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HomeMy WebLinkAboutResolutions - 2002.08.22 - 26713MISCELLANEOUS RESOLUTION # 02192 August 22, 2002 BY: GENERAL GOVERNMENT COMMITTEE, , Chairperson TO: OAKLAND COUNTY BOARD OF COMMISSIONERS RE: PARKS AND RECREATION COMMISSION - ELLIS BARN PROJECT GRANT ACCEPTANCE Mr. Chairperson, Ladies and Gentlemen: WHEREAS, the Oakland County Parks and Recreation Commission has identified the acquisition of a working/historical farm as an objective in its current strategic plan; and WHEREAS, RBI 33, LLC, owners of the historic Ellis barn in Springfield Township, have committed themselves to preserving the barn by donating it to another agency; and WHEREAS, the Oakland County Parks and Recreation Commission, at its July 10, 2002, regular meeting, accepted RBI 33, LLC's request to approve Springfield Oaks County Park as the site for the relocation of the barn; and WHEREAS, a number of public and private sources have contributed $150,000 toward the cost of the project; and WHEREAS, the Oakland County Parks and Recreation Commission has included the Ellis Barn Relocation Project and Ellis Barn Site Development Project in its 2002 Capital Improvement Projects Budget; and WHEREAS, the Parks and Recreation Commission has been notified that it is the recipient of a $600,000 Michigan Department of Transportation (MDOT) Transportation Enhancement Program (TEP) grant, applied for through the Road Commission for Oakland County, for the purpose of relocating the Ellis Barn to Springfield Oaks County Park; and WHEREAS, the Parks and Recreation Commission has accepted the $600,000 TEP grant for funding the Ellis Barn Relocation Project at its July 10, 2002, regular meeting; NOW THEREFORE BE RESOLVED that the Oakland County Board of Commissioners approves the acceptance of the $600,000 TEP grant for funding the Ellis Barn Relocation Project to Springfield Oaks County Park. GENERAL GOVERNMENT COMMITTEE hifrkv, kpa,, GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote with Patterson absent. michael pohlod 1•1•1•1•19r• From: Greg Givens [givensg@co.oakland.mi.us ] Sent:- Wednesday, July 31, 2002 2:45 PM To: VanLeuvenj; Stencil, Dan; Pohlod, Michael Cc: Gregory, Zayn; Frederick, Candace Subject: CONTRACT REVIEW — PARKS AND RECREATION RE: CONTRACT REVIEW - PARKS AND RECREATION GRANT NAME: Ellis Barn Preservation / Relocation FUNDING AGENCY: Michigan Department of Transportation DEPARTMENT CONTACT PERSON: Dan Stencil STATUS: Acceptance DATE: July 31, 2002 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Department of Management and Budget: Approved - Laurie Van Pelt (7/30/2002) Personnel Department: I approve - Judy Eaton (7/25/2002) Risk Management and Safety: Approved subject to the correctness of my assumption regarding additional insured status on pg.22. Based on comments in the grant it is my conclusion that this requirement would only pertain to grants involving road work. - Stan Fayne (7/26/2002) Corporation Counsel: I have reviewed the Ellis Barn TEA Program documents and have found no issues in the documents provided that would have a negative effect on this program. - John Ross (7/31/2002) The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Greg Givens, Supervisor Grants Administration Unit Fiscal Services Division REPORT BY: Oakland County Parks & Recreation Commission, Operations Administrator Dan Stencil IN RE: Parks and Recreation Ellis Barn Relocation Project Grant Agreement TO: Thomas A. Law, Chairperson, Oakland County Board of Commissioners Pursuant to the award of a Michigan Department of Transportation (MDOT) Transportation Enhancement Project (TEP) grant for the Ellis Barn Relocation Project, the Oakland County Parks and Recreation Commission (OCPRC) has reviewed the above referenced grant award, and reports as follows: 1. The Oakland County Parks and Recreation Commission was notified of approval of a grant application submitted in 2001 for the relocation of the Ellis Family Barn from its current location on Dixie Highway near Old Pond Road to the grounds of Springfield Oaks County Park. Oakland County Parks and Recreation is requesting authorization to accept this grant and proceed with the relocation project. 2. OCPRC authorized this grant application for submission in September 2001. The Ellis Barn is an important historical and cultural resource for the citizens of Oakland County. It is said to be the largest barn in Michigan, and is an exemplary specimen of barn construction. It served as part of a centennial farm operated by the Ellis family. The Ellis Barn itself will be donated by the current owner, RBI-33, LLC, a Springfield-based development company. Upon relocation, it will be used as part of an educational interpretive demonstration farm at Springfield Oaks, the site of the 4-H County Fair. This use is incorporated into the current Springfield Oaks master plan. 3. The total cost of this project is estimated to be $750,000. The grant is an 80/20 match, with $600,000 from the MDOT TEP grant and $150,000 from a number of sources: Parks and Recreation, Springfield Township, RBI-33, Ms. Ellis and Clarkston State Bank. The cost has been identified in the Parks and Recreation Budget with funds appropriated from Parks and Recreation Capital Improvement Budget. No County general funds will be involved in this project. 4. The project is submitted through the Oakland County Road Commission. The project will not affect other county departments. OAKLAND COUNTY PARKS AND RECREATION Ad m irf-cfp",rati-ons,.., . C FISCAL NOTE (MISC. #02192) August 22, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: PARKS AND RECREATION COMMISSION (0CPR)- ELLIS BARN PROJECT GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. Oakland County has been notified that it is the recipient of $600,000 Transportation Enhancement Program (TEP) of MDOT grant through the Oakland County Road Commission for the purpose of relocating the Ellis Barn to Springfield Oaks County Park. 2. The purpose of the grant is to relocate the Ellis Barn to Springfield Oaks County Park which meets program and storage needs of the master plan for the site. 3. RBI 33, LLC owners of the historic Ellis has committed themselves to preserving the barn by donating it to Oakland County Parks and Recreation. 4. The Oakland Parks and Recreation Commission has included the Ellis Barn Relocation Project and Ellis Barn Site Development Project in its 2002 Capital Improvement Projects Budget. 5. The Oakland County 4-H Fair Association has agreed to establish an endowment fund to offset maintenance and operation costs for the barn. 6. The total amount of the project is $750,000. 7. Oakland County Parks and Recreation Commission has approved funding from TEP grant in the amount of $600,000. A grant match of $150,000 is required within the grant guidelines from the Road Commission of Oakland County under the TEP program. However, Public and private sources have contributed $150,000 toward the cost of the project for the grant match. 8. The public and private sources which have committed to providing the necessary funding for the grant match are as follows: RBI 33 LLC owners have pledged the cost of dismantling and relocating the Ellis barn to another site; Oakland Parks and Recreation Commission have committed for site preparation and landscaping; Springfield Township, Ms Ellis and Clarkston State Bank will provide for the remaining funds for the match. 9. Although the grant match required is $150,000, the total contributions from these sources are anticipated to be greater by $6,500: RBI-33 LLC (Developer) $ 75,000 O.C. Parks & Recreation Commission $ 50,000 Springfield Township $ 20,000 Ms. Ellis $ 11,000 Clarkston State Bank 500 Total $156,500 10. No General Fund match is required. FINANCE COMMITTEE 1 t 7 - (._ (i: -1--z-G /*(- FINANCE COMMITTEE ,-..1 Motion carried unanimously on a roll call vote with Patterson absent. G. William Caddell, County Clerk August 22, 2002 Resolution #02192 Moved by Crawford supported by Palmer the resolutions on the Consent Agenda, be adopted. AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Douglas, Garfield, Gregory, Law, McPherson, Melton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos. (22) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted. L. Brooks Pa I HEREBY THE FOREGOING RESO I.: ' V23 e L brson. County Executive Date STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 22, 2002, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 22nd day of August, 2002.