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Home My WebLink AboutResolutions - 2002.12.12 - 26773MISCELLANEOUS RESOLUTION: #02322 December 12, 2002 Classification From: To: Location-Position Contract Coordinator 10 11 43201-09629 610 PERSONNEL C 1MITTEE BY: Personnel Committee, Nancy Dingeldey, Chairperson IN RE: PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2003 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Salary Administration Study Group Reports approved by the Board of Commissioners for Grades 1 - 21 provide for a process for departments and employees to request a review of the salary grade placement of classifications; and WHEREAS the First Quarterly Report for FY2003 identifies the reviews completed and the salary grade changes recommended by the Personnel Department after completion of this review process; and WHEREAS funds have been established in the Classification and Rate Change fund to implement salary grade changes resulting from Salary Administration Quarterly Report recommendations. NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes implementation of the Salary Administration First Quarterly Report for FY 2003, which includes the following salary grade change: Salary Grade Chairperson, on behalf of the Personnel Committee, I move the adoption of the foregoing resolution. Personnel Committee Vote: Motion carried on unanimous roll call vote with Amos absent tOAKLANDV L BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE COUNTY MICHIGAN DEPARTMENT OF PERSONNEL Judith Eaton, Director TO: Personnel Committee FROM: Lois Koeber, Supv-Human Resources DATE: November 25, 2002 SUBJECT: Salary Administration First Quarterly Report for FY2003 Attached is the Salary Administration First Quarterly Report for FY2003. It includes determinations on reviews of salary grade placements made for classifications in salary grades 1 - 21. It also details the classifications reviewed, the Personnel Department determinations and cost of implementing the recommended changes. We have an appeal from the Director-Library Services regarding a study conducted on the Library Supervisor. The Personnel Department studied this classification and concluded that the current salary grade is appropriate. The Director-Library Services, on behalf of the Library Board, has appealed that decision. Her letter is attached. Merit Rule 2.2.1.2.1 states, "A department head may appeal the re-evaluation results by notifying the Personnel Department in writing, identifying the factors and evaluations which are considered inappropriate and stating the reasons. Upon receipt, the Personnel Department shall schedule an appeal before the Job Evaluation Review Panel where both sides shall present their arguments. Therefore, the Personnel Department will proceed with scheduling a hearing on this issue. No action by the Personnel Committee is necessary. Oakland County Library Memo To: Gary Vaught, Personnel Analyst From: Phyllis Jose, Director/Library Services Date: 11/14/02 Re: Job Audit Appeal This is to advise you that the Library Board will appeal the results of the recent job study conducted for Betty Ramey. A copy of your memo of November 1, 2002 describing the results of this study is attached. I would appreciate it if you could provide me with any information we will need on the process/procedure and the date this item will be considered by the BOC Personnel Committee. Thank you for your assistance. cc: Honorable Steven Andrews, Chairperson/OCLB Betty Ramey, Library Supervisor/LVPI Lois Koeber, Personnel CO: Wci '11 AONZOOZ la uuosJeci OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2003 12/04/02 CONTENTS I. Background and Report Recommendation Summary Personnel Department Recommendations Reasons for Recommended Changes IV. Miscellaneous Resolution OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2003 12/04/02 PART 1 - BACKGROUND BACKGROUND The Salary Administration Plan provides for a review and appeal process. It requires presentation of a quarterly report to the Personnel Committee of reviews conducted during the quarter by the Personnel Department and of appeals heard by the Job Evaluation Review Panel. The Personnel Committee and Board of Commissioners must approve any recommended changes in grade level prior to becoming effective. Funds are contained in the FY03 Budget specifically for Classification and Rate Changes resulting from these reviews. In cases where the Personnel Department is not recommending the requested change in evaluation and salary grade, an additional appeal step has been provided. Departments wishing to appeal one of their requests may appeal directly to the Job Evaluation Review Panel. Employees wishing to appeal their re-evaluations must submit a request in writing to the Personnel Conunittee. The Personnel Committee may deny the request or advance the request to the Job Evaluation Review Panel. 6' Salary Administration First Quarterly Report FY 2003 Summary Page Personnel Department Recommendations 12/04/02 Position Activity Summary Activity Classes Positions Up: 1 1 Same: 4 6 Down: Newly Placed on Plan: Removed from the Plan: Total Requested for Review: 5 Z Pay Period Information Number of Pay Periods this FY: 26 Number of Remaining Pay Periods in FY: 20 Effective Date: 12/14/02 Salaries Increase Summary GF/GP PR/SR Remainder of FY Salaries Increase: $1,828 $0 Remainder of FY S.I. Increase: 183 0 Remainder of FY Benefits Increase: 527 0 Remainder of FY Total Increase: szaaa }2 Fiscal Year Salaries Increase: $2,377 $0 FY Service Increment (S.I.) Increase: 238 0 Fiscal Year Benefits Increase: 685 0 Fiscal Year Total Increase: $3,300, }9, OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2003 12/04/02 PART II - PERSONNEL DEPARTMENT RECOMMENDATIONS .._ . - -- - — - ---- Remainder of Year Salaries & F. B. Costs ----f' - 1 Department/ # of Current Proposed Current Proposed GF/GP PR/SR Classifi Last cation 1 Studied Positions Grade Grade Points Points Funds Funds Division 1 — -- '--Ecilities Mgint/Adinin/ Maintenance Planner I NA 1 10 10 34-8 358 Technical Support .._ _ _ i‘ Maintenance Planner II NA 2 11 11 373 383 0 _ Sheriff , Contract Coordinator 00 1 10 11 345 373 2,538 i —,- — — — - — Comm & Econ Dev/ i Loan & Finance Officer NA 2 12 12 415 423 0 _. PEDS 1 __t i _L. 1. 1 OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2003 12/04/02 PART III - REASONS FOR RECOMMENDED CHANGES partment/Division Class Title Description Mgmt/Admini Maintenance Planner I Recommend increasing Factor 9, Accident & Health Hazards, from 1C/5 to 2A/10 to reflect the possibility of :hnical Support injuries on the job while inspecting various projects. Recommend increasing Factor 10, Working Conditions, from 1C/5 to 2A/10 to reflect situations where work is performed in an unfavorable environment. ii Maintenance Planner II Recommend increasing Factor 9, Accident & Health Hazards, from 1C/5 to 2A/10 to reflect the possibility of injuries on the job while inspecting roofs, renovations, furniture installations and other projects. Recommend increasing Factor 10, Working Conditions, from 1C/5 to 2A/10 to reflect situations where work is performed in an unfavorable environment. :riff Contract Coordinator Recommend increasing Factor 1, Education, from 5/60 to 6/80 to recognize that the position requires professional business administration knowledge usually acquired by completing a four-year college program. Recommend increasing Factor 3, Supervision, from 1A/0 to 3A/3 to reflect that this position works as a leader over other staff regarding the food service and other contracts. Recommend increasing Factor 9, Accident & Health Hazards, from 1C/5 to 2A/10 to reflect that this position occasionally is exposed to potential accidents when in the kitchen of the main jail and other facilities to observe and check the performance of the food services contractor. _ itm & Econ Dev/ Loan & Finance Officer Recommend increasing Factor 3, Supervisory Responsibility, from 1A/0 to 3A/3 to reflect that these positions DS function as lead workers over lower level staff in the intake and processing of business loans. Recommend increasing Factor 9, Accident & Health Hazards, from 1C/5 to 2A110 to take into account the amount of driving and travel required in promoting the loan programs and meeting with clients and the SBA. .....0 TOTAL GF/GP )2(4e - 4/C)-R FISCAL NOTE (MISC. #02322) December 12, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: PERSONNEL/HUMAN RESOURCES - SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY 2003 TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Personnel Department, with approval from the Board of Commissioners, provides a process for departments and employees requesting a review of the salary grade placement classifications for Grades 1-21. 2. The annual cost of the recommended salary grade changes for General Fund/General Purpose positions is $3,300 for FY 2004. The impact on the remainder of FY 2003 is $2,538. 3. Funds have been established in the Classification and Rate Change fund to implement salary grade changes resulting from the Salary Administration Quarterly Report recommendations for general fund/general purpose positions. 4. A budget amendment is recommended for FY 2003 and FY 2004 as follows: Dept-OCA-PCA-Object Description Non-Departmental 90-290000-25000-9021 Class. Rate Change FY 2003 FY 2004 ($2,538) ($3,300) Sheriff 43-023201-10000-2001 Salaries $2,011 $2,615 43-023201-10000-2075 Fringe Benefits $ 527 $ 685 $2,538 $3,300 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Taub and Melton absent. G. William Caddell, County Clerk Resolution #02322 December 12, 2002 Moved by Dingeldey and Galloway supported by Buckley the resolution be adopted. AYES: Galloway, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Webster, Appel, Brian, Buckley, Causey-Mitchell, Crawford, Dingeldey. (20) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Boarc of Commissioners on December 12, 2002, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 12th day of December, 2002.