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Home My WebLink AboutResolutions - 2002.01.24 - 26804/x) MISCELLANEOUS RESOLUTION #02007 January 24, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - WAIVER OF PURCHASING POLICY FOR AWARD OF WIC START PROGRAM TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Comprehensive Planning, Budgeting, and Contracting Agreement (CPBC) between the State of Michigan Department of Community Health and Oakland County contains $150,000 in additional funding for the provision of nutritional services to women and infants under the title of Women, Infants, and Children (WIC) by an agency other than the Oakland County Health Division; and WHEREAS the Oakland Livingston Human Service Agency (OLHSA), in cooperation with the Oakland County Health Division, has agreed to develop the staffing and infrastructure to provide these services for residents of Oakland County under a pilot program called WIC Start; and WHEREAS this program will make it possible for at-risk women and infants to obtain services that otherwise may not be available to them; and WHEREAS the contract period will be for one (1) year, and will comply with all other purchasing policies; and WHEREAS the State Department of Community Health has expressly authorized and requested the creation of the contractual relationship with OLHSA to provide Women, Infants, and Children Services. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby waives Purchasing Policy PP-050 and authorizes the Oakland County Health Division to continue its contractual arrangement with the Oakland Livingston Human Service Agency for the provision of WIC Start services. Chairperson, on behalf of the Finance Committee, I move the adoption of the forgoing resolution. FINANCE COMMITTEE FINANCE COMMITTEE: Motion carried unanimously on a roll call vote with Melton absent. • STATE OF MICHIGAN 766-4 ' JOHN ENGLER, Governor December 13,2001 Sincerely, Alethia Carr, Director WIC Division CPHA Fax:517-335-8835 Dec 13 '01 10:09 P.01 DEPARTMENT OF COMMUNITY HEALTH JAMES K. HAVEMAN, JR., Director WIC PROGRAMS 2150 APOLLO DRIVE P.O. SOX 30195 LANSING, MI 48909 Tom Fodder Oakland County Health Division 1200 N. Telegraph Road Pontiac, MI 48341-0432 Dear Mr. Fackler: I am writing in response to ply recent request for clarification about the need to use open competitive bids methods to identify a contractor for the "WIC Start Project". This matter has been presented to our federal USDA liaison and our state contract office for comment, which is provided below. Rochelle Sheets, our USDA federal contact researched this issue and provided the following guidance. "According to WIC Regulations CFR Part 2463 (d) (1) (I to v) and 246.5 (2), the State agency should notify the public of its intention that Oakland County plans to subcontract with a non-profit agency to pilot a program to provide WIC services. The subcontracted agency is required to abide by the same Federal and State regulations as the local agency. In addition to abiding with Federal regulations, WIC .agencies must also follow all applicable state's procurement regulations/procedures. Our review of the regulation quoted indicates that procedures to be followed by State agencies as listed in 45 CFR 92.30, is following its own procurement procedures." We were further told that this means Oakland does not have to use competitive bid for the services the subcontrActor is providing, unless the agency requires that, or unless it is required under the state of Michisdn's procurement procedures. Our state procurement policy requires that all commodity and service purchases be awarded on a competitive bid basis unless the requesting agency can demonstrate thata sole source award is justified. The Department's Contract Management Section has advised that the unique qualifications of OLHSA, cited in the October letter to Debra McKee, meets one of the criteria allowing for an exemption from the competitive process foe this agreement. Please use this letter of explanation as reference should questions arise in the future regarding this issue. Do not hesitate to contact my office at 517 335-8951 should you have additional questions or concerns. Thank you for your ongoing efforts with this project to assure that Oakland county residents continue to have access to WIC services. cc: Denise Gearhart Rosemarie Rowney Dennis Lee DC1+0731 TM rely, thia Carr, Irrettor WIC Division • STATE OF MICHIGAN JOHN ENGLER, Governor DEPARTMENTOF COMMUNITY HEALTH JAMES K. HAVEMAN, JR., Director WIC PROGRAMS 2150 APOLLO DRIVE P.O. BOX 30195 LANSING, MI 48909 October 16, 2001 Debra McKee Oakland County Health Division 1200 N. Telegraph Road, Dept 432 Pontiac, MI 48341 -0432 Dear Ms. McKee: We are very pleased to collaborate with your agency in order to identify an alternative provider for WIC services in Oakland County. It is my impression that Oakland Livingston Human Services Agency (OLHSA) is the only agency in your community that could partner with your agency to adequately provide WIC services according to USDA established regulations and within the scope of the proposed pilot. The experience of OLHSA with the target population of families that would be income eligible for WIC, and the years of involvement of OLHSA with Head Start service delivery seems to uniquely position this agency within Oakland county. Furthermore, the specific collaborative arrangement that exists with OLHSA and Oakland County Health Division is a basic foundation to assure that enfolled WIC participants are referred and have access to needed health services. Please do not hesitate to contact my office if additional information is required. Thank you again for your interest and commitment t. mutual goal of assuring access to WIC services in Oakland County. AC/cd DCH-0751 7/99 MOO Olt 1,11.0.111, MAP STATE OF MICHIGAN • JOHN ENGLER, Governor EIM NOV erely, ethia Carr, Director WIC Division DEPARTMENT OF tOMMUNITY HEALTH JAMES K. HAVEMAN, JR., Director - .• WIC PROGRAMS 2150 APOLLO DRIVE P.O. BOX 30195 LANSING, MI 48909 October 30,2001 Rosemarie Rowney, RN, MPH Manager/Health Officer • Oakland County Health Division Department of Human Services 1200 N. Telegraph Rd., Dept. 432 Pontiac, MI 48341-0432 Dear Ms Ms Rowneita. Thank you for your October 2, 2001 request for funding to support the WIC Start pilot project. Please be advised that WIC will provide $150,000 of additional funding at this time. I understand the request was for $161,992 and will work to identify additional funding later in this fiscal year to accommodate the needs outlined in the submitted plan. We have enclosed a revised allocation sheet. You will need to submit a revised CPBC budget that includes the additional WIC funding as soon as possible. As you know the U.S. Department of Agriculture has not yet established a budget for 2002, and therefore WIC is operating on a monthly continuation resolution established by Congress. Therefore, as with the current CPBC allocation this additional funding is also contingent on availability of funds. I continue to be very excited about the potential that exists to deliver WIC services within the Oakland WIC Start pilot. I look forward to learning of the results of this pilot and am very encouraged by your commitment to assure the provision of WIC services in Oakland County. Do not hesitate to contact Denise Gearhart at 517 335 8631 if you have questions. • AC/cd Enclosure cc: K. Broessel D. Gearhart P. Soubly DCH-0751 7199 FY 200112002 413 °CATION SCHEDULE FOR OAKLAND COUNTY HEALTH DIVISION HEREErv L Brooks f son, County Executive Resolution #02007 January 24, 2002 Moved by Douglas supported by Dingeldey the resolution be adopted. AYES: Crawford, Dingeldey, Douglas, Galloway, Garfield, Gregory, Law, Melton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey- Mitchell, Coleman. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolution was adopted. SOLUTION .g.et/d Date STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 24, 2002 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 24th day of January, 2002. G. William Caddell, County Clerk