HomeMy WebLinkAboutResolutions - 2002.02.21 - 26783February 21, 2002
REPORT (MISC. #02015)
BY: PERSONNEL COMMITTEE, NANCY DINGELDEY, CHAIRPERSON
RE: 52' DISTRICT COURT, DIVISION I — 2002 MICHIGAN DRUG COURT
PROGRAM GRANT CONTRACT AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Personnel Committee, having reviewed the above mentioned resolution on February
6, 2002, recommends the resolution be adopted.
Chairperson, on behalf of the Personnel Committee, I move the acceptance of the
foregoing report.
PERSONNEL !COMMITTEE
Personnel Committee Vote:
Motion carried on unanimous roll call vote.
MISCELLANEOUS RESOLUTION #02015 February 21, 2002
BY: Public Services Committee, Hugh D. Crawford, Chairperson
IN RE: 52 nd DISTRICT COURT, DIVISION I - 2002 MICHIGAN DRUG COURT PROGRAM
GRANT CONTRACT AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 52 nd District Court, Division I (Novi) applied for a grant
with the State Court Administrative Office (SCAO), Michigan Drug Court Grant
Program with a granting period of January 1, 2002 through December 31, 2002;
and
WHEREAS the application requested total funding in the amount of
$93,750 of which $75,000 is the state portion and $18,750 is the County's
match; and
WHEREAS the award from the SCAO is for $75,000 and the County's Match
is $18,750 totaling $93,750 (no variance from the application); and
WHEREAS the twenty-five percent (25%) County Match of $18,750 must come
from local or other sources and an undefined portion of that match must be
cash; and
WHEREAS the court intends to continue the Drug Court to deal with the
problems of increasing recidivism, increasing use of alcohol and illegal
drugs, rising systems costs, and an increase in jail days ordered; and
WHEREAS to provide continued intensive probation supervision and
frequent alcohol testing of defendants, one (1) full-time eligible Probation
Officer I position is requested to be created in the Probation Unit; and
WHEREAS the Court contracts with A.D.E. Inc. for its NEEDS assessment
instrument; and
WHEREAS A.D.E. Inc. has case management software and an outcome
assessment instrument available that will meet data reporting requirements
for the State government; and
WHEREAS the cost of the case management software is $2.00 per case,
with the outcome assessment instrument provided at no additional cost; and
WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to
maintain proportionate funding for Federal, State and Private grants; and
WHEREAS the grant agreement has been processed through the County
Executive Contract Review Process and the Board of Commissioners Grant
Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners accepts the State Court Administrative Office, Michigan Drug
Court Program Grant, in the amount of $93,750 which includes $75,000 from the
State and $18,750 as the County's Match.
BE IT FURTHER RESOLVED that the Chairperson of the Board of
Commissioners is authorized to execute the contract agreement and that the
chairperson may approve amendments and extensions up to fifteen (15W) percent
variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant is conditioned
upon continued interpretation of the contract consistent with the
February 6, 2001, letter from the Michigan Supreme Court, State Court
Administrative Office, providing that assurance #4 of the grant application
shall not be construed as a mandate for future funding of the program from
the funding unit, said letter attached hereto and incorporated by reference
herein.
BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue
Probation Officer I position be created within the Probation Unit of the 52 nd
District Court, Division I (Novi).
BE IT FURTHER RESOLVED that no positions may be filled nor expenditures
authorized until a grant agreement is fully executed with the County's
obligation limited to the grant funding period.
BE IT FURTHER RESOLVED that the court utilize the case management and
outcome assessment instruments available through A.D.E. Inc.
BE IT FURTHER RESOLVED that the Court report semi-annually to the
Public Services Committee and the Finance Committee on the effectiveness of
the grant program.
BE IT FURTHER RESOLVED that continuation of the position associated
with this grant is contingent upon continuation of State funding.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLTC SERVICES/071MITTEE
/ e7 A /
Public Services Committee Vote:
Motion carried unanimously on a roll call vote.
Oakland County Grant Application/Acceptance
Siumniry Report
Requesting 52-1 District Court - Novi, Drug Court Program
Department/Program/Agency
Title of Grant Michigan Drug Court Grant Program FY 2002
Grantor As enc State Court Administrative Office (SCAO)
Title of Grant Funded Program Sobriety Court +- Grant Notification 11/05/01 , Submission/Acceptance
Date Deadline L
Grant being submitted is: New • Renewal Illx Modified 0
The maximum number of years for which this grant is available:
This will be the year of grant funding for this program.
Is this program projected to extend beyond the current grant funding period? Yes
, Briefly, describe any program and/or personnel changes since the most recent grant acceptance:
Due to funding cuts, the grant award was limited to $75,000. One probation officer
instead of two was requested. Public Defender hours were added, and an increase in
drug testing cups.
GRANT SUMMARY PRIOR GRANT GRANT VARIANCE
YEAR AMT REQUEST ACCEPTANCE AMOUNT
, .p.:Ftjg.FwatE.p.RmATip:NF;.,.
Grant funding period 111/01 to 1/01102 to
(provide mm/yy — mm/yy) 12/31/01 12131/02
Total amount ($$) of grant $95,000 $75,000 $75,000 $0
.....jr.::..:;i REVENUE: ':7,!..;.:::. . --
Federal, State, local and/or agency $95,000 $75,000 $75,000 $0
match requirements $31,667 $18,750 $18,750 '$0
(provide amount and percentage)
''.1.;.';:i:i1'.;.:•:' ' •PERSONNEL:.:::,.. ".'...:.:.,'
Number of grant funded positions 2 probation 1 probation 1 probation officer
officers officer
Grant funded personnel costs $67,857 $34,225 $34,225 $0
Grant funded fringe benefits $27,143 $13,690 $13,690 $0
' Pg.NPITUR ..S.:
Grant funded program costs $27,085 $27,085 $0
County match requirements $27,373 $0 $0 $0
County match funding source
(FUND or OCA, PCA, Object Level 3) •
FISCAL SERVICES:
CORPORATION COUNSEL:
PERSONNEL:
Signature
Signature
Signature
Date
Date
Date
FW: CONTRACT REVIEW - 52-4 DISTRICT COURT
Subject: FW: CONTRACT REVIEW - 52-4 DISTRICT COURT
Date: Mon, 4 Feb 2002 08:54:13 -0500
From: <vanleuvenj@co.oakland.mi.us >
To: "Wedell, Harvey" <wedellh@co.oakland.mi.us >,
"Jackson, Pamela" <jacksonp@co.oakland.mi.us >
Jim VanLeuven
phone:248.858.1701
fax: 248.858.1572
email: vanleuvenj@co.oakland.mi.us <mailto:vanleuvenj@co.oakland.mi.us >
Original Message
From: givensg@co.oakland.mi.us [mailto:givensg@co.oakland.mi.us]
Sent: Saturday, February 02, 2002 10:32 AM
To: VerPloeg, James; VanLeuvenj; Malone, Prentiss
Subject: CONTRACT REVIEW - 52 -4 DISTRICT COURT
RE: CONTRACT REVIEW - 52-4 DISTRICT COURT
2002 State Court Administrator's Office (SCAO) - Drug Court - Contract
Pursuant to Misc. Resolution 401320, please be advised the captioned
grant contract amendment has completed internal contract review. There
are no negative comments. Below are the comments returned by departments
from that review:
Department of Management and Budget:
Approved - Jeff Pardee
Personnel Department:
I approve - Judy Eaton
Risk Management and Safety:
Approved. - Stan Fayne
Corporation Counsel:
At the request of this office, SCAO agreed to modify language relating
to workers compensation to better protect the County's interests in
relation to subcontractors. A new page 4, which contains the modified
language, should be forthcoming from SCAO to each court. With the
resolution of the issue described above, there appear to be no
outstanding legal issues that require additional action or resolution.
- Karen Agacinski
The captioned grant contract and grant package materials may now be
submitted for BoC committee review.
Greg Givens
Fiscal Services
James H. VanLeuven, Jr. <vanleuvenjgco.oakland.mi.us >
Administrative Director
Oakland County Board of Commissioners
1 of2 2/4/02 9:27 AM
.h-05-01 01:16P mackenzi.a
FU-06-01 )2:47 Prom:SCAO CENTRAL
248-305-9747 P.02
5173732)12 , T-420 P.02/02 Job-Ill
Michigan Supreme Court
State Court Administrative Office
P.O. Box 30048
Lansing, Michigan 4891:19
Mont (517) 373-013U
John D. Ferry, Jr., State Court Administrator
February 6.2001
Honorable Brian MacKenzie
52qd District Court
41150 Grand River Ave.
Novi, MI 48374-1222
Dear Judge MacKenzie
Pursuant to our conversation this morning regarding the Michigan Drug Court Grant
Program, I am providing information concerning Assurance #4 in the application materials.
The assurances included in the Michigan Drug Court Grant application materials are the
same as the assurances required to apply for and accept federal program funding for arug court
programs. Assurance #4 calls for the applicant to provide aa.sUranCe of a program's intent to
continue funding whether that be from local, other state, or federal sources of funding. The
Michigan Drug Court Grant Program is a state -appropriated program funded with limited general
fund dollars. The funding is intended to assist in developing and implementing new programs
and provide limited support to continuing programs. It is, however, the program's responsibility
to eventually seek sidditional sources of fundins. This should not be construed as a mandate for
future funding of a program from the funding unit.
If you have any further questions, please contact me.
Sincerely,
"r , n-•
Dawn A. Monk
Deputy State Court Administrator
FINANCE COMMITTEE
FISCAL NOTE (MISC. #02015) February 21, 2002
BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON
IN RE: 52nd DISTRICT COURT, DIVISION I - MICHIGAN DRUG COURT PROGRAM GRANT
CONTRACT GRANT AND PERSONNEL RELATED ACTIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The 52'd District Court, Division I (Novi) has received a grant
from the State Court Administrator's Office (SCAO), Michigan Drug
Court Program, for the period of January 1, 2002, through
December 31, 2002.
2. The award from SCAO is for $75,000 requiring $18,750 in County
match. The total program amount equals $93,750.
3. The County match of $18,750 was not anticipated in the Fiscal
Year 2002 budget; therefore, a transfer from the Fiscal Year 2002
non-departmental contingency account is recommended.
4. The grant application included the continued funding of one (1)
full-time eligible special revenue Probation Officer I position.
5. The Fiscal Year 2002 budget should be amended as follows to
accept continued funding from the District Court Drug Court
grant:
General Fund
2-90-101-290000-25000-2564 Contingency $(18,750)
2-32-101-201200-20001-0167 Grant Match $ 18,750
0
Special Revenue Fund 279
Revenue
1-32-279-100311-28000-0171 Grants-State $ 75,000
1-32-279-100311-28000-0167 Grant Match $ 18,750
$ 93,750
Expenditures
2-32-279-200311-28000-2001 Salaries $ 47,618
2-32-279-200311-28000-2075 Fringe Benefits $ 19,047
2-32-279-200311-28000-2560 Consultant $ 4,000
2-32-279-200311-28000-4156 Lab. Supplies $ 23,085
$ 93,750
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Palmer absent.
THE FOREGOING FT:Fr
erestrefl
;
Resolution #02015 February 21, 2002
Moved by Crawford supported by Dingeldey the resolutions on the Consent Agenda, as amended, be
adopted.
AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas,
Galloway, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht,
Patterson, Sever, Suarez, Taub, Webster, Amos. (24)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, as amended, were
adopted.
,on - 2 7, 0
brooks t14-ttTreon, County Executive
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on
February 21, 2002 with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 21st day of February, 2002.
Date