HomeMy WebLinkAboutResolutions - 2002.08.08 - 26724REPORT (misc. 102171) August 8, 2002
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: MR #02171 — COUNTY CLERK/REGISTER OF DEEDS — TRANSFER OF
THE CHIEF COURT CLERK POSITION TO CIRCUIT COURT AND THE
CREATION OF ONE (1) COUNTY CLERK RECORDS SPECIALIST POSITION
IN THE COUNTY CLERK LEGAL RECORDS UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Public Services Committee, having reviewed Miscellaneous Resolution
#02171 August 8, 2002, reports with a recommendation that the resolution be adopted.
Chairperson, on behalf of the Public Services Committee, I move acceptance of
the foregoing report.
PUBLIC SERVICES COMMITTEE
August 8, 2002
REPORT MR #02171
BY: PERSONNEL COMMITTEE, NANCY DINGELDEY, CHAIRPERSON
RE: COUNTY CLERK/REGISTER OF DEEDS — TRANSFER OF THE CHIEF
COURT CLERK POSITION TO CIRCUIT COURT AND THE CREATION OF
ONE (1) COUNTY CLERK RECORDS SPECIALIST POSITION IN THE
COUNTY CLERK LEGAL RECORDS UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed MR #02171 on July 24, 2002, recommends
the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL COMMITTEE
Personnel Committee Vote:
Motion carried on a unanimous roll call vote with Galloway absent
MISCELLANEOUS RESOLUTION #02171 July 18, 2002
BY: General Government Committee, William R. Patterson, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS - TRANSFER OF THE CHIEF COURT
CLERK POSITION TO CIRCUIT COURT AND THE CREATION OF ONE (1) COUNTY
CLERK RECORDS SPECIALIST POSITION IN THE COUNTY CLERK LEGAL RECORDS
UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Chief Court Clerk position was created to provide
coordination and training to the Court Clerks in the Circuit Court and
the County Clerk/Register of Deeds and to perform certain clerical
functions within the County Clerk Division; and
WHEREAS the duties of the position have increased to require more
time dedicated to the oversight of the Court Clerks; and
WHEREAS these increased duties have reduced clerical support for
other job responsibilities within the County Clerk Division, including
the processing of bankruptcies and liquidation notices, the transfer of
cases into Oakland County Circuit Court from other courts, the transfer
of cases from Oakland County Circuit Court to Federal Court, and the
overflow of workload generated within the Legal Records Unit; and
WHEREAS the bench of the Circuit Court issued an order effective
May 23, 2002, to increase the fees charged for copies of legal records
from $.25 per copy to $1.00 per copy; and
WHEREAS the County Clerk, through a cooperative effort with the
Circuit Court, is requesting the transfer of the Chief Court Clerk
position to the General Jurisdiction Unit of the Circuit Court to
provide full-time coverage of the Court Clerk functions; and
WHEREAS the County Clerk is also requesting the creation of a
County Clerk Records Specialist in the County Clerk Legal Records Unit
to cover responsibilities left unattended by the transfer of the Chief
Court Clerk.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners approves the transfer of the Chief Court Clerk position
(21201-05628) to the Circuit Court General Jurisdiction Unit (35301).
BE IT FURTHER RESOLVED to create one (1) GF/GP County Clerk
Records Specialist position in the County Clerk Legal Records Unit
(21210).
Chairperson, on behalf of the General Government Committee, I
move the adoption of the foregoing resolution.
GENERAL GOVERNMENT COMMITTEE
General Government Committee Vote:
Motion carried unanimously on a roll call vote.
Resolution #02171 July 18, 2002
The Chairperson referred the resolution to the Public Services Committee, Personnel Committee, and
Finance Committee. There were no objections.
FISCAL NOTE (MISC. #02171)
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CLERK/REGISTER OF DEEDS - TRANSFER OF THE CHIEF COURT CLERK POSITION TO
CIRCUIT COURT AND THE CREATION OF ONE (1) COUNTY CLERK RECORDS SPECIALIST
POSITION IN THE COUNTY CLERK LEGAL RECORDS UNIT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed
the above referenced resolution and finds:
1. The Chief Court Clerk position was created to provide coordination
and training to the Court Clerks in the Circuit Court and the County
Clerk/Register of Ndeeds and to perform certain clerical functions
within the County Clerk Division
2. Increased duties requires more time dedicated to the oversight of
the Court Clerks duties and reduced clerical support for other job
responsibilities within the County Clerk Division.
3. The County Clerk, through a cooperative effort with the Circuit
Court, is requesting the transfer of the Chief Court Clerk position
to the General Jurisdiction Unit of the Circuit Court to provide
full-time coverage of the Court Clerk functions.
4. The County Clerk is requesting the creation of a County Clerk
Records Specialist in the County Clerk Legal Records Unit to provide
clerical coverage for the transferred Chief Court Clerk.
5. The cost of the Records Specialist position for the remainder of FY
2002 is $5,264 and $46,989 for FY 2003 and FY 2004.
6. Funding for the newly created position will come from the Circuit
Court ordered increase in fees charged for copies of legal records
from $.25 per copy to $1.00 per copy, and is expected to generate at
least $110,000 of additional revenue annually.
7. A budget amendment for the FY 2003 (And FY 2004 County Executive
Recommended Budget will be presented during the budget process.
8. The Fiscal Year 2002 General Fund budget should be amended as
follows to create the County Clerk Records Specialist position, and
transfer the Chief Court Clerk position:
General Fund 101
Creation of (1) County Clerk Records Specialist
Revenue
1-21-140100-11000-0335 Certified Copies
FY 2002
$18,333
$18,333
2-21-221000-01000-2001 Salaries $ 3,760
2-21-221000-01000-2074 Fringe Benefits $ 1,504
2-90-290000-28000-2564 Contingency $13,069
$18,333
$ 0
Transfer of (1) Chief Court Clerk, Position #05628
2-21-220100-01000-2001 Salaries
2-21-220100-01000-2074 Fringe Benefits
2-35-230000-11000-2001 Salaries
2-35-230000-11000-2074 Fringe Benefits
($ 7,616)
($ 3,326)
$ 7,616
$ 3,326,
$ 0
FINANCE COMMITTEE
ean 7
G. William Caddell, County Clerk
Resolution #02171 August 8, 2002
Moved by Patterson supported by McPherson the resolution be adopted.
Moved by Patterson supported by McPherson the Public Services Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Moved by Patterson supported by McPherson the Personnel Committee Report be accepted.
A sufficient majority having voted therefore, the report was accepted.
Vote on resolution:
AYES: Dingeldey, Douglas, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt,
Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley,
Causey-Mitchell, Coleman, Crawford. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolution was adopted.
L Brook
I HEREB HE FOREGOING RESOLUTION
6F(Ai/V 2.--
Date etterson. County Executive
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 8,
2002, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 8th day of August, 2002.