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HomeMy WebLinkAboutResolutions - 2002.04.18 - 26692MISCELLANEOUS RESOLUTION #02087 March 28, 2002 BY: PUBLIC SERVICES COMMITTEE, HUGH D. CRAWFORD, CHAIRPERSON IN RE: SHERIFF'S DEPARTMENT - DEAFNESS AWARENESS TRAINING FOR LAW ENFORCEMENT OFFICERS GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Michigan Department of State Police, Michigan Justice Training Commission has awarded the Sheriff's Department grant funding in the amount of $21,429 for the period January 1, 2002 through December 31, 2002 per attached Schedule A, which is $8,763 less than the application; and WHEREAS this is the second year of grant acceptance for this program; and WHEREAS this grant is for officer training to be provided by DEAF C.A.N. (Community Advocacy Network) and includes professional services and training supplies; and WHEREAS there is neither a county match nor personnel request; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts grant funding from the Michigan Department of State Police, Michigan Justice Training Commission in the amount of $21,429 for the period of period January 1, 2002 through December 31, 2002. BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to sign the grant agreement and to approve grant modifications and extensions, within fifteen (15) percent of the original award, consistent with the grant agreement approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment and continuation is contingent upon continued future levels of grant funding. Chairperson, on behalf of the Committee, I move the adoption of the foregoing resolution. PUBL rC SERVICES C# ITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with Galloway, Sever and Coleman absent. OAKLAND COUNTY DEAFNESS AWARENESS TRAINING GRANT Comparison of FY 2002Grant Application to 2002 Grant Award SCHEDULE A 2002 Dept. OCA PCA Object Name Award Application Variance Award Variance Revenue 43 130292 46000 171 Grants - State $ 30,192 $ 30,192 $ - $ 21,429 ($8,763) $ 30,192 $ 30,192 $ - $ 21,429 $ (8,763) 43 230212 46000 3348 Professional Services $ 22,080 $ 22,080 $ - $ 17,817 $ (4,263) 43 230212 46000 4100 Expend Equip. Expense 4,500 4,500 (4,500) 43 230212 46000 4352 Training Supplies 3,612 3,612 - 3,612 - $ 30,192 $ 30,192 $ - $ 21,429 $ (8,763) 2001 2002 Joe Matkosky From: Greg Givens [givensg©co.oakland.mi.us] Sent: Tuesday, February 26, 2002 9:59 AM To: Hurst, Ken Cc: VanLeuvenj; Matkosky, Joe Subject: CONTRACT REVIEW — SHERIFF'S DEPARTMENT RE: CONTRACT REVIEW - SHERIFFS DEPARTMENT Deafness Awareness Training for Law Enforcement Officers Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments: Department of Management and Budget: I approve. - Jeff Pardee Personnel Department: I approve. - Judy Eaton Risk Management and Safety: Approved. . - Stan Fayne Corporation Counsel: Pursuant to Ken's e-mail that they are no special conditions and no attachment A to this Grant Contract, I approve this Grant Contract. Please let me know in the future if anyone receives "special conditions" or "Attachment A" to this Grant Contract. Jody Schaffer The captioned grant materials and grant package may now be submitted for review by the appropriate BoC committees. Greg Givens Fiscal Services STATE OF MICHIGAN Raymond W. Beach, Jr. (0 -be IL L 11, .(\ff SIGNATU I DATE i By authority of PA. 302 of 1982, as amended. MJT-521 (1/02) Return ONE original signed contract to: MCOLES Attn: Grant Contracts 7426 N. Canal Road Lansing, MI 48913 MICHIGAN DEPARTMENT OF STATE POLICE MICHIGAN COMMISSION ON LAW ENFORCEMENT STANDARDS GRANT CONTRACT GRANTEE CONTROL NUMBER Oakland County Sheriffs Office 64358-2T01 PROJECT START DATE PROJECT END DATE - GRANT AMOUNT January 1, 2002 December 31, 2002 $21,429.00 . PROJECT TITLE Deafness Awareness Training for LE Officers APPROVED BUDGET BUDGET CATEGORY AMOUNT PERSONNEL $0.00 CONTRACTUAL SERVICES $17,817.00 TRAVEL $0.00 SUPPLIES & OPERATING $3,612.00 EQUIPMENT _ $0.00 TOTAL $21,429.00 Michigan Justice Training funds are granted in the amount and for the period shown above, for the purposes stated in the approved application which is hereby incorporated into this contract. Award of these funds is subject to the requirements of Public Act No. 302 of 1982, as amended, the General Rules of the Michigan Commission on Law Enforcement Standards, the Grant Contract Conditions, and other applicable laws and procedures. This grant becomes effective as of the project start date and upon the return of the original signed contract to the Michigan Commission on Law Enforcement Standards. The contract must be signed by the required grantee's authorizing officials. Funds will not be released to the grantee until the Commission receives the signed contract. Authorized by: Acceptance by: AUTHORIZING OFFICIAL SIGNATURE DATE Ffafilr,Millar41-numi,, k , ‘ _ k, ,:,„ PROJECT ADMINISTRATOR SIGNATURE 7 DATE Kenneth G. Hurst ...- .....---17_.7' .... FINANCIAL OFFICER ATURE p yA6-- /az, tr464-71, 1 fr SIGJ DATE Jeffrey Pardee '17/78.tvu- Zbi 4,61, /nrmifszto ,1 i IL/6,- '3/ //ô 2002 Grant Application SECTION 3- BUDGET DETAIL PERSONNEL A. SALARIES AND WAGES EMPLOYEE's NAME and ASSIGNMENT HOURLY Hours Devoted Hours Devoted Hours Devoted Hours TOTAL SALARY RATE DEVELOPMENT PREPARATION INSTRUCTION Devoted , ADMINISTRATION $ $ N/A - SALARIES & WAGES SUBTOTAL $ a) • B. FRINGE BENEFITS DESCRIPTION AND CALCULATION METHOD _ TOTAL $ N/A FRINGE BENEFITS SUBTOTAL TOTAL PERSONNEL 3 0 2002 Grant Application SECTION 3- BUDGET DETAIL (Continued) CONTRACTUAL SERVICES A. CONTRACTOR FEES CONTRACTOR's NAME and FUNCTION HOURLY Hours Devoted Hours Devoted Hours Devoted Hours TOTAL SALARY RATE DEVELOPMENT PREPARATION INSTRUCTION Devoted ADMINISTRATION $ $ (: () Claudia Lee — Project Coordinator $50 40- 3 120 $8:000 Deaf Presenter and Hard of Hearing $50 240• /20 $i-2;000- Sian Langauge Interoreters for $34 120 $4.080 Marcy Colton — DEAF C.A.N.! Director $50 40 $2.000 .. CONTRACTOR FEES SUBTOTAL $26,080- 2 B. TUITION CONTRACTOR/COURSE TITLE NO. OF STUDENTS COST PER STUDENT TOTAL $ Deafness Awareness Training for Law Enforcement 10 — 25 Students No Tuition Charged TUITION SUBTOTAL $ -0- TOTAL CONTRACTUAL SERVICES $267080-- 2002 Grant Application SECTION 3 - BUDGET DETAIL (Continued) NAME (Identification) I DESCRIPTION (Lodging, Meals, Mileage) I CALCULATION (Rate X Quantity = Cost) TOTAL A. PERSONNEL $ N/A PERSONNEL SUBTOTAL $ B. CONTRACTUAL _ N/A $ - CONTRACTUAL SUBTOTAL $ C. TRAINEE _ N/A $ TRAINEE SUBTOTAL $ 0 1 TOTAL TRAVEL BUDGET TOTAL 2002 Grant Application SECTION 3 - BUDGET DETAIL (Continued) SUPPLIES & OPERATING DESCRIPTION QUANTITY UNIT PRICE TOTAL : Printing (40 trainings x average 20 oarticioants x 50 shhets x $.02 800 -6--.L 7--'t X $.02 $800 "z . c() General Administrative— .c Li ci, , - , - -7-- -7 1 -&- 5 --. 7/7L) /,1 /Z_ 'A7 ,-c $ ' - -•7 C) ) 2 I --- 1 7. - t:--• 0 , L CI, f-,')/,1 C),_ 3, (._ ( 1 TOTAL SUPPLIES & OPERATING - $4-;-1-1-2 EQUIPMENT DESCRIPTION - QUANTITY UNIT PRICE AMOUNT - At, ,7,/ _ A, .2),,,:i ( cr 4:,,y - e/c, ..as x 154)///,2 , :Z(._',.,:-.),f') 4. $ ...,.. .. N/A /r7 4/ //2)/i, /Pi- 1- t - 1 ,c,' 7 ' "2 / g ,L1 •:)._ _ r.2, cyc c.) ki ri,/ IC i.") I/ (?, 6 (-1-1, 1_, , -7—e 7:4'4:- .,., ; 4 x ,,,-,0--. 4 1- --,-, //:, , , i/ A - —JL._:_....c' co _:-.1-. 5 A e., -0-,l 4.5 L—c - ' - 7 / <-5, --, , ..., , / EQUIPMENT TOTAL _ Michigan Department of State Police MICHIGAN COMMISSION ON LAW ENFORCEMENT STANDARDS GRANT CONTRACT CONDITIONS The Michigan Commission on Law Enforcement Standards and the Grantee understand and agree that under the provisions of P.A. 302 of 1982, as amended, this Grant Contract is subject to and incorporates the following conditions. I. Maintenance of Effort. The Grantee agrees that Michigan Justice Training funds shall not be used to replace local training funds. IL General Program Requirements. The Grantee agrees to provide to the Commission, in writing, the identification of all program developers and/or instructors who were not identified in the grant application. The identification of each individual and a description of his/her qualifications shall be received before grant funds will be released. The Grantee agrees to give prior written notification to the Commission of all grant funded training events. The Grantee also agrees that Commission members and staff may attend such training events without cost to the Commission. The Grantee agrees not to expend funds obtained under this agreement for any purpose other than those specified in the approved grant, and only during the period covered by this agreement unless prior written approval is received from the Michigan Commission on Law Enforcement Standards. The contract period may be extended, with prior approval of the Commission, a maximum of one year beyond the original contract end date. The Grantee agrees to reschedule or cancel any training session for which enrollment does not meet or exceed the minimum operational number specified in the approved grant application. Any adjustment to this minimum number shall require prior Commission approval. All costs, associated with any session that is run with enrollment below the minimum number, will be disallowed. III. General Accounting Requirements. The Grantee agrees that all expenditures from this Grant Contract, including the acquisition of personnel services, contractual services, tuition, supplies, and equipment, shall be in accordance with standard accounting and purchasing procedures of the Grantee's unit of government. The Grantee agrees to maintain accounting records, following generally accepted accounting principles, for the expenditure of funds for the purpose identified in the approved grant application. All revenue and expenditures shall be recorded in a fund or account separate from the Grantee's other funds or accounts. Adequate expenditure documentation shall be maintained for at least three years after the expiration of the grant period. Grant Contract Conditions Page 2 • Effective January 1, 2002 The Michigan Commission on Law Enforcement Standards, the Local Government Audit Division of the Michigan Department of Treasury, and the State Auditor General, or any of their duly authorized representatives, shall have access, for purpose of inspection, audit, and examination, to any books, documents, papers, and records of the Grantee which are related to this Contract. The Grantee understands that any expenditure of grant funds which is determined, by the State Auditor General or the Commission, to be unreasonable or duplicative shall result in the forfeiture of the grant funds. The Grantee may charge a supplemental fee to offset project-related costs not provided for under this Grant Contract. If revenue is collected above and beyond the amount necessary to cover these costs, the Grantee agrees that all revenue collected in excess shall be deducted from the total costs charged to this Grant Contract. IV. Project Modification/Grant Adjustment. The Grantee agrees to request prior written approval, on the forms and in the manner prescribed by the Commission, for any change in the grant award contract. Budget adjustments are required to transfer funds between categories, or to make an adjustment within a budget category that exceeds 10% of the category total. All budget adjustments shall be made within the total approved grant amount. No increase in the total budget shall be allowed. In any case where the Commission has taken specific action to amend the training proposal, the Grantee agrees to obtain prior approval to adjust such alterations in any way. V. Reporting Requirements. The Grantee agrees to report to the Commission the results of each training program, financed in part or whole with justice training grant funds, in the format and in the manner prescribed by the Commission. Required expenditure and program reports shall be submitted on or before the specified due dates to ensure the timely release of funds. Failure to submit the required reports by the due date will result in the withholding of grant funds to the grantee agency, for all active Grant Contracts, until the required reports have been received and accepted. Delinquent reports from a prior grant year may result in the withholding of funds for the current grant year. The Grantee understands that, when a delinquent report is past due for a period of three (3) months, the Grant Contract will be subject to termination for noncompliance with these Conditions. Expenditure Reports The Grantee agrees to provide expenditure reports to the Commission in accordance with the schedule provided below. These reports are due on or before the due date specified, whether or not funds are requested. Report Report Period Due Date Grant Contract Conditions Page 3 Effective January 1, 2002 For those Grant Contracts that are extended by the Commission beyond the original contract periods, quarterly expenditure reports shall be submitted 20 days following the end of each additional, complete calendar quarter, beginning with the fourth quarter of the original grant year. Qtr Expenditure Report (MJT-522) Jan-March 2nd Qtr Expenditure Report (MJT-522) April-June 3rd Qtr Expenditure Report (MJT-522) July-September Final Expenditure Report (MJT-526) January- December April 20 July 20 October 20 March 1 The quarterly expenditure reports are due twenty (20) days following the end of the quarter, and the Final Expenditure Report is due sixty (60) days after the end of the project period. Program Reports. The Grantee agrees to provide the Commission with program reports in accordance with the schedule provided below. For those Grant Contracts that are extended by the Commission a miniinum of six (6) months beyond the original contract periods, the Interim Program Report shall be due 20 days following the end of each six month period; beginning with the period ending December 31 of the original grant year. Report Interim Program Report (MJT-525) Final Program Report (MJT-527) Report Period Due Date January-June July 20 January-December March 1 Participant Evaluation. The Grantee agrees to design a participant evaluation form appropriate to its training program which includes, but is not limited to, the questions outlined in the sample form provided by the Commission. Participants in all training sessions shall complete the evaluation form. The Grantee agrees to compile a summary of participant responses and submit the summary as a part of the Final Program Report. Program Evaluation. The Grantee agrees to conduct an evaluation of the grant program as specified in the approved application. The evaluation shall assess the acquisition of knowledge and/or skills by the trainee in the funded program. The findings of the evaluation shall be reported to the Commission in the Final Program Report. VI. Release of Funds. Requests for funding are initiated by the Grantee through the quarterly expenditure reporting procedure. Grant Contract Conditions Page 4 Effective January 1, 2002 Grant awards of $10,000 or less, may receive a maximum of 50% of the total amount in the first release of funds. Grant awards of more than $10,000 may receive a maximum of 25% of the total amount in the initial release or advance of funds. Subsequent releases will be made on a reimbursement basis for costs reported on the quarterly expenditure reports. The Grantee understands that the final release of grant funds will not be made until the Final Expenditure Report and the Final Program Report have been received and approved by the Commission. The Grantee understands that if the Commission on or before the due date receives an Expenditure Report and Request for Funds, the funds will normally be released to the Grantee within the next 30 days. This is the general rule and exceptions may occur. VII. Return of Unexpended Funds. The Grantee agrees to return all unexpended grant funds to the Michigan Commission on Law Enforcement Standards together with the Final Expenditure Report, within 60 days after the grant project is complete. Checks are to be made payable to the State of Michigan. VIII. Training Materials. The Grantee understands and agrees that any contract executed for the marketing or sale of a grant-funded product shall be subject to Commission approval. If, as a result of such a contract, revenue is generated in excess of direct costs, the excess revenue shall be returned to the justice training fund to offset the grant award. If additional revenue is generated beyond the grant award, a royalty shall be returned to the Commission in an amount to be negotiated on a case-by-case basis. Any training materials (e.g., printed materials, video tapes, or audio tapes) produced with funds distributed under P.A. 302 of 1982, as amended, shall contain a statement that Michigan Justice Training funds were used to produce the training material. The Grantee agrees that all training manuals, videotapes, films, computer software, and similar materials produced using Michigan Justice Training funds shall be made available to other criminal justice agencies in Michigan upon request. The Grantee may charge other criminal _ justice agencies the reasonable direct costs incurred for reproduction and transportation of the training materials. No charges may be made for development or production of the training materials paid for with Michigan Justice Training funds. A complete list of all training materials developed under this grant is to be included as a supplement to the Final Program Report and, unless major costs are involved, one copy of each of the training materials shall be submitted to the Commission. Original material may be copyrighted, but is subject to the right of the Michigan Commission on Law Enforcement Standards to reproduce and publish the materials at cost and to authorize others to do so. Resolution #02087 March 28, 2002 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (Misc. #02087) April 18, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: SHERIFF'S DEPARTMENT-DEAFNESS AWARENESS TRAINING FOR LAW ENFORCEMENT OFFICERS GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Department of State Police, Michigan Justice Training Commission has awarded Oakland County grant funding in the amount of $21,429, for the period January 1, 2002 through December 31, 2002. 2. The grant award is $8,763 less than the amount of the grant application. 3. The purpose of the grant is to train law enforcement officers in the Sheriff Department regarding dealing with deaf individuals. 4. Specifically, the Sheriff Department will use grant funds to contract with DEAF C.A.N. (Community Advocacy Awareness) to provide the training. 5. No County match or County personnel are required. 6. The Fiscal Year 2002 Special Revenue Budget should be amended to replace any budgeted amounts pertaining to the previous year's grant award, as specified below. FY 2002 Fund Dept OCA PCA Object Revenue 272 43 130292 46000 0171 Grants-State $21,429 Expend 272 43 230212 46000 3348 Prof. Service $17,817 272 43 230212 46000 4352 Training Supplies 3,612 $21,429 $0 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Patterson absent. 0,161111.1.1111•1•11111.11.401.116.% sawaralliamormarrogftartismorrou HE FOREGOING RESOLUTION Date I L. s(ln, County Executive Resolution #02087 April 18, 2002 Moved by Palmer supported by Amos the resolutions on the Consent Agenda be adopted, (with accompanying reports being accepted). AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Webster, Amos. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 18, 2002, with the original record thereof now remaining in my office. Linty of Oak{ at Pontiac, In Testimony Whereof, I have hereunto set my hand and affixed the se Michigan this 18th day of April, 2002. G. William Caddell, County Clerk