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HomeMy WebLinkAboutResolutions - 2002.02.21 - 26784MISCELLANEOUS RESOLUTION #02016 February 21, 2002 BY: Public Services Committee, Hugh D. Crawford, Chairperson IN RE: CIRCUIT COURT/FAMILY DIVISION - 2002 MICHIGAN DRUG COURT IMPLEMENTATION GRANT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court, Family Division, applied for a grant with the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a granting period of January 1, 2002 through December 31, 2002; and WHEREAS the application requested total funding in the amount of $100,362 of which $74,431 was the state portion, $25,931 was the County's match, and $0 would be derived from other sources of funding; and WHEREAS the award from the SCAO is for $74,431, $25,931 is the County's match and $0 is from the Substance Abuse funding for a total of $100,362 (no variance from the application); and WHEREAS the twenty-five percent (25%) County Match of $25,931 must come from local or other sources and all of the match must be cash; and WHEREAS the actual County match will be $25,931 requiring no additional County appropriations; and WHEREAS the court intends to implement the Drug Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in jail days ordered; and WHEREAS to provide coordination and supervision of the grant program, one (1) full-time eligible special revenue Community Service Coordinator (Juvenile Drug Court Coordinator) will be continued within the Family Division of the Circuit Court, which will be covered by grant funds; and WHEREAS the Family Court is taking part in the drug court program and needs to evaluate that program; and WHEREAS a case management and outcome assessment tool is needed; and WHEREAS Miscellaneous Resolution #90004 established a fiscal policy to maintain proportionate funding for Federal, State and Private grants; and WHEREAS the contract has been approved in accordance with the County Executive's Review Process. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the State Court Administrative Office, Michigan Drug Court Program Grant, in the amount of $100,362 which includes $74,431 from the State, $25,931 as the County Match, and $0 from Substance Abuse funding. BE IT FURTHER RESOLVED that the total grant funded program cost of $100,362 include personnel cost of $74,431, contractual consultant cost of $14,400, travel of $7,481, and operating supplies of $4,050. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant is conditioned upon continued interpretation of the contract consistent with the February 6, 2001, letter from the Michigan Supreme Court, State Court Administrative Office, providing that assurance #4 of the grant application shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. BE IT FURTHER RESOLVED that one (1) full-time eligible special revenue Community Service Coordinator (Juvenile Drug Court Coordinator) position be continued within the Family Division of the Circuit Court. BE IT FURTHER RESOLVED that no positions may be filled nor expenditures authorized until a grant agreement is fully executed with the County's obligation limited to the grant funding period. BE IT FURTHER RESOLVED that the court utilize a case management and outcome assessment instrument acceptable to the Board of Commissioners. BE IT FURTHER RESOLVED that the Court report semi-annually to the Public Services Committee and the Finance Committee on the effectiveness of the grant program. BE IT FURTHER RESOLVED that continuation of the new position associated with this grant is contingent upon continuation of state funding. Chairperson, on behalf of the Public Services Committee, adoption of the foregoing resolution. I move Public Services Committee Vote: Motion carried unanimously on a roll call vote with Obrecht absent. PUBLIC SERVICE S COMMITTEE \,) / it- FW: CONTRACT REVIEW - FAMILY DIVISION CIRCUIT COURT Subject: FW: CONTRACT REVIEW - FAMILY DIVISION CIRCUIT COURT --- Date: Fri, 1 Feb 2002 13:56:26 -0500 From: <vanleuvenj@co.oakland.mi.us> Co rn To: "Wedell, Harvey" <wedellh@co.oakland.mi.us >, "Jackson, Pamela" <jacksonp@co.oakland.mi.us > Jim VanLeuven phone:248.858.1701 fax: 248.858.1572 email: vanleuvenj@co.oakland.mi.us <mailto:vanleuvenj@co.oakland.mi.us > Original Message From: givensg@co.oakland.mi.us [mailto:givensg@co.oakland.mi.us] Sent: Friday, February 01, 2002 10:46 AM To: Howitt, Pam; Vanleuvenj@co.oakland.mi.us Cc: Malone, Prentiss Subject: CONTRACT REVIEW - FAMILY DIVISION CIRCUIT COURT RE: CONTRACT REVIEW - FAMILY DIVISION CIRCUIT COURT State SCOA Implementation Grant Contract Pursuant to Misc. Resolution #01320, please be advised the captioned grant contract amendment has completed internal contract review. There are no negative comments. Below are the comments returned by departments from that review: Department of Management and Budget: I approve - Jeff Pardee Personnel Department: I approve - Judy Eaton Risk Management and Safety: Approved. No modifications. - Stan Fayne Corporation Counsel: At the request of this office, SCAO agreed to modify language relating to workers compensation to better protect the County's interests in relation to subcontractors. A new page 4, which contains the modified language, should be forthcoming from SCAO to each court. With the resolution of the issue described above, there appear to be no outstanding legal issues that require additional action or resolution.. - Karen Agacinski The captioned grant contract and grant package materials may now submit for BoC committee review and BoC Chair review and signature. Greg Givens Fiscal Services James H. VanLeuven, Jr. <vanleuvenj@co.oakland.mi.us > Administrative Director Oakland County Board of Commissioners 1 of 2 2/1/02 3:01 PM Initial Is Board Resolution required? No 7 Yes — Resolution # Date: I 1 CONTRACT/PROGRAM REVIEW REQUEST, Date: 1/11/02 To: Distribution From: Dr. Pamela Hewitt - Deputy Administrator Court Services, Circuit Court - Family Division Title/Subject: SCAO Implementation Contract Review File # Department: O.C. Circuit Court - Family Division , Contact Person: Dr. Pamela Howitt Telephone #: 80247 STATUS: (Check appropriate box) Revision # Extension Final I Other * * If "other" is checked, please explain: PERSONNEL DEPT: Approved I Disapproved * 1 Modify * Date: Signature: RISK MANAGEMENT AND SAFETY: Disapproved * MANAGEMENT AND BUDGEI: Approved I l Disapproved * CORPORATION COUNSEL: Disapproved * Modify * Date: Signature: f Modify * Date: Signature: Modify * Date: Signature: Approved Approved CONTRACT/PROGRAM SYNOPSIS: Second Year Implementation Grant. Grant funds the continued expansion of a juvenile drug court that will serve 40 youth and up to 120 family members. This post-adjudication program targets severely substance abusing youth that are repeat offenders charged with alcohol and controlled substance violations. Grant funds continuation of a Drug Court Coordinator Position, which has been expanded to full-time status. * When "Disapproved" is noted or "Modify" is requested, attach explanation. Risk Management ik Safety — Revised 2198 GATerry's Files1Word '97\Sanzica\Watershed\CONTRACT-PROGRAM REVIEW REQUEST,doc ,h-CE-01 01:16P mack ,arizi.a P3-05-01 12:47 . ,From4CAO CENTRAL 248-305-9747 P.02 5173732)12 7-420 P.02/02 Job-271 Michigan Supreme Court state Court Administrative Office P.0. Box 30048 Lansing, Michigan 48909 Phone (517) 37343130 'oho D. 'Ferry, jr., State Court Administrator February 6. 2001 Honorable Brian MacKenzie 52'4 District Court 42i 50 Grand River Ave. Novi, MI 48374-1222 Dear Judge MacKenzie: Pursuant to our conversation this morning regarding the Michigan Drug Court Grant Program, I am providing information concerning Assurance #4 in the application materials. The assurances included in the Michigan Drug Court Grant application materials are the same as the assurances required to apply for and accept federal program funding for drug court programs. Assurance #4 calls for the applicant to provide 45,511ranCC of a program's intent to continue funding whether that be from local, other state, or federal sources of funding. The Michigan Drug Court Grant Program is a state-appropriated program ftutded with limited general fUnd dollars. The funding is intended to assist in developing and implementing new programs and provide limited support to continuing programs. It is, however, the program's responsibility to eventually seek additional sources of funding. This should not be construed as A mandate for future funding of a program from the funding unit. If you have any further questions, please contact me. Sincerely, • e ;.(7: t 7 Dawn A. Monk Deputy State Court Administrator Grants-State Grant Match Salaries Fringe Benefits Professional Services Travel Office Supplies $ 74,431 $ 25,931 $100,362 $ 53,165 $ 21,266 $ 14,400 $ 7,481 $ 4,050 $100,362 FISCAL NOTE # (MISC. #02016) February 21, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: CIRCUIT COURT/FAMILY DIVISION - 2002 MICHIGAN DRUG COURT IMPLEMENTATION GRANT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court, Family Division, has received a grant from the State Court Administrator's Office (SCAO), Michigan Drug Court Program, for the period of January 1, 2002, through December 31, 2002. 2. The award from SCAO is for $74,431, requiring a County match of $25,931, for a total program amount is $100,362. 3. All of the $25,931 in County match is a cash match and is budgeted in the Fiscal Year 2002 Circuit Court General Jurisdiction general fund budget. 4. The grant application includes the continuation of one (1) full- time eligible special revenue Community Service Coordinator (Juvenile Drug Court Coordinator) position within the Circuit Court Family Division. 5. According to the current agreement language, acceptance of this grant will require the County to continue the program beyond the grant-funding period. 6. A budget amendment to the Fiscal Year 2002 Special Revenue budget is recommended as follows to accept the new Circuit Court, Family Division, Michigan Drug Court grant: Special Revenue Fund 279 Revenue 1-35-279-100211-28000-0171 1-35-279-100211-28000-0167 Expenditures 2-35-279-200211-28000-2001 2-35-279-200211-28000-2075 2-35-279-200211-28000-3348 2-35-279-200211-28000-3756 2-35-279-200211-28000-4252 FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Palmer, Dingeldey and Friedman Appel absent. AV-4,44.1.-L:44441261 G. William Caddell, County Clerk Resolution #02016 February 21, 2002 Moved by Crawford supported by Dingeldey the resolutions on the Consent Agenda, as amended, be adopted. AYES: Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Patterson, Sever, Suarez, Taub, Webster, Amos. (24) NAYS: None. (0) A sufficient majority having voted therefore the resolutions on the Consent Agenda, as amended, were adopted. kE FOREGOING RFS()" ITIOk 2.--2-1.-6 7, Date erson, County Executive STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 21, 2002 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 21st day of February, 2002.