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Home My WebLink AboutResolutions - 2002.01.24 - 26808FISCAL REPORT (MISC. #02013) January 24, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: SHERIFF, PROSECUTING ATTORNEY, CIRCUIT COURT, COMMUNITY CORRECTIONS - AMENDMENT #1 OF THE FISCAL YEAR 2001/2002 BYRNE MEMORIAL GRANT TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolutions, reports with a recommendation to amend the resolution to remove the first and second "BE IT FURTHER RESOLVED" paragraphs. This amendment is recommended due to the fact that the Finance Committee is charged with the responsibility to find funds and recommend budget amendments. Chairperson, on behalf of the Finance Committee, I move acceptance of the foregoing report. FINANCE COMMITTEE FINANCE COMMITTEE: Motion carried unanimously on a roll call vote with Melton absent. MISCELLANEOUS RESOLUTION #02013 January 24, 2002 BY: PUBLIC SERVICES COMMITTEE, HUGH D. CRAWFORD, CHAIRPERSON IN RE: SHERIFF, PROSECUTING ATTORNEY, CIRCUIT COURT, COMMUNITY CORRECTIONS - AMENDMENT #1 OF THE FISCAL YEAR 2001/2002 BYRNE MEMORIAL GRANT TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS the Board of Commissioners accepted the Department of Community Health - Office of Drug Control Policy single contract for all four Oakland County Byrne Grant recipients per M.R. #01239 (see Schedules A, B, C, and D); and WHEREAS the four programs contained in this contract are Sheriff/Narcotics Enforcement Team (NET), Prosecutor/Child Abuse Task Force ("Special Unit"), Circuit Court/Family Focused Juvenile Drug Court and Community Corrections/In-Step Program; and WHEREAS the grant funding covers the period of October 1, 2001 through September 30, 2002, in the amount of $940,918; and WHEREAS the four programs for the period of October 1, 2001 through September 30, 2002 total $1,544,757 for the Child Abuse Unit, which includes $940,918 State allocation, $560,570 budgeted grant matches in Sheriff, Community Corrections and Circuit Court budgets, and $43,269 funded by the Non-Departmental Contingency account, M.R. #01239; and WHEREAS the Department of Community Health Office of Drug Control Policy has requested the contract be amended to include the Sheriff's Criminal Justice Records Improvement Grant; and WHEREAS the Criminal Justice Records Improvement Grant is for $644,149, of which $483,112 is funded by the State (75%), and $161,037 is funded by County match ($76,206) and other municipalities ($84,831), as detailed in Schedule E; and WHEREAS the additional grant has been initiated through the County Executive's Grant Agreement Review Process as of December 26, 2001; and WHEREAS, with the addition of the Criminals Justice Records Improvement Grant, the grant funds will increase from $940,918 to $1,424,030 (51% increase); and WHEREAS the total funding for the programs increases from $1,544,757 to $2,188,906 (42% increase), of which sixty-five percent (65%) of the program cost is State funded, and thirty-five percent (35%) is County grant match in the amount of $680,045 ($636,776 in Departmental County matches; $43,269 from Non-Departmental Contingency) and other municipalities $84,831; and WHEREAS no personnel is added with the addition of the Criminal Justice Records Improvement grant. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts this amended grant award, for the period of October 1, 2001 through September 30, 2002 in the amount of $2,188,906 for the Child Abuse Unit, which includes $1,424,030 State allocation, $636,776 budgeted grant matches in Sheriff, Community Corrections, and Circuit Court, $43,269 from the Non-Departmental Contingency account and $84,831 from other municipalities. BE IT FURTHER RESOLVED that the Sheriff Department budget be amended as follows: General Fund 101 FY 2002 2-90-290000-25000-2564 Contingency $( 66,139) 1-43-023101-10000-2872 Grant Match 66,139 $ - 0 - BE IT FURTHER RESOLVED that the recipient Department's budgets be amended as they appear on Schedules A, B, C, D and E respectively. BE IT FURTHER RESOLVED that continuation of this program, including positions, is contingent upon continued grant funding. BE IT FURTHER RESOLVED that if a department requires a budget amendment for any of the grants covered by this agreement, that department will initiate the amendment process without requiring the other departments to sign off on the amendment. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES CIITTEE Public Services Committee Vote: Motion carried unanimously on a roll call vote with Buckley, McPherson, Galloway and Coleman absent. 2001 2002 Award Application SCHEDULE A 2002 Variance Award Variance OAKLAND COUNTY SHERIFF N E T GRANT .. Comparison of FY 2002 Grant Application to 2002 Grant Award Dept. OCA PCA bject Name Revenue Prosecuting Attorney 41 194408 41900 171 Grants-State 41 194408 41900 167 Grant Match Sheriff 43 580600 44600 171 Grants-State 43 580600 44600 167 Grant Match $ 216,000 $ 197,207 $ (18,793) $ 197,207 $ 216,000 197,208 (18,792) 197,208 164,293 $ 164,293 164,293 $ 164,292 164292 164,292 - $ 432,000 $ 723,000 $ 291,000 $ 723,000 $ - 182,337 88,535 1,920 2,000 604 6,500 1,960 Expenditures Prosecuting Attorney 41 294418 41900 41 294418 41900 41 294418 41900 41 294418 41900 41 294418 41900 41 294418 41900 41 294418 41900 41 294418 41900 2001 Salaries 2075 Fringe Benefits 3292 Mileage 3756 Travel & Conf. 4172 Materials & Supp. 6631 Bldg. Space Alloc. 6675 Telephone Comm. 66361.T. Operations 261,381 104,554 2,277 2,000 412 7,263 1,888 14,640 79,044 16,019 357 - (192) 763 (72) 14,640 261,381 104,554 2,277 2,000 412 7,263 1,888 14,640 Sheriff 43 480600 44600 2001 Salaries 43 480600 44600 2075 Fringe Benefits 43 480600 44600 6661 Leased Vehicles 24,102 178,132 154,030 178,132 - 9,641 71,253 61,612 71,253 - 114,401 79,200 (35,201) 79,2C0 - $ 432,000 $ 723,000 $ 291,000 $ 723,000 $ - OAKLAND COUNTY COMMUNITY CORRECTIONS/IN-STEP BYRNE GRANT Comparison of FY 2002 Grant Application to 2002Grant Award SCHEDULE B 2001 2002 2002 Dept, OCA PCA Object Name Award Application Variance Award Variance Revenue 17 306001 70500 171 Grants-State 88,203 73,503 (14,700) 73,503 17 306001 70500 167 Grant Match 58,802 73,802 15,000 73,802 - $ 147,005 $ 147,305 $ 300 $ 147,305 $ - Expenditures 17 17 17 17 17 17 17 306002 70500 306002 70500 306002 70500 306002 70500 306002 70500 306002 70500 306002 70500 2001 Salaries 2075 Fringe Benefits 3756 Travel & Conf. 4172 Materials & Supp 2572 Contracted Svs. 4100 Expend. Equip. E 6675 Telephone Comm 64,327 $ 75,762 $ 11,435 $ 75,762 $ 16,628 30,306 13,678 30,306 390 3,014 2,624 3,014 28,000 9,263 (18,737) 9,263 20,000 26,000 6,000 26,000 15,000 (15,000) 2.660 2.660 2.660 $ 147,005 $ 147,005 $ - $ 147,005 $ OAKLAND COUNTY PROSECUTOR/CHILD ABUSE BYRNE GRANT Comparison of FY 2002 Grant Application to 2002Grant Award SCHEDULE C 2001 2002 2002 Dept. OCA PCA Obiect Name Award Application Variance Award Variance Revenue 41 161012 )0000( 171 Grants-State $ 129,888 $ 129,888 $ - 41 161012 )000(X 167 Grant Match 43,296 43,296 - 43 161022 XXXXX 171 Grants - State $ 61,626 $ 61.626 $ - 43 161022 )0000( 167 Grant Match f 20,542 31 542 11,000 1 $ 255,352 $ - $ 266,352 $ 11,000 Expenditures 41 261012 )0000( 2001 Salaries $ 117,684 $ 117.684 $ - 41 261012 )0000( 2075 Fringe Benefits 47,074 47.074 - 41 261012 ))000( 3292 Personal Mileage 690 690 - 41 261012 )0000( 2540 Communications 416 416 - 41 261012 )0000( 6636 Info-Tech. Oper. 7,320 7,320 - 43 261022 )0000( 2001 Salaries $ 55,929 $ 55,929 $ - 43 261022 )0000( 2075 Fringe Benefits 22,371 22,371 - 43 261022 XXXXX 2540 Communication 208 208 - 43 261022 XXX)0( 6636 Info-Tech. Oper. 3,660 3.660 - 43 261022 )0000( 6660 Radio Rental 2,000 2,000 43 261022 )000(X 6661 Leased Vehicle 9,000 9,000 $ 255,352 $ - $ 266,352 $ 11,000 SCHEDULE D 2002 Variance Award $ 314,401 104,999 $ 419,400 $ 112,721 41,048 17,951 20,460 22,000 193,010 6,210 6,000 $ 419,400 $ Variance $ - - $ - $ - OAKLAND COUNTY FAMILY FOCUSED JUVENILE DRUG COURT GRANT Comparison of FY 2002 Grant Application to 2002 Grant Award 2001 Award Dept. OCA PCA Object Revenue 35 100692 28000 171 Grants - State 35 100692 28000 167 Grant Match Expenditures 35 200612 28000 2001 Salaries 35 200612 28000 2075 Fringe Benefits 35 200612 28000 3292 Mileage 35 200612 28000 4886 Materials & Supp. 35 200612 28000 3348 Professional Services 35 200612 28000 3688 Testing Services 35 200612 28000 3744 Tran. Of Clients 35 200612 28000 6675 Telephone Comm. 2002 Application $ 314,401 104,999 $ 419,400 $ 112,721 41,048 17,951 20,460 22,000 193,010 6,210 6,000 $ 419,400 Name SCHEDULE E 2002 Award Application Variance Award Variance Name 2001 2002 OAKLAND COUNTY SHERIFF'S CRIMINAL JUSTICE RECORDS IMPROVEMENT BYRNE GRANT Comparison of FY 2002Grant Application to 2002 Grant Award $ 302,017 90,606 10,067 $ 402,690 Dept. OCA PCA biect Revenue 43 139302 45000 171 Grants - State 43 139302 45000 167 Grant Match Municipalities 43 139302 45000 167 Grant Match County $ 483,112 $ 181,095 $ 483,112 84,831 (5,775) 84,831 76,206 66,139 76,206 $ 644,149 $ 241,459 $ 644,149 $ 43 239302 45000 2540 Communications 43 239302 45000 2572 Contractual Services 43 239302 45000 3704 Training 43 239302 45000 3756 Travel & Conference 43 239302 45000 4028 Computer Supplies 43 239302 45000 9154 Computer Equipment *. $ - $ 3,000 $ 3,000 33,930 77,716 43,786 15,000 15,000 7,194 7,194 75,579 75,579 368.760 465,660 96,900 $ 402,690 $ 644,149 $ 241,459 $ 3,000 $ 77,716 15,000 7,194 75,579 465,660 $ 644,149 $ FISCAL NOTE (MISC. #02013) January 24, 2002 BY: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: SHERIFF, PROSECUTING ATTORNEY, CIRCUIT COURT, COMMUNITY CORRECTIONS - AMENDMENT #1 OF THE FISCAL YEAR 2001/2002 BYRNE MEMORIAL GRANT TO: THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Board of Commissioners accepted the Department of Community Health - Office of Drug Control Policy single contract encompassing four programs; Sheriff/Narcotics Enforcement Team, Prosecutor/Child Abuse Task Force ("Special Unit" ), Circuit Court/Family Focused Juvenile Drug Court, and Community Corrections/In-Step program per M. R. #01239. The contract period is October 1, 2001 through September 30, 2002 with total program costs equaling $1,544,757 which includes $940,918 State Allocation, $560,570 budgeted grant matches and $43,269 funded by the Non-Departmental Contingency account. 2. The Department of Community Health - Office of Drug Control Policy has requested that the contract be amended to include the Sheriff's Criminal Justice Records Improvement Grant covering the period October 1, 2001 through September 30, 2002. 3. The Sheriff's Criminal Justice Records Improvement Grant is for $644,149 of which $483,112 is funded by the State (75%), and $161,037 is funded by County Match ($76,206) and other Municipalities ($84,831). There are no personnel issues connected with this grant. 4. With the addition of the Sheriff's Criminal Justice Records Improvement Grant, the amended contract covering the period October 1, 2001 through September 30, 2002 becomes $2,188,906 which includes $1,424,030 State Allocation, $680,045 in County grant match and $84,831 from other Municipalities. 5. The County Match for the Sheriff's Criminal Justice Records Improvement Grant (the new amendment) is $76,206. County Match Funds were originally budgeted for $10,067 for FY 2002. Additional funds totaling $66,139 are needed in the Sheriff's Department Grant Match line item for FY 2002 6. The FY 2002 Budget should be amended, as specified below, to provided the required matching funds: FY 2002 Fund Dept OCA PCA Object 101 90 290000 25000 2564 Contingency ($66,139) 101 43 023101 10000 2872 Grant Match 66,139 Total Expenditures $ -0- FINANCE COMMITTEE FINANCE COMMITTEE: Motion carried unanimously on a roll call vote with Melton absent. oak G. William Caddell, County Clerk Resolution #02013 January 24, 2002 Moved by Crawford supported by Garfield the Finance Committee Fiscal Report be accepted. A sufficient majority having voted therefore, the report was accepted. Moved by Crawford supported by Garfield the resolution be adopted. Moved by Crawford supported by Suarez the resolution be amended to coincide with the recommendation in the Finance Committee Fiscal Report. A sufficient majority having voted therefore, the amendment carried. Vote on resolution, as amended: AYES: Gregory, Law, Melton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster, Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield. (23) NAYS: None. (0) A sufficient majority having voted therefore, the resolution, as amended, was adopted. , i ptitteY ftlice -41411211tn -. • 1919P.:440, .4.1.-"11.- . aunty Executive rOREGOING RESPLUTIOt STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 24, 2002 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 24th day of January, 2002.