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HomeMy WebLinkAboutResolutions - 2002.04.18 - 26694MISCELLANEOUS RESOLUTION #02090 BY : Bill Brian, District #10 IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF HIGHLAND - FY 1999, FY 2000, FY 2001 AND FY 2002 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Board of Commissioners established an Environmental Infrastructure Funds and Disbursement Policy per Miscellaneous Resolution #99093 in an effort to increase the share of dollars flowing into Infrastructure projects for the County and its cities, villages and townships (CVTs); and WHEREAS pursuant to the Disbursement Policy, the Township of Highland has submitted a resolution of authorization to the County for reimbursement of expenses incurred in connection with an eligible environment remediation of improvement project; and WHEREAS the Township of Highland is requesting reimbursement for expenses directly related three (3) separate water main projects: linking Highland Valley to existing public water supply system, Meribah Road clearing, and Wardlow Road water main extension; and WHEREAS authorized funding for FY 1999, FY 2000, FY 2001 and FY 2002 for the Township of Highland is $70,597.81 annually for a total of $282,391.24 from the Environmental Infrastructure Fund as repayment to the Township of Highland for expenses incurred in connection with environmental remediation or improvement projects. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the project submitted by the Township of Highland as eligible for reimbursement from the Environmental Infrastructure Fund. BE IT FURTHER RESOLVED that the Board authorizes a FY 1999, FY 2000 FY 2001 and FY 2002 appropriation in the amount $282,391.24 ($70,597.81 annually) from the Environmental Infrastructure Fund (Account #90-263009-41000-3985) to repay the Township of Highland for expenses incurred in connection with environmental remediation or improvement projects, once proper invoices are presented. Chairperson, I move the adoption of the foregoing resolution. g John P. Stakoe Supervisor cc: Bill Brian, County Commissioner, District 10 CHARTER TOWNSHIP OF HIGHLAND 205 North John Street • Highland, Michigan 48357 • (248) 887-3791 November 30, 2001 Mr. Thomas Ott Manager Oakland County Fiscal Services Division 1200 N. Telegraph Road Pontiac, MI 48341 Re: Environmental Infrastructure Fund Reimbursement Request Dear Mr. Ott: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093, the Charter Township of Highland hereby requests reimbursement under Oakland County's Environmental Infrastructure Fund Program for expenses incurred in connection with an eligible environmental improvement project undertaken by our Township. Attached in support of this request are the following: 1. ATTACHMENT A: PROJECT DESCRIPTION 2. ATTACHMENT B: GOVERNING BODY RESOLUTION 3. ATTACHMENT C: PAY REQUESTS The Township understands that the review and processing of this reimbursement request will be governed by the provisions of MR 99093, and certifies that all expenses submitted for reimbursement were incurred in connection with a qualifying environmental improvement project. If you have any questions concerning this matter, please contact Elizabeth J. Corwin, Planning and Development Director at (248) 887-3791 ext. 136. Thank you for your assistance. Very truly yours, SUPERVISOR: John P. Stakoe CLERK: Mary L. McDonel I TREASURER: Judith A. Kiley TRUSTEES: Judy K. Dietrich, Nancy E. Sharp, Thomas P. Dunleavy, Larry Pepera CHARTER TOWNSHIP OF HIGHLAND 205 North John Street • Highland, Michigan 48357 • (248) 887-3791 February 27, 2002 Ms. Nancy Fournier Oakland County Fiscal Services Division 1200 N. Telegraph Road Pontiac, M1 48341 Re: Environmental Infrastructure Fund Reimbursement Request Dear Ms. Fournier: Pursuant to Oakland County Board of Commissioner Miscellaneous Resolution (MR) 99093, the Charter Township of Highland hereby requests advance approval of upcoming expenses intended to be submitted for reimbursement under Oakland County's Environmental Infrastructure Fund Program. Three separate water main construction contracts should qualify with eligible expenses under the program. These include: A. Watermain construction across Township property to link an additional well supply (Highland Valley) to the existing Public Water Supply System (Prestwick Village wells and Township Storage tank). B. Clearing expenses associated with a watermain extension along Meribah Road. C. Watermain extension along Wardlow Road to link two existing community wells (South Bay Shores and Huntwood Place) to strengthen the Public Water Supply System. The Township previously submitted a pay request in the amount of $64,991.25 for Project A as described above (see letter dated November 30, 2001). We further expect a final "cleanup" cost of approximately $3000 to close the job. A final pay request will be submitted to document our final expenses sometime this Spring. We are attaching a pay request in the amount of $4000 for expenses associated with Project B as described above. MDOT and the Road Commission for Oakland County have agreed to pay for the remaining expenses associated with this project, which was necessitated by proposed closure of a railroad crossing at Meribah Road. We are attaching the advertisement and bid tabulation for Project C as described above, along with a letter from our Engineering Consulting describing the need for the project. SUPERVISOR: John P. Stakoe CLERK: Mary L. McDonell TREASURER: Judith A. Kiley TRUSTEES: Judy K. Dietrich, Nancy E. Sharp, Thomas P. Dunleavy, Larry Pepera Ms. Nancy Fournier page 2 February 27,2002 We would request the Board authorize reimbursement up to $180,000 for this project. Pay requests would be submitted to document our expenses as the project commences. You have a copy of the Township resolution authorizing the Supervisor to pursue reimbursement under this project. We believe this resolution covers reimbursement for any and all projects under the Environmental Infrastructure Fund program. In summary, Highland Township expects to submit the following expenses under this authorization dining the upcoming year: Project A: $ 68,000 Project B: $ 4,000 Project C: $180,000 TOTAL $252,000 As you are aware, the Township has not yet submitted any projects for reimbursement against the allocated $340, 027.29. We trust this information is adequate to allow you to bring our authorization request to the County Board of Commissioners. If you need any additional information, please contact Beth Corwin, Planning Director, at (248)887-3791 ext. 136. VeD, truly yours Pd John P. Stakoe Supervisor Enclosures EJC/ejc cc: Bill Brian, County Commissioner, District 10 pp• °Well & Associates engineers,Inc. may 11 2001 Mr. John Stakoe, Supervisor Charter Township of Highland 205 N. John Street P.O. Box 249 Highland, MI 48357 Re: Wardlow Road Watennain Extension P.E. Job No. 00-116 110 Audubon, Ste. A • White Lake, MI 48383 Phone (248) 889-9669 • Fax (248) 889-9779 Email: powell@teleweb.net RECEEVED . 4 14 e4 MAY '1 8 2001 HIGHLAND TOWNSHIP Dear Mr. Stakoe: In the fall of 2000, the Oakland County Drain Commissioner hired a potable water storage tank consultant to inspect the Bretton Oaks and Axford Acres pneumatic water storage tanks. At that time it was determined that the Axford Acres well facility was beyond repair and various major system repairs would be necessary unless we could abandon the well house. Recently there have been many conversations between our office and the Oakland County Drain Commissioner's office regarding the possibility of extending watermain between Huntwood Place and South Bay Shores to allow for the abandonment of the Axford Acres well house facility. Approximately 2,500 lineal feet of I6-inch watermain would need to be constructed to hydraulically connect these two subdivisions. The Oaldand County Drain Commissioner's office has estimated the construction of this watennain to be $200,000.00. It is our recommendation that this section of watermain be constructed as soon as possible to allow for the abandonment of the Axford Acres well house facility. Therefore, we are requesting this matter be placed on the May 23, 2001 Highland Township Board meeting to make a brief presentation regarding this matter to get direction from the Township Board. If you have any questions or comments, please contact our office. Sincerely, POWELL & ASSOCIATES, ENGINEERS, INC. Consyking,Engineers for the Charter Township of Highland Jodyll Caldwell Project Manager cc: Mary McDonell, Clerk Judy Kiley, Treasurer Lisa Burkhart, Zoning Beth Corwin, Planner Joe Weinburger, Building Official Tim Prince, Oakland County Drain Commissioner P:\2000\00ht\001 16\Docurnent\Let 05-17-01 Stakoe.doc peafecr c "Engineering A Better Michigan" ADVERTISEMENT FOR BIDS January 24, 2002 CHARTER TOWNSHIP OF HIGHLAND WARDLOW ROAD WATERMAIN CONNECTION HIGHLAND TOWNSHIP, OAKLAND COUNTY, MICHIGAN Sealed proposals will be received by the Township of Highland, Oakland County, Michigan for the construction of approximately 2,500 L.F. of watermain and appurtenances, at the Township Office, 205 N. John Street, Highland Michigan, 48357, until 3:00 p.m., local prevailing time, Thursday. February 21, 2002, at which time they, will be publicly opened and read aloud. The work will begin 30 days of award of contract. Principle items of work and approximate quantities include: WARDLOW ROAD WATERMAIN CONNECTION ITEM NO. ITEM OF WORK 1. 16" Class 54 Ductile Iron Pipe 2. 12" Class 54 Ductile Iron Pipe 3. 8" Class 54 Ductile Iron Pipe 4. Hydrant Assembly & Appurtenances 5. 16" Gate Valve & Well 6. 16" x 8" Reducer 7. 16" x 12" Reducer 8. 8" - 450 Bend 9. 12" - 45° Bend 10. Restoration / Ditch Regrading 11. Remove & Replace Fence 12. 12" C.M.P. Culvert 13. Gravel Shoulder (22A gravel) 14. Gravel Drive Reconstruction 15. Asphalt Drive/Road Reconstruction 16. Concrete Curb & Gutter 17. Clear & Grub 18. Tree Removal (4" — 6") 19. Tree Removal (6" — 12") 20. Tree Removal (12" —24") 21. Tree Removal (24" or Larger) EST. QUANT. 2,394 46 55 5 3 1 1 2 2 12,500 60 131 245 182 170 20 243 3 2 2 5 UNIT L. F. L.F. L.F. EACH EACH EACH EACH EACH EACH SQ. YD. L.F. L. F. L. F. SQ. YD. SQ. YD. L.F. SQ. YD. EACH EACH EACH EACH Plans, Specifications and other Contract documents may be examined at the Township of Highland and obtained at the office of the Engineer on and after January 31. 2002 for a non-refundable fee of $20.00. Documents will be mailed to prospective bidders upon request accompanied by an additional payment of $10.00 per set, also non-refundable. Proposals shall be delivered to the office of the Township Clerk. Proposals which have been submitted shall not be withdrawn after the time set for opening of bids and shall remain firm for a period of 60 days after opening of bids. The Charter Township of Highland reserves the right to reject all Proposals and to waive any informality or irregularity in any Proposal, in the interest of the Township. POWELL it ASSOCIATES, ENGINEERS, INC. Consulting Engineers 110 Audubon, Ste. A White Lake, Michigan 48383 Phone: (248) 889-9669 Fax: (248) 889-9779 CHARTER TOWNSHIP OF HIGHLAND JOHN P. STAKOE, SUPERVISOR MARY L. MCDONELL, CLERK JUDY KILEY, TREASURER 205 North John Street Highland, MI 48357 Phone: (248) 887-3791 oIECT C ell & Associates ineers, Inc. February 22, 2002 Michael C. Powell, P.E. President 110 Audubon, Ste. A • White Lake, MI 48383 Phone (248) 889-9669 • Fax (248) 889-9779 Email: powell@teleweb.net Mrs. Mary McDonell, Clerk Charter Township of Highland 205 N. John Street Highland, MI 48357 Re: Comparison of Watermain Construction Bids for: Wardlow Road Watennain Connection P.E. Job No. 01w101 Dear Mrs. McDonell: Three Bids were received and opened on Thursday, February 21, 2002. Please find enclosed a breakdown of the watermain construction bids from Milford Excavating, Rainbow Construction and J & R Excavating Inc. for the Wardlow Road Watennain Connection. - ' 4A,..,,--r:'. ..t.":=.:-..1.-1 Si... . 0,:-;-1,1*-1L.----30: , :^7;1401* - 41,, ;If Ki • . *clitt,i31;:,,,,;IL,F!;;31..2:;:.....'. .1 4 Milford Excavating, Inc. $177,806.50 YES Rainbow Construction $205,443.00 YES J & R Companies $223,158.00 NO Recommendation Based upon our review of the submitted bids, we recommend awarding the watemiain construction contract to Milford Excavating, Inc. for the construction of the watermain and appurtenances. Please be aware, as with other publicly bid projects, the bid amount is based on unit costs. The actual construction cost may be larger or smaller than the amount proposed by Milford Excavating, Inc. depending on the work actually completed. We are very familiar with Milford Excavating and they are very well respected in the industry. We have been very pleased in their quality of work. If you have any questions or comments, please contact our office. In addition, we will be at the Highland Township Board meeting on Wednesday, February 27, 2002 to address any questions or concerns the Township Board may have. Sincerely, 17/ELL & ASSOCIAlkIS, EN"INEERS, INC. C Cjpil Engip ers fgrThe,,Chaptq Township of Highland Cc: John Stakoe Judy Kiley Lisa Burkhart Joe Weinburger File pieuEer "Engineering A Better Michigan" MI. Dona, Township Clerk ATTACHMENT. B: - GOVERNING BODY RESLUTION CHARTER TOWNSHIP OF HIGHLAND 205 North John Street • Highland, Michigan 48357 • (248) 887-3791 RESOLUTION #01-28 AUTHORIZING ENVIRONMENTAL INFRASTRUCTURE FUND EXPENSE REIMBURSEMENT REQUEST WHEREAS, upon the recommendation of the Oakland County Executive, the Oakland County Board of Commissioners has established an Environmental Infrastructure Fund Program to assist Oakland County cities, villages and townships in addressing clean water and storm water needs; and WHEREAS Oakland County's Environmental Infrastructure Fund Program authorizes Oakland County cities, villages and townships to apply for reimbursement of eligible expenses incurred in connection with environmental remediations or improvements relating to ground and/or surface water, water supply, sewer and/or drainage systems and/or water pollution control efforts incurred as part of a city, village or township road project; and WHEREAS the Charter Township of Highland, Oakland County, Michigan has incurred expenses in connection with environmental remediation or improvement project(s) believed to be eligible for reimbursement under Oakland County's Environmental Infrastructure Fund Program. NOW THEREFORE BE IT RESOLVED that this Board authorizes and directs its Supervisor, John P. Stakoe, as agent for the Township in the manner and to the extent provided for under Oakland County Board of Commissioner Miscellaneous Resolution 99093, to request reimbursement of eligible environmental remediation or improvement project expenses under Oakland County's Environmental Infrastructure. Fund Program. This resolution passed this 24 th day of October, 2001 at a regular meeting of the Charter Township of Highland Board. A motion was made by Mrs. Dietrich and supported by Mrs. McDonell and a vote was taken on the foregoing resolution as follows: Yeas: Stakoe, McDonell, Kiley, Dietrich, Dtmleavy, Pepera, Sharp Nays: None Abstain: None I, the undersigned, the duly qualified and acting Township Clerk of the Charter Township of Highland, County of Oakland, State of Michigan, do hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Township Board of the Charter Township of Highland at a regular meeting held on the 24th day of October, 2001, the original of which resolution is on file in my office. IN WITNESS WHEREOF, I have hereunto set my official signature, this 25 th day of October, 2001, Mary L. MoDonell, Township Clerk SUPERVISOR: John P. Stalcoe CLERK: Mary L. McDonell TREASURER: Judith A. Kiley TRUSTEES: Judy K. Dietrich, Nancy E. Sharp, Thomas P. Dunleavy, Larry Penera Resolution #02090 March 28, 2002 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (M.R. #02090) April 18, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: ENVIRONMENTAL INFRASTRUCTURE FUND REIMBURSEMENT FOR PROJECT IN THE CHARTER TOWNSHIP OF HIGHLAND - FY 1999, FY 2000, FY 2001 AND FY 2002 ALLOCATION TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced resolution and finds: 1. $282,391.24 is available ($70,597.81 annually) in the Environmental Infrastructure Fund for FY 1999, FY 2000 FY 2001 and FY 2002, to reimburse the Charter Township of Highland for these three (3) projects; no additional appropriation is required. 2. The Committee recommends adoption of the resolution. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Patterson absent. G. William Caddell, County Clerk Resolution #02090 April 18, 2002 Moved by Palmer supported by Amos the resolutions on the Consent Agenda be adopted, (with accompanying reports being accepted). AYES: Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Webster, Amos. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). HE FOREGOING Date IJ7 REB L. Brooks Patter4f0/1, County Executive STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 18, 2002, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 18th day of April, 2002.