HomeMy WebLinkAboutResolutions - 2002.04.18 - 26690PUBLIC SERV CES COMMITTEE
Public Services Committee Vote: d
MISCELLANEOUS RESOLUTION #02085 March 28, 2002
BY: PUBLIC SERVICES COMMITTEE — HUGH D. CRAWFORD,
CHAIRPERSON
IN RE: EMERGENCY RESPONSE AND PREPAREDNESS PROJECTS FOR
OAKLAND COUNTY AND CITIES, VILLAGES AND TOWNSHIPS
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the terrorist incidents occurring in New York and Pennsylvania and
at the Pentagon on September 11, 2001 has caused the County to review the Emergency
Response and Preparedness program relationship with the cities, villages and townships
(CVTs); and
WHEREAS numerous tasks and action steps have been undertaken before and
since September 11, 2001 to improve the relationship between the County and the CVTs'
first responders (police, fire, and emergency medical services); and
WHEREAS a designation of $1.0 million was provided in the General Fund as of
September 30, 2001 for equipment, projects and other tasks (such designation was
provided in the annual closing resolution in the fourth calendar quarter); and
WHEREAS substantial efforts have been undertaken by the Emergency Response
and Preparedness team to encourage and foster improved relations between the County
and the CVTs' first responders and between the CVTs; and
WHEREAS the attached set of tasks (particularly the mass decontamination unit
and two bio-hazardous trucks) will further encourage the development of formal mutual
aid consortia in the County for improved mutual aid between the first responders; and
WHEREAS the County can facilitate these consortia through equipment
acquisition and training efforts; and
WHEREAS the County and CVTs first responders have worked on several of the
components of the attached document entitled Emergency Response Plan.
NOW THEREFORE BE IT RESOLVED that the equipment, supplies, training,
and other tasks cited in the attached document is approved.
Chairperson, I move adoption of the foregoing resolution.
Motion carried unanimously on a roll call votid with Sever and Cbleman absent.
EMERGENCY RESPONSE PLAN (ERP)
Costs through 03/06/2002 (ties to Expenditure Analyser same date) ,
I _L L
1 . 4
Estimated Extended Estimated 1
Description Comments Oty Unit Cost Cost Paid to Date Vendor I Purchase Order # Invoice # Invoice Date 1 Voucher # Voucher Date Line Item Charged
Acton NBC MK5 Overboot 350 Sheriff, 18 Health, 5 ME 373 41.50 15,47950 4,150.00 XYMID, LLC __I P0202250 4116 11/28/01 VC265114 2/26/02 11-101112-70001-4Q52
Prorated. based on Dec 1,2001 start date
Adminstrator Fringe Benefits $29,709.20 yr/12 m09-10 rnos 10 2,475.77 24,757.67 546.84 Pay period 12/01/01-01/25/02 JV216277 11-101112-70001-2090
438.08 Pay period 1/26/02-02/22/02 JV216992-004 ! 11-101112-70001-2090
Prorated - based on Dec 1, 2001 start date
Adminstrator Salary $74,273 yr/12 mos•10 mos 10 6,189.42 61,894.17 7,141.58 Pay period 12/01/01-01/25/02 JV216277-0031 11-101112-70001-2a24
5,735.16 Pay period 1/26/02-02/22/02 JV216992-003 '1 11-101112-70001-2024
Biohazard Truck One each for North end and West end 2 300,000.00 600,000.00 0.00
Additional equipment to assist with other
Biohazard Truck - addl equipment events (cave ins, high angle rescues, etc) 2 50,000.00 100,000.00 0.00
Bio-Terriorism Books Oty 200 200 20.44 4,088.00 4,088.00 Janes Information , P0202345 744896 10/18/01 VC255176 11 11/27/01 11-101112-70001-3172
CD V 777-1 Alpha Wave Add-on Health 12 300.00 3,600.00 0.00 1 1 Health - 9 powered purifying systems at
Chemical / radiological response equipment, $710 per unit; 7 replacement cartridges at
training, and other costs $135 per; training; medical tests and other ji 32,500.00 32,500.00
Decomination Unit with Vehicle decontamination unit & vehicle (140K075K) 1 215,0°0.00! ; 215,000.00 0.00
compact portable units incld heaters one for
each biohaz truck & 1 for each of East and
Decomination Units Inflatable Southeast end 4 25,000.00 100,000.00 0.00
Employee Notification System. Estimate is
EIS Equipment to retrofit system. 1 50,000.00 50,000.00 0.00 . , , ---, Miscellaneous equipment needed at EOC -
EOC General Equipment smartboards, projectors. laptops, etc. 1 15,000.00 15,000.00 49.95 Steve lannucci n/a 11/21/01 11/21/01 DV235963 12/5/01 11-101112-70001-3812 ,
Database application to manage / monitor
resources during emergencies / disasters-
was used by New York in VVTC incident
EOC Software Software / hardware - estimated. 1, 55,000.00 55,000.00 0.00
11 - Freight & Express 8.56 8.56 I 8.56 , United Parcel Service !multi 12/22)01-1/25/02 JV216558-001 2/11/02111-101112-70001-285? - Gloves - Guardian CP14 ButylGloves/cotton liner 350 Sheriff, 5 ME 355r 15.00 5,325.00 1,620.00 IXYMID, LLC ;P0202250 4116 11/28/01 ,, VC265114 2/26/02111-101112-70001-4052 Gloves - Neoprene/Butyl Gloves 91 15.50j 139.50 0.00
Gloves - Nitrile (various sizes) 1,300! 0.431 559.00 873.95 11,5W Grainger {none multiple 11/27/0111-101112-70001-4052
Gloves - powder free latex 6,500, 0.11, 715.00 771.77 1W//Grainger :none multiple . DV234544 11/9/01 , 11-101112-70001-4052 _ . ..
I 348.50 1WW Grainger I none multiple_ , DV234548 11/9/01 11-101112-70001-4052
1 828.00 :WW Grainger 1none multiple . DV234089 , 11/5101 11-101112-70001-4052 , 338.75 1VVW Grainger none multiple , 0V235414 1 11/27/01:11-101112-70001-4052 -I
I 4912 :Krasity's -1none ! 729997 12/20/01 f DV237505 : 1/3/02111-101112-70001-4052 - , Masks - ILC Dover M-40 Protective Mask with : NBC Catridge, Nato. Sheriff 35d, 216.50 75,775.00 I 27,928.50 XYMID, LLC 1 P0202250 4116 11/28/01 VC265114 ! 2/26/02 11-101112-70001-4052 Masks-Surgical 5,000, 0.60 3,000.00 I 922.95 WW Grainger ri/a . multiple DV234089 , 11/5/01.11-101112-70001-4052
1 189.55 VVW Grainger IrVa multiple DV234544 11/9/01111-101112-70001-4052
1,204.00 WW Grainger r117/--- multiple DV235414 11/27/01 I11-101112-70001-4052
107.70 ,Krasitys tb La 729997 12/20/01 DV237505 1/3/024111-101112-70001-4052 - - PAPs with HEPA Filter 6 for Health, 5 for Medical Examiner 11, 800.00 8,800.00 0.00 I i To supplement County Labor - provide I
service in Nov 2001 only - no future I
1 , , , services will be rendered on this per Bob Plante & Moran Services Daddow 01/24/2002. 1 11,800.00 11,800.00 11,800.00 Plante & Moran BP001866 31094-790713 12/14/01 DP238044 , 2/27/02:11-101112-70001-3348
Printing Expenses Disaster Education Material reprinting I 5,000.0 5,000.00 2,68642 IOC Printing Fund 1n/a 10/31/2001 10/31/01 IN201496-017 : 11/30/01;11-101112-70001-6666
2,633.58 j0C Printing Fund In/a 11/30/2001 11/30/01 1N201582-013 1 , 12/27/01:11-101112-70001-6666
Health - Includes detector $7,655, training 1 :
Radiological Equipment - ADP2000 Detector w/ CD $310, (30) protective filters $90, 1 yr ,
Integrated Radiation Option maint $750, 1 yr warranty extension $350 1 9,155.001 9,155.00 000 ; 1
Salary & Fringe Adjustments adjustments for Colleen and Leanne 1 18,516.121 18,516.12 I 13,365.00 ; salary adjustments 1st qtr In/a JV216151 !11-101112-70001-2024
5,151.12 !fringe adjustments 1st qtr In/a JV216151 ' 11-101112-70001-2090
Services provided by Jefferson Wells
Security Consulting International 75,000.012 75.000.00 34,965.00 !Jefferson Wells Intl DET106967 12/27/01 VC263771 2/13/02 11-101112-70001-3348
I I 23235.00 !Jefferson Wells Intl DE1106911 1 11/29/01 VC263770 2/13/02 '11-101112-70001-3348
ERP Expd Tracking.xls
EMERGENCY RESPONSE PLAN (ERP)
Costs through 0310612002 (ties to Expenditure Analyser same date)
I '1-
I Estimated Extended Estimated
Description Comments Qty Unit Cost Cost Paid to Date Vendor Purchase Order If Invoice If Invoice Date Voucher If Voucher Date Line Item Charged
$15432.50 inv rec'd & approved - ck not cut •
yet $ are encumbered 0.00 Jefferson Wells Intl DET0107051 1/23/02
Suits - Tychme 9400 Level ''Ir non-encapsulated
suits Medical Examiner 20 40.00 800.00 0.00
Suits - Tyvek 'F'' Coveralls with hood 500 35.50 17,750.00 17,750.00 X'YMID, LLC I P0202250 4116 11/28/01 VC265114 2/26/0211-101112-70001-4052
Five day training class -
Training Classes - Sandia Assessment/vunerability - Jan 2002 5 5,200.00 26,000.00 26,000.00 Sandia P0202531 28441 12/13101 VC258312 12/26/01 11-101112-70001-3348
Training by State Police - EOC Held Nov 15-16,2001 2 500.00 1,000.00 25.25 Petty Cash Petty Cash JV216155-001 1/26/02111-101112-70001-3844
441.35 ?How About Lunch Na 111501K 11/15/01 DV235416 11/27/01111-101112-70001-3844
455.05 21-low About Lunch Na 111601 11/16/01 DV235417 11/27/01;11-101112-70001-3844
Training - Weapons of Mass Destruction Seminar ii 12,000.00 12,000.00 12,000.00 jPowerphone Inc VC265470 2/28/02111-101112-70001-3348
Enticement for locals to respond to mutual —
—I aid needs - need more cooperation. Maybe 1
Training - for Locals cover 75% to 100%. 11 75,000.00 75,000.00 0.00
Vaccine - Flu Shots To be administered by Health Dept. 8,0001 7601 60,000.00 mooaoo !Richmark Medical Supply P0202335 82810 1 11/14/01 VC255814 11/30/01 111-101112-700014360
Vaccine Syringes - Flu Shots For flu vaccines 8,0001 0.401 3,199.12 2,638.68 IMarshall Medical Systems DP230654 049021 11/5/01 VC255180 11/27/01 '11-101112-70001-4216
1,757.80 1Krasitys DP235032 730864 1/4/02 VC260403 1/17/02111-101112-70001-4216
16040 1Krasity's n/a 1 730568 12/31/01 DV237506 1/3/02111-101112-70001-4216 , . Website Upgrade - Phase]. Conversion to new web site 7,500.00i 7,500.00 000 1
Website Upgrade - Phase II ' Enhancements. 1. 5,000.00 5,000.00 0.00
Website Upgrade - Phase III Secure web site for EOC purposes. 15,000.00, 15,000.00 0.00 , '
Workshop & Meeting - Food t 5,000.00 5,000.00 66.42 Colleen Prosyniuk Na 11/19/2001 11/19/01 TDV235962-001 12/5/01111-101112-70001-3844
109.99 Papa Romano's Na 428064 12/10/01 DV236637 12/17/01 11-101112-70001-3844
Miscellaneous - Disaster Supplies 1 15,000.00 15,003.00 76.22 Colleen Prosyniuk Na 11/19/2001 11/19/01 DV235962-002 12/5/01 11-101112-70001-4052
103.00 DOT Awards & Graphics Na 021255 12/5/01 DV236562 12/14/01 11-101112-70001-4052
300.38 Oakland Schools Na MD011100016 11/30/01 DV238528 —I 1/17/02 11-101112-70001:4052
203.80 Oakland Schools Na I 516911 11/21/01 i DV235951 _ 12/5/01 11-101112-70001-4052
347.80 UPS Na I 0000424733511 12/22/01 I DV237602 1/7/02.11-101112-70001-4052
259.08 'Boise Cascade !DP230123 ' JV215548 1 12/31/01 _., JV215548 12/31/01111-101112-70001-4062_
178.83 1Consolidated Plastics Co rVa 5089740 12/5/01 1 DV237600 1/7/02111-101112-70001-4052
196.86 I Krasity's Na 729997 12/20/01 0V237505 1/3/02 i 11-101112-70001-4052
44.72 : Kras6y's n/a 729997 L 12/20/01 DV237505 1/3/02111-101112-70001-4052
1,911A5 !Krasity's 0P234454 726000 , 11/8/01 VC258911 ! 1/7/02 !11-101112-70001-4052
2,650.50 , Krasity's DP234454 726580 ! 11/14/01 1 VC258908 1 1/7/02 11-101112-70001-4052
236.98 i Krasity's I ft/a 730865 1 1/4/02 1 DV237938 . 1/9/02 : 11-101112-700014052
Miscellaneous I 50,000.00 0.00 in/a 1 1
TOTAL $1,784,361.63 I $279,091.74 l _I Security Consultant - Move to facilities 1 1
appropriation I (75,000.00) (58,200.00)
$1,709,361.63 $220,891.74 , -T
TOTAL APPROPRIATION FROM i 1
RESOLUTION #01270 500,000.00 500,000.00 1 I
I BALANCE $1.209,361.63 $220,908.26 1
1
ERP Expd Tracking.xls
Resolution #02085 March 28, 2002
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (M.R. #02085) April 18, 2002
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: EMERGENCY RESPONSE AND PREPAREDNESS PROJECTS FOR OAKLAND COUNTY AND
CITIES, VILLAGES AND TOWNSHIPS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The resolution recognizes the numerous tasks and action steps which
have taken place to improve the relationship between the County and
the Cities, Villages and Townships, (CVTs) first responders (police,
fire, and emergency medical services).
2. Due to the terrorist attack on September 11, 2001, the County
Executive responded with Miscellaneous Resolution #01270 dated
October 25, 2001, which transferred the Emergency Management
function from the Department of Information Technology to the County
Executive.
3. The Board of Commissioners, per M.R. #02020, approved a designation
of one million ($1,000,000) dollars, with the Fiscal Year 2001,
Year-End Report (GL account #9407-4000) to cover operational needs
of the Emergency Response and Preparedness Unit and five-million
($5,000,000) to review security and operations of County facilities
(GL account #9407-032000).
4. Miscellaneous Resolution #01270 appropriated funds of $500,000 from
Designated Fund Balance for emergency response.
5. The updated Emergency Response Plan estimates costs of $1,784,362
which is $1,284,362 more than the current budget.
6. Funds are available in Designated Fund Balance (GL #9407-4000)in the
amount of $500,000 and (GL #9407-032000) in the amount of $784,362
to fund the balance of costs for equipment, supplies, training and
miscellaneous expenses totaling $1,284,362.
7. The appropriation and expenses for a Security Consultant will be
transferred to Facilities Management Administration.
8. A Fiscal Year 2002 budget amendment is recommended as follows to the
General Fund (101):
FY2002
Revenue
1-90 -290000-25000-1582 Prior Yrs. Balance $1,284,362
Expense
Facilities Management
2-14-210000-10000-3348
Admin.
Security Consulting $ 75,000
Emergency Response and
2-11-101112-65001-3364
2-11-101112-70001-2852
2-11-101112-70001-3172
2-11-101112-70001-3196
2-11-101112-70001-3348
2-11-101112-70001-3704
2-11-101112-70001-3812
2-11-101112-70001-3844
2-11-101112-70001-4052
2-11-101112-70001-4100
Preparedness
Protective Clothing & Eq. (426,374)
Freight & Express 9
Memberships, Dues & Pub. 4,088
Miscellaneous 50,000
Professional Svs. 78,442
Training 75,000
Volunteer Programs 15,000
Workshops & Meetings 6,110
Disaster Prog. 135,655
Expendable Equip. Exp. 44,900
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote.
2-11-101112-70001-4216 Med. Supplies-Syringes
2-11-101112-70001-4360 Vaccines
2-11-101112-70001-6666 Print Shop
2-11-101112-70001-9169 Capital Outlay
4,557
60,000
5,320
1,156,655
$1,284,362
$ -o-
FINANCE COMMITTEE
G. William Caddell, County Clerk
Resolution #02085 April 18, 2002
Moved by Palmer supported by Amos the resolutions on the Consent Agenda be adopted, (with
accompanying reports being accepted).
AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Garfield,
Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever,
Suarez, Webster, Amos. (22)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
t:OREGOING RESOLLMr:
.17//ilo
Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 18, 2002,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the county of Oakland at Pontiac,
Michigan this 18th day of April, 2002.