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HomeMy WebLinkAboutResolutions - 2002.12.12 - 26758MISCELLANEOUS RESOLUTION #02307 December 12, 2002 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT/GENERAL JURISDICTION - 2003 MICHIGAN DRUG COURT CONTINUATION GRANT (ADULT PROGRAM) To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of January 1, 2003 through December 31, 2003; and WHEREAS the award from the SCAO is for $53,333, of which $40,000 is the SCAO portion and $13,333 is County match; and WHEREAS the twenty-five percent (25%) County Match of $13,333 is funded by the Byrne Memorial grant, and no additional General Fund appropriations are required; and WHEREAS the court intends to continue the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS to provide program coordination the Circuit Court/General Jurisdiction (Adult Program) there is (1) full-time eligible special revenue Community Service Coordinator (35301-09837); and WHEREAS to evaluate the Circuit Court (Adult Program) to determine both its strengths and weaknesses and to establish a foundation from which the program may be more effectively developed, the Circuit Court seeks to contract for the services of a professional to conduct a program evaluation; to further develop the Circuit Court (Adult Program), grant funds would also be used to obtain continued training for team members at the Michigan Association of Drug Court Professionals Annual Conference in January 2003; and to ensure that funds are available as necessary for emergency drug or alcohol detoxification of a program participant, funds would be reserved for that purpose; and WHEREAS one (1) special revenue Community Service Coordinator position (#35301-09837) is funded by the SCAO grant through 12/31/02, and will be switched over to the Byrne grant effective 1/1/03 per MR#02277; and WHEREAS $24,300 of the FY2003 SCAO grant will be counted toward an in- kind match to the FY2003 Byrne grant; and WHEREAS the funding for this position changes from SCAO to Byrne Memorial Grant funding effective the first pay period of the second quarter of FY 2003; and WHEREAS the 25% grant match funding ($13,333), for this position will be SCAO funded; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive's Review Process. WHEREAS the County will make reasonable effort to continue the Drug Court Program but is not mandated to continue the program under all circumstances. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the State Court Administrative Office, Michigan Drug Court Program Grant, in the amount of $53,333 which includes $40,000 from the State and $13,333 as County match from the Byrne Memorial Grant. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract and that the chairperson Public Services Committee Vote: Motion carried unanimously on a roll call vote with McPherson, Obrecht, Garfield and Sever absent. PUBLIC SERVICES COMMITTEE may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon the continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that the Circuit Court (Adult Program) grant fund the evaluation of the Circuit Court (Adult Program) to determine both its strengths and weakness and to establish a foundation from which the program may be more effectively developed; continued training for team members at the Michigan Association of Drug Court Professionals Annual Conference in January 2003; and reserve funds as necessary for emergency drug or alcohol detoxification of a program participant. Be It Further Resolved that one (1) special revenue Community Service Coordinator position (#35301-09837) is funded by the SCAO grant through 12/31/02, and will be switched over to the Byrne grant effective 1/1/03 per MR#02277. Be It Further Resolved that $24,300 of the FY2003 SCAO grant will be counted toward an in-kind match to the FY2003 Byrne grant. BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County's obligation limited to the grant funding period. BE IT FURTHER RESOLVED that the Court report semi-annually to the Public Services Committee and the Finance Committee on the effectiveness of the grant program. BE IT FURTHER RESOLVED that continuation of the positions associated with this grant is contingent upon continuation of state funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. Sincerely, — 7 Dawn A. Monk Deputy State Court Administrator Feb-06-01 01:16P mackenzie FU-CS-01 12;4? Pram:SCA° CENTRAL 2481-t305-9747 P.02 5173732)12 7-420 P.02/112 JatrIll Michigan Supreme Court State Court Administrative Office Box 30048 Lansing, Michipn 48g09 ?Ilene (517) 373.013U John D. Ferry Jr- State Court Administrator February 6, 2001 Honorable Brian MaciCenzie 52°4 District Court 4a150 Grand River Ave. Novi, MI 48374-1222 Dear Judge MacKenzie: Pursuant to our convmation this morriHng regarding the Michigan Drug Court Grant Program, I am providing infcrmation concerning Assurance #4 in the application materials. The assurances included in the Michigan Drug Court Grant application materials are the same as the assurances required to apply for and accept federal program funding for drug court programs. Assurance #4 calls for the applicant to provide assurance of a program's intent to continue funding whether that be from local, other state, or federal sources of funding. The Michigan Drug Court Grant Program is a statc -appropriattd program funded with limited general fund dollars. The &tiding is intended to assist in developing and implementing new program and provide limited support to continuing programs. It is, however, the program's responsibility to eventually seek additional sources of funding. This should not be construed as a mandate for future funding of a program from the funding unit. If you have any further questions, please contact me. Prentiss Malone, Jr. From: Greg Givens [givensg@co.oakland.mi.us ] Sent: Monday, December 02, 2002 9:29 AM To: VanLeuvenj; Malone, Prentiss; Frederick, Candace; Lynch, Richard; Oeffner, Kevin Subject: CONTRACT REVIEW— Circuit Court Adult RE: CONTRACT REVIEW - Circuit Court - Adult GRANT NAME: Circuit Court Adult Drug Court - CY 2003 SCAO FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Richard Lynch - Phone 22171 STATUS: Acceptance DATE: 2 December 2002 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Department of Management and Budget: Approved - Laurie Van Pelt (27 Nov 2002) Personnel Department: I approve - Judy Eaton (25 Nov 2002) Risk Management and Safety: Risk Management approves this contract without modification. - Gerald Mathews (27 Nov 2002) Corporation Counsel: On review of this grant contract, there appear to be no outstanding legal issues that require additional action or resolution. Please be aware that the assurances should be "passed through" to any subcontractors. - Karen Agacinski (27 Nov 2002) The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Greg Givens, Supervisor Grants Administration Unit Fiscal Services Division MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM 2003 GRANT CONTRACT 6' Circuit Court-Adult Grantee 38-60004876 Federal ID Number SCAO 2003-21 SCAO Grant Number $40,000.00 Grant Amount Public Act 137, effective July 28, 1999 provided funding for the Michigan Drug Court Grant Program for FY 1999-2000 which is administered by the State Court Administrative Office. Funding for the Michigan Drug Court Grant Program has been continued for Calendar year 2003. The purpose of the Michigan Drug Court Grant Program is to provide funding assistance to circuit and district courts to help with planning and implementation of new drug courts, expansion of existing drug courts, and continuation funding for drug court programs no longer eligible to receive federal funding for their drug court program. Grants from the Michigan Drug Court Grant Program are awarded to Grantees conditioned upon the Grantee's agreement to comply with the policies and procedures set forth in the Application Guidelines and Administrative Requirements for the Program and this grant contract. The Grant Contract becomes effective upon signatures of the Grantee's Authorizing Official and the State Court Administrator or his designee. -1- Michigan Drug Court Grant Program-2003 Page Two I. Contract This contract consists of and incorporates Grantee's Approved Grant Request and Budget. 2. Definitions The budget submitted with Grantee's Grant as approved by the State Court Administrative Office, shall be referred to as the "Budget Section". 3. Contract Administration The State Court Administrator or his agent shall have full authority to act for the Grantor in the Administration of this Contract consistent with the following provisions. 4. Term of Contract The contract shall be effective upon signature of the State Court Administrator or Deputy State Court Administrator when signed by the authorizing official, and shall terminate on December 31, 2003, unless terminated earlier. Grantee understands that funding under this Contract does not provide for future funding from the Michigan Drug Court Grant Program. 5. Contract Funding Upon approval of the Grantee's Application, the State Court Administrative Office agrees to provide funding from the Michigan Drug Court Grant Program in an amount not to exceed the amount of the grant contract. In no event does this contract create a charge against any other funds of the State Court Administrative Office or the Michigan Supreme Court. -2- Michigan Drug Court Grant Program-2003 Page Three 6. Conduct of the Project A. Grantee shall abide by all terms and conditions imposed and required by the Grant Application Guidelines, Administrative and Budget Requirements. B. Grantee shall operate its drug court project in accordance with the Key Components of Drug Courts as outlined in the Application Guidelines. C. Grantee shall comply with all applicable Federal, State and local laws, rules, and regulations. 7. Cash/In -Kind Match The State share of the grant project may not exceed 75% of the total project costs. At least 25% of the total project cost is a required match and must come from local or other sources. Cash contributions must constitute a portion of the required match. Portion is not defined. 8. Assignments and Subcontracts All appropriate provisions and requirements of this Contract shall apply to any sub- contracts or agreements. Grantee shall be held responsible by the State Court Administrator for the performance of any sub-contractor. -3- Michigan Drug Court Grant Program-2003 Page Four 9. Independent Contractor Status A. Both parties of this Contract will be acting in an independent capacity and not as agents, employees, partners, joint ventures, or associates of one another. The employees or agents of one party shall not be deemed or construed to be the agent or employee of the other party for any purpose. B. Grantee understands and agrees that all persons furnishing services pursuant to this Contract are, for purposes of Workers Compensation liability or other actions of employee- related liability, not employee of the State Court Administrative Office or Supreme Court. Grantee bears the sole responsibility and liability for furnishing Workers Compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to the Contract. Grantee may require subcontractors expected to perform services under this contract to provide further information according to local policies and procedures. 10. Indemnification Each party to this Contract will remain responsible for any claims arising out of that parties performance of this Contract as provided by this Contract or law. This Contract is not intended to increase or decrease either parties liability for or immunity from tort claims. This Contract is not intended to nor will it be interpreted as giving either party hereto a right of indemnification, either by contract or at law, for claims arising out of the performance of this Contract. -4- Michigan Drug Court Grant Program-2003 Page Five 11. Debarment and Suspension A. Grantee may not contract with or make any award of the State Court Administrative Office Drug Grant funds at any time to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in federal assistance programs under Executive Order 12549, "Debarment and Suspension." 12. Acquisition, Accounting, Record Keeping & Inspection A. Grantee agrees that all expenditures from this Contract including the acquisition of personnel services, contractual services, supplies, and equipment, shall be in accordance with (1) the standard procedures of Grantee's unit of government and (2) the Administrative and Budget Requirements of the Michigan Drug Court Grant Program. B. Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the Grant Application, Budget, and any applicable approved contract addendum and/or budget amendment. -5- Michigan Drug Court Grant Program-2003 Page Six C. Grantee agrees that the Supreme Court, State Court Administrative Office, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this Contract. Such materials, including all pertinent costs reports, accounting and financial records shall be kept and maintained by Grantee for a period of five (5) years after completion of this Contract or until all State Court Administrative Office audits are complete for the fiscal period, whichever is later. Failure of Grantee to comply with requirements of this section shall constitute a material breach of this Contract upon which the State Court Administrator may cancel, terminate, or suspend this Contract. D. The grantee's accounting system must maintain a separate fund or account which segregates the Michigan Drug Court Grant Program contract receipts and expenditures. 13. Accountability for Michigan Drug Court Grant Program Funds Grantee agrees that it will not expend funds obtained under this agreement for any purpose other than those authorized in the Administrative Requirements and specified in the Grant Application and Budget for the Michigan Drug Court Grant Program and will expend granted funds only during the period covered by the Contract unless prior written approval is received from the State Court Administrative Office. -6- Michigan Drug Court Grant Program-2003 Page Seven 14. Program Evaluation and Review Grantee shall allow appropriate Supreme Court and State Court Administrative Office representatives to evaluate, audit, inspect and monitor operation of the drug court. The inspection methods that may be used include: on-site visits; interviews of staff and drug court participants; and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 15. Reports A. Grantee agrees to provide reports as identified in the Application Guidelines and Administrative Requirements for the Michigan Drug Court Grant Program to the State Court Administrative Office as follows: B. Financial Reports: Financial reports are due quarterly one month following each quarter of the fiscal year with the exception of the 3rd quarterly report which will be due October 10, 2003 in order to meet fiscal year end reporting requirements. Therefore, quarterly reports will be due April 30, 2003; July 31, 2003; October 10, 2003, and January 31, 2004. Reimbursement for grant costs and future funding may be withheld if the progress and financial reports are delinquent. The State Court Administrative Office will provide copies of the financial report forms with grant contracts for each grant award made. -7- lb Michigan Drug Court Grant Program-2003 Page Eight C. Progress Reports: Progress reports are due semi-annually. The reports will be due on June 30, 2003 and one month after the end of the calendar year or January 31, 2004. The progress reports describe activities during the reporting period and the status of accomplishment of objectives as set forth in the application for grant funding. The final report must provide a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award. The State Court Administrative Office will provide copies of the progress report forms with the grant contract for each grant award made. D. Drug Court Grantee Data Collection Survey: Recipients of implementation, enhancement and continuation funding are required to submit to the SCAO the Drug Court Grantee Data Collection Survey developed by the federal Drug Court Grant Program one month after the end of the grant project or January 31, 2004. These data will capture baseline information on both drug courts and defendants. The data are intended to serve as a minimum data set for both local and national evaluation efforts. E. The State Court Administrative Office retains the right to reallocate grant funding if ongoing progress is not being made toward implementation of the drug court grant project. Reimburstmnent for grant costs and future funding may be withheld if thz- Financial Reports and/or Program Progress Reports are delinouent or the Drug Court Grantee Data.Collectiou SurIzy - LI Michigan Drug Court Grant Program-2003 Page Seven 14. Program Evaluation and Review Grantee shall allow appropriate-Supreme Court and State Court Administrative Office representatives to evaluate, audit, inspect and monitor operation of the drug court. The inspection methods that may be used include: on-site visits; interviews of staff and drug court participants; and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 15. Reports A. Grantee agrees to provide reports as identified in the Application Guidelines and Administrative Requirements for the Michigan Drug Court Grant Program to the State Court Administrative Office as follows: B. Financial Reports: Financial reports are due quarterly one month following each quarter of the fiscal year with the exception of the 3rd quarterly report which will be due October 10, 2003 in order to meet fiscal year end reporting requirements. Therefore, quarterly reports will be due April 30, 2003; July 31, 2003; October 10, 2003, and January 31, 2004. Reimbursement for grant costs and future funding may be withheld if the progress and financial reports are delinquent. The State Court Administrative Office will provide copies of the financial report forms with grant contracts for each grant award made. -7- Michigan Drug Court Grant Program-2003 Page Eight C. Progress Reports: Progress reports are due semi-annually. The reports will be due on June 30, 2003 and one month after the end of the calendar year or January 31, 2004. The progress reports describe activities during the reporting period and the status of accomplishment of objectives as set forth in the application for grant funding. The final report must provide a summary of progress toward achieving the goals and objectives of the award, significant results, and any products developed under the award. The State Court Administrative Office will provide copies of the progress report forms with the grant contract for each grant award made. D. Drug Court Grantee Data Collection Survey: Recipients of implementation, enhancement and continuation funding are required to submit to the SCAO the Drug Court Grantee Data Collection Survey developed by the federal Drug Court Grant Program one month after the end of the grant project or January 31, 2004. These data will capture baseline information on both drug courts and defendants. The data are intended to serve as a minimum data set for both local and national evaluation efforts. E. The State Court Administrative Office retains the right to reallocate grant funding if ongoing progress is not being made toward implementation of the drug court grant project. Reimbursement for grant costs and future funding may be withheld if the Financial Reports and/or Program Progress Reports are delinquent or the Drug Court Grantee Data Collection Survey is not completed. -8- 3 Michigan Drug Court Grant Program-2003 Page Nine 16. Modification Program Modification: This Contract fully expresses the agreement between the parties. No modification of Grantee's Contract regarding the program can be made without prior written approval of the State Court Administrative Office using a Contract Adjustment Request Form included in the Grant Application packet. Budget Modification: Adjustments in expenditures within line item categories in the approved budget may be made up to $1,000 without prior written approval of the State Court Administrative Office. Modifications in line item categories in excess of $1,000 require prior written approval of the State Court Administrative Office and can be requested using a Contract Adjustment Request Form included in the Grant Application packet. -9- ut Michigan Drug Court Grant Program-2003 Page Ten 17. Funding Hold/Termination The State Court Administrative Office, may at its election, place a funding hold on contracted amounts not yet disbursed, or terminate the contract if the State Court Administrative Office concludes that the Grantee is not in compliance with the conditions and provisions of this Grant Contract, the Grant Application Guidelines and Administrative Requirements or the Budget Requirements of the Michigan Drug Court Grant Program. The State Court Administrative Office may extend an opportunity for the Grantee to demonstrate compliance. Notification of a funding hold or termination will be in writing. Authorized By: State Court Administrative Office Date Acceptance by Grantee: Authorizing Official Signature and Title Date Chief Judge (Signature) Date -10- THE BUDGET SECTION CALENDAR YEAR 2003 ODCP Other Sources of Funding for Drug Court Program Amount: $72.900 Amount: Amount: BUDGET SUMMARY CALENDAR YEAR 2003 Budget Category A. Personnel B. Fringe Benefits Total Cost State Grant In-Kind (100%) Match ODCP GRANT $13.333* Cash Other Match C. Consultant/ Contractual D. Travel E. Consultant/ Contractual Travel $35,500 $2,000 F. Supplies/Operating $2,500 *Pursuant to the terms of the Grant Award, the ODCP Byrne Memorial Grant serves as the match for the SCAO Award. TOTAL PROJECT COSTS State Request (75% max) $40,000 ODCP Grant $13333 Local Match (25% min) Cash In-Kind $53, (Attach additional paper if necessary for other sources of funding for the Drug Court Program) Note: At least 25% of the total project cost is a required match and must come from a combination of local cash and in-kind contributions. The percentage of cash for the local match is not defined. Please identify which categories are to be funded with state grant funds and which categories are to be funded as match funds or other funds. Equipment purchases may be recorded in the Supplies and Operating category but will be authorized for match expenditures only. -1- BUDGET NARRATIVE FISCAL YEAR 2003 BUDGET NARRATIVE: The budget narrative should justify all costs associated with the proposed project. As the Oakland County Adult Treatment Court (ATC) seeks to serve its expanding population, it has set three primary goals. First, the ATC believes that a program evaluation will enable it to analyze the efficacy and efficiency of its process. The evaluation may also serve as the base from which additional, long term funding may be obtained. The ATC believes that the $24,300 allocated for that purpose will secure a qualifed local evaluator to perform a process evaluation and establish a foundation for future self monitoring. Second, the ATC will continue its committment to relevant training by sending up to seven members of the ATC staff to the Michigan Association of Drug Court Professional's Conference in Lansing this January. The ATC believes that continuing education is essential to the success of the program. To that extent, arrangements have been made to send the Treatment Team and up to two additonal program members to the Conference. The Conference will enable the team members to update their training and meet with other drug court professioanls to exchange ideas. Third, the ATC will reserve funds for emergency treatment and detoxification services. The purpose of the fund is to guarantee that a participant in need of special, immediate services has the services available. Experience established the utility of a detoxification fund, as an early participant nearly walked away from treatment as he withdrew from heroin. To avoid similar problems in the future, the ATC reserves a small portion of its budget for this purpose. If the funds are unused as the end of the fiscal year approaches, the funds can be used to extend available treatment options as other treatment budgets near their limits. Grant funds will also be used to purchase substance abuse evaluation tools and drug tests. These items allow the ATC to evaluate the candidate and the participant. Incentives will be purchased with some of the funds to provide tangible measures for the success of participants. Finally, money will be used to pay for the local travel associated with the operation of the program. This will include attending meetings and driving to program evaluations. The match will be used to pay part of the salary of the Community Service Coordinator/Coordinator. -2- BUDGET DETAIL WORKSHEET CALENDAR YEAR 2003 The Budget Detail Worksheet: The budget detail worksheet should include a thorough justification for all costs including the basis for computing these costs. The budget must be complete, reasonable, and directly related to the activities proposed in the application. The Budget Detail Worksheet may be submitted on plain sheets following the format below. Indicate in each category what the funding source is for the category. (State grant, match or other.) A. PERSONNEL: List each position by title or name of employee if available. Show the annual salary rate and the percentage of time devoted to the project. Name/Position Computation Cost Community Service Coordinator 40/hr. x 12.6/weeks x $26.44/hr = $13,333 Personnel Total $13.333 B. FRINGE BENEFITS: Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are only for the personnel listed in the budget and only for the percentage of time devoted to the project. Check the fringe benefits that apply and indicate the composite rate percentage. FICA Unemployment Insurance Retirement Hospital Insurance Other Life Insurance Vision Insurance Dental Insurance Worker's Compensation Composite Rate: Fringe Benefit Total $ TOTAL PERSONNEL & FRINGE BENEFITS $13,333 11 Item Location Computation Cost -3- C. CONSULTANT/CONTRACTUAL: For each consultant enter the name (if known), service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $250 per day require prior SCAO approval. (Note: Consultant Travel should be listed separately under category E). Contractual services for treatment, case management/monitoring and drug testing should be included in this section. Name of Consultant Service Provided Computation Cost Oakland County Community Corrections drug testing To be determined by RFP program evaluation Emergency treatment or detoxification services treatment or detoxification Consultant/Contractual Total $35,000 @$24,300 $9,200 $10 test x 200 tests= $2,000 D. TRAVEL: Itemize travel expenses of project personnel by purpose (ex. training etc.). Show the basis of computation. For training programs, travel and meals should be listed separately. Show the number of trainees, the unit costs involved, and the location of travel. Travel for consultants should be listed under Section E under Consultant Travel. All travel must adhere to the Michigan Supreme Court Standardized Travel Rates for the Judicial Branch effective 10/01/01 which are included in the grant application kit. Approved travel expenses will be limited to in-state travel. Purpose of Travel MADCP Conference Lansing MADCP Conference Lansing MADCP Conference Lansing Participant Evaluation Local Item Computation Meals/Mileagel Hotel 5 people x $105 night x 2 nights= $1,050 Meals 5 people x $16.50 dinner x 2 dinner = $165 Travel 9 people x 70 miles x .365 mile = $459 Travel 890 miles x .365 mile= $325 Location TOTAL PERSONNEL TRAVEL $2,000 E. CONSULTANT TRAVEL: List all travel expenses to be paid from the grant to consultants. Aoi TOTAL CONSULTANT TRAVEL $ TOTAL PERSONNEL TRAVEL AND CONSULTANT TRAVEL: $2.000 -4- F. SUPPLIES/OPERATING: Supplies include any materials that are expendable or consumed during the course of the project. Training registration costs should be included under this section. Supply Items/ Training Registration Costs Computation Costs MADCP Conference 7 people x $200 $1,400 NEEDS Evaluation $8 test x 50 tests $400 Incentives $700 TOTAL SUPPLIES/OPERATING $ 2,500 11 Grants-State Grant Match Salaries Fringe Benefits Professional Services Travel and Conference Office Supplies $ 40,000 0 $ 40,000 0 0 $ 35,500 $ 2,000 $ 2,500 $ 40,000 4 FISCAL NOTE (MISC. #02307) December 12, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: CIRCUIT COURT/GENERAL JURISDICTION - 2003 MICHIGAN DRUG COURT CONTINUATION GRANT (ADULT PROGRAM) TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court has received a grant from the State Court Administrators Office (SCAO), Michigan Drug Court Program, for the period of January 1, 2003, through December 31, 2003, in the amount of $40,000. 2. In addition to the grant award of $40,000, a County in-kind match (currently budgeted in the Byrne Memorial Grant for FY 2003) of $13,333 is required, for total program funding of $53,333. 3. This grant funds drug testing services, program evaluation, and emergency treatment for detoxification for $35,500; also, grant funds for travel and conference for personnel training of $2,000; and program materials and supplies of $2,500. In addition one (1) full-time eligible special revenue Community Service Coordinator position (35301-09837) is funded by in-kind matching funds from the Byrne Memorial Grant. 4. According to the current agreement language, acceptance of this grant will not require the County to continue the program beyond the grant-funding period. 5. A budget amendment is recommended as follows: Special Revenue Fund 279 Revenue 1-35-279-100103-28000-0171 1-35-279-100103-28000-0167 Expenditures 2-35-279-200103-28000-2001 2-35-279-200103-28000-2075 2-35-279-200103-28000-3348 2-35-279-200103-28000-3756 2-35-279-200103-28000-4252 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Taub and Melton absent. G. William Caddell, County Clerk a 9 Resolution #02307 December 12, 2002 Moved by Sever supported by Suarez the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Webster, Appel. (21) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). HEREBY ;••PRWO 'EGOING RESOLUT"' /212-Ve-L, L. Brooks Pa - son. County Executive Date STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 12, 2002, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 12th day of December, 2002.