehicles with radios in the Sheriff's NET and one (1) in
the Prosecutor's Child Abuse Unit increasing the County Fleet by four
(4) vehicles with radios; and
WHEREAS the Sheriff and the NET Advisory Board have requested that
a portion of funds forfeited through narcotic seizures, in the General
Ledger Account 013301 10000 2203 60053, be used for capital costs in the
amount of $98,000; and
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Friedman Appel,
Dingeldey and Causey-Mitchell absent.
WHEREAS operating costs for FY 2002 have been budgeted in the
Sheriff NET County match and the Prosecutor's Child Abuse Unit County
match respectively.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts this grant award, for the period October 1, 2001
through September 30, 2002 in the amount of $1,544,757 for the Child
Abuse Unit, which includes $940,918 state allocation, $560,570 budgeted
grant matches in Sheriff, Community Corrections, and Circuit Court
Departments and $43,269 to be funded out of Non-Departmental Contingency
account.
BE IT FURTHER RESOLVED that the Oakland County Board of
Commissioners authorizes the creation of the following positions: one
(1) SR Assistant Prosecutor IV position and one (1) SR Social Worker I
position within the Juvenile Court unit of the Prosecuting Attorney; two
(2) SR Sergeants and one (1) SR Deputy II positions in the Sheriff
Department/Technical Services/Net unit; one (1) SR Sergeant in
Sheriff/Technical Services/Administration; and one (1) SR Child Welfare
Worker II and one (1) SR PTNE 1,000 hr. Technical Aide in Circuit
Court/Family Division/Court Services.
BE IT FURTHER RESOLVED that the County Fleet be increased by four
(4) vehicles with radios, with the capital costs to be funded by the
General Ledger Account 01301 10000 2203 60053, in the amount of $98,000.
BE IT FURTHER RESOLVED that the Prosecuting Attorney, Sheriff,
Community Corrections, and Circuit Court departments budgets be amended
as follows:
General Fund 101 FY 2002
2-90-290000-25000-2564 Contingency $(43,296)
1-41-221000-xxxxx-2872 Grant Match 43,296
$ - 0 -
Sheriff Dept.
Revenue
43-101-013901-44600-1568
Operating Transfer
43-101-012601-20000-8001
Motor Pool Fund
Operating Transfer
13-661-661003-10000-1701
Revenue
13-661-661001-10000-0635
Enhance Revenue $ 98,000
Transfer Out 98,000
Transfer In 88,000
Leased Equip. 36,000
$124,000
Expense
13-611-611002-10000-3903 Depreciation $ 36,000
13-661-661002-10000-4264 Leased Vehicles 88,000
$124,000
Radio Communications Fund
Operating Transfer
23-660-660713-60005-1701
Revenue
23-660-660711-60005-0635
Transfer In $ 10,000
Leased Equip. 8,000
$ 18,000
Expense
23-660-660712-60005-3900 Depreciation $ 8,000
23-660-660712-6005-8005 Est. Profit 10,000
$ 18,000
BE IT FURTHER RESOLVED that the recipient Department's budgets be
amended as they appear on Schedules A, B, C and D respectively.
FINAKCE COMMITTEE aw'K:7—
BE IT FURTHER RESOLVED that continuation of this program,
including positions, is contingent upon continued grant funding.
BE IT FURTHER RESOLVED that if a department requires a budget
amendment for any of the grants covered by this agreement, that
department will initiate the amendment process without requiring the
other departments to sign off on the amendment.
Chairperson, on behalf of the Finance Committee, I move the
adoption of the foregoing resolution.
The Michigan Department of Community Health — Office of Drug Control policy
has issued a single contract for all four Oakland County Byrne Grant recipients. The
four programs contained in this contract include:
Sheriff's Department — Narcotics Enforcement Team
Contact: Dale Cunningham — 858.5512
Summary: Continuation grant, third year. ekrant funds a multi-jurisdictional
task force which is designed to integrate federal and local law enforcement agencies
for the purpose of identifying, investigating, and prosecuting drug traffickers and to
dismantle their organizations. Continuing positions funded are Clerk, APA 1V, APA
III (2), APA II. New positions include Sergeant (2), and Deputy II. Total program
includes eight positions.
Division of Community Corrections — InStep Program
Contact: George Miller — 451.2305
Summary: Continuation grant, third year. Grant funds a central diagnostic
referral center for juveniles for assessing juveniles at risk and providing them and
their families support services that promote positive change and reduce the risk of
substance abuse and recidivism. Continuing positions funded are Case Managers
(2).
Prosecutor's Office — Child Abuse Special Unit
Contact: Ron Covault — 858.0671
Summary: New first year grant. Grant funds the creation and training of a
multi-jurisdictional child abuse investigative task force for a team approach to the
investigation and prosecution of the physical abuse of children in Oakland County.
Grant funds 3 new positions: Assistance Prosecutor (1), Sergeant (1), and Social
Worker (1).
Court Family Division — Family Focused Juvenile Drug Court
Contact: Pam Howitt — 858.0247
Summary: New first year grant. Grant funds the implementation of a juvenile
drug court that will serve up to 40 youth. This post-adjudication program will target
severely substance abusing youth that are repeat offenders charged with alcohol and
controlled substance related violations. Grant funds 2 new positions ( 1 position at
1/2 time and include; Drug Court Probation Specialist (1), and Data Entry Clerk (0.5
FTE).
Dept. OCA PCA bject Name
Revenue
Prosecuting Attorney
41 194408 41900 171 Grants-State
41 194408 41900 167 Grant Match
Sheriff
43 580600 44600 171 Grants - State
43 580600 44600 167 Grant Match
OAKLAND COUNTY SHERIFF N E T GRANT
Comparison of FY 2002 Grant Application to 2002 Grant Award
SCHEDULE A
2002 2002
Application Variance Award Variance
$ 216,000 $ 197,207 $ (18,793) $ 197,207 $
216,000 197,208 (18,792) 197,208
164,293 $ 164,293 164,293 $
164,292 164,292 164,292 -
$ 432,000 $ 723,000 $ 291,000 $ 723,000 $ -
2001
Award
182,337
88,535
1,920
2,000
604
6,500
1,960
Expenditures
Prosecuting Attorney
41 294418 41900
41 294418 41900
41 294418 41900
41 294418 41900
41 294418 41900
41 294418 41900
41 294418 41900
41 294418 41900
2001 Salaries
2075 Fringe Benefits
3292 Mileage
3756 Travel & Conf.
4172 Materials & Supp.
6631 Bldg. Space Alloc.
6675 Telephone Comm.
6636 I.T. Operations
261,381
104,554
2,277
2,000
412
7,263
1,888
14,640
79,044 261,381
16,019 104,554
357 2,277
2,000
(192) 412
763 7,263
(72) 1,888
14,640 14,640
Sheriff
43 480600 44600 2001 Salaries
43 480600 44600 2075 Fringe Benefits
43 480600 44600 6661 Leased Vehicles
24,102 178,132 154,030 178,132
9,641 71,253 61,612 71,253
114,401 79,200 (35,201) 79,200
$ 432,000 $ 723,000 $ 291,000 $ 723,000 $
SCHEDULE B
2002
Award Application Variance Award Variance
2001 2002
$ 75,762
30,306
3,014
9,263
26,000
2,660
$ 147,005
$ 11,435 $
13,678
2,624
(18,737)
6,000
(15,000)
2,660
$ - $ 147,005
75,762 $
30,306
3,014
9,263
26,000
73,503
73,802
$ 147,305
(14,700) 73,503
15.000 73,802
$ 300 $ 147,305
OAKLAND COUNTY COMMUNITY CORRECTIONS/IN-STEP BYRNE GRANT
Comparison of FY 2002 Grant Application to 2002Grant Award
Dept. OCA PCA Obiect Name
Revenue
17 306001 70500 171 Grants-State 88,203
17 306001 70500 167 Grant Match 58,802
$ 147,005
Expenditures
17 306002 70500 2001 Salaries $ 64,327
17 306002 70500 2075 Fringe. Benefits 16,628
17 306002 70500 3756 Travel, & Conf. 390
17 306002 70500 4172 Materials & Supp 28,000
17 306002 70500 2572 Contracted Svs. 20,000
17 306002 70500 4100 Expend. Equip. E 15,000
17 306002 70500 6675 Telephone Comm 2,660
$ 147,005
2001 2002
)(XXXX
)0000(
)0000(
XXXXX
171 Grants-State
167 Grant Match
171 Grants-State
167 Grant Match
$ 129,888
43,296
$ 61,626
20,542
$ 255,352 $
$ 129,888 $ -
43,296 -
$ 61,626 $ -
31,542 11,000
$ 266,352 $ 11,000
Expenditures
41 261012 XXXXX
41 261012 XXXXX
41 261012 XXXXX
41 261012 XXXXX
41 261012 XXXXX
43 261022 )0000(
43 261022 XXXXX
43 261022 )0(XXX
43 261022 XXXXX
43 261022 XXXXX
43 261022 XXXXX
2001 Salaries
2075 Fringe Benefits
3292 Personal Mileage
2540 Communications
6636 Info-Tech. Oper.
2001 Salaries
2075 Fringe Benefits
2540 Communication
6636 Info-Tech. Oper.
6660 Radio Rental
6661 Leased Vehicle
OAKLAND COUNTY PROSECUTOR/CHILD ABUSE BYRNE GRANT
Comparison of FY 2002 Grant Application to 2002Grant Award
Dept. OCA
Revenue
41 161012
41 161012
43 161022
43 161022
SCHEDULE C
2002
PCA Object Name Award Application Variance Award Variance
$ 117,684 $ 117,684 $ -
47,074 47,074
690 690
416 416
7,320 7,320 -
$ 55,929 $ 55,929 $ -
22,371 22,371
208 208
3,660 3,660
2,000 2,000
9,000 9,000
$ 255,352 $ - $ 266,352 $ 11,000
OAKLAND COUNTY FAMILY FOCUSED JUVENILE DRUG COURT GRANT
Comparison of FY 2002 Grant Application to 2002 Grant Award
Dept. OCA PCA Object
Revenue
35 100692 28000 171 Grants - State
35 100692 28000 167 Grant Match
SCHEDULE D
2002
Award Application Variance Award Variance
$ 314,401 $ -
104,999
$ 419,400 $ -
Name
2001 2002
$ 314,401
104,999
$ 419,400
Expenditures
35 200612 28000 2001 Salaries $ 112,721 $ 112,721 $
35 200612 28000 2075 Fringe Benefits 41,048 41,048
35 200612 28000 3292 Mileage 17,951 17,951
35 200612 28000 4886 Materials & Supp. 20,460 20,460
35 200612 28000 3348 Professional Services 22,000 22,000
35 200612 28000 3688 Testing Services 193,010 193,010
35 200612 28000 3744 Trans. Of Clients 6,210 6,210
35 200612 28000 6675 Telephone Comm. 6,000 6,000
$ 419,400 $ 419,400 $
SUMMARY
Grant Acceptance
The Michigan Department of Community Health — Office of Drug Control Policy
has issued a single contract for all four Oakland County Byrne Memorial Formula
Grant Program recipients. The total program amount reflected in this contract is
$1,544,757. There is less than 1% variance between the grant award and the
applications as submitted. The four programs contained in this contract include:
Sheriff's Department — Narcotics Enforcement Team
Contact: Dale Cunningham — 858.5512
Summary: This is a third year continuation grant. Grant funds a multi-jurisdictional
task force which is designed to integrate federal and local law enforcement agencies for the'
purpose of identifying, investigating, and prosecuting drug traffickers and to dismantle their
organizations. Continuing positions funded are Clerk, APA IV, APA III (2), and APA II.
New positions include Sergeant (2), and Deputy II. Total program includes eight positions.
The application was approved by the Public Services Committee on March 13, 2001.
Division of Community Corrections — InStep Program
Contact: George Miller — 451.2305
Summary: This is a third year continuation grant. Grant funds a central diagnostic
juvenile referral center for assessing juveniles at risk and providing them and their families
support services that promote positive change and reduce the risk of substance abuse and
recidivism. Continuing positions funded are Case Managers (2). The application was
approved by the Public Services Committee on March 13, 2001.
Prosecutor's Office — Child Abuse Special Unit
Contact: Ron Covault — 858.0671
Summary: This is a first year grant. Grant funds the creation and training of a multi-
jurisdictional child abuse investigative task force for a team approach to the investigation
and prosecution of the physical abuse of children in Oakland County. Grant funds 3 new
positions: Assistance Prosecutor (1), Sergeant (1), and Social Worker (1). The application
was approved by the Public Services Committee on February 27, 2001.
Court Family Division — Family Focused Juvenile Drug Court
Contact: Pam Howitt — 858.0247
Summary: This is a first year grant. Grant funds the implementation of a juvenile
drug court that will serve up to 40 youth. This post-adjudication program will target
severely substance abusing youth that are repeat offenders charged with alcohol and
controlled substance related violations. Grant funds 2 new positions ( 1 position at lh time)
and include; Drug Court Probation Specialist (1), and Data Entry Clerk (0.5 FTE). The
application was approved by the Public Services Committee on February 27, 2001.
„..
Crt(e)
CONTRACT / PROGRAM REVIEW QUEST
Date:
To:
From:
23 August 2001
Distribution
Greg Givens, Fiscal Services - for Operating Departments'
Contract Review — County-Wide Byrne Grants — Acceptance Title I Subject
File #: Department Multi-Department
See Attached Contact Person: Telephone #:
STATUS (Check appropriate boxy
VI\Initial 0 Revision # 0 Extension 0 Final 0 Other*
*If "other” is- checked, please explain:
•
• Is board Resolution required? 0 No \t:5( Yes - Resolution #: Date:
PERSONNEL DEPT:
proved 0 Disapproved* 0 Modify* Date:9 .:7234V. -Signat
RISK MANAGEMENT AND SAFETY:
cit Approved 0 Disapproved* 0 Modify* Date: re/ilet Sign
MANAGEMENT AND BUDGET:
Approved 0 Disapproved* 0 Modify* Date:IrAyd/ Signature:
CORPORATION COUNSEL:
X....Approved 0 Disapproved* 0 Modify* Date: `71c, I Signature:
Se-e_ a. *fa (-Led rite.A1A,D
CONTRACT/PROGRAM SYNOPSIS:
See Attached
*en "Disapproved" is noted or "Modify" is requested, attach explanation.
Risk Management & Safety - Revised 2/96
CORPORATION COUNSEL MEMO
OAKLAND COUNTY INTEROFFICE
To: Greg Givens and Stefania Rodgers, Fiscal Services
cc: Dale Cunningham, George Miller, Ron Covault, and Pam Howitt
From: Jody Sturtz Schaffer
Date: August 27, 2001
Re: 2001-0746County-Wide Byrne Grants
After reviewing the Master Byrne Grant Agreement ("Grant Agreement") between the
Michigan Department of Community Health and Oakland County, I conclude that there are no
legal issues that must be resolved before signing the Grant Agreement.
However, there is one issue that I discussed with Stefania Rodgers that I would like to
examine. Stefania possessed the following question: whether all County Departments
receiving Byrne Grant funds must execute a grant amendment when one County Department
seeks a modification or deviation in the use of its Byrne Grant Funds. Stefania's question was
based on the second sentence of section 2.C. of the Grant Agreement. This sentence provides
that "any modification or deviations in excess of this provision including any adjustment to the
total amount of this agreement must be made in writing and executed by all parties to this
agreement before the modifications can be implemented." Not all the County Departments
receiving Byrne Grant funds will have to sign all modifications to the Grant Agreement,
because the individual County Departments are not "parties" to the Grant Agreement. The
Parties to Grant Agreement are Oakland County and the Michigan Department of Community
Health. Each County Department submits a project to be part of the Byrne Grant, but they are
not signatories to the Grant Agreement
PRIVILEGED AND CONFIDENTIAL
ATTORNEY / CLIENT COMMUNICATION
Contract #
Master Agreement Between
Michigan Department of Community Health
hereinafter referred to as the "Department"
and
County of Oakland
1200 N. Telegraph Rd.
• Pontiac, MI 48341
Federal I.D.#. 38-6004876
hereinafter referred to as the "Contractor"
for
Oakland County Narcotics Enforcement Team (NET), ODCP #70653-7K01
InSte9, ODCP #70870-3K01
Child Abuse Special Unit, ODCP #72003-101
Oakland County Family-Focused Juvenile Drug Court, ODCP #72005-1K01
Part
1. Period of Agreement
This agreement shall commence on October 1, 2001 and continue through
September 30, 2002. This agreement is in full force and effect for the period
specified.
2. Program Budget and Agreement Amount:
A. Agreement Amount
The total amount of this agreement is $1,544,757.00.-The Department
under' the terms of this agreement will provide funding not to exceed
$940.918.00. The federal funding provided by the Department is
approximately '$940,918.00 federal funds, the Catalog of Federal
. Domestic Assistance (CFDA) numbers; and the federal grant
program titles are stated as follows:
4.;
The Catalog of Federal Domestic Assistance (CFDA) number is
16.579 and the CFDA Title is Byrne Formula Grant Program; the
federal agency name is U.S. Department of Justice; the federal
grant award number is 2001-DB-BX-0026 and federal program title
is Byrne Formula Grant Program:
The match requirement of this agreement is identified on
Attachment B, Budget pages, for each project and is as follows:
70653-71401 - is 50% of the total agreement amount. The
Contractor's budgeted match amount is $361,500.00.
70870-3K01 - is 50% of the total agreement amount. The
Contractor's budgeted match amount is $73,502.00.
72003-11401 - is 25% of the total agreement amount. The
Contractor's budgeted match amount is $63,838.00.
72005-1K01 - is 25% of the total agreement amount. The
Contractor's budgeted match amount is $104,999.00.
The total match amount for the Contractor is $603,839.00.
B. Equipment Purchases and Title
Any equipment purchases supported in whole or in part through this
agreement must be detailed in the supporting detail schedule.
Equipment means tangible, non-expendable, personal property
having useful life of more than one (1) year and an acquisition cost of
$5,000 or more per unit. Title to equipment items having a unit
acquisition cost of less than $5,000 shall vest with the Contractor
upon acquisition. The Department reserves the right to retain or
transfer the title to all items of equipment having a unit acquisition
cost of $5,000 or more, to the extent that the Department's
proportionate interest in such equipment supports such retention or
transfer of title.
C. Deviation Allowance
A deviation allowance modifying an established budget category by
$5,000 or 15%, whichever is greater, is permissible without prior
written approval of the Department. Any modification or deviations in
excess of this provision including any adjustment to the total amount
of this agreement must be made in writing and executed by all parties
_ to this agreement before the modifications can be implemented. This
deviation allowance does not authorize new categories, subcontracts,
equipment items or positions not shown in the attached Program
Budget Summary and supporting detail schedules.
3. Purpose:
The purpose of this Master Agreement is to provide funding for:
70653-7K01 — The Oakland County Narcotic Enforcement Team is a
multijurisdictional task force, which is designed. to integrate federal
and local law enforcement agencies for the purpose of identifying,
investigating and prosecuting drug traffickers and to dismantle their
organizations.
70870-3K01 — Continuation of the InStep central assessment and
treatment program for Township of Waterford youth ages 11-18 who •
are referred for drug, alcohol, and mental health issues.
72003-1 KO1 — A special unit within the prosecutor's office for the
prosecution of child abuse. The unit will be a 'multi-jurisdictional,
cross-trained task force focused specifically on investigation and
prosecution of physical child abuse.
72005-1K01 — A family-focused juvenile drug treatment court in order
to reduce recidivism and drug use through court-supervised
community alternatives to detention.
4. Statement of Work: The Contractor agrees to undertake, perform and
complete the services described in Attachments which is attached and
hereby made a part of this agreement through reference.
5. Financial Requirements: The reimbursement process shall be followed as
described in Part II and Attachments, which is hereby made a part of this
agreement through reference.
6. Performance/Progress Report Requirements : The progress reporting
methods, as applicable, shall be followed as described in Attachments,
hereby made a part of this agreement though reference.
7. General Provisions.: The Contractor agrees to comply with the General
Provisions outlined in Part 11 of this agreement, hereby made part of this
agreement through reference.
8. Administration of the Agreement:
The person acting for the Department in administering the
Multijurisdictional Task Force portion of this agreement (hereinafter
referred to as the Contract Manager) will be:
Betsy Pash
Name
Operations Administrator
Title
(517) 241-0519
Telephone No.
Ardith J. DaFoe
Name
Manager
Title
(517) 373-2952 .
Telephone No.
The person acting for the Department in administering the remaining
portion of this agreement (hereinafter referred to as the Contract Manager)
will be:
9. . Contractor's Financial Contact for the Agreement:
The person acting for the Contractor on the financial reporting for this
agreement will be:
Name Title Telephone No.
10. Special Conditions:
A. This agreement is valid upon approval by the State Administrative
Board as appropriate and approval and execution by the Department.
B. This agreement is conditionally approved subject to and contingent
upon the availability of funds.
C. The Department will not assume. any responsibility or liability for costs
incurred by the Contractor prior to the signing of this agreement.
11. Special Certification:
The individual or officer signing this agreement certifies by his or her
signature that he or she is authorized to sign this agreement on behalf of the
responsible governing board, official or Contractor.
12. Signature Section :
For the MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
Peter L. Trezise, Chief Operating Officer Date
For the CONTRACTOR
Name and Title
Signature Date
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
FY 01/02 AGREEMENT ADDENDUM A
1. This addendum modifies the following sections of Part II, General Provisions:
Part 11
I. Responsibilities-Contractor
1. Year 2000 Compatibility. This section will be deleted in its entirety
and replaced with the following language:
The Michigan Department of Community Health and the County of
Oakland will work together to determine and avoid potential Year 2000
computer systems problems.
Assurances
A. Compliance with Applicable Laws. This first sentence of this
paragraph will be stricken in its entirety and replace with the
: following language:
The Contractor will comply with applicable Federal and State laws, and
• lawfully enacted administrative rules or regulations, in carrying out the
terms of this agreement.
VIII. Liability. Paragraph A. will be deleted in its entirety and replaced with the
following language.
A. Except as otherwise provided for in this Contract, all liability, loss,
or damage as a result of claims, demands, costs, or judgments
arising out of activities to be carried out pursuant to the obligations
of the Contractor under this Contract shall be the responsibility of
the Contractor and not the responsibility of the Department, if the
liability, loss, or damage is caused by, or arises out to the actions
or failure to act on the part of the Contractor, its employees,
officers or agents. Nothing therein shall be construed as a waiver
of any governmental immunity for the Contractor, its agencies,
employees, or Oakland County, as provided by statute or modified
by court decisions.
2. Special Certification:
The individual or officer signing this agreement certifies by his or her signature that
he or she is authorized to sign this agreement on behalf of the responsible
governing board, official or Contractor.
3. Signature Section:
For the MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
Peter L. Trezise, Chief Operating Officer Date
For the CONTRACTOR
Name and Title
?
411
Signature Date
Part II
General Provisions - Master Agreement
1. Responsibilities - Contractor
The Contractor in accordance with the general purposes and objectives of this
agreement will:
A. Publication Rights
1. Where activities supported by this agreement produce books, films, or
other such copyrightable materials issued by the Contractor, the
Contractor may copyright such but shall acknowledge that the
Department reserves a royalty-free, non-exclusive and irrevocable
license to reproduce, publish and use such materials and to authorize
others to reproduce and use such materials. This cannot include
service recipient information or personal identification data. .
2. Any copyrighted materials or modifications bearing acknowledgment or
the Department's name must be approved by the Department prior to
reproduction and use of such materials.
Any publication (written, visual, or sound, but excluding press releases,
newsletters, and issue analyses) issued by the Contractor, or by a
Subcontractor describing programs or projects funded in whole or in part
with Federal funds, shall contain the following statement:
"This project was supported by grant project
tr , awarded by the Bureau of Justice
Assistance, Office of Justice Programs, U.S. Department of
Justice. Points of view or opinions contained within this
document are those of the author and do not necessarily
represent the official position or policies of the U.S.
Department of Justice."
3. The Contractor shall give recognition to the Department in any and all
publications papers and presentations arise from the program and
service contract herein; the Department will do likewise.
- B. Fees -
Make reasonable efforts to collect 1" and 3r d party fees, where applicable,
and report these as outlined by the Department's fiscal procedures. Any
underrecoveries of otherwise available fees resulting from failure to bill for
eligible services will be excluded from reimbursable expenditures.
C. Program Operation .
Provide the necessary administrative, professional, and technical staff for
operation of the program.
D. Reporting
Utilize all report forms and reporting formats required by the Department at
the effective date of this agreement, and provide the Department with timely
review and commentary on any new report forms and reporting formats
proposed for issuance thereafter.
E. Record Maintenance/Retention
Maintain adequate program and fiscal records and flies including source
documentation to support program activities and all expenditures made
under the terms of this agreement, as required.
Assure that all terms of the agreement will be appropriately adhered to; and,
that records and detailed documentation for the project or program identified
in this agreement will be maintained for a period of not less than three (3)
years from the date of termination, the date of submission of the final
expenditure report or until litigations and audit findings have been resolved.
F. Authorized Access
Permit upon reasonable notification and at reasonable times, access by
authorized representatives of the Department, Federal Grantor Agency,
Comptroller General of the United States and State Auditor General, or any
of their duly authorized representatives, to the extent authorized by
applicable state or federal law, rule or regulation, to records, files, and
documentation related to this agreement.
G. Single Audit
Provide, consistent with regulations set forth in the Single Audit Act
Amendments of 1996, 31 USC 7501 et seq, and Office of Management and
Budget Circular (OMB) A-133, "Audits of States, Local Governments, and
Non-Profit Organizations", a Copy of the annual audit reporting package of
the Contractor to the Department. The audit reporting package and
management letter are due within nine months after the end of the
Contractor's fiscal year. The audit reporting package and management
letter are required to be filed with the Department even if there are no
findings reported in the audit pertaining to Department programs.
The federal OMB Circular A-133 requires either a single audit or program-
specific audit (when administering one federal program) of agencies that
expend $300,000 or more of federal grant funding during the Contractor's
fiscal year. Contractors that fall below the single audit threshold are exempt
from the single audit requirements, however, for Contractors receiving
$300,000 or more of total Department grant funding, a copy of the financial
audit prepared in accordance with generally accepted auditing standards
must be subthitted as a minimum requirement of the Department.
The Department or federal agencies, may also conduct or arrange for
"agreed upon procedures" or additional audits to meet their needs. The
Contractor's records must also be available for review or audit by appropriate
officials of the Department or federal agencies (i.e., Federal awarding agency
or General Accounting Office).
The Contractor must also assure that each of its subcontractors comply with
the above audit requirements, as applicable, and provide for other
subrecipient monitoring procedures, as deemed necessary.
A copy of the audit reporting package or financial audit should be forwarded
to:
Michigan Department of Community Health
Bureau of Audit and Revenue Enhancement
P.O. Box 30479
Lansing, Ml 48909-7979
Notification of Modifications
Provide timely notification to the Department, in writing, of any action by the
Contractor, its governing board or any other funding source which would
require or result in significant modification in the provision of services or
funding or compliance with operational procedures.
Year 2000 Compatibility
The Contractor must ensure year 2000 compatibility for any software
. purchases under this agreement, but only to the extent that other information
technology used in conjunction with the software properly exchange date and
time data. This shall include, but is not limited to: data structures
(databases, data files, etc.) that provide 4-digit date century; stored data that
contain date century recognition, including but not limited to, data stored in
databases and hardware device internal system dates; calculations and
program logic (e.g., sort algorithms, calendar generation, event recognition,
and all processing actions that use or produce date values) that
accommodates same century and multi-century formulas and date values;
interfaces that supply data to and receive data from other systems or
organizations that prevent non-compliant dates and data from entering any
State system; user interfaces (i.e., screens, reports, etc.) that accurately
show 4-digit years; and assurance that the year 2000 shall be correctly
treated as a leap year within all calculation and calendar logic.
J. Human Subjects
The Contractor agrees to submit all research involving human subjects,
which is conducted in programs sponsored by the Department, or in
programs which receive funding from or through the State of Michigan, to the
Department's Human Subjects Committee for approval prior to the initiation
of the research.
IL Responsibilities - Department
The Department in accordance with the general purposes and objectives of this
agreement will:
A. Reimbursement
Provide reimbursement in accordance with the terms and conditions of this
agreement based upon appropriate reports, records, and documentation
maintained by the Contractor. Failure to comply with performance -reports as
scheduled will result in action to withhold release of funds to the grantee for
this grant and other grants to grantee.
Report Forms
Provide any report forms and reporting formats required by the Department
at the effective date of this agreement, and to provide the Contractor with
any new report forms and reporting formats proposed for issuance thereafter
at least ninety (90) days prior to required usage to afford the Contractor an
opportunity for review and commentary.
1,f'‘III. Assurances -
The following assurances are hereby given to the Department:
A. Compliance with Applicable Laws
The Contractor will comply with applicable federal and state laws, guidelines,
rules and regulations in carrying out the terms of this agreement. The
Contractor will also comply with all applicable general administrative
requirements such as OMB Circulars covering cost principles,
grant/agreement principles, and audits in carrying out the terms of this
agreement.
B. Anti-Lobbvino Act
The Contractor will comply with the Anti-Lobbying Act, 31 USC 1352 as
revised by the Lobbying Disclosure Act of 1995, 2 USC 1601 et seq, and
Section 503 of the Departments of Labor, Health and Human Services and
Education, and Related Agencies Appropriations Act (Public Law 104-208).
Further, the Contractor shall require that the language of this assurance be
included in the award documents of all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
C. Non-Discrimination
1. In the performance of any contract or purchase order resulting
herefrom, the Contractor agrees not to discriminate against any
employee or applicant for employment or service delivery and access,
with respect to their hire, tenure, terms, conditions or privileges of
employment, or any matter directly or indirectly related to
employment, because of race, color, religion, origin, ancestry, sex,
height, weight, marital status, physical or mental disability unrelated to
the individual's ability to perform the duties of the particular job or
position. The Contractor further agrees th6t every subcontract
entered into for the performance of any contract or purchase order
resulting herefrom will contain a provision requiring non-discrimination
in employment, service delivery and access, as herein . specified
binding upon each subcontractor. This covenant is required pursuant
to the Elliot Larsen Civil Rights Act, 1976 PA 453, as amended, MCL
37.2201 et seq, and the Persons with Disabilities Civil Rights Act,
1976 PA 220, as amended, MCL 37.1101 et seq, and any breach
thereof may be regarded as a material breach of the contract or
purchase order.
2. Additionally, assurance is given to the Department that appropriate
efforts will be made to identify and encourage the participation of
minority owned, women owned, and handicapper owned businesses
in contract solicitations. The Contractor shall incorporate language in
all contracts awarded: (1) prohibiting discrimination against minority
owned, women owned, and handicapper owned businesses in
subcontracting; and (2) making discrimination a material breach of
contract.
D. Debarment and Suspension
Assurance is hereby given to the Department that the Contractor will comply
with federal regulation 45 CFR Part 76 and certifies to the best of its
knowledge and belief that it and its subcontractors:
1. Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions
by any federal department or Contractor;
2. Have not within a 3 year period preceding this agreement been
convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction; violation of
federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making
false statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by
a government entity (federal, state or local) with commission of any of
the offenses enumerated in section 2, and;
4. Have not within a 3 year period preceding this agreement had one of
more public transactions (federal, state or local) terminated for cause
or default.
E. Federal Requirement: Pro-Children Act
1. Assurance is hereby given to the Department that the Contractor will
comply with Public Law 103-227, also known as the Pro-Children Act
of 1994, 20 USC 6081 et seq, which requires that smoking not be
permitted in any portion of any indoor facility owned or leased or
contracted by and used routinely or regularly for the provision of
health, day care, early childhood development services, education or
library services to children under the age of 18, if the services are
funded by federal programs either directly or through state or local
governments, by federal grant, contract, loan or loan guarantee. The
law also applies to children's services that are provided in indoor
facilities that are constructed, operated, or maintained with such
federal funds. The law does not apply to children's services provided
in private residences; portions of facilities used for inpatient drug or
alcohol treatment; service providers . whose sole source of applicable
federal funds is Medicare or Medicaid; or facilities where Women,
Infants, and Children (WIC) coupons are redeemed. Failure to
comply with the provisions of the law rna result in the imposition of a
civil monetary penalty of up to $1,000 for each violation and/or the
imposition of an administrative compliance order on the responsible
entity. The Contractor also assures that this language will be included
in any subawards which contain provisions for children's services.
2. The Contractor also assures, in addition to compliance with Public
Law 103-227, any service or activity funded in whole or in part
through this agreement will be delivered in a smoke-free facility or
environment. Smoking shall not be permitted anywhere in the facility,
or those parts of the facility under the control of the Contractor. If
activities or services are delivered in facilities or areas that are not
under the control of the Contractor (e.g., a mall, restaurant or private
work site), the activities or services shall be smoke-free. This
provision is not applicable to this agreement
F. Hatch Political Activity Act and Intergovernmental Personnel Act
The Contractor will comply with the Hatch Political Activity Act, 5 USC
1501-1508, and the Intergovernmental Personnel Act of 1970, as amended
by Title VI of the Civil Service Reform Act, Public Law 95-454, 42 USC
. 4728. Federal funds cannot be used for partisan political purposes of any
kind by any person or organization involved in the administration of federally-
assisted programs.
G. Subcontracts -
Assure for any subcontracted service, activity or. product:
1. That a written subcontract is executed by all affected parties prior to.
the initiation of any new subcontract activity. Exceptions to this policy
may be granted by the Department upon written request within 30
days of execution of the agreement.
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2. That any executed subcontract of this agreement shall require the
subcontractor to comply with all applicable terms and conditions of
this agreement. In the event of a conflict between this agreement and
the provisions of the subcontract, the provisions of this agreement
shall prevail.
A conflict between this agreement and a subcontract, however, shall
not be deemed to exist where the subcontract:
(a) Contains additional non-conflicting provisions not set forth in .
this agreement;
(b) Restates provisions of this agreement to afford the Contractor
the same or substantially the same rights and privileges as the
Department; or
(c) Requires the subcontractor to perform duties and/or services in
less time than that afforded the Contractor in this agreement.
3. That the subcontract does not affect the Contractor's accountability to
the Department for the subcontracted activity. -
4. That any billing or request for reimbursement for subcontract costs Is
supported by a valid subcontract and adequate source documentation
on costs and services.
5. That the Contractor will submit a copy of the executed subcontract if
requested by the Department.
H. Procurement
Assure that all purchase transactions, whether negotiated or advertised, shall
be conducted openly and competitively in accordance with the principles and
requirements of OMB Circular A-102 (as revised), implemented through
applicable portions of the associated "Common Rule" as promulgated by
responsible federal Contractor(s), or OMB Circular A-110 as applicable and
that records sufficient to document the significant history of all purchases are
maintained for a minimum of three years after the end of the agreement
period.
Health insurance Portability and Accountability Act
To .the extent that this act is pertinent to the services that the Contractor
provides to the Department, the Contractor assures that it is in compliance
with the Health Insurance Portability and Accountability Act (HIPAA)
requirements.
• • •
IV. Financial Requirements
A. Reimbursement Method
The Contractor will be reimbursed in accordance with the staffing grant
reimbursement mechanism as follows:
Reimbursement for the Department based on the understanding that
Department funds will be paid up to the total Department allocation as
agreed to in the approved budget. Department funds are first source after
the application of fees and earmarked sources unless a specific local match
condition exists.
B. Financial Status Report Submission
Financial Status Reports (FSRs) shall be prepared and submitted to the
Michigan Department of Community Health, Budget and Finance
Administration, Accounting Division, Expenditure Operations Section, P.O.
Box 30720, Lansing, Michigan 4890.9, on a monthly basis, no later than thirty
(30) days after the close of each calendar month. The monthly FSRs must
reflect total actual program expenditures, regardless of the source of funds.
Attachment D contains the FSR form. Instructions for completing the FSR .
form are available through your Contract Manager or the Department's web
site.
C. Final Obligations and Financial Status Report Requirements
A report of estimated total agreement expenditures must be submitted during
the first week of October using the format requested by the Department. The
Department will provide additional information regarding this report in
September. Final FSRs are due sixty (60) days following the end of the
fiscal year or agreement period. The final FSR must be clearly marked
"Final". Final FSRs not received by the due date may result in a loss of
funding requested per the report of estimated total agreement expenditures
and may result in the potential reduction in the subsequent year's agreement
amount.
D. Unobligated Funds
Any unobliaateci balance of funds held by the Contractor at the end of the
agreement period will be returned to the Department or treated in
accordance with instructions provided by the Department.
V. Agreement Termination
The Department may cancel this agreement without further liability or penalty to the
Department for any of the following reasons:
A. This agreement may be terminated by either party by giving thirty (30) days
written notice to the other party stating the reasons for termination and the
effective date.
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B. This agreement may be terminated on thirty (30) days prior written notice
upon the failure of either party to carry out the terms and conditions of this
agreement, provided the alleged defaulting pub/ is given notice of the
alleged breach and fails to cure the default within the thirty (30) day period.
C. This agreement may be terminated immediately if the Contractor or an official
of the Contractor or an owner is convicted of any activity . referenced in.
Section 111.0. of this agreement during the term of this agreement or any
extension thereof.
VI. Final Reporting Upon Termination
Should this agreement or a specific project only within this agreement be terminated
by either party, the Contractor shall provide the Department within thirty (30) days
after termination, with all financial performance, and other reports required as a
condition of the agreement. The Department will make payments to the Contractor
for allowable reimbursable costs not covered by previous payments, other state or
federal programs. The Contractor shall immediately refund to the Department any
payments or funds advanced to the Contractor in excess of allowable reimbursable
expenditures. Any dispute arising as a result of this agreement shall be resolved in
the State of Michigan.
VII. Seyerability
If any provision of this agreement or any provision of any document attached to or
incorporated by reference is waived or held to be invalid, such waiver or invalidity
shall not affect other provisions of this agreement.
VIII. Amendments
Any changes to this agreement will be valid only if made in writing and accepted by
all parties to this agreement.
IX. Liability
A. All liability to third parties, loss, or damage as a result of claims, demands,
costs, or judgments arising out of activities, such as direct service delivery, to
be carried out by the Contractor in the performance of this agreement shall
be the responsibility of the Contractor, and not the responsibility of the
Department, if the liability, loss, or damage is caused by, or arises out of, the
actions or failure to act on the part of the Contractor, any subcontractor,
anyone directly or indirectly employed by the Contractor, provided that
nothing herein shall be construed as a waiver of any governmental immunity
that has been provided to the Contractor or its employees by statute or court
decisions.
B. All liability to third parties, loss, or damage as a result of claims, demands,
costs, or judgMents arising out of activities, such as the provision of policy
and procedural direction, to be carried out by the Department in the
performance of this agreement shall be the responsibility of the Department,
and not the responsibility of the Contractor, if the liability, loss, or damage is
caused by, or arises out of, the action or failure to act on the part of any
Department employee or agent, provided that nothing herein shall be
construed as a waiver of any governmental immunity by the State, its
agencies (the Department) or employees as provided by statute or court
decisions.
C. In the event that liability to third parties, loss, or damage arises as a result of
activities conducted jointly by the Contractor and the Department in
fulfillment of their responsibilities under this agreement, such liability, loss, or .
damage shall be borne by the Contractor and the Department in relation to
each party's responsibilities under these joint activities, provided that nothing
herein shall be construed as a waiver of any governmental immunity by the
Contractor, the State, its agencies (the Department) or their employees,
respectively, as provided by statute or court decisions.
Conflict of Interest
" The Contractor and the Departmentare subject to the provisions of 1968 PA 317,
as amended, MCL 15.321 et seq, MSA 4.1700(51) et seq, and 1973 PA 196, as
amended, MCL 15,341 et seq, MSA 4.1700(71) et seq.
XI. State of Michigan Agreement
This is a State of Michigan Agreement and is governed by the laws of Michigan.
Any dispute arising as a result of this agreement shall be resolved in the State of
Michigan.
• X11. Confidentiality
Both the Department and the Contractor shall assure that medical services to and
information contained in medical records of persons served under this agreement,
. or other such recorded information required to be held confidential by federal or
state law, rule or regulation, in connection -with the provision of services or other
activity under this agreement shall be privileged communication, shall be held
confidential, and shall not be divulged without the written consent of either the
patient or a person responsible for the patient, except as may be otherwise required
by applicable law or regulation. Such information may be disclosed in summary,
statistical, or other form which does not directly or indirectly identify particular
individuals.
APPLICANT SUMMARY
_
tingon Dept. of Community L'
-
OFFICE OF DRUG CONTROL K.
MICBaGAN DEPARTMENT OF COMMUNITY HEALTH MAR 9 2001 OFFICE OF DRUG CONTROL POLICY
BYRNE MEMORIAL FORMULA GRANT PROGRAM
2001 APPLICATION
I. APPLICANT/GOVERNMENTAL ENTITY ODCP PROJECT NUMBER (ODCP USE ONLY)
County of Oakland __------- —
ADDRESS 4. APPLICATION STATUS 4A. •
1200 N. Telegraph Rd. ' LA NEW [.._,j SECOND E...1 THIRD
— kJ ------. CONTINUATION L. FOURTH i_e_j OTHER
CITY p„tiac ZIP 48341 4B. PREVIOUS ODCP NUMBER '
— -------- 70653-61(00 • _ --- ,
IMPLEMENTING AGENCY/DEPARTMENT 5. START DATE: 10/01/07 END DATE: 9130/02
Oakland County Sheriff's OeptJOakland County Prosecutor's Office 10/01/2001 09/30/2002 • .
3. FEDERAL M NUMBER 6. PROJECT TITLE
38-8004876 Oakland County Narcotic Enforcement Team
7. CONTACT PERSONS
CIVIL RIGHTS CONTACT IN APPLICANT AGENCY:
NAME: Karen Jones
ADDRESS: 1200 N. Telegoph Rd. Pontiac, Ml 48341
EEOP ON FILE WITH ODCP 14 YES U NO IF NOT, ATTACH A COPY
CONTACT WHO WILL COMPLETE QUARTERLY PROGRAM REPORTS:
NAME: Mr. James Bannasch Ms. Beth Hand
ADDRESS: 1200 N. telegraph Rd. Pontiac. Ml 48341
E-MAIL: bannaschfeco.oakland.raus handb0 co.oakland.mi
CONTACT WHO WILL COMPLETE FINANCIAL STATUS REPORTS:
NADAF4 Mr. Robert Burke
ADDRESS: 1200 N. Rd. Pontiac. Ml 48341
E-MAIL: burkereco.oakland.mlus
PHONE (zo ) 858-5351
PHONE (201.) 5135-1710
PHONE (248 ) 858-0382
8. CERTIFICATION
We certify that the project proposed in this application meets the applicable requirentents of the Byrne Memorial Formula Grant
Program, that ail information presented is correct, and that the applicant will comply with the provisions of all applicable federal
laws. Federal Rinds will not . , - d to supplant state o local thuds. 0
PROJECT DIRECTOR: 4., -- if //I* .., .
NAME: Captain Douglas Eader
ADDRESS:1201 N. Teleoraph Rd. Pontiac, Mt 48341 .. —
PHONE (248 .) ,§gAziga_
E-MAIL: eaderde co.oaitland.rni.ue ------- __ FAX ( 20 ) 975-9759 .— . ,
SIGNATURE: 7 1 7
FINANCIAL ---..„-----_--- .__
NAME: Mr. Thomas Ott -'" .
ADDRESS: 1200 N. Tel •ra • h Rd. Pontiac, Ml 48341 PHONE ( 248 ) ,858-0940
E-MAIL: ottteco.oaklantinii.us _____ _ _ ...._ FAX (248_) 452-2.148____
SIGNATURE:
.0.1"Nr //I 1
ATTACHMENT A
B. PROJECT NARRATIVE
I. Problem Statement
The drug problem in Oakland County is multi-faceted: major drug distribution
networks are involved in large-scale operations, primarily involving cocaine, heroin, and
marijuana; mid-level dealers distribute narcotics in all areas of the county; and street-level
dealers operate in urban areas of the county.
Oakland County has a population in excess of 1.2 million people and it is a very
diverse county. The county has areas of great wealth, poor urban areas, suburbs, and *wide-
open spaces. This diversity makes drug enforcement very difficult in that law enforcement
cannot concentrate its efforts on just one type of drug or one type of drug trafficking. The
urban areas have heroin and crack cocaine, with the associated violence, as their major
problems. The wealthy areas may have a successfial top-level dealer living closely to a
. successful businessman or doctor. Higher level investigations and money laundering cases
are needed to investigate these suspects. The youth of our communities are experimenting
with Ecstasy, LSD, and marijuana, and attending rave parties in the Detroit Metro area.
Ecstasy sales and distribution are becoming ever more frequent in the suburban areas among
teens and young adults. Oakland County's location poses added challenges due to its close
proximity to Detroit and Flint. Additionally, the large network of freeways makes it a
desirable location for out-of-state dealers to transport their drugs and money throughout
southeastern Michigan.
The drug problem in Oakland County is further shown by the statistics generated by
NET over the past year. In the past year, NET initiated 509 investigative complaints (see
Attachment A). NET had 223 arrests with 344 charges. Drugs seizures included over 1,700
grams of cocaine, over 1,000 grams of heroin, over 800 pounds of marijuana, Ecstasy, LSD,
and other dangerous drugs; with an estimated street value in excess of 1.3 million dollars.
These types of numbers make a vertical prosecution unit, specializing in the vigorous
prosecution of violations of the public health code, necessary. In the year 2000 the vertical
prosecution unit of the Oakland County Prosecutor's Office prosecuted 278 drug and drug-
related offenders-264 of which were convicted of all charges filed against them. The
average minimum sentence length for those incarcerated was 49 months.
Recently, the interdiction team of NET conducted an investigation and surveillance of
individuals, which led to a record *seizure of over 46 kilograms of cocaine. It is evident that
Oakland County is a prime target area for larger level dealers to import and distribute cocaine
throughout Michigan. The location of arrests, investigations, and seizures were throughout
Oakland County, from the more populous urban areas to the rural areas.
The drug problem's impact in Oakland County affects other crime statistics as well.
Violent crimes rise as drug turf wars are enacted. Thefts and burglaries are higher as drug
users need to finance their habits. Crimes committed by youths increase, as their judgment is
poorly affected by drug usage. Court dockets are extremely congested, not only with cases
directly involving narcotics possession and trafficking charges, but related cases resulting
from the affects of drug addiction and distribution.
••11.
II. Response to the Identified Problem
Oakland County Narcotic Enforcement Team (NET) is a multi-jurisdictional task
force which is designed to integrate federal and local law enforcement agencies for the
purpose of identifying, investigating, and prosecuting drug traffickers and to dismantle their
organizations. In 1971 participating law enforcement agencies in Oakland County; in
conjunction with the Michigan State Police, agreed to organize and support, on an inter-
agency level, a task force known as the Oakland County Narcotic Enforcement Team. This
was the first multi-agency concept of its kind in the State of Michigan. Since its inception,
over 329 officers from law enforcement agencies have rotated through the NET unit.
In January 2000, NET evolved once again, and the NET Unit is now under the
leadership and direction of the Oakland County Sheriff's Department (OCSD). The OCSD
always was a major supporter of NET and now has the opportunity to direct its activities. The
Michigan State Police no longer participate at NET and this has resulted in the loss of 10 full
time officers: However, the local police departments still provide many officers to NET, and
in fact their involvement has increased. Also this new Byrne Grant will provide 3 additional
OCSD officers to NET, which will help offset this reduction. NET has recently received a
commitment from Macomb County Sheriffs Department to add a deputy to the interdiction
team of NET. NET also has direct support of one full-time agent from the FBI, and receives
cooperative support from ATF, DEA, and U.S. Customs.
NET will continue with the type a investigations and workload that have always
been an integral part of NET's _success. However, some of the priorities will change. For
example, NET wants to have more involvement with all local police departments and be
more responsive to their direct needs. This will enable NET to have stronger local ties and
provide for better sharing of intelligence information. NET will continue with the operation
of street-level crews for undercover drug buys and investigations of street-level dealers.
However, it is anticipated that a conspiracy team _will be in place before the middle of the
year. Investigations can be turned over to this team for development of conspiracy and RICO
cases. NET will continue with the operation of art interdiction team and will work closely
with the FBI in identifying interstate and international couriers. This change in scope should
result in arrest and prosecution of higher level dealers and investigations of individuals who
bring drugs into Oakland County from out-of-state locations.
-
The Oakland County Prosecutor's Office has developed a specialized section to assist
in not only the prosecution, but also the investigation, of repeat and large-scale drug
offenders. The members of the Narcotics Section of the Prosecutor's Office are on call 24
hours a day, 7 days a week, to assist law enforcement agencies (including NET) in search
warrant preparation and other search and seizure issues. The multi-jurisdictional task force
will continue to integrate this specialized prosecution unit with federal, state, and local law
enforcement agencies through NET and the Oakland County Citizens Grand Jury.
Continuation of this special prosecution section depends upon the Byrne Grant award and
county matched funds.
2
The additional assignment of one special assistant prosecuting attorney to the
Oakland County Citizens Grand Jury will impact narcotics trafficking organizations by
assisting the Grand Jury in dismantling drug delivery networks and indicting those persons
responsible for the distribution of large quantities of narcotics. Aggressive prosecution and a
continued no-plea-bargaining policy will create a reduction in the rate of crime growth.
The prosecution aspect of this multi-jurisdictional- drug task force will continue to
augment the funding for a special unit of four assistant drug prosecutors, one of whom will
continue to be assigned to the Oakland County Citizens Grand Jury in the investigation and
prosecution of major drug traffickers. Utilizing a drug offender classification system, special
assistant prosecutors will be assigned to vertically prosecute serious drug offenders. Existing
no-plea-bargaining policies will continue to be enforced, and the special prosecution unit will
vertically prosecute all cases in which Level I, II, and III dealers are identified. The laptop
computers will aid each prosecutor. in the retrieval of valuable information in the field as well
as enhance the presentation of evidence from each case in court through the use of litigation
support software.
The Oakland County Sheriff's Department will provide the Unit Commander,
officers, and administrative positions. OCSD will also provide the building and its related
costs, investigative buy funds, phones, pagers, vests, vehicles, and all other equipment
and supplies needed. The local departments will provide their officer, fringe benefits, and
related overtime costs.
NET plans to develop a true partnership between the Oakland County Sheriff's
Department, all local police departments, and federal agencies such as FBI, DEA, and ATF.
The Oakland County Sheriff's Department will take the lead role in the NET Unit but will
follow the general direction of the NET Advisory Board, which consists of any departments
and agencies that provide a full-time officer to NET. NET plans to utilize all resources
available by working closely with the specialized units of the local police departments such
as their undercover teams, vice units, and detective bureaus. NET will develop cases and
informants with these units to ensure great success. NET will also more utilize the resources
of the entire Oakland County Sheriff's Department and work with the officers at the various
sub-stations to better understand localized drug problems. NET's involvement and
cooperation with the federal agencies, such as the FBI, DEA, ATF, HIDTA will increase
under the OCSD leadership. It is NET's plan to utilize all of these resources to the fullest.
The need for the Byrne Grant this year is greater than ever before. The loss of ten
officers from the Michigan State Police has left NET with a staffing shortage it needs to
overcome. The commitment by the Oakland County Sheriff's Department has been
outstanding. At the present time the NET commitment is as follows:
Oakland County Sheriffs Department
1 Lieutenant — Unit Commander
2 Sergeants — Street team leaders
I Sergeant Interdiction team leader
4 Deputies — Team members
I Deputy Interdiction team member
1 Auditor
3
3 Office support staff
NET building, utilities, office equipment, and supplies
Phones, pagdrs, computers, cell phones, officer equipment
19 Undercover vehicles
1 Raid van
Buy money, investigative expenses, and informant fees
Additional full-time team members supplied by:
Farmington Hills Police Department
Ferndale Police Department
Hazel Park Police Department
Madison Heights Police Department
Royal Oak Police Department
West Bloomfield Police Department (2)
Waterford Police Department
FBI
Macomb County Sheriff's Department
Additional local police departments have indicated their intent to join NET, and are
now in the process working their requests through their local governments. Those
departments are Southfield, Pontiac, Troy, Auburn Hills, and Bloomfield Township. Also,
some of the local departments that have left NET are considering rejoining. However, the
three new positions proposed in this pant application are needed to ensure the continued
success of NET. As can be seen from the previous chart the commitment of the Oakland
County Sheriff's Department is the largest ever to a multi-jurisdictional task force and thus
earns the continued and renewed support of the Byrne Grant. The three new positions as well
as the continued grant support of some of the vehicles and clerical position is crucial to the
new growth and restructure of the Oakland County Narcotic Enforcement Team.
NET continues to recognize the need for growth and development in the interdiction
and conspiracy crews. These additional officers will help establish the staffing needed to
make these teams more productive. The grant positions will enhance NET and allow us to
have a greater impact on the community. The benefit from these positions will ensure thpt
NET continues to actively investigate and prosecute narcotic offenders throughout Oakland
County.
4
N. Outcomes and Performance Measures
The overall objective of the multi-jurisdictional task force is to integrate the
investigative and prosecution components of drug enforcement, to increase the number of
serious drug offenders identified, investigated, and prosecuted; and ultimately interdict the
distribution of dangerous drugs, leading to an overall crime growth rate reduction.
This objective will be measured with quantitative data. Maintenance of street level
enforcement operations at NTT, coupled with the special assignment of serious drug
offenders to the Oakland County Prosecutor's Office Narcotics Section for vertical
prosecution will:
1. Increase the number of Class I, H, and III violators identified, prosecuted and
convicted;
Increase the number of Class IV, and V violators who are identified,
prosecuted, and convicted;
3. Reduce duplicative investigations and prosecutions and strengthen cases in
the investigative stage, further enabling a higher conviction rate in the
litigation stage;
4. Increase forfeitures of drug related assets.
The achievement of this objective shall be determined on a quarterly basis with
quantitative data obtained from the investigation, prosecution, and conviction of drug
offenders who met the minimum criteria for special prosecution. The data will be compiled
by the special prosecution unit of the Oakland County Prosecutor's Office and by NET.
The following measurements have always been tracked and reported by NET. This
objective data will continue to be gathered and reported and utilized to track the success and
progress of NET. This data is compiled monthly and reviewed by the Unit Commander. This
information is shared quarterly with the NET Advisory Board. The data compiled is as
follows:
• Complaints initiated
• Intelligence reports
• Search warrants executed •
• Informants developed
• Number of arrests
• Arrests by class
• Amount of drugs seized and purchased
• Number of charges
• Amount forfeited
2.
5
• Al.
NET also monitors more subjective measurements to determine if it is meeting its
objectives. These subjective measurements include:
• Cooperation with HIDTA and utilization of those resources
• Interaction with community and school groups
• Cooperation with other departments' teams and other drug teams
• Development of investigations with federal' agencies
• Impact of drug supply levels within Oakland County
• Reduction of violent crimes
The data and criteria listed above will be analyzed and compared to previous years to
determine trends and success rates. Local community leaders will be invited to share their
concerns to get the needed feedback from the community. A Weekly Activity Report is
prepared with a brief synopsis and highlight of the cases and activity of the week_ This report
is shared with the local police departments and discuSsions of this activity assists NET in
furthering their investigations. The NET Advisory Board will conduct at least quarterly
meetings to discuss problems and improvements of the NET Unit. Their input will be crucial
in determining how successful NET is and what direction NET should go into the future.
Lastly, meetings with federal agencies will be conducted so that their input can be used to
assist NET in its progress.
The special prosecution unit of the multi-jurisdictional task force will also continue to
utilize statistical reporting to demonstrate accountability. Monthly, quarterly, and annual
reports will be prepared for review, and utilized to refine case selection and develop
prosecution techniques for future investigations.
Performance indicators for the prosecution aspect include:
1. The number of full-time prosecutors assigned to the unit;
2. The number of cases investigated and prosecuted where the offenders met the
minimum criteria for special prosecution;
3. The number of defendants charged;
4. The number of defendants convicted;
5. The number of Class I, II, and III defendants identified and convicted;
6. The number of Class IV and V defendants identified and convicted;
7. The number of individuals incarcerated and the lengths of sentences;
8. The average time from charge through conviction of a defendant.
By increasing the number of drug offenders who are investigated and prosecuted, the
grant project will reduce the overall crime growth rate, disrupt the distribution of dangerous
drugs, and impact violent crime by removing dangerous criminals from our communities.
6
Should this project be awarded to Oakland County NET, we anticipate that the
conspiracy and interdiction teams will be significantly more effective. These two teams target
mid- and upper-level distribution organizations, and staffing is critical to the teams' success.
We believe that Oakland County is a central area to a great number of drug distribution
organizations. Although NET must continue to prioritize its staffing to the street crews, we
must also recognize the importance of targeting mid- and high-level organizations. These
types of investigations are typically manpower intensive and can only be successful with the
added staffing of this project. This grant project will successfully allow us to apprehend and
convict those involved in the use, sale, and distribution of illegal drugs and narcotics.
7
DCH-0385 6/98
Replaces FR4-110 PAGE 3 OF 4
ATTACHMENT B
MICHIGAN DEPARTMENT OF COMMITNTIT HEALTH
PROGRAM BUDGET SUMMARY
Program Code Budget Period Date Prepared °ince of Dzyg Control Policy ______ 10/01/2001 TO 09/30/2002 --- ---______ _ 02/28/2001 — •
Contractor county of Oaltiond Budget for Original Agreement .–. ._
—.-------_ ____---.... or Amendment # .
Address 1200 N. Telegraph Rd. City State Mt Zip Code 48341 - Payee Identification Number: Pontiac
_ 38:6004875 .
EXPENDITURE . TOTAL
CATEGORY BUDGET
Salaries & Wages 439,513
Fringe Benefits 175,807
.7-Travel • 4,277 2 .• A ............. ..........................................................
"*plies & Materials ' 94,252
Contractual (Subcontracts)
Equip:neat
Other Expenses:___, . ---
----- __.
TOTAL DIRECT
Indirect Costs: Rate #1
IndiXect Costs: kale #2
10 Other Cost Distributions
11 TOTAL EXPEnIDITORES 723,000 _
. . SOURCE OF FUNDS - .
12 Fees & Collections — —
13 Stale Agreement — 361,500' ------
: 14 Local NET - 164.292 Prosecutor - 197,208 381,500
15 Federal ---- _______
16 Other
—
— -----
— ----------------4
17 TOTAL FUNDING 723 z— 000 _ .---
Compietion is a Condition of Funding
DCH-0386 .6/98
Replaces FIN-116 PAGE 4 OF 4
ATTACHMENT B
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
- PRO GRAM BUDGET - COST DETAIL
Program Code Budget Period Date Prepared
Office of Drug Control Poky 10/01/2001 TO 09/30/2002 02/26/2001 ___— - • ----- __ .—.__..........
Contractor Original Amended Amendment
County of Oakland Budget X Budget ,.....,_..... Number ....,....,
'
POSITION DESCRIPTION POSITIONS TOTAL . COMMENTS . REQUIRED SALARY .
-,
Sergeant 2 114,116
Deputy II 1 41,496
Clerk 1 22,520 ......-___ -------------- -------.— -- _.-...„-----_—_---_____—_-_—_-----
APA IV 1 80,758 .... -____ ...
'.r....": APA III.,.. ‘ • 2 127,014
APA II . 1 53,609 _ -2"
TOTAL a 439,513 -------. — ----,
FRINGE BENEFITS:
X DENTAL INS • x -.... COMPOSITE _ (Specify) FICA X LIFE INS. . _
UNEMPLY INS. ............... VISION INS. .1.— WORK. COMP. X RATE ..40.0 %
RETIREMENT ,X .. HEARING INS. — 175 807 x OTHER: .— AMOUNT —.1---- HOSP. INS. —..—
4,277 TRAVEL (Specify if any item exceeds 10% of Total Expenditures) ------
94 252 SUPPLIES & MATERIALS (Specify if any items exceeds 10%•of Total Expenditures) —2----
CONTRACTUAL (Subcontracts) TOTAL SUB-CONT . ----
........_
. . EQUIPMENT (Specify) •
TOTAL EQUIPMENT
OTHER EXPENSES (Specify if any item exceeds 10% of Total expenditures: .......____
Comnmnications
Space Cost —______ .......................
Other • TOTAL OTHER .9,151 ---- --. .2Z12.0.0—
OTHER COST DISTRIBUTIONS INDIRECT COST CALCULATIONS
• Description recast being distributed: Percent distributed Amount •
to the program: Distributed
—...._ % --...,— BASE . X RATE . $ ----- .
— %
BASE X, RATE . . ..
ATTACHMENT C
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
OFFICE OF DRUG CONTROL POLICY
BYRNE MEMORIAL FORMULA GRANT PROGRAM
QUARTERLY PROGRAM REPORT
GRANTEE ODCP PROJECT NUMBER
PROJECT TRLE
PROJECT START DATE PROJECT END DATE
Quer4er [list [ ]2nd [ 1 3rd [ 1 4th Report Period Ending:
?„
REPORT NARRATIVE:
• MULTIJURISDICTIONAL TASK FORCES
INSTRUCTIONS: The Quarterly Program Report is due in the Office of Drug Control Policy (ODCP) no
later than 20 days following the end of the quarterly report period. Failure to submit this report
by the due date will cause ODCP to withhold the release of funds.
Lite attached forms to provide a complete description of all project activities during the quarterly
reporting period. Attach additional pages as necessary.
PROJECT DIRECTOR (NAME AND TITLE) TELEPHONE NUMBER
SIGNATURE DATE
-
SUBMISSION: Attach all narrative information to the completed Quarterly Program Report form and
mail to:
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
Office of Drug Control Policy
Lewis Cass Building, 2nd Floor
320 S. Walnut Street
Lansing, Michigan 48913
Telephone: 517-373-4700 Fax: 617-373-2963
•Tv%
By Authority of the Anti-Drug Abuse Act of 1988.
This report must be submitted in accordance with
grant contract terms and conditions.
DCH-0007
.Rev. 10101
ATTACHMENT C
MULTIJUR1SDICTIONAL TASK FORCES
QUARTERLY PROGRAM REPORT
A. Describe the effectiveness of team activities on the drug and violent crime problem
in your jurisdiction during this quarterly reporting period based on the following:
1. The ability to locate and develop accurate information on major drug organizations. The
disruption, dismantling, or rendering ineffective targeted drag trafficking organizations identified
as major dealers within the task force regional area. Describe how your task force will focus on
mid and upper level dealers.
The ability to identify source Michigan cities that are major narcotic trafficking centers. Indicate
Michigan cities identified through surveillance, investigation or interrogation as being the source
of narcotics for your region. Indicate number of investigations that identify each city. Cities from
states that border Michigan can be included.
3. The disruption, dismantling, or rendering ineffective targeted money laundering organizations
identified within the task force regional jurisdictional area. Indicate if you were able to determine
the amount of money sent back to the region/state supplying the drugs. Discuss involvement
with the Money Laundering Task Force in investigations in your regional area, if appropriate.
4. Has there been a reduction in drug-related crimes (homicides, robberies, assaults, property
crimes) since this time period last year?
Yes No If yes, indicate the percentage reduction %.
If drug-related crimes have increased, indicate the percentage increase
Explain:
%.
DCH-0007
Rev. 10/01
ATTACHMENT C
5. Has there been a reduction in youth violent crimes since this time period last year?
Yes No
If yes, indicate the percentage reduction
If youth violent crimes have increased, indicate the percentage increase
Explain:
B. Describe the cooperation and interaction of your task force and Board of Directors
.with:
1. Treatment Agencies
a. Indicate trends and issues in your regional area based on a review of treatment admissions
data.
b. Describe the relationship and working agreement established with the director of the
Substance Abuse Coordinating Agency.
2. Protective Services
Indicate the number of situations where search warrants were executed and arrests were made
when children were present
•
0 - 4 age children
5 - 10 age children
11 - 16 age children
Indicate how the presence of children was handled in the investigation. Was Protective Services
contacted? If so, how did Protective Services respond?
%.
%.
DCti-0007
Rev. 10101
ATTACHMENT C
3. Schools
a Were there meetings with school personnel, administrators, and truant/school liaison
officers?
b. What problems were discussed?
•
c. What actions, if any, were taken?
C. Grant Activities
1. Which federal agencies were involved in investigations? How many cases?
U.S. Attorney DEA
LECC IRS
Customs FBI
U.S. Marshals Service ATF
FAA Coast Guard
INS Other (list)
DCH-0007
Rev. 10/01 3
ATTACHMENT C
2. Arrests
Year- Quarter
Categories Use Pos. Del Quarter To-Date Last Year
- Cocaine -
Heroin.
Marijuana
LSD
Meth.
• Ecstasy
Amephetamines
Violent Crimes
Other Crimes
TOTAL Offenses
3. Arrests/Class Violator Categories:
Year- Quarter
Quarter to-Date Last Year
Class I Violators
Class II Violators
Class III Violators
TOTAL •
Class IV Violators
Class V Violators
Other Violators
TOTAL
DCH-0007
Rev. 10101 4
ATTACHMENT C
a. What are the average sentences for use, possession, and/or delivery of drugs by Class IV
and V level dealers in your regional area?
b. What percentage of your arrests are Class IV and V level dealers? Do you have a team
dedicated to street level enforcement and if so, why?
c. Indicate how many of your Class IV and V are repeat offenders. Indicate how many
offenders were re-arrested during this grant period.
Drug Market Availability
a. Amount of drugs seized/purchased, excluding eradicated plants. Estimate weights if
necessary.
Standard Alternate Year- Quarter
DRUG TYPE Unit of Unit of Quarter To- Last
Measure Measure Total Date Year .
Cocaine _9 • •
Crack 9
Cannabis • Lbs •
Opiates -
Meth..
Stimulants DU
Depressants DU
Hallucinogenes DU
•
Ecstasy DU
Multiple/Other
Drugs
Unknown - q
DCH-0007
Rev. 10101
5
.44
ATTACHMENT C
b. If marijuana was eradicated, indicate number of plants destroyed.
Sinsemilla Wild (ditchweed) _
Hydroponics Other
5. Is there a change in the drug market availability in your region?
Yes No If yes, describe which drug and describe the change.
6. Arrests/Race/Ethnicity and Selected Characteristics.
Ace (in years1 Criminal History
Race/ First Repeat
Ethnicity Male Female <18 18 4. Offender Offender Unknown
Caucasian
Black
Hispanic
Native
American
Other
Unknown
TOTAL
7. Asset Forfeiture
Quarter Year-to-Date
Number Value Number Value
Vehicles
Vessels
Aircraft
Currency
Other Financial
Instruments
Real Property
Weapons
Other
Sex
DCH-0007
Rev. 10/01
6
ATTACHMENT C
8. Percentage distribution of forfeiture proceeds.
% to drug team % to other governmental entities.
9. Percentage of forfeiture proceeds for drug team expenditures.*
% personnel
% equipment
% training
% match funds
% Other (specify)
• Can be reported annually.
10. What kind of specialized training do you feel would be helpful?
11. Does the project include specially assigned prosecutorial staff?
Yes No
Discuss cooperation and/or any problems.
12. .Describe the extent of cooperation and information exchange between law enforcerrient
agencies and/or any problems associated with a lack of cooperation. Describe your plan to
implement or improve the sharing of narcotic information to all criminal justice agencies and
• service providers in your region. •
DCH-0007
Rev. 10101
7
ATTACHMENT C
13. Personnel/Departments Involved:
Personnel
• Total Grant Funded -
List Departments:
Total Non-grant Funded
List Departments:
14. Travel may be used only for costs incurred while conducting
investigations, training, or meetings.
Does your grant include a budget line for Travel? Yes
a. If yes, complete the following for each expenditure (use
Name(s) of investigators
using travel money. Reason for travel
grant related narcotics
No
additional pages if necessary):
Total cost of trip as billed
Itemize by hotel, food, travel
DCH-0007
Rev. 10/01 8
FINANCIAL STATUS REPORT
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
ATTACHMENT D
BP0 Number . Contract Number Page Of
Local Agency Name Program Code
Street Address Report Period Date Prepared
. Thru 0 Final
City, State, ZIP Code Agreement Period FE ID Number
• Thru
__. ,..:. itUres .Expend ilreTnAtif _ Ca 0 o , .. • _ - urrenIaiim - -:1 A.TrTeW—CP..IW BIT:44 eM511;3 kat.—fainna ...........
1. Salaries & Wages .
•
,
2. Fringe Benefits
3. Travel . .
4. Supplies & Materials
5. Contractual (Sub-Contracts
' 6. Equipment -
7. Other Expenses
7c
8. TOTAL DIRECT
9. Indirect Costs: Rate °A, •
10. Other Cost Distributions
•
-
11: TOTAL EXPENDITURES
SOURCE OF FUNDS: . • 12. State Agreement -
13. Local I •
14. Federal
15. Other •
16. Fees & Collections
. _
17. TOTAL FUNDING , ,
CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency and that this is an accurate statement of expenditures and c.cliections
for the.report period. Appropriate documentation is available and will be maintained for the required period to support costs and receipts reported. -
Authorized Signature Date Title .
Contact Person Name Telephone Number
,
FOR STATE USE ONLY
'fi. "1,,,..•_.,4 ..--u• , 40AF:in .
-" ....,.., -Advance PC - fireobl- A---"-raftt
Advance Outstanding
Advance Issued or Applied
Balance
Message
Authority: PA. 368 of 1978 The Department of Community Health is an equal opportunity,
Completion: is a Condition of Reimbursement employer, services, and programs provider.
DCH-0384 (Rev. 4/01) (W) Previous Edition Obsolete
Michigan Dept. of Community Health MICHIGAN DEPARTMENT OF COMMUNITY HEALTH'
OFFICE OF DRUG CONTROL POLICY OFFICE OF DRUG CONTROL POLICY
BYRNE MEMORIAL FORMULA GRANT PROGRAM MAR 2001 APPLICATION - 9 2001
APPLICANT SUMMARY
L
1. APPLICANT/GOVERNMENTAL ENTITY ODCP PROJECT NUMBER (0D_CP USE ONLY)
Oakland County --9-, e00,3 --,• 1 k,e) / -
ADDRESS 4. APPLICATION STATUS 4A.
NEW 1200 N Telegraph R.d. Bid #14 East 1_1 SECOND L_.1 THIRD _ U CONTINUATION Li FOURTH LI OTHER
crrY zap 48341 413. PREVIOUS ODCP NUMBER Pontiac .
2. IMPLEMENTING AGENCY/DEPARTMENT 5. START DATE: 10%01/01 'END DATE: 9/30/02
. Prosecutor's Office
-,
3. FEDERAL M NUMBER 6. PROJECT TITLE
33-6004876 Child Abuse Special Unit
. - . n 7. CONTACT PERSONS
civil. RIGHTS CONTACT IN APPLICANT AGENCY:
NAME: Eunice Williams ADDRESS: 1200 N. Telegraph Rd. Pontiac MI
EEOP ON FILE WITH ODCP m YES Li NO IF NOT, ATTACH A COPY
CONTACT WHO WILL COMPLETE QUARTERLY PROGRAM REPORTS:
NAME: ADDRESS: Ronald Covault •
1200 N. Telegraph Rd. Pontiac MI
covaultr@co.oaldand.mi.us
CONTACT WHO WILL COMPLETE FINANCIAL STATUS REPORTS:
NAME: ADDRESS: Robert Burke
1200 N. Telegraph Rd. Pontiac MI
burker@co. oakland.rai.us
3. CER1 1141CATION
PHONE 243/858.0539
PHONE 248/858.0671
PHONE 248/3580935
We certify that the project proposed in this application meets the applicable requirements of the Byrne Memorial Formula Grant
Program, that all information presented is correct, and that the applicant will comply with the provisions of all applicable Mem!
laws. Federal funds will not be used to supplant state or local hinds.
PROJECT DIRECTOR: Deputy Prosecutor NAME: Ronald-Covault ADDRESS: - 1 PRONE i /43/353.0671 1200 N. Tel;graph Rd. that.: MI
ovaultr@CO.oald mi.u5
E-MAIL: .
SIGNATURE: 40•-ssit.--C ___134'ec2.04-Z 4.' 4/
.
.
.
FINANCIAL OFFICER: Director, Management and Budget
NAME: Jeffrey Pardee
ADDRESS: 1200 N. Telegraph Rd. Pontiac MI PHONE 248/858.0487
parde& . o.oaklanci, Lus •
E-MAIL:
SIGNATURE: . . j -,i-ee44----------/ - L? j o/
. . .
/
DCH-0867 REV 1/01
ATTACHMENT A
Project. Narrative
Oakland County Child Abuse Special- Unit
Purpose Area 18
.Family and Domestic Violence Policing Strategies
Project Summary
This is a new Byrne application for the implementation of a special unit within the
Oakland County Prosecutor's Office for the prosecution of physical child abuse. The unit
will be staffed initially by an experienced cross-trained trial prosecutor and by a social
worker with special credentials in forensic interviewing and child abuse prosecution.
The goal of this project is to put in place a.multi-jurisdictional cross-trained team.
for the investigation and prosecution of physically abused children in Oakland
County using best practice strategies. The application is submitted under - Purpose
Area 18, FAMILY AND DOMRSTIC VIOLENCE POLICING STRATEGIES. The
Oakland County Prosecutor's Office will be the primary recipient and lead agency for
controlling and completing all aspects and activities proposed in this grant proposal. The
Oakland County Prosecutor's Office has the managerial and financial capability to ensure
proper planning, management, and completion of the project described in this proposal.
The Child Abuse Special Unit Project intends to assists in the successful investigation
and prosecution of child physical abuse cases -which depend heavily on scientific and
medical evidence and upon assembling persuasive but often circumstantial physical
evidence.
The Problem
Describe the problem: Physical child abuse is the victimization of an especially
vulnerable population that often cannot or will not report the perpetrator of abuse. The
1
problem is that successful investigation and prosecution of these cases depends
heavily on scientific and medical evidence and upon assembling persuasive but
often-circumstantial physical evidence. Multi-disciplinary teams are increasingly
needed to address the growing problem of child violence. These teams are also needed to
educate criminal justice professionals about the nature and scope of the problem.
Nationally, prosecutors and police are recognizing the need for highly specialized
training for investigators and prosecutors in attacking the plague of child abuse. In
Oakland County there is not currently in place a day to day team approach to the
investigation and prosecution of the physical abuse of children. Oakland County does, of
course, have in place successful collaborative efforts in the investigation and prosecution
of child sexual assault and domestic violence. But these initiatives do not give priority to
'physical abuse of children.
Size, nature and scope of the problem: The scope of the problem is reflected in the
statistic that the Family Division of the Oakland County Circuit Court hears
approximately 375 cases annually in which a civil petition is filed seeking temporary or
permanent wardship of abused and neglected children. Many of these cases are
contested and result in highly charged litigation. Currently, child protective service
workers commonly conduct the investigation leading to the filing of a petition with some
supplemental assistance from local police officers. If no criminal charges ensue, the
matter is exclusively civil in nature. As litigation of the civil petition approaches, the
assistant prosecutor responsible to prepare and present the case is left without
investigative resources to locate witnesses and evidence necessary for a positive court
outcome for the neglected or abused child.
Child abuse often leads to the filing of both criminal and civil actions by the prosecuting
attorney. Currently only a small number of assistant prosecutors are cross-trained in the
intricacies of both criminal and civil procedures and substantive law, and an even smaller
number of those prosecutors combine cross-training with trial experience in major case
prosecutions up to and including murder. In addition, physical abuse of a child is
2
frequently accompanied by domestic violence, elder abuse and/or sexual abuse, each of
which is a specialized area of prosecution in which cross-training is appropriate.
Child protective service workers have as their principal responsibility the protection of
abused and neglected children; criminal investigation and prosecution support is a
secondary function of those activities. - The demanding nature of these cases is
compounded by the fact child protective service workers do not have police power or
training, and cannot promptly access the Law Enforcement Information System (LEIN).
In the Prosecutor's Office work with children as victims of sexual abuse, we have come
• to highly value and respect the contribution of our staff social worker who not only
serves as an initial forensic interviewer but who also gives critical assistance in preparing
children for the rigors of court testimony. There is no similarly trained social worker
currently assigned to facilitate interviews and testimony from children who are victims of
• physical abuse. - It is important to recall that often this testimony directly incriminates a
parent or other family member and that the giving of such testimony is traumatic and
accompanied by great apprehension.
There Currently is either the absence of, or great infrequency, in the training of
police investigators, prosecutors, child protection workers and medical personnel
and others in the investigation, reporting and prosecution of child abuse.
Investigative protocols for child abuse have recently been updated and re-promulgated.
The protocol is, however, a voluminous work that does not easily translate into a working
investigative tool. In the instance of child death, there is an effective and efficient
investigation protocol now in use. However that model has not yet been adapted to child
abuse investigations in which the child survives the abuse.
Impact of the Problem on the Community and Criminal Justice System: The justice
system is confronted by a number of impacts in its response to child abuse. Child abuse
investigations and prosecutions are heavily dependent for success on scientific, especially
3
medical, evidence. While blessed with a small number of forensic specialists in this
county who actively participate in the justice system, there is nonetheless a clear need to
pre-establish expert witness resources in specialized fields such -as burns, radiology,
neurology, Munchausen syndrome, shaken baby syndrome and the like for prompt
referral in the course of abuse investigations and prosecutions. Currently these resources
are sought out on a case by case basis in often-exigent circumstances.
The impact of the child abuse problem at the community level in Oakland County is
reflected by the fact there is currently no placement facility exclusively for the housing,
shelter and education of abused and neglected children pending their placement in foster
care. These children are placed in educational and recreational programs with delinquent
juveniles charged with and/or convicted of criminal offenses and are subjected to the
rules for delinquent inmates. In limited circumstances, a non-offending parent can seek
safe housing for abused children in the Haven shelter located in the City of Pontiac
within Oakland County.
Additional criminal justice system impacts include victim services in the form of
psychological therapy which is unfunded beyond an initial six months that is
underwritten by FIA or beyond the limitations of private insurance. The needs of the
victim and the duration of litigation will commonly eclipse this period. Reporting
requirements and evidence gathering techniques are not thoroughly recognized by
involved medical personnel or school officials resulting in failures to report or in failures
to identify and preserve evidence. To compound this, there is need to expand upon the
experience of one Oakland County hospital, Beaumont in Royal Oak, which currently
operates a full scale Child Abuse Clinic with attendant staff expertise.
Bibliography •
Avery-Clark, C., O'Neil, J.A. & Laws, D.R. (1981). A comparison of intrafamilial sexual and physical child abuse. In M.
Cook & K Howells (eds), Adult Sexual Interest in Children. London: Academic Press.
Clod, C. A. (1993). Long-term consequences of childhood physical and sexual abuse. Archives of Psychiatric Nursing, 7,
163-173.
Walters, D.R. (1975). Physical and Sexual Abuse of Children: Causes and Treatment. Bloomington: Indiana University
Press.
4
Why the Project is Necessary to Address the Problem: This Child Abuse Special Unit
Project is necessary to fill the need for multi-disciplinary teams to directly address the
growing problem of child violence in Oakland County. The projeet addresses critical
need for adoption of investigative and prosecution practices and policies that would result
in pursuit of child abuse cases with or without the participation or cooperation of the
child as is currently the case in Oakland County in domestic violence enforcement.
Additionally, the project will conduct a regular and continuing calendar of training events
for police investigators, child protection workers, medical and school personnel to assure
enhanced reporting and investigations of child abuse. This training would result from the
collaborative effort of the special child abuse prosecutor, the child abuse social worker,
the sheriff's department child abuse investigator and selected members of the multi-
jurisdictional physical child abuse task force.
Describe how the Project is Different from the Current Process: The Child Abuse
Special Unit Project differs from the current situation by taking a multi-
jurisdictional approach with cross-trained -personnel. Additionally, an important
outcome of this project will be the creation of a new and specialized investigative
protocol for child abuse similar in concept and appearance to the protocol now in use in
child death investigations.
Define the Commitments and Partnerships for the Project: The Oakland County
- Prosecutor's Office will be the primary recipient and lead agency for controlling and .
completing all aspects and activities proposed in this grant proposal. However, it is
important that the Child Abuse Special Unit Project promotes a coordinated, multi-
disciplinary approach to improving: the criminal justice system's response to child abuse.
This strategy promotes partnerships among criminal justice agencies to reduce the
number of incidents within the community. Elements of this strategy include:
6
> Outreach activities by the membership of the task force that would take full
advantage of our existing collaborative networking through organizations such as the
Child Abuse and Neglect Council of Oakland County, the Oakland County
Coordinating Council Against Domestic Violence, the Oakland County Child Fatality
Review Team and the Oakland County Intermediate School District.
> Coordination of victim advocacy efforts of the Prosecuting Attorney, Care House, the
Haven, the Women's Crisis Center, and similar existing agencies concerned with the
welfare of Children
> Creation of a standing roster of experts from specialized fields of medicine and other
. sciences who would agree to stand ready to consult and testify in child abuse cases.
> Adoption of a memorandum of understanding by interested agencies and
.organi7ations both within and without the justice system to create integrated
responses to obstacles or conflicts that impede maximum effectiveness in the
investigation and prosecution of child abuse
> Proactive sharing of offender information among the multi-jurisdictional parties to
assure that the full effort of every interested agency is brought to bear in every case
and that offender cases are meticulously tracked and recorded.
Budget Request
Budget Justification: The total Child Abuse Special Unit Project cost for this proposal is
$267,062. Of this amount, 100% is to assist in supporting the following activities: Three
full time positions and fringe benefits calculated at 40% of salaries, Telephones and
Beepers, Office Space, and One equipped vehicle. All activities will be totally dedicated
to the project. This project will not generate any program income nor asset forfeitures.
7
Need of Funding: Without the requested funding this Child Abuse Special Unit Project
would not otherwise be implemented.
Future Year's Funding: Conduct a community and governmental education program to
establish public awareness of the need for a special facility for interim housing of abused
children - this effort would be followed in time by private and/or public funding to secure
and staff such a facility.
If funded through this proposal, additional three future years funding will be requested
from the Michigan Office of Drug Control Policy. Beyond that time frame, it is
anticipated the program would be expanded and incorporated into the operational budget
of the Oakland County Prosecutor's Office and Sheriffs Department
Anticipated Outcomes and Performance Measures
Quantitative Measures: The primary measurable outcome objective of the Child
Abuse Special Unit Project is to increase the rate of arrests, prosecutions and
convictions for child abuse crimes. As part of the project outcome measures, staff will
collect statistics on the number of arrests, prosecutions, convictions, victimless
Prosecutions, and probation revocation in comparison with numbers prior to project
implementation. They will additionally, conduct a community audit process for each
aspect of the criminal justice process, which includes surveying professionals about the
policies and procedures within their respective agency in relation child abuse cases.
Associated with this the special units, staff will execute a proarrest policy. Additionally
the Child Abuse Special Unit Project will pursue cases without victim testimony utilizing
evidence based prosecution methodologies and keep offender files containing
information on previous arrests and convictions.
Products associated with project outcomes include:
8
> Creation and publication of a regular and continuing calendar of training events for
police investigators, child protection workers, medical and school personnel to assure
enhanced reporting and investigations of child abuse.
> Creation of a new and specialized investigative protocol for child abuse similar in
concept and appearance to the protocol now in use in child death investigations.
> Creation of a standing roster of experts from specialized fields of medicine and other
sciences who would agree to stand ready to consult and testify in child abuse cases.
> Adoption of investigative and prosecution practices and policies that would result in
pursuit of child abuse cases with or without the participation or cooperation of the
child as is currently the case in Oakland County in domestic violence enforcement
Methodology: The Child Abuse Special Unit Project evaluation methodology will be
data collection on three critical and primary levels: 1) The number of reported incidents
. and arrests for child abuse in Oakland County, 2) The number of successful convictions
concerning child abuse in Oakland County, and 3) The number of victims that received
appropriate social services as a result of the project
Statement of Confidentiality: Project evaluation and performance indicators will be
designed with ethical concerns being the major consideration over the chosen paradigm
for assessment procedures. Likewise, any statistical analyses collected from this Child
Abuse Special Unit Projects will provide the maximum degree of confidentiality
permitted under state and federal law and in accordance with the requirement for
accountability to the community.
Replication: The results of the project evaluation analysis, and all relevant
documentation, including this application, will be distributed to other interested agencies
upon request. This project will produce strategy elements that will be transferable for
9
possible replication to other appropriate areas and regions in Michigan and throughout
the US.
What will Change of the Project is Successful: The successful Child Abuse Special Unit
Project will create a greater awareness and knowledge of the nature physical child abuse,
and through prosecutions and convictions for child abuse crimes decrease the rate and
number of children being physically abused in Oakland County.
10
)01-0385 2/99
lapis= FIN-110
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET SUMMARY
72003-1K01
ATTACHMENT B
PAGE _I_ OF ..2•
Program Budget Period
10/01/01 to 09/30/02
I Date Preparid
Office of Drug Control Policy 8/7/01
Contractor Budget for Original Agreement x
County of Oakland or Arnendrnad # - ..
Address City , State Zip Code Payee Identification Number:
1200 N. TeIusrcaph Rd. #14 East Pontiac MI 48341 38-600.4876
EXPENDITURE TOTAL
CATEGORY BUDGET
1 Salaries & Wages $0.00 $0.00 $0.00 $173,613
2 Fringe Benefits $0.00 $0.00 $0.00 $69445
3 Travel $0.00 $0.00 $0.00 $690
4 Supplies & Materials $0.00 $0.00 $0.00 $11,604
5 Conttactual (Sub-Contracts) $0.00 $0.00 $0.00 $
6 Equipment $0.00 $0.00 $0.00 $
7 Other Expenses: $0.00 $0.00 $0.00 $
$0.00 $0.00 $0.00
$0.00 $0.00 $0,00
• $0.00 $0.00 $0.00 •
t . ,
$0.00 $0.00 $0.00 -
TOTAL DIRECT $0.00 $0.00 $0.00 $255,352 ,
9 Indirect Costs: Rate 41 $0.00 $0.00 $0.00 $0.00
Indirect Co= Rate 42 $0.00 $0.00 $0.00 $0.00
10 Other Cost Distributions $0.00 $0,00 $0.00 $0.00
$0.00 $0.00 _ $0.00 $0.00
11 TOTAL EXPENDITURES $0.00 $0.00 $0.00 $255,352 -
SOURCE OF FUNDS .
-
12 Fees & Collections $0.00 $0.00 $0.00 _
13 State Agreement $0.00 $0,00 $0.00 $191,514
14 Local $0.00 $0.00 $0.00 $63,838
- -
15 Federal $0.00 $0.00 $0.00 .. ..
16 Other $0.00 $0.00 $0.00
$0,00 $0,00 $0.00 - .
$0.00 $0.00 $0.00
17 TOTAL FuNron4o $0.00 $0.00_ $0.00 1 5155,352 ,
Contpicion is a Condition of Funding
ere, 572./of
ATTACHMENT B
DCH-0386 2/99
Replaces FIN-I16
MICHIGAN DEPARTINTENT OF COMMUNITY HEALTH
PROGRAM BUDGET - COST DETAIL
72003-1K01
PAGE 2 2
Program Budget Period Date Prepared
Office of Drug Control Policy 10/01101 to 09/30/02 8/2/0! _
Contractor Original Amended Amendment
County of Oakland Budget x Budget Number
r
, POSITION DESCRIPTION POSITIONS TOTAL COMMENTS
REQUIRED SALARY -
Assistant Prosecutor 1 $78,405
Sergeant I $55,929
Social Worker I 539,279
,
I
TOTAL- $173,613
FRINGE BENEFITS:
(Specify) FICA _x LIFE INS. __x DENTAL INS. _x COMPOSITE
UNEWLY INS. x VISION INS. WORK. COW'. x RATE 40 %
RETIREMENT _x ' HEARING NS.
HOSP. INS. x . OTHER: AMOUNT 569.445
TRAVEL (Specify if any item exceeds 10% of Total Expenditures) S690 '
SUPPT ITS & MATERIALS (Specify if any items exceeds 10% of Total Expenditures) S11.604
CONTRACTUAL (Sub-Contracts) S
-
EQUIPMENT (Specify) 5
OTHER EXPENSES (Specify if any item exceeds 10% of Total expenditures): S
Communications:
Space Cost
Other:
TOTAL 5255.352
i
OTHER COST DISTRIBUTIONS INDIRECT COST CALCULATIONS
Description of cost being distnbutech Percent distributed Amount
to the program: Distributed
ATTACHMENT C
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
OFFICE OF DRUG CONTROL POLICY
BYRNE MEMORIAL FORMULA GRANT PROGRAM •
QUARTERLY PROGRAM REPORT
INSTRUCTIONS: The Quarterly Program Report is due in the Office of Drug Control Policy (ODCP) no
later than 20 days following the end of the quarterly report period. Failure to submit this report
by the due date will cause ODCP to withhold the release of funds.
GRANTEE ODCP PROJECT NUMBER
PROJECT TRLE
.7
PROJECT START DATE PROJECT END DATE
Quarter [ ]1st [ ] 2nd [ ] 3rd [ ] 4th Report Period Ending
REPORT NARRATIVE:
FAMILY AND DOMESTIC VIOLENCE
Use attached forms to provide a complete description of all project activities during this quarterly reporting period. Attach
additional pages as necessary.
PROJECT DIRECTOR (NAME AND TITLE) . TELEPHONE NUMBER
SIGNATURE DATE
SUBMISSION: Attach all narrative information to the completed Quarterly Program Report form and mail
to:
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
Office of Drug Control Policy
Lewis Cass Building, 2nd Floor
320 S. Walnut Steet
Lansing, Michigan 48913
Telephone: 517-373-4700 Fax: 517-373-2963
By Authority of the Anti-Drug Abuse Act of 1988.
This report must be submitted in accordance with
grant contract terms and conditions. DCH-0007
Rev.10/01
ATTACHMENT C
FAMILY AND DOMESTIC VIOLENCE
QUARTERLY PROGRAM REPORT
This report should be filled out COMPLETELY (include zeros) in all areas that apply to your
specific program objectives. Please check Not Applicable if a section does not apply in any
manner. Reports that are inaccurate or incomplete will be returned for corrections. Use
additional pages when necessary citing the corresponding section and paragraph.
1. Development, Activity, and Accomplishments of the Project Activities to Date
1. Provide a narrative with support data on activities and tasks accomplished during this
quarter relative to each of the project activities, goals, objectives (address all objectives
listed in your Program Description), outcomes, and outcome measures.
1
ODCP-0007
Rev. 10/01
ATTACHMENT C
2. Policing Activities QTR
1. Number of calls for assistance in family and domestic violence complaints.
2. Number of repetitive calls for service.
(same victim, location, during the reporting period)
3. Number of arrests for family and domestic violence this quarter.*
No. of No. of
Persons Counts
Assaults (misdemeanor)
Assaults (felony)
Homicide
Adult Sexual Assault
Child Sexual Abuse
Child Physical Abuse
Elder Abuse
Sex Offenses (other)
Stalking
Child Endangerment
Family Offenses (non-violent)
Home/Business Invasion
Trespassing/Disorderly
Probation Violation
Violation of Personal Protection Order
Others (explain)
*List the most serious offense for
multiple count arrests.
4. Number of victim assistance referrals.
5. Number of victims refusing to prosecute (post arrest).
6. Number of cases denied issuance by the prosecutor/city attorney.
ODCP-0007
Rev. 10/01 2
ATTACHMENT C
7. Number of cases prosecuted without victim assistance.
8. State whether your project is on schedule. If not, explain the causes of the delay and what
measures have been, or will be, taken to correct the difficulty.
C. Prosecution Activities for Family and Domestic Violence Related Cases
1. Number of requests for warrants.
2. Number of warrant requests denied.
3. Number of felony warrants issued.
Number of counts
4. Number of misdemeanor warrants issued.
Number of counts
5. Number of felony cases prosecuted.
Convictions
Acquittals
Dismissed (victim request/refused to assist)
Dismissed (other)
6. Number of misdemeanor cases prosecuted.
Convictions
Acquittals
Dismissed (victim request/refused to assist)
Dismissed (other)
7. Number of cases prosecuted without assistance from victim.
8. Number of appearances at arraignment for P.P.O. violations.
9. Number of show cause/trials for P.P.O. violations.
10. Number of appearances for P.P.O. sentencing violations.
ODCP-0007
Rev. 10/01 3
ATTACHMENT C
D. Court Activities for Family and Domestic Violence Related Cases QTR
1. Number of trials.
Number of convictions.
Number of acquittals.
2. Number of persons sentenced to prison.
3. Number of persons sentenced to jail.
4. Number of Probation Violation Orders.
5. Number of Personal Protection Orders issued.
6. Number of Personal.Protection Order violations.
7. Number of persons currently on probation.
E. Describe how this program has assisted in the coordination of police, prosecution, courts, and
services to decrease family and domestic violence.
ODCP-0007
Rev. 10/01 4
FINANCIAL STATUS REPORT
M1CH1GA.N DEPART
ATTACHMENT D
— - -
BP° Number - Contract Number Page Of
Local Agency Name Program Code
Street Address Report Period Date Prepared
Thru Final
City, State, ZIP Code Agreement Period FE ID Number
Thru ,
2-•., --, . iPeriditgr.W - - . moment. - _ •Catego . .,.... Clifiegc, p oi i,5d •=1 _. goirhvitro,-. --,- -Bildge .:.11 ' ,Bilitiaii
1. Salaries & Wages
2. Fringe Benefits
3. Travel •
4. Supplies & Materials
5. Contractual (Sub-Contracts)
6. Equipment
7. Other Expenses _
8. TOTAL DIRECT
9. Indirect Costs: Rate %
10. Other Cost Distributions
11. TOTAL EXPENDITURES
SOURCE OF FUNDS:
12. State Agreement
13. Local
14. Federal
15. Other
16. Fees & Collections .
17. TOTAL FUNDING j. i
CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency and that this is an accurate statement of expenditures and collections
for the report period. Appropriate documentation is available and will be maintained for the required period to support costs and receipts reported.
Authorized Signature Date Title
Contact Person Name Telephone Number
FOR STATE USE ONLY
_:-% LlitretilDE, . MOLINT:i :
Advance Outstanding _
Advance Issued or Applied I
Balance ,
Message
Authority: P.A. 368 of 1978 The Department of Community Health is an equal opportunity.
Completion: is a Condition of Reimbursement employer, services, and programs provider.
DCI1-0384 (Rev. 4/01) (W) Previous Edition Obsolete
APPLICANT SUMMARY
ntichigan Dept. of Commtniity Health MICHIGAN 'DEPARTMENT OF CONLVIUNTTY HEAL RICE OF DRUG CONTROL POLICY OFFICE OF DRUG CONTROL POLICY •
BYRNE MEMORIAL FORMULA GRANT PROGRAM MAR -9 2001
2001 APPLICATION
1. APPLICANT/GOVERNMENTAL ENTITY - ODCP PROJECT NUMBER (ODCP USE ONLY) Oakland County Circuit Ccurt— OD 5- I kJ) I Family Divisi6n —
ADDRESS 4. APPLICATION STATUS 4A.
•IX 1 NEW 1 } SECOND [ ] THIRD 1200N. Telegraph Rd. 1 1 CONTINUATION [ I FOURTH [ ] OTHER .
..
CITY ZIP 4B. PREVIOUS ODCP NUMBER .
, Pontiac 48341 . . —
2. IMPLEMENTING AGENCY/DEPARTMENT 5. START DATE: 10/01101 END DATE: 9/30/02 .
Family Division
3. FEDERAL 1) NUMBER 6. PROJECT TITLE -
'36 60048/6 Oakland County Family —Fodused — _Juvenile Drug Court
7. CONTACT PERSONS
CIVIL RIGHTS CONTACT IN APPLICANT AGENCY:
NAME: Jordie Kramer
ADDRESS: Executive Office Bldg.
1200 N. Telegraph
=OP ON FILE WITH ODCP [ j YES [ {NO IF NOT, ATTACH A COPY
PHONE (24 8) 858-0539
CONTACT WHO WILL COMPLETE QUARTERLY PROGRAM REPORTS:
NAME: Dr. Pamela Howitt, Deputy Admin. Ct. Services
ADDRESS: 1200 N. Telegraph, Pontiac, MI 484,V5NE (248858-0247
&MAIL:howittp@cc.oakland.mi.us
CONTACT WHO WILL COMPLETE FINANCIAL STATUS REPORTS:
NAME Bob Burka, Grants Accountant ADDRESS: • . ECB, 1200 N. Telegraph
MI 83 1 "Au': EnieriCo.oakfanl.mi.us .
moNE1243858-0382
S. CERTIFICATION
We certify that the project proposed in this application meets the applicable requirements of the Byrne Memorial Formula Grant
. Program, that all information presented is Correct, and that the applicant will comply with the provisions' of all applicable federal
laws. Federal Nods will not be used to supplant state or local hands.
PROJECT DIRECTOR: . . . NAME: Dt:,..Pamela HoWitt . .
ADDRESS: 1200 .N. Telegraph 04858 —0247
, Pontiac, MI 48341
E-MAIL: how tp@co.o kland.mi.us FAX t48)858 —1126 SIGNATURE: I a.224,. iLt -)4/ /--) Or%
/ FMANCIALOFFICER: Tom Ott, Manager, Fiscal Services
NAME: BOB, 1200 N. Telegraph ADDRESS: PIMINE1248) 858-094a Pontiac '248341
E-MAIL: ottt@ aklandee. ni FAX 148) 452-214-87
SIGNATURE: • / /
AUTHORIZING OFFI/CIAL (NAME/TITLE) SIGNATURE
Frank H. Millard ,
Chairperson, OC Board cf Commissioners - —' _
Ely authority of the Violent Crime Cone& and Law Enforcesamn Acr of 1994. Submission of the applitimen by March 9,1200 l, is required to participate in the pregmrtt.
Thelvfteltipen Department of Community Health will not &criminate against any individual or group on the basis of race color, reiigion, national origin or ancestry, age, sec, marital status,
or bandieap.
DC11-0867 REV 1/01 1
CB=
ATTACHMENT A
B. PROJECT NARRATIVE
Defining the Problem
Oakland County Circuit Court Family Division is serving a growing number of substance abusing
juvenile offenders. A concomitant reduction in treatment resources has added to the difficulties of
dealing with this population. Traditional methods-of intervention and service are ill suited to respond •
to the needs of these youngsters and their families.
In 1999, Oakland County authorized 318 delinquency petitions for alcohol and controlled
substance offenses. This number represents approximately 160 youth. These types of offenses
constitute 14 % of the 2,225 total delinquency petitions authorized in Oakland County in the same
period, and a 200 % increase in total petitions for alcohol and other drug related offenses since 1994.
When we examine the total population of youth coming under court jurisdiction, irrespective of
charge, we find that over 20% of newly adjudicated youth score chemically dependent on a paper and
pencil test. Surprisingly, less than 10% of these offenders have received treatment prior to their court
involvement, despite the fact that many began to abuse alcohol and other drugs at a much earlier age.
Moreover, as many as 15% of delinquent youth come from families in which one or more family
members are addicted, suggesting that a family approach to intervention is critical.
- MEE
In the recently released Summary of 1998 State Spending on Substance Abuse, CASA
reports that 69.5% of all juvenile justice expenditures in Michigan, (or $16.5 million) were
related to substance abuse.
Of the 160 youth who are adjudicated in Oakland County each year on alcohol and other drug
charges, approximately 30% are placed in one of two local residential programs, neither of which has
specialized substance abuse treatment. Youth who are repeat offenders are likely to be recommended
for residential placement at substantial daily cost. Based on the average length of stay, efforts to
rehabilitate can cost between $ 26,000 and $30,000 per youth. This represents a significant
investment of public dollars, with limited positive effect, inasmuch as the recidivism rate for
chemically dependent youth charged with chug offenses is a discouraging 70%.
Equally disturbing is the human toll represented by these data. The youngsters we are targeting
are more likely to be youth who are doing poorly in school, have unhealthy peer and family
1
relationships, feel badly about themselves and are on a downward spiral of self-destructive conduct.
They are unlikely to be able to turn their lives around to become law-abiding and productive members
of the community without intensive intervention.
- Response to the Problem •
This proposal describes a plan to implement a juvenile drug court it Oakland County that will
serve up to 40 youth per year when fully operational. This post-adjudication program will target
severely substance abusing youth that are repeat offenders, charged withalcohol and controlled
substance related violations. Clients will participate in a 10 -12 month program consisting of three,
12-week phases and an aftercare component.
. Consistent with the model developed by the National Association of Drug Courts, our program
design will include: accessible, systematic and coordinated treatment services for youth and family
members; frequent judicial supervision; intensive case monitoring and drug testing; (see description
of phases attached); rewards and graduated sanctions (see schedule attached); and collaboration
between the prosecutor, defense bar, treatment providers and court personnel.
The Juvenile Drug court is being designed to serve:
• Youth with a non-violent offense history.
• Youth with a documented substance abuse history.
• Repeat offenders, unless otherwise ordered by the Court.
• Youth who are adjudicated for alcohol or controlled substance violations, and/or those
charged with other minor delinquency, when substance abuse is determined to be a
• contributing factor(e.g. property crimes).
• Youth and families who express an active interest in the program.
• Residents of Oakland County.
Exclusion criteria include:
• Youth charged with firearm crimes, CSC I, CSCII or CSCIII, or Home Invasion I
• Youth with serious psychiatric impairment.
The goals of the program are to: establish a non-adversarial, team-based approach to intervention;
provide community based alternatives to the use of expensive detention; expedite case processing, so
that participants can begin treatment as soon as possible, and; provide comprehensive individualized
treatment and relapse prevention services, in order to reduce recidivism.
2
1V-1.411f St:
There are several problems with current case response. The length of time between offense and
initiation of treatment can be up to six months. Alcohol and other drug offenses are not "fasttracked"
through the various stages of the court process. The role of the hearing officer (judge or referee) is
restricted to presiding at adjudication and disposition and review hearings, typically scheduled at six-
month intervals. The treatment available to youth and their families is fragmented and variable, since
the court does not have in place a network of service providers prepared to treat court wards on a
priority basis. Furthermore, the supervision and monitoring of community placed youth are limited
by caseload size and lack of specialized expertise among existing casework staff
Screening: Upon initial review of the complaint the Intake Referee will identify the case
as a potential drug court referral. "Red flagged" complaints, including prosecutor packets, will be
forwarded to the Chief Juvenile Prosecutor within 24 hours. The Chief Juvenile Prosecutor will
write and return the petition to Juvenile Intake within 48 hours, or notify Intake if the complaint is
denied. Upon receiving the petition in Intake, the Intake Supervisor will obtain the judge
assignment and case file, and schedule the Pretrial court date. Pretrial will be scheduled within
two weeks.
A caseworker will be assigned to administer an ACDI-II (Adolescent Chemical
Dependency Inventory Corrections Version II) and a face-to face, social history investigation.
The caseworker will then present the case to the Drug Court Gate-Keeping Committee. Our goal
is to complete the prosecutor review, paper and pencil testing, interview and review by the Gate-
keeping Committee within 21 days of receipt of the complaint.
Assessment: A thorough clinical evaluation will be made by a certified substance abuse
specialist through the county Office of Substance Abuse to assess family dynamics, youth and
family strengths, motivation for treatment, and existence of any co-conditions (such as mental or
physical illness). Results will be made available to the Drug Court Coordinator within 48 hrs of
referral. This assessment will be critical in determining the level of treatment intensity required
by each individual youth and family. We anticipate that 80% of the program participants will
have their first appearance in drug court within 30 days of the receipt of the complaint.
Case management: Each drug court participant will be assigned to a Drug Court
Probation Specialist who will have responsibility for coordinating the continuum of treatment for
youth and families. Caseloads will be limited to a maximum of 20 per worker, so that an
intensive schedule of contacts can be achieved. Drug testing using urine analysis and alcohol
3
breathalyzer technology will occur according to the schedule outlined on the attached Phase
description. This reflects a significant increase in testing frequency from current standards. The
testing will be conducted by contractual providers.
The cost of this program is expected to average $51/child per day, as compared to
$169/da.y for the incarceration of that same child at Oakland County Children's Village.
Roles and Responsibilities: Juvenile Drug Court - Primary Team
The Drug Court team will meet weekly to review case status, and communicate about program operations
and problems. The members are:
• Juvenile Drug Court Judge will preside at the weekly status review hearings, and will participate in pre-
hearing conferences.
• Prosecutor will review police complaints on youth potentially eligible for the Drug Court Program and prepare
petitions for the Court to authorize. S/he will also participate as needed in review hearings.
• Defense Attorney will participate in planning and presenting training for attorneys interested in being
considered for appointments in the Juvenile Drug Court, and provide input regarding development of
appropriate sanction procedures, protection of participants' rights and other key issues.
• Treatment Representative an official from the Oakland County Office of Substance Abuse will participate on
the Drug Court Gate-keeping Committee, and will serve as consultant to the team on issues of clinical
assessment, client treatment needs, available community resources, etc.
• School Representative an official from the Oakland County Intermediate School District will act as the school
representative, and assist in developing appropriate linkages with special education and other County support
services.
• Researcher/Evaluator/Management Information Specialist: The Oakland County Department of
Information and Technology is responsible for maintaining the management information systems for all
departments in the County. During the initial planning stages of the project, staff of the Substance Abuse
Research Center at the University of Michigan has provided additional consultation. Through Byrne grant
funding, we anticipate hiring an evaluator through a competitive bid process.
• Juvenile Drug Court Coordinator: The Juvenile Drug Court Coordinator will be a shared position with 6 th
Circuit Court Adult Drug Treatment Court. This employee will be involved in all aspects of team activity.
See attached job description.
Other Team members:
• A Senior Referee of the 6th Circuit Family Division, will participate as a quasi-judicial officer providing
coverage for any absences of the Juvenile Drug Court Judge.
4
•
• A Resource and Program Specialist, will help prepare funding requests, handle public relations and inquiries
about the Drug Court Program, and work to maximize community supports for the project.
• A Supervisor from the Youth Assistance unit of the court will oversee the development and maintenance of the
Drug Court Action Committee.
• A Supervisor from the juvenile Casework unit of the Court will represent juvenile probation services, and assist
in developing policy and procedures related to the casework role in "gatekeeping", community supervision
standards etc.
• The Deputy Administrator of the 6 th Circuit Court Family Division will serve as the project leader, and will
have oversight responsibilities for the daily operations of the program.
Providers
Due to the large geographic expanse of Oakland County and the need to make services
accessible to clients, more than one service provider will be utilized. In light of the modest
number of clients who will be receiving services at any one time, however, providers will be
expected to develop a collaborative service delivery system. This may involve larger agencies
with multiple sites working cooperatively with smaller agencies to provide specialized aspects of
the treatment continuum for clients of other providers. Additionally, some of the didactic
interventions may occur at a central location such as the courthouse, scheduled to coincide with
status review dates. Thus, we will need to create a unique service delivery system as an
alternative to traditional approaches to substance abuse treatment, in order for this program to be
successful. All agencies currently approved by the Oakland County Office of Substance Abuse
will be given an opportunity to apply for participation on the drug court provider panel. This
includes both public and private not-for-profit agencies.
Educational and Vocational Services
Oakland Intermediate School District (ISD) will support the educational elements of the
Family-Focused Juvenile Drug Court (see attachments). They will collaborate with the local
school districts of program youth to provide support in that environment. The ISD will explore
the eligibility of the youth for participation in applicable regional career-focused services and
facilitate the involvement of the youngsters in Job Link. Job Link services may include: career
development counseling; participation in the Youth Program, which includes, paid work
experience opportunities, unpaid shadowing opportunities and leadership development,
mentoring; Talent Bank services; and tutorial services. If the youngster is not in Oakland
Schools'participating area, the ISD will facilitate services with another Job Link Center in the
student's home area.
5
4,-71
Collateral Services
A countywide collaborative will provide the foundation for many collateral services
employed by the Drug Court. The Oakland County Circuit Court Family Division is uniquely
positioned to mobilize such local response, thanks to our strong history of Court/Community
involvement on juvenile and family issues. A framework already exists for community support,
through our 45-year-old Youth Assistance program and the many "Community Coalitions" and
Safe and Drug Free School initiatives that have been established locally.
It is our intent to develop a "Juvenile Drug Court Community Action Committee", comprised of
interested citizen volunteers and community stakeholders. Local Youth Assistance Boards and
Community Coalitions will be asked to identify members, who will participate in central committee
meetings and serve as liaisons to the local community groups. The goals of the Action Committee
will be to assist with setting up mechanisms for developing and distributing resources such as
transportation services, mentors, family memberships for recreational facilities, rewards for program
participants, and other needed supports. In addition, the DCCAC will help to establish and sustain
adolescent AA and NA programs and fellowship meeting sites in their communities.
We anticipate that we will continue to -build upon the partnerships already established with the
Prosecutor's Office, Regional Substance Abuse Coordinating Agency, schools, and members of the
juvenile defense bar. Linkages will be established in the near future with local non-profit treatment
agencies, local law enforcement, and community mental health providers, both at the county and local
level.
Other Funding sources
A plan is currently being developed to coordinate multiple funding streams to support the
Family-Focused Juvenile Drug Court. Several sources of funds are under consideration,
including: DCPO, JAIBG, and the Child Care Fund. Additional state and local options are being
explored with the assistance of Oakland County Fiscal Services personnel. Significant in-kind
and other resource support is anticipated through the facilitative activities of the Drug Court
Action Committee previously referenced.
In Budget Request Detail
1. SALARIES AND WAGES
6
Drug Court Probation Specialists will conduct the daily activity of juvenile supervision. Other
duties are outlined in the attached position description. These positions will be equivalent to Merit
System Child Welfare Worker II, at a base salary of $38,490 and 40,029 respectively
Data Entry Clerk will perform duties of a par-professional nature. They will gather, organize and
record data for project evaluation activities and reports. They may assist in preparing written
reports and assist with interviews and phone requests for information. Clerk may accompany
professional staff on assignments related to juvenile drug court.
Drug Court Coordinator will be shared with Adult/Circuit Drug Court. The duties of this
coordinator are outlined in the position description attached. This position is equivalent to a
Community Service Coordinator, within the Oakland County Merit System, and is Grade Level
11, one-year step.
2. FRINGE BENEFITS
Benefits will be dispensed according to the Oakland County Merit System. Therefore, full-time
positions will accrue benefits at a composite rate of 40%, with the percentage breakdown as
indicated in the Fringe Benefit portion of the Budget Detail Worksheet. The Data entry position
will be part-time, non-eligible, and therefore benefits will be limited to FICA, Unemployment and
Worker's Compensation, at the indicated aggregate rate of 9.81%
3. TRAVEL
Probation specialists and interns supporting them will incur travel expenses. The program will
rely to a significant degree on community outreach in the form of routine family and youth
monitoring and support at their residence in other neighborhood settings. We consider this a
fundamental element, intended to insure juvenile's compliance as well as anticipate challenges to
their sobriety.
4. SUPPLIES/MATERIALS EXPENSES
Desks and appropriate accompaniments such as chairs, baskets, etc, will be furnished for the
probation specialist and intern
Laptop computers and software will be provided to all drug court field staff (two probation
specialists and two interns). Portable computers will facilitate record keeping and case-based data
collection. Cost reflected is for individual laptops plus accessories and software.
Postage estimates are predicated on current postal rates, anticipating an average of 50 written
correspondence events per client.
Duplicating expenses reflect an expectation of 500 pages of internal and external correspondence,
and client record documents for each program participant. The rate indicated is less than the
standard professional copy rate.
Office Supplies/ Incentive and Educational Materials will be provided to clerical, probation
specialists and the coordinator. These items will include materials for routine office activity, as
well as treatment and facilitation supplies.
5. CONTRACTUAL/SUBCONTRACT SERVICES
Evaluation: Evaluation services will be subcontracted to a local, academically based, provider.
We expect to solicit evaluation services in consort with other drug courts initiating programs in
Oakland County.
7
Ii .i.YilL
6. OTHER
Phones will be installed at each work site.
Treatment: Estimates for treatment services are based on interviews with OSAS representatives,
and local (private) treatment providers. A percentage of these expenses may be absorbed by
private insurance and federal dollars designated for uninsured children (distributed through the
Michigan Department of Public Health and the Oakland County Health Department • Office of
Substance Abuse Services).
Drug and Alcohol Testing: probation specialists as well as an outside contractor, as needed to
cover evenings, weekends and holidays will conduct Testing.
Contractual Travel: Treatment providers will provide transportation for clients who need support
to attend sessions, support groups such as AA and NA, and Court sessions. These costs will be
additional to those for treatment services. It is estimated that we will utilize a maximum of three
treatment sites, distributed across Oakland County.
lii Anticipated Outcomes and Performance Measures
The Federal Drug Court Data Collection Survey will serve as a model data collection
instrument for generating the necessary program statistics. Data will be collected and analyzed in
reference to each of our program objectives. The project director, Dr. Pamela Howitt has good
working knowledge of, and previous experience with conducting program evaluations of juvenile
court programs. She will work closely with, and serve as internal consultant to external
evaluators hired to perform the independent evaluation. (See Dr. Howitt's attached resume).
•
• Evaluation Design:
Ongoing process evaluation measures will help gauge the effectiveness of the program by
determining: whether the project has been implemented as designed; how the team functions together;
whether appropriate clients are being served, and how often; if the procedures for status review
hearings are operating smoothly; whether clients were effectively, engaged in the program (e.g.
retention rates, use of sanctions); and other relevant information. Data collection methods utilized to
conduct this aspect of the evaluation will likely include evaluator observations of live court sessions,
surveys of team members regarding their perceptions of program functioning, review of treatment
records to obtain quantitative measures of contact frequency, and others.
Outcome evaluation will examine the impact of the program on individual participants and on the
community. Achievement of the fundamental goal of sobriety will be measured by evaluating the
results of ongoing drug testing. In addition contacts will be made with graduates of the program at six
ww100
and 12 months intervals post-discharge, to ascertain offender abstinence. To measure the goal of
achieving a reduction in recidivism, client re- arrest and re- adjudication records will be collected
throughout their enrollment, and at intervals of three, six, and 12 months post graduation from the
program.
The percentage of youth charged with eligible offenses that are placed in residential care will be
compared to the baseline statistic established prior to the implementation of the Drug Court. This will
determine our success in reducing the use of out-of-home placement. To measure our achievement of
the goal of expedited case processing, we will track the length of time between complaint receipt and
first appearance in drug court for each client. Reasons for any delay in processing will be noted.
Records will be kept of attendance by clients and family at court hearings, with qualitative
information concerning reasons for failure to appear.
. Improvements in juvenile and family functioning will be identified based on such measures as
school attendance and performance, reduction in sanctions throughout the program, family
perceptions of communication, involvement of youth in positive recreational alternatives and others.
Routine data collection will be the responsibility of the Drug Court Probation Specialists, and
a part time clerk will compile summary data:. The Coordinator and court administration will
review program statistics, and these data will help us determine if we need to better streamline the
referral process, review hearing procedures etc.
Evaluation Products:
The independent evaluator will provide feedback regarding operation issues to the Drug
Court team on a regular basis. Problems that arise requiring changes in program policies and
practices will be addressed on an on-going basis. The evaluation team will be expected to
produce quarterly progress reports and a final report at the conclusion of the contract year.
Information gathered through the evaluation effort will be shared interdepartmentally, as well
as externally, with funders and other local stakeholders, including but not limited to county drug
coalitions, law enforcement agencies, local school districts and municipalities. The press will
also be notified of drug court outcomes and developments. Oakland County Circuit Court -
Family Division is willing to act as a Mentor Court to those establishing juvenile drug court
programs, and to make presentations for Michigan Judicial Institute (MR), or other interested -
agencies or parties.
Evaluation Timelines:
Selection of evaluation team
Development of Design -
Pilot data collection and design revisions
9
Oct 1, 2001- Oct 31, 2001
Nov.1, 2001 — Nov. 30, 2001
Dec. 1.2001- Dec. 31, 2001
I.
Data collection
Submission of reports
The goals of Family Focused Drug Court are as follows:
Jan. 1, 2002- Sept. 30,2002
Jan.15, Apr 15, July15, Oct 15
a) Reduce drug use and assure that participants maintain sobriety by requiring frequent random drug
testing and close monitoring.
b) Reduce recidivism among this high-risk population by providing intensive, specially qualified
supervision, substance abuse treatment, and relapse prevention.
c) Reduce the use of costly out-of-home placements by providing in-home alternatives to monitor and
rehabilitate eligible youth.
d) Minimize delay between offense and initiation of treatment for program participants.
e) Improve juvenile and family functioning by providing gender and ethnically sensitive skill building
initiatives for youth and families.
Measurement methods will focus on assessing reduction in drug use, reduction in recidivism and
improvement in youth community adjustment. Methods will include use of surveys, client
satisfaction measures, review of arrest records, court, school and community records, and others.
Measurable performance indicators are:
a) 50% of program participants will have no positive urine screens during Phases II, III, and Aftercare.
b) 50% of the program participants will have no new adjudications while in the drug court program. 40%
of program participants will have no new adjudications within 12 months of program completion (a
10% reduction in recidivism from 70% baseline).
c) 50 juveniles will be screened for program eligibility during the first year of operation. The drug court
will supervise 30 juveniles during the first year, building to 40 clients over time. 70% of the
participants will complete the drug court program (consistent with national averages).
d) 80% of the eligible juveniles will be enrolled in the program within 30 days of the complaint being
filed with the court.
e) 100% of the participants will receive the prescribed treatment. The number of program violations and
consequent sanctions imposed on program participants will be reduced by 25% from Phase Ito Phase
IlL
f) 85% of the participants and their families will report satisfaction with the program, improved
communication, and greater compliance with family rules. 70% of the program youth will have
improved school attendance and performance.
10
DCH-0385 2/99
Replaces FIN-I10 PAGE j, OF 9
72ees-- /itc-0/
ATTACHMENT B
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET SUMMARY
. _
Program Budget Period Date Prepared
Office of Drug Control Palley 10/1101 TO 9130/02 •
,
Cwractw Oakland Ccunty Eamily-Focused Budget for Original Avecment X
or Amendment # Ju_venil_e Drug_ Court .
Address City State Zip Code Payee Identification Number:
i J ..-- 1 EXPENDITURE TOTAL
I CATEGORY BUDGET - . .
1 Salaries & Wages $0.00 $0.00 50.00 1 1 , . 72 1
12
_
: Frills Elenefits 50100 $0.00 $0.00
3 ' Travel 50.00 50.00 50.00 17,951
-
4 Supplies &. Materials 50.00 50.00 so.00 20,4E0
5 Contractual (Sub-Contracts) 50.00 50.00 50.00 22,000
Equipment 50.00 50.00 50.00 -n- _
Other Expenses: $0.00 50.00 50.00 205,220
$0.00 50.00 50.00
50.00 50.00 50.00
50.00 50.00 50.00 ,
50.00 50.00 50.00
3 TOTAL DIRECT 50.00 $0.00 ' 50.00 419,40C
Indirect Costs: Rate #1 50.00 50.00 50.00 -C -
Indirect Costs: Rate e2 50.00 50.00 50.00 _ _
10 Other Cost Distributions $0,00 $0,00 50.00 -0 -
50.00 50.00 50.00
11 TOTAL EXPENDITURES 50,00 $0.00 50.00. 4 1 (:), An()
SOURCE OF FUNDS
12 Fees & Collections 50.00 50.00 50.00 -0 -
13 State Agreement 50.00 50.00 50.00 314,401
14 Local ( SCAO) 50.00 50.00 50.00 104,999
15 Federal 50.00 50.00 50.00 - 0-
1
16 Other $0.00 50.00 50.00
--0 '-
50.00 50.00 50.00
50.00 50.00 50.00
17 TOTAL FUNDING 50.00 50.00 50.00 419 40C
7--4 caft is a Coodisioa o( Foscriang
DCH-0386 2/99
Replaces FIN-I16
MICHIGAN DEPARTMENT OF COMMUNTYY HEALTH
PROGRAM BUDGET - COST DETAIL
4.%14.14.tvs\tiv\•
ATTACHMENT B
PAGE 2 . OF 2 - . •
Program Budget Period Date Prepared
Office of Drug Control Policy 10/1/01 TO 9130/02 - -
Contractor Oakland County Family- Original Amended Amendment
il Budget X Budget Number , Pncliqgv9 —7mArpnm n- ri lej rr-.7.,,t-
. •
POSITION DESCRIPTION POSITIONS TOTAL COMMENTS .
REQUIRED SALARY • ,
Drug Court Probation
.Sp•pri a li st. 1 ls ,,tic:40 45CAO funded, EzffE%c-ti_vp FY201).1
c>1.14.3— 1 40,029 Effective FY 2002
)t. - Data Entry Clerk 15 13,379 _
Dr= Court Coordinator I 20,82 1 ,z.,.
..,
-
-
TOTAL 1112,721
FRINGE BENEFITS: .- -
(Specify) FICA 7.65%* LIFE INS. .52% DENTAL INS. 1 - 45 % COMPOSITE
UNEMPLY INS. •14%* VISION INS. . 2% WORK. COMP. 2 . 0 2 $ * RATE 40 %x 9 .81%
RETIREMENT 15.47% HEARING INS. - •
HOSP. INS. 1 ') 16% OTHER: .•19% *denote PTNE AMOUNT .S.4- 1 ,01 8
(ni .1--11_ 1 i ty) banefi I-‹
TRAVEL (Specify if any item exceeds 10% of Total Expenditures) S 17,951
SUPPLIES & MATERIALS (Specify if any items exceeds 10% of Total Expenditures) $ 70 . LI 0
CONTRACTUAL (Sub-Contracts) $ 22,000
NOG-7V7 g 1# r if L. 1/,-1-7 -1, Ig_ 722 dg Sa-I-Sc t C o.
L C o'...-1-% '0E-7 6-7 : I li" E.- IS ) ,C, i
EQUIPMENT (Specify) $ -0 -
OTHER EXPENSES (Specify if any item exceeds 10% of Total expenditures): s205 /220
Communications: 6,000
Space Cost
• Other: Treatment!
•, testing - 193 , 010
- TOTAL - Travel 6,210
OTHER COST DISTRIBUTIONS • INDIRECT COST CALCULATIONS
Dcieziption of cost being disthbutet Percent distributed Arnount
to the program: Distributed
% S BASE 0 X 0, RATE
% S
% S , BASE 0 X 0 RATE
ATTACHMENT C
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
OFFICE OF DRUG CONTROL POLICY
BYRNE MEMORIAL FORMULA GRANT PROGRAM
QUARTERLY PROGRAM REPORT
INsTRUcTioNs: The Quarterly Program Report is due in the Office of Drug Control Policy
(ODCP) no later than 20 days following the end of the quarterly report period. Failure
to submit this report by the due date will cause ODCP to withhold the release of funds.
GRANTEE ODCP PROJECT NUMBER
PROJECT TrTLE
< -
PROJECT'START DATE PROJECT END DATE
Quarter [list [ ] 2nd [ ] 3rd [ 1 4th Report Period Ending
REPORT NARRATIVE:
DRUG TESTING AND TREATMENT FOR JUVENILES AND ADULTS
Use attached forms to provide a complete description of all project activities during the
quarterly report period. Attach additional pages as necessary.
PROJECT DIRECTOR (NAME AND TITLE) TELEPHONE NUMBER
,
SIGNATURE DATE
SUBMISSION: Mail completed Quarterly Program Report form to:
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
Office of Drug Control Policy
Lewis Cass Building, 2nd Floor
320 S. Walnut Street
Lansing, Michigan 48913
Telephone: 517-373-4700 Fax: 517-373-2963
By Authority of the Anti-Drug Abuse Act of 1988 .This
report must be submitted in accordance with grant
contract terms and conditions.
DCH-0007
Rev. 10/01
INSTRUCTIONS
The following definitions should be used in completing this report:
GRADUATES: offenders participating in the project who has been discharged
•, because he/she has successfully completed the program in accordance with the
• criteria for your program.
CLIENTS: offenders who are in the program during the quarter but who have not
successfully completed the program and discharged and who have not been
terminated from the program.
TERMINATIONS: offenders who have exited the program for reasons other than
successful completion and discharge.
• Questions should be answered completely. If the specific question is not applicable to
your particular program indicate with N/A with explanation as why the question does
not apply. if there are unusual circumstances or situations in which certain data needs
explanation, asterisk the data and include narrative at bottom of the page, indicate in
the program narrative, or attach additional page. incomplete or inaccurate reports will
be returned for completion or correction.
REPORTS ARE DUE
1 ST Quarter-January 20
2nd Quarter-April 20
3rd Quarter-July 20
4th Quarter-October 20
.4 The Quarterly Program Report cover sheet must be signed by the project
director.
1
DCH-0007
Rev. 10/01
A. GRADUATE CLIENT DATA
Quarterly Year
Report - to
Period , Date
1. Number of satisfactory completions (graduates)
2. Drug Testing Results for graduates
a. 0 positive tests
b. I positive test
c. 2 positive tests
d. 3 or more positive tests
Number of positive tests by Drug for graduates
a. Alcohol
b. Marijuana
c. Crack/cocaine
d. Amphetamines
e. Opiates
f. Barbiturates
g. Other (Specify)
4. Briefly describe the services that graduates were referred to or provided during this
quarterly report period. Indicate which agencies provided the service.
IF NECESSARY ATTACH ADDITIONAL SHEETS.
Service: Education (GED, Adult Ed, vocational) Number of GRADS:
• Service: Employment Number of GRADS:
Service: Life Skills Number of GRADS:
(money management, resume writing, etc.)
2
DCH-0007
Rev. 10/01
Service: Individual Counseling/Therapy Number of GRADS
Service: Family/Group Counseling Therapy Number of GRADS:
Service: Housing Number of GRADS:
Service: Health / Dental Care Number of GRADS:
List any other services provided to GRADUATE CLIENTS either directly or through
referral.
Service: Number of GRADS:
Service Number of GRADS:
Service Number of GRADS:
Service Number of GRADS:
Service Number of GRADS:
3
DCH-0007
Rev. 10/01
5. Indicate the number of graduates for this quarterly report period by gender and
age group:
Female Male Total
7-14
15-18
19-21
22-25
26-29
30-35
36-40
41-50
51-60
60+
Total
6. Indicate which treatment services were utilized by graduates:
substance abuse education
individual counseling
family counseling
group counseling
12 step group meetings (e.g. AA, NA)
non-intensive outpatient treatment (professionally directed, regular and less
than 9 hrs/wk)
intensive outpatient treatment (professionally directed, structured program
and 9-20 hrs/wk)
methadone treatment (medically supervised)
day treatment (professionally directed, more than 20 hrs per week and
structured program)
intensive inpatient treatment (7 to 45 day length of stay)
intensive residential treatment (6-24 month length of stay)
therapeutic community model
halfway house
group living
relapse prevention
primary medical care
detoxification
domestic violence programs
treatment for abuse
other
4
DCH-0007
Rev. 10/01
7. Provide a brief description and explanation of the treatment services provided.
8. Provide the average length of time in the program for persons who graduated
during this quarter.
9. indicate the number and types of sanctions incurred by graduates during the time
they were in the program.
5
DCH-0007
Rev. 10/01
B. OUTCOME INDICATORS
1. Number of satisfactory completions (graduates) :
2. Number of unsatisfactory completions (terminations):
3. Success rate of the program:
a. Quarterly Report Period (Number of successful program completions divided by
the number of completions equals the success percentage.
b. For the year to date (the cumulative number of successful program completions
divided by the cumulative number of completions results in the year to date success
percentage
6
DCH-0007
Rev. 10/01
C. TERMINATED CLIENT INFORMATION
Quarterly Year
Report to
Period Date
1. Number of clients terminated
2. Indicate the reasons for termination
a. Exceeded allowable violations
b. Transferred to another facility/program
c. Rearrest
d. Voluntarily dropped out
e.
f.
g.
h.
TOTAL:
3. Drug Testing Results for terminations
a. 0 positive tests
b. '1 positive test
c. 2 positive tests
d. 3 or more positive tests
4. Number of terminated clients testing positive by Drug
a. Alcohol
b. Marijuana
c. Crack/cocaine
d. Amphetamines
e. Opiates
f. Barbiturates
g. Other (Specify)
7
DCH-0007
Rev. 10101
D. PROJECT STATUS •
1. Number of CLIENTS enrolled at beginning of the quarterly -
reporting period .
2. Number of CLIENTS added
3. Number of program graduates
-4. Number of TERMINATIONS prior to graduation/completion (Any Reason)
5. Number of CLIENTS enrolled at end of the quarterly report period
Summarize the project status by describing positive outcomes of project activity,
including examples to document successes or achievements.
DCH-0007
Rev. 10/01
8
Sanction:
Sanction:
Number of CLIENTS Sanctioned:
Number of CLIENTS Sanctioned:
7. Indicate the type of sanctions imposed and the number of CLIENTS who received
each sanction.
Sanction: Number of CLIENTS Sanctioned:
8. Were any clients unable to receive the appropriate sanction (e.g. jail
overcrowding)? How many? Why?
9. Estimate the number of jail/juvenile detention days averted and cost savings as
result of the program.
a. For Adult clients:
Number of jail days Funds Saved $
b. For Juvenile clients:
Number of detention days Funds Saved $
9
DCH-0007
Rev. 10/01
PROGRAM PROGRESS NARRATIVE
Provide a narrative review for this quarterly reporting period. Include highlights of
activities, significant accomplishments and/or problems. Describe what was done to
handle problems. Attach additional sheets if necessary.
10
DCH-0007
Rev. 10/01
FINANCIAL STATUS REPORT
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
ATTACHMENT D
BP° Ntimber I Contract Number Page Of
Local Agency Name Program Code
Street Address Report Period Date Prepared
Thru Final
City, State, ZIP Code Agreement Period. FE ID Number
Thru
.„,,,,,I.• . ,:zt .., "Iiiii*ditias: .9-'.-WAtaininnatat - ! .....1 '.--=.4g,O.r._—.41.17..# 61'k-id- . 4i,46.40reerrignt? t- 141;=-,,Atrigi.r.ddelagMe, r rogicarlaWARG' 'tii.........s....
1. Salaries & Wages
2. Fringe Benefits
3. Travel
4. -Supplies & Materials
5. Contractual (Sub-Contracts
6. Equipment
' 7. Other Expenses
..
1
.
8. TOTAL DIRECT .
9. Indirect Costs: Rate %
10. Other Cost Distributions
11. TOTAL EXPENDITURES
SOURCE OF FUNDS:
12. State Agreement
13. Local
14. Federal
15. Other
16. Fees & Collections
17. TOTAL FUNDING
' CERTIFICATION: I certify that I am authorized to sign on behalf of the local a gency and that this is an accurate statement of expenditures and collections
for the report period. Appropriate documentation is available and will be maintained for the required period to support costs and receipts reported.
Authorized Signature Date Title
Contact Person Name 1 Telephone Number -
FOR STATE USE ONLY
Advance Outstanding
Advance Issued or Applied
• Balance
Message
Authority: P.A. 368 of 1978 The Department of Community Health is an equal opportunity,
Completion: is a Condition of Reimbursement employer, services, and programs provider.
DCH-0384 (Rev. 4101) (W) Previous Edition Obsolete
r
A
Michigan Dept. of Community Health
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH OFFICE OF DRUG CONTROL POLICY
OFFICE OF DRUG CONTROL POLICY MAR -8 2001 BYRNE MEMORIAL FORMULA GRANT PROGRAM
2001 APPLICATION
APPLICANT SUMMARY
1. APPLICANT/GOVERNMENTAL ENTITY - ODCP PROJECT NUMBER (ODCP USE ONLY)
Oakland County ----11-0 7-0 - K_))
ADDRESS 4. APPLICATION STATUS 4A.
Community Corrections Division I j NEW [XI SECOND I j THIRD
2300 Dixie Highway, Suite 200 1 xj CONTINUATION [ j FOURTH [ I OTHER
CITY ZIP • 4B. PREVIOUS ODCP NUMBER '
Waterford 48329 70870-2K00 •
-
2. IMPLEMENTING AGENCY/DEPARTMENT 5. START DATE: 10/01101 END DATE: 9/30/02 .
Community Corrections Division
3. FEDERAL ID NUMBER 6. PROJECT TITLE
.38-600-4876 InStep •
7. CONTACT PERSONS
CIVIL RIGHTS CONTACT IN APPLICANT AGENCY:
NAME: Jordy Kramer
9 24 ADDRESS: Personnel Dept. PHONE( 858-1496
1200.N. Telegraph, Pontiac, MI 48341
EEOP ON FILE WITH ODCP [ 4 YES [ j NO IF NOT, ATTACH A COPY
CONTACT WHO WILL COMPLETE QUARTERLY PROGRAM REPORTS:
NAME: Karen K. Peterson .
ADDIuss: 2300 Dixie Highway, Ste. 200
Waterford, MI 48329 E-MAIL: _petersonkar@co .oaklanc3.mi .us
CONTACT WHO WILL COMPLETE FINANCIAL STATUS REPORTS:
NAME: Bob Burke .
ADDRESS: Grants Accounting 1200 N. Telegraph, Pontiac, MI 48341
E-MAIL:
momE(248)451-2342 •
moNE(24E3 858-0382
8. CERTIFICATION •
We certify that the project proposed in this application meets the applicable requirements of the Byrne Memorial Formula Grant
Program, that all information presented is correct, and that the applicant will comply with the provisions of all applicable federal
laws. Federal funds will not be used to supplant state or local funds.
PROJECT DIRECTOR:
NAME: REqe J. -Miller, . Manager . . - •
ADDRESS:
land County Corrections Di aoNE(24.5$ 451-2305
2300 Dixie Highway, Suite 200
Water rd, I 48329 .
E-MAIL: g@co. t-riasti.us FAX ( 243 451-2391
SIGNATURE.
FINAN OFFIICER:j •
NAME: Jeffrey ardee, Director .
ADDRESS: Department of Management & ,Budget PHONE (248) 853-0487
1200 N. Telegraph, Pontiac, MI 43341
E-MAIL: pard7co.o
SIGNATURE: , - . FAX (248)452 -9172
- •
AUTHORIZING;
.
( DATE
(NAMEJTITLE) SIGNATURE-------f. 4/
Fr llard, Chair
Oakland Co. Board of Commissioners f i 2/o/
By authority of the Violent Crime Control and Law Enforcement Act of 1994. Submission of the application by March 9, 2001, is required to participate in the program.
The Michigan Department of Community Health will not discriminate against any individual or group on the basis of race, color, religion, national origin or ancestry, age, sex, marital status,
or handicap.
DCH-0867 REV 1/01
ATTACHMENT A
B. Project Narrative
I. What is the Problem
A. Describe the problem clearly.
When young people engage in alcohol and other drug use, they, their families, and their
communities suffer. Persistent substance abuse among youth is 'often accompanied by an
array of problems, including academic difficulties, health related consequences,. poor peer
relationships, mental health issues, and involvement with the juvenile justice system
(Dickinson and Crowe 1997)." Research has shown that juvenile justice agencies having a
wide array of services for offenders and their families, which go beyond delinquent
behavior, are more successful. To rehabilitate delinquent youth, effective intervention
strategies must be in place for the substance abuser as well as for those affected by
.mental health conditions. The identification of these at risk youth has proven to be the
key component. Once equipped with the assessment information, the appropriate
treatment and-supervision requirements can be identified.
Prior to the establishment of the In Step Program in February 2000, there was no
community based juvenile central diagnostic and assessment center in Waterford
Township. In Step was designed to address the need of identification and assessment as
well as provide juveniles and their families support services that promote positive change
and reduce the risk of substance abuse and recidivism.
B. Describe the local data used to determine...
The Waterford Community has seen a steady increase in the number of juvenile crimes
and complaints filed over the past several years. In 1993 there were 384 juveniles from
Waterford involved either in the Juvenile Court or some facet thereof. By 1998 that
figure had risen to 590, a 54% increase. Of these juveniles, 75-80% were found to use
substances or were using a substance during the commission of the crime. In 1999, the
Waterford Youth Coalition administered The Communities that Care Youth Survey to
Waterford youth, The survey was given to 6th, 8th, and 10th graders attending Waterford
Schools, 48% of who indicated they had used alcohol within their lifetime, 37% had used
cigarettes, and 21% had used marijuana. Appoximately 20% of the students reported
having used an illicit drug at least once, and 14% admitted to using inhalants. This drug
use closely mirrors national trends. However, the 10 th graders reported a higher than
expected current alcohol use and 1 in 4 of these students further reported having used an
illicit drug or smoked marijuana. The three most elevated risk factors identified from this
survey were; personal transitions and mobility, family history of antisocial behavior, and
academic failure, all three of which were above the national comparison.
C. Explain the impact of the problem in your community on the local criminal
justice system.
Many of the juveniles involved in drug use have not yet engaged in serious criminal
behavior warranting petition to Juvenile Court. However, the Waterford Police
Department and the Waterford School District were becoming frustrated with the lack of
resources available for juveniles portraying delinquent/truant behaviors. The effects of
an already higher than average alcohol use among 10 th graders is showing at the adult
criminal level. The 51st Waterford District Court ranks within the top 3 in felony drunk
driving arrests for the state of Michigan, and is within the top 6 for all other types of
drunk driving arrests. Without appropriate assessment and intervention this trend will
continue into the future. In addition a study conducted by Dickson and Crowe, 1997
indicates that when there is persistent substance abuse among adolescents there are
significant consequences for family members, the community, and society in general.
H. RESPONSE TO THE IDENTIFIED PROBLEM
A. Describe what you are proposing to do and how you intend to do it.
' In the original 1999 grant request, the proposal was to establish a central diagnostic and
referral center for juveniles (ages 11-16). The program (In Step) would not only identify
and assess juveniles at risk, but also provide to them and their families support services
that promote positive change and reduce the risk of substance abuse and recidivism. This
was accomplished by offering an array of services, including substance abuse and mental
health, at the In-Step program. This population is not easily mobile and going from place
to place to access services sets an immediate obstacle for juveniles. In order to overcome
this problem, the Waterford School District agreed to provide transportation for students
directly from school to the In Step program.
In Step began in February 2000 and moved to its current location in August 2000 and
hasn't looked back since. Over the past year, In Step has received 166 referrals from a
variety of sources. The program currently offers a Level One educational substance
abuse group that meets weekly and averages 12-15 adolescents each week. Collaborative
Solutions (formerly CMH), has 3 mental health counselors assigned to In Step who see
the juveniles and their families for individual and family therapy. They have also begun
an anger awareness group titled Sel-Awareness for Everyone (S.A.F.E.) and a 15 week
group for adolescent girls ages 14-18 called Supporting Adolescent Girls Empowerment
(S.A.G.E.). None of the costs associated With these groups are being charged to the
grant. The number of successful completions has risen over the past year from 23% to
56%. The transportation provided by the school district is believed to be a contributing
factor to the increase in successful completions. A juvenile can not complete the
program, no matter how motivated, if they are not able to get to it. Another major factor
is the high level of motivation and ownership the juveniles develop with In Step. Many
of the participants have indicated that the group has given them a sense of security and a
place where they feel safe to share their thoughts. Several have requested to stay in the
program even past the "completion" date. Therefore an aftercare compontent is beign
explored to address this In addition there have been 18 self-referrals, students who have
called the program on their own asking for help. This number is only expected to
increase as the program becomes more recognized.
There are 3 major project modifications being requested:
3 Increase the upper age limit from 16 to 18. Many 18 year olds are still in high
school, and although their age may dictate that adult services are available,
their maturity level does not.
3 Redefine "success" to include other factors rather than simply being that a
participant attends all sessions. For instance, In Step would like to look at
overall improvement in behavior, increased school attendance, interest in
activities that promote drug free environment such as sports, hobbies, and
family activities.
3 Modify the way in which violations/sanctions are handled. In the original
grant there were sanctions for violation of program rules or non-compliance.
These sanctions included increased drug testing, community service work, etc.
However instituting these violations often resulted in further violations.
Rather than strictly a sanction, the adolescents responds much better to an
individual session in which they are confronted with their behavior. The
behavior'is thoroughly discussed as to why it is a violation, and what can be
done to prevent future violations. Using this method prior to the institution of
sanctions has drastically reduced the number of unsuccessful terminations.
B. Define the commitments, roles, and responsibilities of all partnerships and
other agencies who will assist with this project, including additional funding
resources.
There is a strong collaboration between nine governmental and private agencies that are
working with the In Step program. These partners include; Oakland County Family
Court Division, Waterford District Court, Waterford Coalition for Youth, Waterford
School District, Waterford Police Department, Oakland County Office of Substance
Abuse, Collaborative Solutions (formerly Community Mental Health) Waterford Youth
Assistance, and Oakland County Community Corrections Division. The Waterford
Police Department and the Waterford School District are the primary referral sources into
the program. As previously mentioned elsewhere the School District has also committed
to providing students transportation to the program. The Oakland County Family Court
and Waterford District Court are primarily responsible for enforcement of petitions or
sanctions should an individual "bomb out" of the program. However both these entities
may also refer into the program. The Waterford Youth Coalition has been the main
resource for gathering information as it relates to the youth within Waterford.
Collaborative Solutions has provided facilitators for individual, groups and family
counseling, in addition to an on-call psychiatrist. The Oakland County Substance Abuse
agency has committed dollars in the form of providing a substance abuse agency, The
Counseling Center. This agency performs on-site substance abuse counseling. The
Oakland County Community Corrections Division has been responsible for staffing the
program with case managers to do screening and assessment, treatment plans, and grant
reporting. The relationship with Waterford Youth Assistance has recently been fortified
when they relocated their offices into the same building as the In Step program. Referrals
flow from one agency to another and the services offered by each are complimentary
rather than repetitive. All parties involved meet on a monthly basis for case conferencing
and brainstorming new ideas that could be implemented at In Step
Many of the above listed partners are supplying funding in one form or another.
Collaborative Solutions provides a psychiatrist at $100 per hour, 3 counselors whom run
2 mental health groups and also conduct individual and family Sessions. The Substance
Abuse Office has contributed a contracted provider who runs 1 substance abuse group at
$20.00 per person and individual sessions at $65.00 per session. Waterford Township
has provided In Step with building space rent free for 2 years. The school district
provides much needed transportation. None of these services are charged o the grant, in
addition, In Step is seeking funding through the JAIBG to further off set costs.
Budget Request
See attached budget requests for specific budget information.
IV. Anticipated Outcomes and Performance Measures
The In-Step program has been using the JASAE assessment tool developed by .ADE,
INC. on all participants entering the program. The JASAE provides a Drinking
Evaluation Category and a Drug Evaluation Category, which gives the assessor a
good basis as to the depth of an alcohol or drug problem. La addition the JASAE
provides an overall Summary Score as well as a Suggested DSM-IV Classification.
The above measures have been used to determine if the In Step program is meeting the
needs of these juveniles and placing them in appropriate services. Thus far the JASAE
has shown that a significant number of referrals to the program have a serious drug
and/or alcohol problem. The drinking and drug evaluation categories range from 1 -5,
with 1 being non-problematic to 5 being chronic, addictive use. In the age group of ii-
13, (N=23) 6 juveniles scored in drinking category 3 or above, and 10 scored 3 or higher
in the drug category. The most common (6) DSM-IV classification was 303.90 Alcohol
Dependence. In the 14-17 age grouping (N=48) 31 scored a 3 or higher in the drinking
category and 39 scored 3 or higher in the drug category. The 2 most common DSM IV
classifications were 304.30 Cannabis Dependence (25) and 305.00 Alcohol Abuse (22).
It should be noted that some juveniles were given more than one DSM IV classification.
Based on these outcomes the IN Step program feels justified in the starting of several
new groups which are discussed above to address these issues.
The following measures will continue to be used to determine outcomes and the impact
of the IN Step program.
V Number of juveniles referred to the program
V Number of eligible participants
3 Number of participants accepted
3 Number of drug test given
• V Number of positive drug tests
3 Number of sanctions used
3 Number of terminations Successful and unsuccessful
3 Number of offenders reporting re-use of substances
3 Number of offenders re-arrested
These measures are a carry over from our previous grant and will continue to be collected
through our automated database. In the original grant it was also indicated that
participants would be re-assessed using the JASAE at 6 and 12 months to further
determine impact. However, after a year of operation it was discovered that the average
length of stay in this program is only 130 days or just over 4 months. Therefore a change
has been made in determining overall success and positive program impact. The program
will be looking at the juvenile's overall improvement in behavior. This will be
determined through 4 main sources; increased school attendance, reduced drug use,
parent evaluation, and case manager evaluation.
Objectives for the In Step program will remain largely the same.
Objective #1: To continue to use the JASAE as an assessment tool for al00% of
individuals referred into the IN Step program.
Objective #2: To provide appropriate services to 90% of all assessed juveniles.
Objective #3: To achieve a negative (clean) drug test percentage of 70% overall. Case
managers are responsible for testing clients as often as deemed necessary.
Objective #4: To achieve a level of at least 75% successful terminations. The
.assessment of the juvenile and the resulting supervision plan are key components to
impacting juvenile behavior.
Objective #5: To realize a rearrest rate among successful terminations of no more than
10%.
Objective #6: To have no more than a 10% recurrence of drug use among successful
terminations.
DCH-0385 6/98
Replaces FIN-110 PAGE 1 OF 2
COMMUNITY CORRECTIONS lit 0 0 2 08/03/01 FRI 16:44 FII 248 451 2319
ATTACHMENT B
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET SUMMARY
Program
— ---....
Budget Period Date Prepared Offk:e of Drug Control Policy 708703101 _
Contractre Budget for Original Astreemcnt --X.-- . Oakland County Community Correctftns Division
Address City Wateriad State MI Tap Code Payee Identification Number: 2300 Dixie Highway Ste 200 4&328
— 38-6004876 —
EXPENDITURE TOTAL
CATEGORY BUDGET
Salaries & Wages 75.752
-
Fringe nenefits 30,306_
Travel 3.014
- — ---‘ .
Suppliesls MateriaLs 3,283 _ ...
Contractual (Subcontracts) -
EquiPment — '
Other Expenses: 28,660
__ ----
____ — - --- ---- --
8
TOTAL DIRECT
9 Indbect Costs: Raft #1 --- — _ — --
Indirect Costs: Rate #2
10 Other Cost Distributions
i --
_ —
'
---_—__ _ -- , 1
11 TOTAL ExeenDrruRss 1 47,92s
--,.......... — ,
SOURCE OF FUNDS •
12 Fees & CoBectiats _ -
13 State Agreerrcre
14 Local 73.502 ....._ _ _...—._.--
15 Federal —..... — . -- -- ,
16 Other .. ----.......— . ----
.—
—
— ___ ---- ---.--
- TOTAL FUNDNG 147,005 --
CsamOWnslaCcedeiosteRtadOis
r
DC73-0386 6/98
Replaces FIN-116 PAGE a. OF
0 03 1/03/01' FRI 16:45 FII 248 451 2319 COHMI3NITY CORRECTIONS
ATTACHMENT B
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET - COST DETAIL
Program Code Budget Period Date Prepared
Office el Dsug Contrd Poky 10/1i01 - TO wao/o2 ....................n...................................-................... •••••••••'*•-••._,......-...--.....n............•••••n• •-••••••-••••*"..n••• .n... ____
Contractor Original Amended Amendment
Outland County Commonly Corrections Division Budget .1______ Budget _ Number
POSITION DESCRIPTION POSMONS TOTAL . COMMRNTS
REQUIRED SALARY
- - Case Manager, 1 FIE 1.0 37,881
Cass A/tanager, 1 FTE 1.0 37,661 -- _ ---- ____ ----
_ .
",i.. ..
------------.
---. ----- -- ---- ---....----.----
TOTAL 2.0 75.762 — • --.. —____.---------._—j
FRINGE BENEFITS: x DENTAL EiS. x COMPOSITE x LIFE MIS.___ (Specify) FICA _ _
UNLMPLY INS. I__ . VISION INS. ....____ WORK COMP. ;.___. RATE 42 ------,- %
RETIREMENT A___ HEARING INS. ____ .
HOSP. INS. &—.. OTHER: .-- AMOUNT 3°'3c6
TRAVEL (Specify if any item exceeds 10% af Total Expenditures) —
SUPPLIES & MATERIALS (Specify if any items exceeds 10% of Total Expenditures)
-- -------- *--. -0- CONTRACTUAL (Subcontracts) TOTAL SUB-CONT -
EQUIPMENT (Specify) ------
TOTAL EQUIPMENT
OTHER. EXPENSES (Specify if any item exceeds le% of Total expenditures: —.
—_
C orenamications
Space Cast -o- _. — 28,660 Other 1 ii.ER - Drug TOTAL 0 sewing el sa.coo 1r11.1110617.0.nn••
OTHER COST DISTRIBUTIONS I INDIRECT COST CALCULATIONS
Description of cost being distributed: Yerecut 'di:statutes! Amount
to the program: Distributed
S _____ BASE _ X___ RATE
_ S .._ _. BASE. X RATE %
ATTACHMENT C
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
OFFICE OF DRUG CONTROL POLICY
BYRNE MEMORIAL FORMULA GRANT PROGRAM
QUARTERLY PROGRAM REPORT
GRANTEE ODCP PROJECT NUMBER
PROJECT TITLE
_
PROJECT START DATE PROJECT END DATE
Quarter . [ list [ 1 2nd [ 1 3rd [ 14th Report Period Ending:
• REPORT NARRATIVE:
MULTIJURISDICTIONAL TASK FORCES
INsTRucTioNs: The Quarterly Program Report is due in the Office of Drug Control Policy (ODCP) no
later than 20 days following the end of the quarterly report period. Failure to submit this report
by the due date will cause ODCP to withhold the release of funds.
Use attached forms to provide a complete description of all project activities during the quarterly
reporting period. Attach additional pages as necessary.
.
PROJECT DIRECTOR (NAME AND TITLE) TELEPHONE NUMBER
-
SIGNATURE S DATE
•
SUBMISSION: Attach all narrative information to the completed Quarterly Program Report form and
mail to:
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
Office of Drug Control Policy
Lewis Cass Building, 2nd Floor
320 S. Walnut Street
Lansing, Michigan 48913
Telephone: 517-373-4700 Fax: 517-373-2963
By Authority of the Anti-Drug Abuse Act of 1988.
This report must be submitted in accordance with
grant contract terms and conditions.
DCH-0007
Rev. 10/01
. '
ATTACHMENT C
MULTIJURISDICT1ONAL TASK FORCES
QUARTERLY PROGRAM REPORT
A. Describe the effectiveness of team activities on the drug and violent crime problem
in your jurisdiction during this quarterly reporting period based on the following:
1. The ability to locate and develop accurate information on major drug organizations. The
disruption, dismantling, or rendering ineffective targeted drug trafficking organizations identified
as major dealers within the task force regional area. Describe how your task force will focus on
mid and upper level dealers.
2. The ability to identify source Michigan cities that are major narcotic trafficking centers. Indicate
Michigan cities identified through surveillance, investigation or interrogation as being the source
of narcotics for your region. Indicate number of investigations that identify each city. Cities from
states that border Michigan can be included.
3. The disruption, dismantling, or rendering ineffective targeted money laundering organizations
identified within the task force regional jurisdictional area. Indicate if you were able to determine
the amount of money sent back to the region/state supplying the drugs. Discuss involvement
with the Money Laundering Task Force in investigations in your regional area, if appropriate.
4. Has there been a reduction in drug-related crimes (homicides, robberies, assaults, property
crimes) since this time period last year?
Yes No If yes, indicate the percentage reduction %.
If drug-related crimes have increased, indicate the percentage increase %.
Explain:
DCH-0007
Rev. 10101
ATTACHMENT C
5. Has there been a reduction in youth violent crimes since this time period last year?
Yes No
If yes, indicate the percentage reduction
If youth violent crimes have increased, indicate the percentage increase
Explain:
B. Describe the cooperation and interaction of your task force and Board of Directors
.with:
• , 1. . Treatment Agencies
a. Indicate trends and issues in your regional area based on a review of treatment admissions
data.
b. Describe the relationship and working agreement established with the director of the
Substance Abuse Coordinating Agency.
2. Protective Services
Indicate the number of situations where search warrants were executed and arrests were made
when children were present
0 - 4 age children
5 - 10 age children
11 - 16 age children
Indicate how the presence of children was handled in the investigation. Was Protective Services
contacted? If so, how did Protective Services respond?
OA
%
DCH-0007
Rev. 10/01
ATTACHMENT C
3. Schools
a. Were there meetings with school personnel, administrators, and truant/school liaison
officers?
b. What problems were discussed?
c. What actions, if any, were taken?
C. Grant Activities
1. Which federal agencies were involved in investigations? How many cases?
U.S. Attorney DEA
LECC IRS
Customs FBI
U.S. Marshals Service ATF
FAA Coast Guard
INS Other (list)
DCH-0007
Rev. 10/01 3
•-•4
ATTACHMENT C
2. Arrests
Year- Quarter
Cateoories Use Pos. Del Quarter To-Date Last Year
• Cocaine
Heroin
Marijuana
LSD
Meth.
- Ecstasy
Amephetamines
Violent Crimes
Other Crimes
TOTAL Offenses
3. Arrests/Class Violator Categories:
Year- Quarter
Quarter to-Date Last Year
Class I Violators
Class II Violators
Class III Violators
TOTAL
Class IV Violators
Class V Violators
Other Violators
TOTAL
DCH-0007
Rev. 10101
4
ATTACHMENT C
a. What are the average sentences for use, possession, and/or delivery of drugs by Class IV
and V level dealers in your regional area?
b. What percentage of your arrests are Class IV and V level dealers? Do you have a team
dedicated to street level enforcement and if so, why?
c. Indicate how many of your Class IV and V are repeat offenders. Indicate how many
offenders were re-arrested during this grant period.
. Drug Market Availability
a. Amount of drugs seized/purchased, excluding eradicated plants. Estimate weights if
necessary.
Standard Alternate Year- Quarter
DRUG TYPE Unit of Unit of Quarter To- Last
Measure Measure Total Date Year
• Cocaine
Crack
Cannabis Lbs
Opiates'
Meth.
Stimulants DU
Depressants DU
Hallucinogenes DU
Ecstasy DU
Multiple/Other
Drugs
Unknown
5 DCH-0007
Rev. 10/01
ATTACHMENT C
b. If marijuana was eradicated, indicate number of plants destroyed.
Sinsemiila Wild (ditchweed)
Hydroponics Other.
• 5. Is there a change in the drug market availability in your region?
Yes No If yes, describe which drug and describe the change.
6. Arrests/Race/Ethnicity and Selected Characteristics.
Aoe (in years) Criminal History
Race/ First Repeat
Ethnicity Male Female < 18 18 + Offender Offender Unknown
Caucasian
Black
Hispanic
Native
American
Other
Unknown
TOTAL
7. Asset Forfeiture
Quarter Year-to-Date
Number Value Number Value
Vehicles
Vessels
Aircraft
Currency
Other Financial
Instruments
Real Property
Weapons
Other
Sex
DCH-0007
Rev. 10101 6
ATTACHMENT C
8. Percentage distribution of forfeiture proceeds.
% to drug team % to other governmental entities.
9. Percentage of forfeiture proceeds for drug team expenditures.*
% personnel
% equipment
% training
% match funds
% Other (specify)
• Can be reported annually.
10. What kind of specialized training do you feel would be helpful?
11. Does the project include specially assigned prosecutorial staff?
Yes No
Discuss cooperation and/or any problems.
12. Describe the extent of cooperation and information exchange between law enforcement
agencies and/or any problems associated with a lack of cooperation. Describe your plan to
implement or improve the sharing of narcotic information to all criminal justice agencies and
service providers in your region.
DCH-0007
Rev. 10101
7
ATTACHMENT C
13. Personnel/Departments Involved:
Personnel
Total Grant Funded
List Departments:
Total Non-grant Funded
List Departments:
14. Travel may be used only for costs incurred while conducting grant related
investigations, training, or meetings.
Does your grant include a budget line for Travel? Yes
a. If yes, complete the following for each expenditure (use
Name(s) of investigators
using travel money. Reason for travel
narcotics
No
additional pages if necessary):
Total cost of trip as billed
Itemize by hotel, food, travel
DCH-0007
Rev. 10101 8
FINANCIAL STATUS REPORT
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
ATTACHMENT D
PO Number • Contract Number r Page Of
_ coal Agency Name Program ' Code
. . itreet Address Report Period Date Prepared
_ Thru 0 Final
:ity, State, ZIP Code Agreement Period FE ID Number _
Thru
i, ,:•,-,7,.,.-.-,::::::, ‘t:'tft.'p , .EffirOitiiir4" ,13J —qr -4 - -- .'greelifeTiffieggame
. . WrifittOrlaarr tr-ritaFeell—Terit.VITPAV ,r:''.': BtrgeME:MNPalai—reeliggiS
1. Salaries & Wages
2. Fringe Benefits I I
3. Travel .
4. Supplies & Materials . ....
5. Contractual (Sub-Contracts)
6. -Equipment
7. Other Expenses _
-.
1 i
8. TOTAL DIRECT I
9. Indirect Costs: Rate % I
10. Other Cost Distributions I
i
I
11; TOTAL EXPENDITURES I I
SOURCE OF FUNDS:
12. State Agreement
13. Local
14. Federal
15. Other
16. Fees & Collections
17. TOTAL FUNDING
CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency and that this is an accurate statement of expenditures and collections
for the report period. Appropriate documentation is available and will be maintained for the required period to support costs and receipts reported. •
Authorized Signature Date Title
Contact Person Name Telephone Number
FOR STATE USE ONLY
INDEu...-- , Advance I t odedobt, — Agablitt;
Advance Outstanding
Advance Issued or Applied
Balance
Message
Authority: P.A. 368 of 1978 f The Department of Community Health is an equal opportunity,
Completion: is a Condition of Reimbursement employer, services, and programs provider.
DCI-1-0384 (Rev. 4/01) (W) Previous Edition Obsolete
HE FOREGOING RES(" "
7/24 1°)
Date
I HEREBY
County Executive
Resolution #01239 September 20, 2001
Moved by Coleman supported by Patterson the resolutions on the Consent
Agenda be adopted (with accompanying reports being accepted and appointments
being confirmed).
AYES: Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Law, McPherson, Melton, Millard, Moffitt, Moss,
Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley.
(24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the
Consent Agenda were adopted (with accompanying reports being accepted and
appointments being confirmed).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the
foregoing resolution is a true and accurate copy of a resolution adopted by the
Oakland County Board of Commissioners on September 20, 2001 with the original
record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the
County of Oakland at Pontiac, Michigan this 20t), day set September, 2001.
G. William Caddell, County Clerk