HomeMy WebLinkAboutResolutions - 2002.08.22 - 26720MISCELLANEOUS RESOLUTION 402199 August 22, 2002
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES ENGINEERING -
ARCHITECT/ENGINEER AND CONSTRUCTION MANAGER CONTRACTS FOR OFFICE BUILDING
RENOVATION PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners by Miscellaneous
Resolution #00121 approved the purchase of the 105,358 square foot office
building located at 2100 Pontiac Lake Road, Waterford, Michigan in July 2000;
and
WHEREAS the FY 2002 Capital Improvement Program identifies the Office
Building Renovation Project, which will renovate the currently known Oakland
Schools Administration Building; and
WHEREAS on February 26, 2002 the Planning and Building Committee
authorized Facilities Management to receive proposals from
architect/engineers and construction managers to provide design and
renovation services for the project; and
WHEREAS on April 23, 2002 a Selection Committee was established and
approved by the Planning and Building Committee to review and evaluate
proposals and return with recommendations to award professional services
contracts; and
WHEREAS on June 4, 2002 the Selection Committee, assisted by
Corporation Counsel, recommended the Planning & Building Committee authorize
Facilities Management to negotiate contracts with Neumann Smith & Associates
of Southfield, Michigan for architectural/engineering services and with
Walbridge Aldinger of Detroit, Michigan for construction manager services for
the project; and
WHEREAS negotiations have been concluded with both firms; and
WHEREAS Facilities Management recommends the County enter into a
contract for architectural/engineering services for the Office Building
Renovation Project with Neumann Smith & Associates of Southfield, Michigan in
the amount of $653,500 plus reimbursable expenses estimated at $30,000, for a
total of $683,500; and
WHEREAS Facilities Management recommends the County enter into a
contract for construction management services for the Office Building
Renovation Project with Walbridge Aldinger of Detroit, Michigan in the amount
of $693,584; and
WHEREAS the Office Building Renovation Project is expected to be funded
through bond proceeds issued by the Oakland County Building Authority; and
WHEREAS project design costs of approximately $800,000 are expected to
be incurred prior to the availability of bond proceeds; and
WHEREAS funding for these project design costs is initially available
in the Capital Improvement Program/Building Fund, which will later be
reimbursed from bond proceeds.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes
an award of contract for architectural/engineering services for the Office
Building Renovation Project to Neumann Smith & Associates of Southfield,
Michigan in the amount of $653,500 plus reimbursable expenses of $30,000, for
a total of $683,500.
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Patterson absent.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes an
award of contract for construction management services for the Office
Building Renovation Project to Walbridge Aldinger of Detroit, Michigan in the
amount of $693,584.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes an
advance of funding in the amount of $800,000 for project design costs from
the Capital Improvement Program/Building Fund (#401) to the Project Work
Order Fund (#404) for the Office Building Renovation Project.
BE IT FURTHER RESOLVED that the Capital Improvement Program/Building
Fund (#401) will be reimbursed for these project design costs from bond
proceeds.
BE IT FURTHER RESOLVED that an inter-fund advance be established as
follows:
Building Improvement Fund #401
3-14-210006-10000-1401 Advance Receivable ($800,000)
Project Work Order Fund #404
3-14-310007-80293-3401 Advance Payable 800,000
$ -O-
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is hereby authorized and directed to execute contracts with
Neumann Smith & Associates of Southfield, Michigan and Walbridge Aldinger of
Detroit, Michigan on behalf of the County of Oakland.
BE IT FURTHER RESOLVED that the Department of Facilities Management,
Facilities Engineering shall notify the selected vendors of this award, in
writing, no later than ten (10) days after adoption of this resolution. The
award will not be effective until the selected vendors have been notified.
Chairperson, on behalf of the Finance Committee, I move the adoption of
the foregoing resolution.
FINANCE COMMITTEE
1 dIC Z"(
REPORT (misc. 102199) August 13, 2002
BY: Planning and Building Committee, Charles Palmer, Chairperson
RE: Facilities Management/Facilities Engineering — Architect/Engineer and
Construction Manager Contracts for Office Building Renovation Project
TO: THE OAKLAND COUNTY FINANCE COMMITTEE
Chairperson, Ladies and Gentlemen:
The Planning and Building Committee, having reviewed the contract
agreements for architect/engineer services and construction management services for
the above referenced project on August 13, 2002, reports with the recommendation that
contracts be awarded to:
1. Neumann/Smith & Associates of Southfield, Michigan for architect/engineering
services in the amount of $653,500.00 plus estimated reimbursable costs at
$30,000.00 for a total of $683,500.00
2. Walbridge Aldinger of Detroit, Michigan for construction management services in the
amount of $693,584.00 including reimburseables.
In addition, it is recommended the project be provided with temporary funding from the
Capital Improvement Program in the amount of $800,000 for project costs incurred prior
to the availability of bond proceeds.
Chairperson, on behalf of the Planning and Building Committee, I submit the foregoing
report.
'Planning and Building Committee
Planning & Building Committee Vote
Motion carried on unanimous roll call vote
G. William Caddell, County Clerk
Resolution #02199 August 22, 2002
Moved by Douglas supported by Amos the resolution be adopted.
Moved by Douglas supported by Amos the Planning and Building Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Vote on resolution:
AYES: Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield,
Gregory, Law, McPherson, Melton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez,
Taub, Webster, Amos, Appel, Brian. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 22,
2002, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 22nd day of August, 2002.