The URL can be used to link to this page

Home My WebLink AboutResolutions - 2002.12.12 - 26767MISCELLANEOUS RESOLUTION 102316 December 12, 2002 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: SHERIFF'S DEPARTMENT - 2002/2003 SECONDARY ROAD PATROL GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS pursuant to Miscellaneous Resolution #98246, the Sheriff Department applied to the Michigan Department of State Police - Office of Highway Safety Planning for $1,006,621 in grant funding from Public Act 416 to conduct secondary road patrol activities for the period October 1, 2002 through September 30, 2003; and WHEREAS the Michigan Department of State Police - Office of Highway Safety Planning has awarded Oakland County with a grant in the amount of $1,047,698, which is a 9.83.96 increase over the 2001/2002 award; and WHEREAS; the attached schedule shows the total award contributed by the State is 100% with no County Match requirement; and WHEREAS; the staffing level is the same as the 2001/2002 program year and no personnel changes were requested with the 2002/2003 grant award with funding covering eight (8) Deputy II positions (#1539, #2572, #2957, #3114, # 3324, #7327, #7501 and #9191) and two (2) Sergeant positions (#7790 and #9982) located in Division 436 Unit 30; and WHEREAS acceptance of this grant does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the 2002/2003 Public Act 416 Secondary Road Patrol Grant from the State of Michigan Department of State Police in the amount of $1,047,698. BE IT FURTHER RESOLVED that the Chairperson of the Board is authorized to sign the grant agreement and to approve grant modifications and extensions, within fifteen (15) percent of the original award, consistent with the grant agreement approved. BE IT FURTHER RESOLVED that the future level of service, including personnel, is contingent upon the continued grant funding for this program. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLI SER: CES COMMITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with McPherson, Obrecht, Garfield and Sever absent. LaVerne Smith From: Greg Givens [givensg@co.oakland.mi.us ] Sent: Wednesday, December 04, 2002 4:06 PM To: VanLeuvenj; Matkosky, Joe; Frederick, Candace; Smith, Laverne; Cunningham, Dale Subject: CONTRACT REVIEW — Sheriffs Department RE: CONTRACT REVIEW - Sheriff's Department GRANT NAME: FY 2003 Secondary Road Patrol FUNDING AGENCY: Michigan Department of State Police DEPARTMENT CONTACT PERSON: D. Cunningham - Phone 85512 STATUS: Acceptance DATE: 4 Dec 2002 Pursuant to Misc. Resolution #01320, please be advised the captioned grant materials have completed internal contract review. Below are the comments returned by review departments. Department of Management and Budget: Approved. - Laurie Van Pelt (3 Dec 2002) Personnel Department: I approve. - Judy Eaton (4 Dec 2002) Risk Management and Safety: Approved. - Stan Payne (4 Dec 2002) Corporation Counsel: Approved. - Mary M. Mara (4 Dec 2002) The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. Greg Givens, Supervisor Grants Administration Unit Fiscal Services Division 1 Acceptance Attachment A SHERIFF DEPARTMENT SECONDARY ROAD PATROL GRANT BUDGET DETAIL 2002AWARD VS. FY 2003 APPLICATION Positions 2002 2003 2003 2003 2003 Award/Budget Application Award Application Amend. vs. Award 10 10 10 0 • Expenditures Personnel $ 923,314 $ 927,854 $ 927,854 $ - $ 4,540 Automotive 82,533 81,400 81,400 - (1,133) Equipment 131,964 13,824 13,824 - (118,140) Indirect Costs 35,127 33,267 24,620 Total $ 1,172,938 $ 1,056,345 $ 1,047,698 99% $ (8,647) $ (114,733) Funding Source Grant Funding $1,047,698 es% $1,006,621 75% $1,047,698 104% $ 41,077 $0 County Match 125,240 11% 49,724 25% 0 0% (49,724) (125,240) Total Funding for County $ 1,172,938 $1,056,345 $ 1,047,698 99% ($8,6471 $ (125,2401 -11% Prepared by: Fiscal Services Division 50771-03 PERIOD OF FUNDING FY03 ADJUSTMENT NUMBER COUNTY SHERIFF Sheriff Michael J. Bouchard Oakland County Sheriffs Office 1201 North Telegraph Road Pontiac, Michigan 48341 OHSP CONTRACT NUMBER 1 EFFECTIVE DATE October 2, 2002 DATE /o OHS-404 (7/97) MICHIGAN STATE POLICE OFFICE OF HIGHWAY SAFETY PLANNING SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM CONTRACT ADJUSTMENT The contract adjustment request of 9/27/02 is approved, subject to any conditions or limitations specified below. EiThe contract adjustment request of limitations specified below. is denied, subject to any conditions or The contract adjustment described below is required by the Office of Highway Safety Planning. 'BUDGET CATEGORY APPROVED BUDGET REVISION REVISED BUDGET TOTALS Personnel $927,854.00 $927,854.00 Automotive 81,400.00 81,400.00 Equipment 13,824.00 13,824.00 Operating Expenses 0.00 Indirect Costs 33,267.00 -8,647.00 24,620.00 TOTAL $1,056,345.00 -$8,647.00 $1,047,698.00 SOURCE STATE ALLOCATION $1,047,698.00 COUNTY SUPPLEMENT TOTAL $1,047,698.00 AUTHORIZED BY: DIVISION DIRECTOR Betty Mercer S . j ) FISCAL NOTE (MISC. #02316) December 12, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: SHERIFF'S DEPARTMENT- 2002-2003 SECONDARY ROAD PATROL GRANT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Department of State Police Office of Highway Safety Planning awarded Oakland County a grant in the amount of $1,047,698 for the period October 1, 2002 through September 30, 2003. 2. There is no County match requirement for the 2002-2003 award. 3. Staffing level is the same as the 2001-2002 program year and no personnel changes were requested with the 2002-2003 grant award. 4. The Fiscal Year 2003 Special Revenue Budget should be amended to reflect current year's grant award, as specified below. FY 2003 Fund Dept OCA PCA Object Revenue 272 43 680600 32100 0171 Grants State $1,047,698 Expense 272 43 680601 32100 2001 Salaries $595,338 272 43 680601 32100 2002 Overtime 70,000 272 43 680601 32100 2074 F.B. 262,516 272 43 680601 32100 2960 Indirect Cost 24,620 272 43 680601 32100 6660 Radio Communications 13,824 272 43 680601 32100 6661 Motor Pool 81,400 $1,047,698 $-0- FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Taub and Melton absent. G. William Caddell, County Clerk Resolution #02316 December 12, 2002 Moved by Sever supported by Suarez the resolutions on the Consent Agenda, be adopted (with accompanying reports being accepted). AYES: Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey, Douglas, Galloway, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Webster, Appel. (21) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 12, 2002, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 12th day of December, 2002.