HomeMy WebLinkAboutResolutions - 2002.06.13 - 26836•
MISCELLANEOUS RESOLUTION 102147 June 13, 2002
BY: PUBLIC SERVICES COMMITTEE, HUGH D. CRAWFORD, CHAIRPERSON
IN RE: CIRCUIT COURT — BYRNE FORMULA GRANT PROGRAM/TEMPORARY
ASSISTANCE FOR NEEDY FAMILIES (T.A.N.F.) DRUG COURT — FY 2002 GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Michigan Department of Community Health, Office of Drug Control Policy has
awarded grant funding to the 6" Judicial Circuit Court under the U.S. Department of Justice and U.S.
Department of Health and Human Services for the period of October 1, 2001 through September 30, 2002
for drug court treatment funding; and
WHEREAS this is a one-time award to enhance the existing grant programs; and
WHEREAS the Michigan Department of Community Health approved the grant application as
submitted, and awarded Oakland County a federal pass-through grant totaling $75,000 of which $30,000
is from the U.S. Department of Justice under the federal program title of Byrne Formula Grant Program,
requiring a cash match of $10,000; and $35,000 is under the federal program title of Temporary
Assistance for Needy Families (T.A.N.F.), there is no match requirement for T.A.N.F. funds; and
WHEREAS the grant award provides enhanced funding of the Fiscal Year 2002 programs which
support the Circuit Court's Drug Court Program; and
WHEREAS this program funds $40,000 of contractual services and $35,000 of T.A.N.F.; and
WHEREAS the grant agreement has been processed through the County Executive Contract
Review Process and the Board of Commissioners Grant Acceptance Procedures.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts grant funding from the Michigan Department of Community Health, Office of Drug Control
Policy in the amount of $75,000, including county match of $10,000 for the period of October 1, 2001
through September 30, 2002
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is
authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen
percent (15%) of the original award, which is consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment, and continuation of the Drug Court program is contingent upon continued future
levels of grant funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
/'
PUBLIC SERVICES COMMITTEE
Public Services Committee Vote:
Motion carried unanimously on a roll call vote.
resolution. resolution.
a
Prentiss Malone, Jr.
From: Greg Givens [givensg@co.oakland.mi.us]
Sent: Tuesday, May 28, 2002 2:47 PM
To: VanLeuvenj; Howitt, Pam; Malone, Prentiss
Subject: CONTRACT REVIEW— CIRCUIT COURT FAMILY DIVISION
RE: CONTRACT REVIEW - CIRCUIT COURT FAMILY DIVISION
GRANT NAME: Additional Byrne and Temporary Assistance to Needed
Families (TANF)
FUNDING AGENCY: Michigan Office of Drug Control Policy
DEPARTMENT CONTACT PERSON: Dr. Howitt / 80247
STATUS: Acceptance
DATE: May 28, 2002
Pursuant to Misc. Resolution #01320, please be advised the captioned
grant materials have completed internal contract review. Below are the
comments returned by review departments.
Department of Management and Budget:
Approve - Laurie Van Pelt (5/23/2002)
Personnel Department:
I approve - Judy Eaton (5/23/2002)
Risk Management and Safety:
Approved. Please note that appropriate liability insurance should be
obtained from your contractors. We will assist you with the
requirements.- Stan Fayne (5/24/2002)
Corporation Counsel:
There appear to be no outstanding legal issues that require additional
action or resolution. - Karen Agacinski (5/28/2002)
The captioned grant materials and grant acceptance package (which
should include the Board of Commissioners' Liaison Committee Resolution,
the grant agreement/contract, Finance Committee Fiscal Note, and this
email containing grant review comments) may be requested to be placed on
the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
Greg Givens, Supervisor
Grants Administration Unit
Fiscal Services Division
STATE OF MICHIGAN
.4MTIO)
JOHN ENGLER, Governor
" DEPARTMENT OF COMMUNITY HEALTH
JAMES K. HAVEMAN, JR., Director
OFFICE OF DRUG CONTROL POLICY•
CRAIG J. YALDOO, Director
LEWIS CASS BLDG., • 2ND FLOOR
320 SOUTH WALNUT ST., LANSING, MI 48913
TELEPHONE (517) 373-4700 • FAX (517) 373-2963
May 6, 2002
Dr. Pamela Howitt, Ph.D.
Deputy Administrator, Court Services
County of Oakland
Courthouse Tower
1200 N. Telegraph
Pontiac, MI 48341
RE: Drug Court
ODCP Project #60013-1K01
Dear Dr. Howitt:
Enclosed please find three copies of the contract for the 2001-2002 Byrne Memorial
Formula Grant and Temporary Assistance to Needy Families (T.A.N.F.) drug treatment
court funding. All three copies should be signed by the appropriate court official.
In addition to signing the contract, please complete Part I, Item 9, Contractor's
Financial Contact for the agreement located on either Page 2 or 3. Your contract
cannot be processed without this information. Please return the three signed
copies of the contract to our office as soon as possible.
When the contract has been fully executed by the Department of Community Health, a
copy will be forwarded to you. Also enclosed are copies of the following reporting
forms, for your use:
A. Program Report: This Report is to be completed for the first six months of the
project (October 1, 2001 to March 31, 2002) and a final report for the last six
months (April 1, 2002 to September 30, 2002). Courts with both Byrne and
T.A.N.F. funds will need to complete and submit both sections. Courts with
T.A.N.F. funds only will complete the TA.N.F. report and not the Byrne report.
B. Financial Status Report (FSR): This Report is necessary to claim
reimbursement for both Byrne and T.A.N.F. funds. Byrne projects have a
budget referenced as "Attachment B" in the contract. The expenditures reported
on the FSR should be consistent with your budget. T.A.N.F. funds are listed as
an item •under "Other Expenses" and should be reported on the FSR
accordingly.
DCH-0878 05/2001 1.
May 6, 2002
Page 2
Thank you for your immediate attention to this matter. Please direct your questions to
Larry Chambers, Grant Advisor, at ChambersLaMichigan.Gov or (517) 373-2948.
Sincerely,
Nancy Becker Bennett, Manager
Law Enforcement Section
rml
Enclosures
WAttri.'
Byrne Contract #20021827
Byrne P.O. #391B2002473
T.A.N.F. Contract #20021836
T.A.N.F. P.O. # 391B2002482
Agreement Between
Michigan Department of Community Health
hereinafter referred to as the "Department"
and
County of Oakland
6th Judicial Circuit Court
Courthouse Tower
1200 N. Telegraph
Pontiac, MI 48341
Federal 1.11 # 38-6004876
hereinafter referred to as the "Contractor"
for
Drug Court, 60013-1K01B
Part I
1. Period of Agreement : This agreement shall commence on October 1, 2001 and continue
through September 30, 2002. This agreement is in full force and effect for the period
specified.
2. Program Budget and Agreement Amount :
A. Agreement Amount
The total amount of this agreement is $75,000.00. The Department under the terms
of this agreement will provide funding not to exceed $65,000.00, as outlined below.
The federal funding provided by the Department is approximately $30,000.00; the
Catalog of Federal Domestic Assistance (CFDA) number is 16.579 and the CFDA
Title is Byrne Formula Grant Program; the federal agency name is U.S. Department
of Justice; the federal grant award number is 2001-DB-BX-0026 and federal
program title is Byrne Formula Grant Program. The match requirement of this
agreement is 25% of the total agreement amount. The Contractor's budgeted match
amount is $10,000.00 and is identified on Attachment B, Budget pages.
The federal funding provided by the Department is approximately $35,000.00; the
Catalog of Federal Domestic Assistance (CFDA) number is 93.558 and the CFDA
Title is Temporary Assistance for Needy Families (T.A.N.F.); the federal agency
name is U.S. Department of Health and Human Services; the federal grant award
number is G-0201 MITANF and federal program title is Temporary Assistance for
Needy Families. There is no match requirement for T.A.N.F. Funds.
DCH-0865 FY 2002 2/01 (W)
1
B. Equipment Purchases and Title
Any contractor equipment purchases supported in whole or in part through this
agreement must be detailed in the supporting detail schedule. Equipment means
tangible, non-expendable, personal property having useful life of more than one (1)
year and an acquisition cost of $5,000 or more per unit. Title to items having a unit
acquisition cost of less than $5,000 shall vest with the Contractor upon acquisition.
The Department reserves the right to retain or transfer the title to all items of
equipment having a unit acquisition cost of $5,000 or more, to the extent that the
Department's proportionate interest in such equipment supports such retention or
transfer of title.
C. Deviation Allowance
A deviation allowance modifying an established budget category by $5,000 or 15%,
whichever is greater, is permissible without prior written approval of the Department
Any modification or deviations in excess of this provision including any adjustment to
the total amount of this agreement must be made in writing and executed by all
parties to this agreement before the modifications can be implemented. This
deviation allowance does not authorize new categories, subcontracts, equipment
items or positions not shown in the attached Program Budget Summary and
supporting detail schedules.
3. Purpose : Through a collaborative efforts that includes the Judiciary, treatment providers,
Prosecution, Defense Counsel, Law Enforcement, health and social service related
organizations, and probation and parole who come together in an effort to reduce substance
abuse and criminal activity and increase public safety and the community's well-being.
4. Statement of Work : The Contractor agrees to undertake, perform and complete the
services described in Attachment A which is attached and hereby made a part of this
agreement through reference.
5. Financial Requirements : The reimbursement process shall be followed as described in
Part ll of this agreement and Attachments B and D, which are hereby made a part of this
agreement through reference.
6. Performance/Progress Report Requirements : The progress reporting methods, as
applicable, shall be followed as described in Attachment C, hereby made a part of this
agreement through reference.
7. General Provisions : The Contractor agrees to comply with the General Provisions outlined
in Part II, hereby made part of this agreement through reference.
8. Administration of the Agreement :
The person acting for the Department in administering this agreement (hereinafter referred to
as the Contract Manager and Location/Building) will be :
Betsy Pash Administrator (517) 373-4700
Name Title Telephone No.
DCH-0665 FY 2002 2/01 OM
2
' •
9. Contractor's Financial Contact for the Agreement :
The person acting for the Contractor on the financial reporting for this agreement will be:
Name
10. Special Conditions :
Title Telephone No.
A. This agreement is valid upon approval by the State Administrative Board as
appropriate and approval and execution by the Department.
B. This agreement is conditionally approved subject to and contingent upon the
availability of funds.
C. The Department will not assume any responsibility or liability for costs incurred by the
Contractor prior to the signing of this agreement.
11. Special Certification :
The individual or officer signing this agreement certifies by his or her signature that he or she
is authorized to sign this agreement on behalf of the responsible governing board, official or
Contractor.
12. Signature Section :
For the MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
Mary Jane Russell, Director, Budget & Contracts Division Date
For the CONTRACTOR
Name and Title
Signature Date
DCH-0685 FY 2002 2/01 ON)
3
Version: All Other
Programs
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
FY 01/02 AGREEMENT ADDENDUM A
1. This addendum modifies the following sections of Part II, General Provisions:
Part II
I. Responsibilities-Contractor
I. Year 2000 Compatibility. This section will be deleted in its
entirety and replaced with the following language:
The Michigan Department of Community Health and the County of
Oakland will work together to determine and avoid potential Year 2000
computer systems problems.
III. Assurances
A. Compliance with Applicable Laws. This first sentence of this
paragraph will be stricken in its entirety and replace with the
following language:
The Contractor will comply with applicable Federal and State laws,
and lawfully enacted administrative rules or regulations, in carrying
out the terms of this agreement.
VIII. Liability. Paragraph A. will be deleted in its entirety and replaced with
the following language.
A. Except as otherwise provided for in this Contract, all liability, loss,
or damage as a result of claims, demands, costs, or judgments
arising out of activities to be carried out pursuant to the obligations
of the Contractor under this Contract shall be the responsibility of
the Contractor and not the responsibility of the Department, if the
liability, loss, or damage is caused by, or arises out to the actions
or failure to act on the part of the Contractor, its employees,
officers or agents. Nothing therein shall be construed as a waiver
of any governmental immunity for the Contractor, its agencies,
employees, or Oakland County, as provided by statute or modified
by court decisions.
,
Version: All Other
Programs
2. Special Certification:
The individual or officer signing this agreement certifies by his or her signature
that he or she is authorized to sign this agreement on behalf of the responsible
governing board, official or Contractor.
3. Signature Section:
For the MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
Peter L. Trezise, Chief Operating Officer Date
For the CONTRACTOR
Name and Title
Signature Date
Genera; Provisioi.:s
I. Responsibilities - Contractor
The Contractor in accordance with the general purposes and objectives of this agreement will:
A. Publication Rights
1. Where activit: as supported by :his agreement produce books, films, or other such
copyrightable materials issued by the Contractor, the Contractor may copyright such
but shall acknowledge that the Department reserves a royalty-free. non-exclusive and
irrevocable license to reproduce, publish and use such meter-els and to authorize
others to reproduce and use such materials. This cannot include service recipient
information or personal identification data.
2. Any copyrighted materials or modifications bearing acknowledgment or the Department's
name must be approved by the Department prior to reproduction and use of such
materials.
Any publication (written, visual, or sound, but excluding press releases, newsletters, and
issue analyses) issued by the Contractor, or by a Subcontractor describing programs or
projects funded in .whole or in part with Federal funds, shall contain the following
statement:
"This project was supported by grant project # , awarded by
the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of
Justice. Points of view or opinions contained within this document are those of
the author and do not necessarily represent the official position or policies of the
U.S. Department of Justice."
3. The Contractor shall give recognition to the Department in any and all publications
papers and presentations arising from the program and service contract herein; the
Department will do likewise.
7,19s
Make reasonable efforts to collect tt and 3 party fees, where applicable, and report these
as ou Ines by e sepa men s isca proce•ures. Any underrecovenes o o erwise
available fees resulting from failure to bill for eligibtS—Services will be excfriaTIFoln
feimbursable expenditures.
C. Program Operation
Provide the necessary administrative, professional, and technical staff for operation of the
program.
D. Reporting
Utilize all report forms and reporting formats required by the Department at the effective date
of this agreement, and provide the Department with timely review and commentary on any
new report forms and reporting formats proposed for issuance thereafter.
E. Record Maintenance/Retention
Maintain adequate program and fiscal records and files including source documentation to
support program activities and all expenditures made under the terms of this agreement, as
required.
Assure that all terms of the agreement will be appropriately adhered to and that records and
detailed documentation for the project or program identified in this agreement will be
maintained for a period of not less than three (3) years from the date of termination, the date
of submission of the final expenditure report or until litigation and audit findings have been
resolved.
E.
Co DC1-i-0665 FY 2002 2/01 (VV)
F. Authorized Access ,
Permit upon reasonable notification and at reasonable times, access by authorized
representatives of the Department, Federal Grantor Agency, Comptroller General of the
United States and State Auditc:- General, or any of their du i'y authorized representatives, to
the extent authorized by applicable state or federal law, rule or regulation, to records, files,
and c.:cumentation related to this agreement.
G. Single Audit
Provide, consistent with regulations set forth in the Single Audit Act Amendments of 1996, 31
USC 7501 et seq, and Office of Management and Budget Circular (OMB) A-133, "Audits of
States, Local Governments, and Non-Profit Organizations", a copy of the annual audit
reporting package of the Contractor to the Department. The audit reporting package and
management letter are due within nine months after the end of the Contractor's fiscal year.
The audit reporting package and management letter are required to be filed with the
Department even if there are no findings reported in the audit pertaining to Department
programs.
The federal OMB Circular A-133 requires either a single audit or program-specific audit
(when administering one federal program) of agencies that expend $300,000 or more of
federal grant funding during the Contractor's fiscal year. Contractors that fall below the single
audit threshold, are exempt from the single audit requirements. However, for Contractors
receiving $300,000 or more of total Department grant funding, a copy of the financial audit
prepared in accordance with generally accepted auditing standards must be submitted as a
minimum requirement of the Department.
The Department or federal agencies, may also conduct or arrange for "agreed upon
procedures" or additional audits to meet their needs. The Contractor's records must also be
available for review or audit by appropriate officials of the Department or federal agencies
(i.e., federal awarding agency or General Accounting Office).
The Contractor must also assure that each of its subcontractors comply with the above audit
requirements, as applicable, and provide for other spbrecipient monitoring procedures, as
deemed necessary.
A copy of the audit reporting package or financial audit should be forwarded to:
Michigan Department of Community Health
Rate Development, Revenue Reimbursement
and Payment Settlement Bureau
P.O. Box 30479
Lansing, Ml 48909-7979
H. Notification of Modifications
Provide timely notification to the Department, in writing, of any action by its governing board
or any other funding source which would require or result in significant modification in the
provision of services or funding or compliance with operational procedures.
Year 2000 Compatibility
The Contractor must ensure year 2000 compatibility for any software purchases related to
this agreement. This shall include, but is not limited to: data structures (databases, data files,
etc.) that provide 4-digit date century; stored data that contain date century recognition,
including but not limited to, data stored in databases and hardware device internal system
dates; calculations and program logic (e.g., sort algorithms, calendar generation, event
recognition, and all processing actions that use or produce date values) that accommodates
same century and multi-century formulas and date values; interfaces that supply data to and
receive data from other systems or organizations that prevent non-compliant dates and data
from entering any State system; user interfaces (i.e., screens, reports, etc.) that accurately
show 4-digit years; and assurance that the year 2000 shall be correctly treated as a leap year
within all calculation and calendar logic.
DCH-0665 FY 2002 2/01 (w) 5
J. Human Subjects
The Coni:actor agrees to submit all research involving human subjects, which is conducted in
programs sponsored by the Department, or in programs which receive funding from or
through the State of Michigan, to the Department's Human Subjects Committee for approval
pricr to the initiation of the research.
Responsibilities - Department
The Department in accr :ance with the general purposes and objectives of this agreement will:
A. Reimbursement
Provide reimbursement in accordance with the terms and conditions of this agreement based
upcn appropriate reports, records, and documentation maintained by the Contractor. Failure
to comply with performance reports as scheduled will result in action to withhold release of
funds to the grantee for this grant and other grants to grantee.
B. Report Forms
Provide any report forms and reporting formats required by the Department at the effective
date of this agreement, and to provide the Contractor with any new report forms and reporting
formats proposed for issuance thereafter at least ninety (90) days prior to required usage to
afford the Contractor an opportunity for review and commentary.
Assurances
The following assurances are hereby given to the Department:
A. Compliance with Applicable Laws
The Contractor will comply with applicable federal and state laws, guidelines, rules and
regulations in carrying out the terms of this agreement. The Contractor will also comply with
all applicable derleral administrative requirements such as OMB Circulars covering cost
principles, grant/agreement principles, and audits in carrying out the terms of this agreement.
B. Anti-Lobbyinq Act
The Contractor will comply with the Anti-Lobbying Act, 31 USC 1352 as revised by the
Lobbying Disclosure Act of 1995, 2 USC 1601 et seq, and Section 503 of the Departments of
Latcr, Hes1thrd !.-!.117-.-en Services E nd a:1 d Rt.s!=ated AF.proprintic3ns Act
(Public Law 104-208). Further, the Contractor shall require that the language of this
assurance be included in the award documents of all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and
that all subrecipients shall certify and disclose accordingly.
C. Non-Discrimination
1. In the performance of any contract or purchase order resulting herefrom, the
Contractor agrees not to discriminate against any employee or applicant for
employment or service delivery and access, with respect to their hire, tenure, terms,
conditions or privileges of employment, programs and services provided or any
matter directly or indirectly related to employment, because of race, color, religion,
national origin, ancestry, age, sex, height, weight, marital status, physical or mental
disability unrelated to the individual's ability to perform the duties of the particular job
or position. The Contractor further agrees that every subcontract entered into for the
performance of any contract or purchase order resulting herefrom will contain a
provision requiring non-discrimination in employment, service delivery and access, as
herein specified binding upon each subcontractor. This covenant is required
pursuant to the Elliot Larsen Civil Rights Act, 1976 PA 453, as amended, MCL
37.2201 et seq, and the Persons with Disabilities Civil Rights Act, 1976 PA 220, as
amended, MCL 37.1101 et seq, and any breach thereof may be regarded as a
material breach of the contract or purchase order.
DCsi-0665 FY 2002 2/01 (VV) 6
2. Additionally. as.1Y.:rance is given to the' Department that proactive efforts will be made
to identify :ncourage the participation of minority owned, women owned, and
handicapper owned businesses in contract solicitati ,..ms. The Contractor shall
incorporate lanuage in all contracts awarded: (1) prohibiting discrimination against
minority owned, women owned, and 'ianzicapper owned businesses in
subcontracting and (2) making discrimination a material breach of contract.
D. Debarment and Suspension
Assurance is hereby given to the Department that the Contractor will comply with federal
regulation 45 CFR Part 75 and certifies to the best of its knowledge and belief that it,
including its employees and subcontractors:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible,
or voluntarily excluded from covered transactions by any federal department or
• contractor;
2. Have not within a 3 year period preceding this agreement been convicted of or had a
civil judgment rendered against them for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state,
or local) transaction or contract under a public transaction; violation of federal or state
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a government
entity (federal, state or local) with commission of any of the offenses enumerated in
section 2, and;
4. Have not within a 3 year period preceding this agreement had one or more public
transactions (federal, state cr local) terminated for cause or default.
E. Federal Requirement: Pro-Children Act
1. Assurance is hereby given to the Department that the Contractor will comply with
Public Law 103-227, also known as the Pro-Children Act of 1994, 20 USC 6081 et
seq, which requires that smoking not be permitted in any portion of any indoor facility
owned or leased or contracted by and used routinely or regularly for the provision of
health, day care, early childhood development services, education or library services
to children under the age of 18, if the services are funded by federal programs either
directly or through state or local governments, by federal grant, contract, loan or loan
guarantee. The law also applies to children's services that are provided in indoor
facilities that are constructed, operated, or maintained with such federal funds. The
law does not apply to children's services provided in private residences; portions of
facilities used for inpatient drug or alcohol treatment; service providers whose sole
source of applicable federal funds is Medicare or Medicaid; or facilities where
Women, Infants, and Children (WIC) coupons are redeemed. Failure to comply with
the provisions of the law may result in the imposition of a civil monetary penalty of up
to $1,000 for each violation and/or the imposition of an administrative compliance
order on the responsible entity. The Contractor also assures that this language will
be included in any subawards which contain provisions for children's services.
2. The Contractor also assures, in addition to compliance with Public Law 103-227, any
service or activity funded in whole or in part through this agreement will be delivered
in a smoke-free facility or environment. Smoking shall not be permitted anywhere in
the facility, or those parts of the facility under the control of the Contractor. If
activities or services are delivered in facilities or areas that are not under the control
of the Contractor (e.g., a mall, restaurant or private work site), the activities or
services shall be smoke-free. This provision is not applicable to this agreement.
DCH-0665 FY 2002 2/01 (W) 7
' ' F. Hatch Pol!7ical Activity Act and in,accoverncnntal Personnel Act l' \. The Contractor will comply with the Hatch Political Activity Act, 5 USC 1501-1508, and the \ f Intergovernmental Personnel Act of 1f.-70, as amended by Title VI of the Civil Service Reform
Act, Public Law 95-454, 42 LSC 4128. Federal funds cannot be used for partisan political i' purposes of lny kind by -3ny person or organization involved in the aOrni:iistration of federally-
assisted programs. w,c
G. Home Health Services
If the Contractor provides Home Health Services (as defined in Medicare Part B), the
following requirements apply:
1. The Contractor shall not use categorical grant funds provided under this agreement
to unfairly compete for home health services available from private providers of the
same type of services in the Contractor's service area.
2. For purposes of this agreement, the term "unfair competition" shall be defined as
offering of home health services at fees substantially less than those generally
charged by private providers of the same type of services in the Contractor's area,
except as allowed under Medicare customary charge regulations involving sliding fee
scale discounts for low-income clients based upon their ability to pay,
3. If the Department finds that the Contractor is not in compliance with its assurance not
to use state local public health operations and categorical grant funds to unfairly
compete, the Department shall follow the procedure required for failure by local
health departments to adequately provide required services set forth in Sections
2497 and 2498 of 1978, PA 368, as amended (Public Health Code), MCL 333.2497
and 2498, MSA 14.15 (2497) and (2498).
H. Subcontracts
Assure for any subcontracted service, activity or product:
1. That a written subcontract is executed by all affected parties prior to the initiation of
any new subcontract activity. Exceptions to this policy may be granted by the
Department upon written request within 30 days of execution of the agreement.
2. That any executed subcontract to this agreement shall require the subcontractor to
comply with all applicable terms and conditions of this agreement. In the event of a
conflict between this agreement and the provisions of the subcontract, the provisions
of this agreement shall prevail.
A conflict between this agreement and a subcontract, however, shall not be deemed
to exist where the subcontract:
a. Contains additional non-conflicting provisions not set forth in this agreement;
b. Restates provisions of this agreement tc afford the Contractor the same or
substantially the same rights and privileges as the Department; or
c. Requires the subcontractor to perform duties and/or services in less time
than that afforded the Contractor in this agreement.
3. That the subcontract does not affect the Contractor's accountability to the
Department for the subcontracted activity.
4. That any billing or request for reimbursement for subcontract costs is supported by a
valid subcontract and adequate source documentation on costs and services.
5. That the Contractor will submit a copy of the executed subcontract if requested by the
Department.
DCH-0685 FY 2002 2/01 (W) 8
1. Procurement
Assure that all purchase transactions, whether negotiated or advertised, shall be conducted
openly and competitively in accordance with the principles and requirements of OMB Circular
A-102 (as revised), implemented through applicable pc:-tions of the associated 'Common
Rule" as promulgated by responsible federal contractor(s), or OMB Circular A-110, as
applicable, and that records sufficient to document the significant history of all purchases are
maintained for a minimum of three years after the end of the agreement period.
J. Health Insurance Portability and Accountability Act
To the extent that this act is pertinent to the services that the Contractor provides to the
Department, the Contractor assures that it is in compliance with the Health Insurance
Portability and Accountability Act (HIPAA) requirements.
IV. Financial Requirements
A. Reimbursement Method
The Contractor will be reimbursed in accordance with the staffing grant reimbursement
mechanism as follows:
Reimbursement from the Department based on the understanding that Department funds will
be paid up to the total Department allocation as agreed to in the approved budget.
Department funds are first source after the application of fees and earmarked sources unless
a specific local match condition exists.
B. Financial Status Report Submission ._ Financial Status Reports (FSRs) shall be prepared and submitted to the Michigan
Department of Community Health, Budget and Finance/Administration, Accounting Division,
Expenditure Operations Section, P.O. Box 30720, Lansing, Michigan 48909, on a monthly >
basis, no later than thirty (30) days after the close of each calendar month. The monthly
FSRs must reflect total actual proaram expenditures, regardless of the source of funds.
Attac..1,-ne(it 3 cons the FSP, frrrn. Instructions for completing the FSR form are available
tnrough your Contract Manager or the Department's wdb site.
C. Final Obligations and Financial Status Report Requirements
A report of estimated total agreement expenditures must be submitted during the first week of
October using the format requested by the Department. The Department will provide
additional information regarding this report in September. Final FSRs are due sixty (60) days
following the end of the fiscal ear or as reement period. The final FSR must be clearly
marke. . !nal FSRs not received by the due date may result in a loss of funding
requested per the report of estimated total agreement expenditures and may result in the
potential reduction in the subsequent year's agreement amount.
D. Unobliqated Funds
Any unobligated balance of funds held by the Contractor at the end of the agreement period
will be returned to the Department or treated in accordance with instructions provided by the
Department.
V. Agreement Termination
The Department may cancel this agreement without further liability or penalty to the Department for
any of the following reasons:
A. This agreement may be terminated by either party by giving thirty (30) days written notice to
the other party stating the reasons for termination and the effective date.
B. This agreement may be terminated on thirty (30) days prior written notice upon the failure of
either party to carry out the terms and conditions of this agreement, provided the alleged
defaulting party is given notice of the alleged breach and fails to cure the default within the
thirty (30) day period.
DCH-0665 FY 2002 2/01 (W)
C. This agreement may be ter- ated immediately if the Contractor or an official of the
Contractor or an owner s con ;icted of any activity referenced in Section 111.D. of this
agreement during the term of this agreement or any extension thereof.
VI. Final Reporting Upon Termination
Should this agreement be terminated by either party, within thirty (30) days after the termination, the
Contractor shall provide the Department with all financial performance, and other reports required as
a condition of this agreement. The Department will make payments to the Contractor for allowable
reimbursable costs not covered by previous payments or other state or federal programs. The
Contractor shall immediately refund to the Department any funds not authorized for use and any
payments or funds advanced to the Contractor in excess of allowable reimbursable expenditures.
Any dispute arising as a result of this agreement shall be resolved in the State of Michigan.
VII. Severability
If any provision of this agreement or any provision of any document attached to or incorporated by
reference is waived or held to be invalid, such waiver or invalidity shall not affect other provisions of
this agreement.
VIII. Amendments
Any changes to this agreement will be valid only if made in writing and accepted by all parties to this
agreement.
IX. Liability
A. All liability to third parties, loss, or damage as a result of claims, demands, costs, or
judgments arising out of activities, such as direct service delivery, to be carried out by the
Contractor in the performance of this agreement shall be the responsibility of the Contractor,
and not the responsibility of the Department, if the liability, loss, or damage is caused by, or
arises out of, the actions or failure to act on the part of the Contractor, any subcontractor,
anyone directly or indirectly employed by the Contractor, provided that nothing herein shall be
construed as a waiver of any governmental immunity that has been provided to the
Contractor or its employees by statute or court decisions.
B. All liability to third parties, loss, or damage as a result of claims, demands, costs, or
judgments arising out of activities, such as the provision of policy and procedural direction, to
be carried out by the Department in the performance of this agreement shall be the
responsibility of the Department, and not the responsibility of the Contractor, if the liability,
loss, or damage is caused by, or arises out of, the action or failure to act on the part of any
Department employee or agent, provided that nothing herein shall be construed as a waiver
of any governmental immunity by the State, its agencies (the Department) or employees as
provided by statute or court decisions.
C. In the event that liability to third parties, loss, or damage arises as a result of activities
conducted jointly by the Contractor and the Department in fulfillment of their responsibilities
under this agreement, such liability, loss, or damage shall be borne by the Contractor and the
Department in relation to each party's responsibilities under these joint activities, provided
that nothing herein shall be construed as a waiver of any governmental immunity by the
Contractor, the State, its agencies (the Department) or their employees, respectively, as
provided by statute or court decisions.
X. Conflict of Interest
The Contractor and the Department are subject to the provisions of 1968 PA 317, as amended, MCL
15.321 et seq, MSA 4.1700(51) et seq, and 1973 PA 196, as amended, MCL 15.341 et seq, MSA
4.1700 (71) et seq.
. .
XI. State of Michigan Agreement This is a State of Michigan Agreement and is governed by the laws
of Michigan. Any dispute arising as a result of this agreement shall be resolved in the State of
Michigan.
DCH-0665 FY 2002 2/01 (W) 10
XII. Confidentiality
Both the Department and the Contractor shall assure that medical services to and information
contaii;ed in medical records of persons served under this agreement, or other such recorded
information required to be held confidential by federal or state law, rule or regulation, in connection
with the provision of services or other activity under this agreement shall be privileged
communication, shall be held confidential, and shall not be divulc :A without the written consent of
either the patient or a person respT nsible for the patient, except as may be otherwise required by
applicable law or regulation. Such information may be disclosed in summary, statistical, or other form
which does not directly or indirectly identify particular individuals.
11 DCH-0665 FY 2002 2/01 (W)
ATTACHMENT A
STATEMENT OF WORK
The Contractor agrees to comply with the Key Components of Drug Courts as specified
by the U.S. Department of Justice, Drug Courts Program Office and the National
Association of Drug Court Professionals.
In addition, the Contractor will comply with the following requirements:
1. Drug court participants must be employed, seeking employment or engaged in
activities to enable them to be employed. Juvenile drug court participants should
be engaged in educational and/or vocational endeavors.
2. A plea by participants is required; no deferred prosecution.
3. Both adult and juvenile drug courts should provide treatment and rehabilitative
services based upon a comprehensive assessment of participant needs.
Participation in 12-ste and other faith-based ro rams is encouraged. _ r4. Participants are to be required to m e some payment towarcrarug court costs.
Payment may be on a sliding scale, ability to pay basis.
The Contractor will make available Temporary Assistance for Needy Families (TANF)
services to participants in the drug court program. The purposes for which participants
meeting the income criteria qualify for TANF are the following:
• To allow children to be cared for in their own homes or in the homes of relatives.
• To end the dependence of needy parents on government benefits by promoting job
preparation.
• To prevent and reduce the incidence of out of wedlock pregnancies.
• To encourage the formation and maintenance of two-parent families.
The TANF Guidance Document is incorporated as part of Attachment A and is the basis
for determination of eligibility of participants and services.
The Contractor is required to maintain document sufficient to support client eligibility,
TANF eligible services provided, and income eligibility of clients for TANF services.
47-7-79 64/11-64/7-
as 15% of delinquent youth come from families in which one or more family Members are addicted,
suggesting that a family system approach to intervention is critical.
Case response time
There were several problems with the system prior to development of the drug court. The length of time
between offense and initiation of treatment could be up to six months. Alcohol and other drug offenses were
not "fasttracked" through the various stages of the court process. The role of the hearing officer was restricte d
to presiding at adjudication, disposition and review hearings, typically scheduled at six-month intervals.
Incarceration issues
Of the approximately 160 youth who are adjudicated on alcohol and other drug charges each year,
approxLhately 30% have been placed in one of two local residential programs, neither of which ha 6 specialized
substance abuse treatment. Repeat offenders, like those targeted by the Family Focused Juvenile Drug Court
(FFJDC) would likely be recommended for residential placement at substantial daily cost. Based on average
length of stay, efforts to rehabilitate this population can cost between $26,000 and $30,000 per youth.
Goals and Objectives
Program Goals
a) Reduce drug use and assure that participants maintain sobriety by requiring frequent random drug
testing and close monitoring.
b) Reduce recidivism among this high-risk population by providing intensive, specially qualified
supervision, substance abuse treatment, and relapse prevention.
c) Reduce court docket crowding by reducing the cycle of repeat offending and the need
for formal hearings on minor violations.
d) Reduce the use of costly out-of-home placements by providing in-home alternatives to monitor
and rehabilitate eligible youth.
e) Improve juvenile and family functioning by providing gender and ethnically sensitive skill
building initiatives for youth and families.
Measurement Methods
Measurement methods will focus on assessing reduction in drug use, reduction in recidivism and
improvement in youth adjustment to family and community. Methods will include use of surveys, client
2
satisfaction measures, review of arrest records, court, school and community records, and others. See
Evaluation Plan below. Measurable performance indicators are:
a) 50% of program participants will have no positive urine screens during Phases II, III, and
Aftercare.
b) 40% of the program participants will have no new adjudications while in the FFJDC program..
40% of program participants will have no new adjudications within 3 months of program
completion (a 10% reduction in recidivism from 70% baseline).
c) 40 juveniles will be screened for prog:am eligibility during the first year of operation. The FFIDC
will supervise 30 juveniles during the first year, building to 40 clients over time. 70% of the
participants will complete the drug court program (consistent with national averages).
d) 100% of participants will receive the prescribed treatment. The number of program violations and
consequent sanctions imposed 3n participants will be reduced by 25% from Phase Ito Phase III.
e) 35% of participants and their families will report satisfaction with the program, improved
communication, and greater compliance with family rules. 70% of program youth will have
improved school attendance and performance.
Description of the Juvenile Drug Court Program
Screening and Eligibility
Who participates in the screening process
There are two tracks for referral to the FFJDC. In Track One, the Intake
Referee identifies the case as a potential drug court referral. "Red flagged" complaints, including
Prosecutor packets are forwarded to the assigned Juvenile Prosecutor within 24 hours. Petitions
are written and returned to Juvenile Intake within 48 hours, unless the complaint is denied.
Upon receiving the petition in Intake, the Intake Supervisor obtains the judicial assignment and case
file, and schedules the Pretrial court date for within two weeks. The Intake Worksheet is then red flagged
"Referral to Drug Court", which prompts the Intake Supervisor to notify the Casework Supervisor to assign a
caseworker to administer an ACDI-II (Adolescent Chemical Dependency Inventory Corrections Version II)
and a face-to face, social history investigation.
Following this assessment, the caseworker presents the case to the Out of Home Screening
Committee, consisting of Drug Court Coordinator, Drug Court Probation Specialists, Chief of Casework
3
Services and Chief of Clinical Services. The Committee recommends a referral to Drug Court, where deemed
appropriate, and this report is sent to the hearing officer. The assigned caseworker then attends the Pretrial to
present this recommendation. The juvenile may enter a conditional plea at that time, with the understanding
that he/she may be ordered into the Drug Court Program. The matter will then be adjourned for a
dispositional hearing before the Drug Court Judge. If, after evaluation, it is determined that the juvenile does
nct meet criteria, the plea may be withdrawn. A juvenile muo elects not to enter a plea is scheduled for a trial,
and, if found within the court's jurisdiction, placed on the FFJDC Judge's docket.
For Track II cases (youth already on Probation), the process is initiated by the current Probation
Officer. A Violation of Probation is filed and the case is again brought before the Out of Horne Screening
Committee. The remainder of the process is the same as for Track I.
Eligibility Criteria
The Juvenile Drug court is designed to serve:
• Youth with a non-violent offense history.
• Youth with a documented substance abuse history.
• Repeat offenders, unless otherwise ordered by the Court.
• Youth adjudicated for alcohol or controlled substance violations, and/or those charged with
other minor delinquency, when substance abuse is determined to be a contributing factor (e.g.
property crimes).
• Youth and families who express an active interest in the program.
• Residents of Oakland County.
Exclusion criteria are:
• Youth charged with firearm crimes, CSC I, CSCII or CSCIII, or Home Invasion I
• Youth with serious psychiatric impairment.
Timeframes
Our goal is to complete the prosecutor review, paper and pencil testing, interview and review by the
Out of Home Screening Committee within 30 days of receipt of the complaint.
Assessments
4
Responsible parties
The next step in the enrollment process is evaluation by a certified substance abuse specialist. Upon
entering a plea, the juvenile and family are ordered to participate in a comprehensive clinical assessment (by
PACE — Office of Substance Abuse) that further evaluates the offender's treatment needs. This assessment is
conducted using the ASI (Addiction Screening Inventory) or other appropriate instrument. The youth and
family members are also interviewed about the charges the juvenile is Facing, school record, extent of negative
peer involvement and other factors.
Assessment criteria
A thorough evaluation is made of family dynamics, youth and family strengths, motivation for treatment,
and existence of any co-conditions (such as mental illness). The Drag Court Coordinator contacts the client,
the caseworker, and the case assignment 'lerk if indicators surface that support exclusion from Drug Court.
Eligible clients are scheduled for an orientation interview with the Drug Court Probation Specialist, where
handbooks and other rricterials are provided emphasizing the potential benefits of the drug court program in the •
lives of participants. The Family's motivation to participate is assessed, based upon their acceptance of
program requirements. The role of the Drug Court Probation Specialist is explained and treatment
requirements, court appearance expectation 3, and status review hearing elements are outlined. Parent /Guardian
Agreement. Drug Court Contract, and Consent to Release Confidential Information forms will be presented for
review and signatures.
Assessment Time Frames
Results of the assessment by the Office of Substance Abuse will be made available to the Drug Court
Coordinator within 48 hrs of referral.
Case Processing
See also "Screening Process" above.
Entry into Drug Court
After the entire screening and assessment process is complete, the Probation Specialist schedules the youth
and family to appear before the Drug Court Judge. The juvenile confers with the Drug Court defense attorney,
5
who interviews him/her prior to their hearing. Counsel explains the juvenile's rights and options, and
encourages cooperation with a plan best suited to the youth's needs. The Drug Court Judge accepts the plea,
and enters a delayed disposition for the youth. Youth not suitable for the program are remanded back to the
assigned referee for further proceedings.
Case Resolution
Upon successful completion of the program, the instant charge may be reduced, or the charge eventually
dismissed, if the youth has no further charges by his/her l9 th birthday.
Treatment continuum and plan
Treatment Plan Development
Recommendations regarding selection of the provider and treatment plan best suited to individual client
needs are the responsibility of the Oakland County Office of Substance Abuse, in consultation with the Drug
Court Coordinator.
Treatment Plan Approval
The individualized treatment plan is developed by the Probation Specialist and treatment provider, and
approved by the Drug Court Team.
Providers and Services Available
All agencies, both public and private, currently approved by the Oakland County Office of Substance
Abuse, have been given an opportunity to apply for participation on the drug court provider panel. There are
several agencies in Oakland County that have certified treatment staff who specialize in adolescent and family
treatment. Currently, only one agency, Perspectives of Troy, offers an approved Intensive Outpatient model.
Care is directed to matching youth and families with therapists that meet ethnic and gender needs for
individual clients. Treatment providers collect medical and mental health histories, and referrals can be made
to rule out medical conditions that may influence or result from chemical dependency. Participating agencies
demonstrate the ability to treat both substance abuse and emotional impairment of clients referred.
6
Therapists are expected to provide regular and timely verbal and written progress reports to the
Drug Court Probation Specialists, and representatives of the treatment agencies attend all case
conferences and Review Hearings for their clients.
Comprehensiveness of Services
See "Treatment Phases" below
Ancillary Supports
A countywide collaborative provides the foundation for many collateral services employed by the Drug
Court. The Oakland County Circuit Court Fa.-aily Division is uniquely positioned to mobilize such a local
response, thanks to our strong history of court/community involvement on juvenile and family issues. To that
end, a Drug Court Citizens Action Committee (DCCAC) has been developed, comprised of interested citizen
volunteers and community stakeholders, including representatives from local and intermediate school
districts, health and social service agencies, community coalitions, faith institutions, and Alcoholics
Anonymous. The primary goal of DCCAC is to assist with soliciting and distributing resources such as -
transportation services, mentorships, family memberships for recreational facilities, incentives for program
participants, and other needed supports. To date, more than $12,000 in cash and $2000 in certificates have
been solicited to these ends. Additionally, members guarantee that the FEW will be kept informed of
relevant and emerghg programs, and commit to exploring the development of programs targeting drug court
participant needs. Of significance, as well, is DCCAC's commitment to establish and sustain adolescent AA
and NA programs and fellowship meeting sites in their communities.
An Advisory Council is still planned to support FFJDC. It will be comprised of representatives from law
enforcement, schools, prosecutor's office, the court, treatment providers, the County Health Division, the
County Executive and the Board of Commissioners. The goals of this group will be to provide input from the
broader public service entities and to garner additional community support for drug court initiatives.
Treatment Phases
The FFJDC consists of three phases and an aftercare component. Phases I, II and III are each at least 12
weeks in duration. The length of the aftercare component is individualized, lasting from 6 to 12 weeks, based
7
on the needs of the client. Graduation to the next phase is contingent upon performance and points earned in
the previous phase.
Phase I Requirements
-2X weekly (minimum) drug testing at random intervals
-Daily attendance in an approved educational or vocational program
-2X weekly (minimum) meeting with Drug Court Probation Specialist
-2X weekly attendance at recovery support group (NA/AA)
-Attendance at 90% of the intensive outpatient therapy sessions sdieduled
-Weekly attendance at review hearings, diminishing to bi-weekly based on progress
-Compliance with all court orders and probation rules (YCS, restitution, etc.)
To be considered for Phase II, clients must achieve 85% of potential individual point totals.
NOTE: Parents must also submit to random drug testing and attend NA/AA group meetings as directed by
the Drug Court Judge.
Phase If Requirements
-Weekly (minimum) drug testing at random intervals
-Daily attendance in an approved educational/vocational program -
-2X weekly meeting with Drug Court Probation Specialist
-Weekly attendance by parents at CHOICE parent education program
-Weekly attendance at didactic presentations on anger management, sexually
transmitted diseases, violence prevention, victimization issues and others, as needed
-3X weekly attendance at recovery support group (NA/AA)
-Weekly attendance at relapse prevention group
-2X monthly involvement in mentor program, supervised recreation or other
-90% attendance at outpatient therapy sessions, as determined clinically necessary
-Bi-weekly attendance at status review hearings, diminishing to monthly, based on progress
-Compliance with all court orders and probation rules (YCS, restitution, etc.)
To be considered for Phase III, clients must achieve 85% of their potential individual point totals.
Phase ifi Requirements
-Weekly drug testing at random intervals
-Daily attendance in an approved educational/vocational or work program
-Weekly meeting with Drug Court Probation Specialist
-3X Weekly attendance at NA/AA
8
-Bi-weekly attendance at relapse prevention group
-2X monthly involvement with mentor, supervised recreation or other
-90% attendance at outpatient therapy sessions, as determined clinically necessary
-Monthly attendance at status review hearings
-Compliance with all court orders and probation rules (YCS, restitution etc)
To be considered for Aftercare, clients must achieve 90% of their potential individual point totals.
Aftercare
-Bi-weekly drug testing for up to 12 weeks
-Daily Attendance in an approved educational/vocational or work program
-Bi-weekly meeting with DrugCourt Probation Specialist for up to 3 months
-3X Weekly attendance at NA/AA
-Bi-weekly attendance at relapse prevention group for up to 12 weeks
-Attendance at status review hearing after 6 weeks in Aftercare and at graduation
-Continued involvement with mentor and recreational activities
-Completion of all court ordeis
To be considered for discharg clients must achieve 95% of their potential individual point totals during
Aftercare, and must test negative on all drug testing for a minimum of 45 consecutive days.
Case Management
esnonsibility and Frequency
Each FFJDC participant is : ssigned to a Drug Court Probation Specialist, who has responsibility for
providing case management. No more than 20 youth and families will be assigned to each Specialist, with the
ideal caseload set at 15, depending un the stages of clients' progress in the program. The Probation Specialist
will coordinate the continuum of treatment for youth and families and have regular contact with them.
Judicial Supervision
Staffings
The Drug Court Team meets weekly on Tuesdays from 4:30 — 5:30 pm to discuss the progress of each
participant. At this case conference, the Drug Court Judge is apprised of recommendations for any rewards or
sanctions. The Team determines, through consensus, actions to be undertaken at the hearing.
Frequency
9
:1
Status review hearings are scheduled weekly on Tuesdays from 5:45 — 7:30 p.m. Attendance
expectations for each juvenile vary by phase. Hearings are scheduled to maximize attendance by juveniles
and parents, and do not interfere with most work and school demands. Attendees at the hearings include: the
Drug C Durt Judge, the juvenile, family members, the Drug Court Probation Specialist, interns, representatives
from treatment agencies, defense attorney and prosecutor, Drug Court Coordinator, and any other interested
parties, such as volunteer mentors, school representatives, etc.
Drug Testing
Frequency
Clients are randomly tested for drug use, on the schedule established for the relevant phase of treatment.
At a minimum, Phase I clients are tested twice weekly, Phase II and Phase III clients are tested weekly, and
Aftercare clients are tested bi-weekly. Program participants who demonstrate difficulty establishing and
maintaining their sobriety may have more frequent testing ordered as a consequence.
Responsibility
The drug testing is conducted by the treatment provider, by an independent testing service, or by the Drug
Court Probation Specialist, depending on circumstances. Consideration for testing of family members is
handled on an individual case basis, in accordance with relevant Court Rules and Statutes.
Response
Response to a positive drug screen is individualized, depending on the prior history of the youth in the
program, phase in program, concurrent developments, etc. The least restrictive sanction imposed is a loss of
privileges, and sanctions can be as severe as detention or return to a lower program phase.
Incentives and Sanctions
Anticipated Sanctions
A range of sanctions has been identified to respond to non-compliance with program requirements. The
sanction schedule serves as a framework that can be adjusted on a case by case basis, with the concurrence of
the Drug Court team. Options for sanctions are listed below, from least severe/restrictive to most
10
severe/restrictive. Any one sanction or combination of sanctions may be imposed, based on the extent of the
program infraction. This is determined by the entire team at the weekly case conference.
1) Admonishment by the Judge
2) Making a verbal report of problem behaviors to peers at status review hearings
3) Written assignments (such as papers on the effects of alcohol and other drugs, reflections on the
negative results of specific problem behaviors, importance of drug counseling, etc.)
4) Letters of apology
5) Attendance at Adult Drug Court or Criminal Call, and essay about the experience
6) Community service
7) Loss of privileges
8) Increased attendance at NA or AA
9) Increased drug testing
10) Home detention
11) Electronic surveillance
12) Referral to STRIDE weekend program
13) Short term detention
14) Return to previous program phase
15) In patient treatment
16) Discharge from the program
Incentives
Program participants will earn points toward identified rewards and incentives. (See attached manual). A
regular and important-aspect of this program component is the public recognition and praise offered by the
Drug Court Judge and treatment team at the Status Review hearings. Youth receive certificates that document
their progress through the phases. Graduation to the next phase is identified as a key incentive.
Other, more tangible incentives are offered to support the individual's treatment progress. For example,
youth may receive gift certificates for movies or CDs, fast food vouchers, tee shirts etc. Assistance with
obtaining hobby supplies and lessons (music, art, dance, and photography) may also occur. To encourage
improvements in self-discipline, extensions of curfew, reductions in supervision requirements, and other
rewards are often considered and applied.
Graduation Requirements
.a•
11
In order to successfully complete the program and be dismissed from the jurisdiction of the FFJDC,
program participants will be required to pass all phases of the program.
Expulsion Criteria
Based upon a recommendation from the Drug Court Team that a client is no longer appropriate for
participation, and at the discretion of the Drug Court Judge, a client can be terminated from the program.
Factors to be considered include, by way of example, adjudication on a new criminal offense, repeated failure
to achieve required attendance rates t counseling sessions and other scheduled appointments, and repeated
failure to comply with program requirements.
Roles and Responsibilities of the Juvenile Drug Court Team
The following Drug Court Team members meet weekly to review cases prior to convening the hearing. All
but our two newest members have attended the National Drug Court Program Planning Initiative trainings.
+ Juvenile Drug Cou-t Judge: Honorable Edward Sosnick serves as Family-Focused Juvenile Drug Court
Judge. He presides at the weekly status review hearings, and participates in the pre-hearing conferences.
• Prosecutor: Mr. Robc--t Zivian, from the Juvenile Unit of the Oakland County Prosecutor's Office,
reviews police complaints on youth potentially eligible for the Drug Court Program and prepares petitions
for Court authorization.
4 Defense Attorney: Mr. Eliot Zipser acts as defense bar representative to the Drug Court Team. He
provides input on appropriate sanctions and rewards, protection of participants' rights and other key issues.
• Treatment Representative: Ms. Marlene Hughes, Coordinator, Oakland County Office of Substance
Abuse, serves as consultant to the team on issues of clinical assessment, client treatment needs, and
available community resources. Additionally, the lead therapist of the Intensive Outpatient Treatment
Program, Dr. Charles Weddell, attends each week to provide first hand information on treatment progress.
School Representative: Margaret Kelley, Oakland County Intermediate School District, contributes by
enrolling, monitoring and reporting on client progress in Joblink, special education programming, and
other ISD support services.
12
• Drug Court Coordinator: A part-time Coordinator position has recently been enhanced to full time
status. Corene Monro will support the probation specialist by providing case supervision, liaisoning with
treatment providers and other such administrative activities, and will participate in all meetings.
• Drug Court Probation Specialist: Ms. Megan Abraham provides intensive probation supervision to the
participants and families, maintains contacts with school and police authorities, records progress etc.
• Referee: Martin Alvin, Senior Referee of the 6 th Circuit-Family Division, participates as a quasi-judicial
officer providing coverage during absences of the Judge Sosnick.
.> Project Leader: Dr. Pamela Howitt, Deputy Administrator of the 6 th Circuit Court-Family Division,
initiated the FRI-DC, and will continue to manage funding and have other oversight responsibilities.
Other contributors:
• Ms. Karen MacKenzie, Resource and Program Specialist, prepares funding requests, handles public
relations and inquiries about the FFJDC, and works to maximize community supports for the project.
• Mr. Robert Jueckstock, Supervisor in the Juvenile Casewoik Unit of the Court, will corinue to represent
juvenile probation services on the Team. In that capacity, he will assist the team with developing policy
and procedures related to the casework role and offer input on community supervision standards.
Ms. Mary Schusterbauer, Youth Assistance Supervisor, manages the Drug Court Community Action
Committee, and periodically reports to the Drug Court Team to determine needs of the client population.
Evaluation and Management Infrrmation System Plan
How data is collected and used for program management
The Federal Drug Court Data Collection Survey will serve as the data collection instrument for
generating the necessary program statistics. Data will be collected and analyzed in reference to each of our
program objectives. Routine data .collection will be the responsibility of the Drug Court Probation
Specialists, and a part time clerk will compile summary data. Program statistics will be reviewed by the
Coordinator and Project Manager, to determine if changes are needed in review hearing procedures, etc.
13
An independent evaluator, selected by SCAO, will provide feedback regarding operation issues to the
Drug Court Team on a regular basis. Problems that arise requiring changes in program policies and practices
are addressed on an on-going basis.
Evaluation and Data Collection Plan
Using an RFP developed with the assistance of the County Department of Management and Budget, a
competitive bid process will be :oxiducted to select an evaluator. It is expected that potential candidates for
the project will include local universities. Ongoing process evaluation measures will help gauge the
effectiveness of the program by determining: whether the project has been implemented as designed; how the
team functions together; whether appropriate clients are being served, and how often; if the procedures for
status review hearings are operating smoothly; whether clients were effectively engaged in the program (e.g.
retention rates, use of sanctions); other relevant information. Data collection methods utilized to conduct this
aspect of the evaluation will likely include evaluator observations of live court sessions, surveys of team
members regarding their perceptions of program functioning, review of treatment records and other data. -
We will assess program volume by calculating the number of youth screened and accepted annually. To
ensure that we are reaching our target population, we will collect information on age, gender, race, current
charges, offense history, history of substance abuse, results of current assessment, and prior treatment
information. Client retention rates will be measured based on the number of clients accepted vs. the number
terminated (with reasons for termination), and number graduated.
Outcome evaluation will examine the impact of the program on individual participants and on the
community. Achievement of the fundamental goal of sobriety will be measured by evaluating the results of
ongoing drug testing. To measure the goal of achieving a reduction in recidivism, client arrest and
adjudication records will be collected throughout their enrollment and for a three-month period post
discharge.
The percentage of youth charged with eligible offenses who are placed in residential care will be
compared to the baseline statistic established prior to the implementation of the Drug Court. This will
determine our success in reducing the use of out-of-home placement.
14
Improvements in juvenile and family functioning will be identified based on such measures as school
attendance and performance, reduction in sanctions throughout the program, family perceptions of
communication, involvement of youth in positive recreational alternatives and others.
15
/,'"7779-Ceft:,:77
T.A.N.F.
GUIDANCE DOCUMENT
INTRODUCTION
The Temporary Assistance for Needy Families (T.A.N.F.) program has given States new
opportunities to develop and implement creative and innovative strategies and approaches
to remove families from a cycle of dependency on public assistance and into work. There •
is a large population not working or in entry-level jobs, with incomes that are too low or
too erratic to raise their families above poverty. Under T.A.N.F., States have the
flexibility and resources to develop programs that reach all families and promote success
at work. The T.A.N.F. program provides funding for employment and training activities,
supportive services, and benefits that will enable clients to get a job, keep a job, and
improve their economic circumstances.
Drug and alcohol addiction plays an ever-increasing role in family dysfunction as well as
economic and social dependency. In order to bettei• address this underlying cause of
dependency, programs must be established or enhanced to provide prevention and
treatment services for youth and adults where drug and alcohol abuse threatens their
ability to become economically self-sufficient and to care for children in their own home.
DEFINITIONS
Medical Services: Services to diagnose treat or prevent disease. Disease refers to any
condition of physical or mental ill health, regardless of cause. Typically, medical
services are covered by the Medicaid program, other health insurance plan or a
community public health agency and not by T.A.N.F..
Family: A minor child living with a caretaker relative; a pregnant woman.
Minor Child: A child under age 18, or a child 18 and attending high school full-time.
Care Taker: A parent or other relative who acts as a parent to a child by providing
physical care and supervision of the child.
Relative: Relationships established by blood, marriage, or adoption.
Needy Parent/Individual/Family =200% of Poverty Guidelines
2001 Poverty Guidelines for the 48 Contiguous States and the District of Columbia
Size of Family Unit: 1 $8,590 200% = $17,180
2 $11,610 200% = $23,220
3 $14,630 200% = $29,260
4 $17,650 200% = $35,300
5 $20,670 200% = $41,340
6 $23,690 200% = $47,380
7 $26,710 200% = $53,420
8 $29,730 200% = $59,460
Family units with more than 8 members, add $3,780 for 100% of Poverty Guidelines, or
$7,560 for 200% of Poverty Guidelines for each additional member..
CRITERIA TO QUALIFY FOR T.A.N.F
Under T.A.N.F., allowable expenditures for particular activities, benefits, or services
consist of those that are "in any manner reasonably calculated to accomplish" any one of
the four purposes of the T.A.N.F. program. Activities, benefits, or services that are
reasonably calculated to accomplish a T.A.N.F. purpose are those that directly lead to (or
can be expected to lead to) achievement of a T.A.N.F. purpose. This language includes
all activities that are obviously related to a purpose. It also includes activities whose
relationship to a purpose may not be obvious, but for which there is evidence that it
achieves a purpose. For example, there is a clear statistical relationship between
substance abusing populations having more unprotected sex than non-substance abusing
populations. The same would be true for a statistical relationship between staying in
school and lower teen pregnancy rates, which would conclude that special initiatives to
keep teens in school, and away from drugs are reasonably related to the third purpose of
T.A.N.F. — to reduce out of wedlock pregnancies.
T.A.N.F. funding is directed by the four purposes outlined in Sec. 401 of the Social
Security Act:
To allow children to be cared for in their own homes or in the homes of
relatives: Spending to achieve this purpose covers only needy families so
children may live with their parents or other relatives. It does not cover
children living with non-relatives. A needy family is one that meets the
income and/or resource standards of less than 200% of Poverty Guidelines
established by the State.
To end the dependence of needy parents on government benefits by
promoting job preparation, work, and marriage: Under this purpose, a
State can help any needy parent, including non-custodial parent or a working
parent, by providing employment, job preparation, or training services.
Examples of potential services include but are not limited to job or career
advancement activities, marriage counseling, child care services, and
employment services designed to increase the non-custodial parent's ability to
pay child support. The needy parent must meet the income and/or resource
standards of less than 200% of Poverty Guidelines established by the State.
To prevent and reduce the incidence of out of wedlock pregnancies:
Neither this purpose nor the following purpose is limited to needy families or
individuals. A State may use Federal T.A.N.F. funds to serve non-needy
families or individuals for either of these two purposes. A State must
establish objective criteria for the delivery of services to the non-needy.
Activities to accomplish this specific purpose can include and are not limited
to abstinence programs, visiting nurse services, programs and services for
youth such as counseling, teen pregnancy prevention, and after school
programs that provide supervision when school is not in session.
To encourage the formation and maintenance of two-parent families: A
significant share of T.A.N.F. families consist of unmarried mothers with low
skills who live with their children apart from low-skilled, under-employed
fathers. Many of these fathers are involved in the lives of their children and
provide some financial support, but would like to do much more. This
purpose offers the opportunity to address these issues. Some activities that are
appropriate to accomplish this purpose may include parenting skills training,
premarital and marriage counseling, mediation services, activities to promote
parental access and visitation, job placement and training services for non-
custodial parents, initiative to promote responsible fatherhood and increase the
capacity of fathers to provide emotional and financial support for their
children, and crisis intervention services.
The T.A.N.F. program gives States broad flexibility to make program and funding
decisions they believe will best support the goals of the program and their individual
circumstances. In support of these goals, States may use their funds to fill gaps in the
service delivery system, integrate program services, and supplement or enhance the
services available through other programs.
The following are additional examples of some possible uses of T.A.N.F. funding:
Support for Work Activities
• Provide job search, job placement, transportation, and childcare
services to T.A.N.F. applicants from the beginning of the T.A.N.F.
application process.
• Provide work experience and case management to individuals with
employment barriers, such as little or no work history.
• Help unemployed needy non-custodial parent by providing job
skills training, re-training, job search, employment placement
services, or other work-related services.
• Provide job retention services or post-employment follow-up
services, such as , counseling, employee assistance, or other
supportive services.
• Pay refugee services providers to provide linguistically and
culturally appropriate services that help refugee T.A.N.F.
recipients obtain employment or participate in work activities.
Child Care
• Counsel needy parents about health, safety, educational, social, and
emotional development issues to consider in selecting child care.
• Provide full-day/full-year high quality child care services for
young children in needy families by expanding or extending the
hours of programs with high educational and developmental
standards.
• Increase childcare subsidy levels, especially for infant and toddler
care, to expand the availability of care for needy families.
• Fund after-school and summer recreation activities that provide
supervision and developmental services for children and youth
while their needy parents wDrk.
Transportation
Provide transportation allov;ances to cover inciciento..1 expenses aid
participation —related expenses for unemployed families.
• Provide transit passes or tokens.
• Reimburse clients for mileage, auto repairs, or auto insurance to
facilitate finding employment and job retention activities.
• Subsidize costs of transporting needy children to childcare.
Education and Training
• Train employed recipients, former recipients, and noncustodial
parents in job-related vocational and literacy skills needed for
regular, full-time employment.
• Fund education or job training activities at colleges and secondary
and technical schoo/ls that promote advancement to higher paying
jobs and self-sufficiency.
• Share with employers the costs of on-site education.
Provide classes for new, unskilled, and semi-skilled workers to
teach new skills or enhance existing skills in order to improve their
chance of job retention and advancement.
Mental Health/Substance Abuse
Provide appropriate counseling services (e.g. mental health
services, anger management counseling, non-medical substance
abuse counseling services) to family members with barriers to
employment and self-sufficiency.
• Provide non-medical substance or alcohol abuse services,
including room and board costs at residential treatment programs
(no detoxification or methadone treatment covered).
• Use State MOE funds that have not been commingled with Federal
T.A.N.F. funds to pay for medical services (e.g. for treatment of
substance or alcohol abuse not paid by Medicaid) or to provide
medical coverage for families that lack medical benefits (e.g. for
families ineligible for transitional Medicaid or for adults whose
children are served by Medicaid).
.811
Domestic 'Violence
• Help victims of domestic violence relocate somewhere else in the
State or outside the State where employment or safe housing is
secured.
• Collaborate with domestic violence service providers to screen and
identify victims; develop safety and services plans; provide
appropriate counseling, referrals and other related services;
determine the need for waivers of T.A.N.F. program requirements;
establish procedures that will maintain confidentiality of case-
record information and ensure safety; and develop appropriate staff
training. •
Developmental and Learning Disabilities
• Provide cash assistance during the waiting period for SSI benefits
for a disabled parent or disabled child in the family.
• Arrange for the State's vocational rehabilitation agency or similar
provider to provide assessment, evaluation, assistive technology
and equipment, and vocational rehabilitation services to needy
individuals who have physical or mental disabilities, but would not
otherwise receive services (Such services may also be important to
parents or caretakers who receive SSI, while their children receive
T.A.N.F.)
Enhancing or Supplementing the Family Income or Assets
• Provide stipends to needy parents who combine education/training
and work.
• Provide rental assistance, including security deposits, application •
fees, and payments of back rent to prevent eviction.
• Provide moving allowance — employed in another geographical
area.
Family Formation and Pregnancy Prevention
• Fund responsible fatherhood initiative that will improve the
capacity of needy fathers to provide financial and emotional
support for children.
• Provide parenting classes, premarital and marriage counseling, and
mediation services.
• Provide counseling services ,ar classes that focus on teen
pregnancy prevention.
SOURCE OF FUNDS Byrne TANF
e
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
PROGRAM BUDGET SUMMARY
D BU R A
Office of Drug Control Policy Byrne/TANF FROM 10/1/01 TO 9/30/02 05/01/02
CONTRACTOR AMENDMENT NUMBER . 12 ORIGINAL AGREEMENT 6th Circuit Court, Family Division, of Oakland County 0 AMENDMENT
.1111 - TV STATE ZIP Si - ' I e l
1200 N. Telegraph Rd Pontiac MI 48341 38-6004876
,
EXPENDITURE CATEGORY Byrne TANF TOTAL BUDGET
1 Salaries and Wages 0 0 0
2 Fringe Benefits 0 0 0
3 Travel 0 0 0
4 Supplies and Materials 0
5 Contractual (Subcontracts) 40,000 0 40,000
6 Equipment 0 0 0
7 Other Expenses 0
TANF 0 35,000 35,000
0
0
0 - ' 8 TOTAL DIRECT EXPENDITURES $40,000 $35,000 $0 $75,000
9 Indirect Costs: Rate # 1 % 0
Indirect Costs: Rate # 2 % 0
10 Other Cost Distributions 0
11 TOTAL EXPENDITURES $40,000 $35,000 $0 $75,000
12 Fees and Collections 0
13 State Agreement 30,000 35,000, 65,000
14 Local (SCri 0) 10,000 10,000
15 Federal 0
16 Other 0
0
0
17 TOTAL FUNDING $40,000 $35,000 $0 $75,000 , .. epaces HN-11 (EXCA 11n•
MICHIGAN DEPARTMENT OF COMMUMTY HEALTH
PROGRAM BUDGET - COST DETAIL
ROGRAM CODE BUDGET PERIOD DATE PREPARED
Office of Drug Control Policy BymefTANF FROM 10/1101 TO 9/30/02 05/01/02
:ONTRACTOR 12 ORIGINAL BUDGET 0 AMENDMENT AMENDMENT NUMBER
ith Circuit Court, Family Division, of Oakland Co.
POSITIONS TOTAL
• SALARY & WAGES - POSITION DESCRIPTION REQUIRED SALARY COMMENTS -
-
—
TOTAL SALARIES AND WAGES 0.0 $0
2. FRINGE BENEFITS: (Specify) COMPOSITE RATE %
0 FICA • LIFE INS. 0 DENTAL INS.
0 UNEMPLOYMENT INS. • VISION INS. • WORK COMP.
• RETIREMENT • HEARING INS.
0 HOSPITAL INS. 0 OTHER TOTAL FRINGE BENEFITS
3. TRAVEL (Specify if any item exceeds 10% of Total Expenditures)
TOTAL TRAVEL $0
4. SUPPLIES & MATERIALS (Specify if any item exceeds 10% of Total Expenditures)
TOTAL SUPPLIES & MATERIALS $0
5. CONTRACTUAL (Subcontracts)
Mtn Moil Mont
Evaluator to be named f Evaluator to be named following competitive bid
TOTAL CONTRACTUAL $40,000
6. EQUIPMENT (Specify)
TOTAL EQUIPMENT $0
7. OTHER EXPENSES (Specify if any item exceeds 10% of Total Expenditures)
Communication
Space Cost
Other (explain)
TANF
TOTAL OTHER EXPENSES $35,000
B. TOTAL DIRECT EXPENDITURES (Sum of Totals 1-7) $75,000
9. INDIRECT COST CALCULATIONS
Rate #1 Base $ x Rate % 0
Rate #2 Base $ x Rate % 0
TOTAL INDIRECT $0
10. OTHER COST DISTRIBUTIONS (LOCAL HEALTH DEPARTMENTS ONLY)
TOTAL OTHER COST DISTRIBUTIONS $0
11. TOTAL EXPENDITURES (Sum of lines 8-10) $75,000
. __.._._._.. __ _....__ ••••• tr.4,ts-rm. . r% A wm es.% wsr • 0.7 En AU !NUM! T : r.i. .300 Ur 1 WM
ATTACHMENT C
DRUG COURTS - PROGRAM REPORT
Michigan Department of Community Health
Office of Drug Control Policy
Byrne Memorial Formula Grant Program
Temporary Assistance for Needy Families (T.A.N.F.) Grant Program
INSTRUCTIONS:
• Use THIS form to provide a complete description of all project activities during this reporting
period. Attach additional pages as necessary.
• The Program Report is due in the Office of Drug Control Policy (ODCP) no later than 20 days
following the end of the report period.
• Failure to submit this report by the due date will cause ODCP to withhold the release of funds.
• Attach all narrative information to this form and mail to:
OFFICE OF DRUG CONTROL POLICY
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH
320 S WALNUT ST
LANSING MI 48913
TELEPHONE: (517) 373-4700
You may also fax it to:
(517) 373 -2963
-
or e-Mail it to:
MDCH-ODCPAMichigan.Gov
Grantee Name ODCP Project Number
_
Project Title
Project Start Date Project End Date
Report Quarter Report Period Ending Date
O Interim 0 Final
Person Completing this Report (Name and Title) e-Mail Address:
*Signature (not required if e-Mailed) Date Telephone Number FAX Number
ignature certifies that all services, as described on this document, are T.A.N.F. eligible and all other
information is true to my knowledge.
AUTHORITY: By Authority of the Anti-Drug Abuse Act of 1988.
COMPLETION: Is VOLUNTARY. Failure to provide this information is a
violation of grant contract terms and conditions.
The Department of Community Health is an
equal opportunity employer, services and
programs provider.
Continue on Next Page
SECTION A - Qualifying T.A.N.F. Purposes:
Check ALL that apply:
CI To allow children to be cared for in their own homes or in the homes of relatives.
1:3 To end the dependence of needy parents on government benefits by promoting job
preparation.
ID To prevent and reduce the incidence of out-of-wedlock pregnancies.
1:3 To encourage the formation and maintenance of two-parent families.
SECTION B — Indicate the Methods Used:
1. Income Verification:
(Not to Exceed 200% of Poverty Guidelines Established by the State)
1:1 Pay Check/Stub 1:JI W2 — Tax Documents •
Ca Bank Statements ID Other (Specify):
2. T.A.N.F. Eligible Services Provided
(Check ALL that apply)
CI Substance Abuse Services ZI Counseling Services
CI Employment Services Ll Other (Specify): -
SECTION C — REQUESTED REIMBURSEMENT/ELIGIBLE CLIENTS:
1. Indicate Total Amount Requested for this Reporting Period: $
2. Indicate the Total Number of T.A.N.F. Eligible Participants during this reporting period:
SECTION D — T.A.N.F. NARRATIVE:
1. Briefly Describe T.A.N.F. Eligible Services Provided. Use additional pages as needed.
Continue on Next Page
Page 2 of 3
1 I Ig
SECTION E - BYRNE NARRATIVE:
Use additional pages as needed.
1. Describe the Drug Court Activities During the Reporting Period and the Status of Accomplishing
the Objectives as set Forth in Your Grant Application for Funding.
•n•
Continue on Next Page
Page 3 of 3
FINANCIAL STATUS REPORT
MICHIGAN DEPARTMENT OF COMMUNITY HEALTH 'ATTACHMENT 0
BP° Number Contract Number Page Of .,
. Local Agency Name Program Code —
Street Address Report Period Date Prepared .
Thru Final
- City, State, ZIP Code Agreement Period FE ID Number _
Thru
' Category Expenditures , Agreernent,'
. Current Period, ' ', Agreement , Budget Balance'
1.
Salaries & Wages
2. Fringe Benefits ,
3. Travel
4. Supplies & Materials
5. Contractual (Sub-Contracts)
6. Equipment
7. Other Expenses
TANP
8. TOTAL DIRECT
9. Indirect Costs: Rate %
10. Other Cost Distributions _
11. TOTAL EXPENDITURES
SOURCE OF FUNDS:
12. State Agreement
13. Local .
14. Federal
15. Other
16. Fees & Collections
17. TOTAL FUNDING
CERTIFICATION: I certify that I am authorized to sign on behalf of the local agency and that this is an accurate statement of expenditures and collections
for the report period. Appropriate documentation is available and will be maintained for the required period to support costs and receipts reported.
Authorized Signature Date Title
Contact Person Name Telephone Number
FOR STATE USE ONLY
Advance .* ': :INDEX •PCA .. ` OB.1.-CODE' ,. AMOUNT ". -
Advance Outstanding
Advance Issued or Applied
Balance
Message
n Authority: P.A. 368 of 1978 The Department of Community Health is an equal opportunity,
Completion: is a Condition of Reimbursement employer, services, and programs provider.
DCH-0384 (Rev. 4/01) (VV) Previous Edition Obsolete
I 1 I
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
(Sub-Recipient)
This certification is required by the regulations implementing Executive Order
12549, Debarment and Suspension, 28 CFR Part 67, Section 67.510,
Participants' responsibilities. The regulations were published as Part VIII of the
May 26, 1988 Federal Register (pages 19160-19211).
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this
proposal, that neither it nor its principals are presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an
explanation to this proposal.
Name and Title of Authorized Representative
Signature Date
Name of Organization
Address of Organization
OJP Form 4061/1 (Rev. 12/95) Previous editions are obsolete
• !lb
CERTIFICATION REGARDING LOBBYING
Each person shall file the most current edition of this certification and disclosure form, if
applicable, with each submission that initiates agency consideration of such person for
an award of a Federal contract, grant, or cooperative agreement of $100,000 or more;
or Federal loan of $150,000 or more.
This certification is a material presentation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by section 132, title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a
civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any
Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with the awarding of
any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, of modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any non-Federal funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall initial here
and complete and submit Standard Form #LLL, "Disclosure of Lobbying
Activities", in accordance with its instructions.
The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers and that all
subrecipients shall certify and disclose accordingly.
Name and Address of Organization Name of Authorized Individual
Signature and Date
Bureau of Justice Assistance
Name of OJP Agency
(3)
FISCAL NOTE (MISC. #02147) June 13, 2002
BY: Finance Committee, Sue Ann Douglas, Chairperson
IN RE: CIRCUIT COURT - BRYNE FORMULA GRANT PROGRAM/TEMPORARY ASSISTANCE FOR
NEEDY FAMILIES (T.A.N.F.) DRUG COURT - FY 2002 GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has
reviewed the above referenced resolution and finds:
1. The Michigan Department of Community Health, Office of Drug Control
Policy, has awarded grant funding to the 6 th Judicial Circuit Court,
under the U.S. Department of Justice and U.S. Department of Health
and Human Services, for the period of October 1, 2001 through
September 30, 2002 for drug court treatment funding.
2. The grant is for Family Division summer drug court youth
programming services, to be provided on a contractual basis.
3. The amount of the grant award is $75,000 of which $30,000 is from
the U.S. Department of Justice under the federal program title of
Byrne Formula Grant Program, which requires a cash match of
$10,000, and $35,000 is awarded under the federal program title of
Temporary Assistance for Needy Families (T.A.N.F.), which requires
no County match.
4. The Circuit Court will contract with Crossroads for Youth Inc., and
with other recreational therapists to provide the services as
stated in the grant award.
5. The 25% County match of $10,000 for the Byrne portion of the grant
is budgeted in fund 256 Restricted funds, Sub-fund 759 Probate
Court Trust (90-300759-14000-8001), and will be transferred to
Circuit Court general fund grant match.
6. The grant contract requires the collection of an assessed. The
department estimates it will collect $50 in user fees.
7. The Fiscal Year 2002 Special Revenue budget be amended as follows:
General Fund FY 2002
3-101-35-330000-11000-1701 Transfer In $10,000
2-101-35-230000-11000-2872 Grant Match $10,000
0
Revenue
35-100592-28000-0131
35-100592-28000-0167
35-100592-28000-0487
Expenditure
35-200512-28000-3348
35-200512-28000-2572
Grants-Federal
Grant Match 25%
Fee Income
Sub-Total Revenue
Professional Services
Contracted Services
FINANCE COMMITTEE
$64,950
$10,000
50
$75,000
$40,000
$35,000
$75,000
FINANCE COMMITTEE
Motion carried unanimously on a roll call vote with Taub absent.
G. William Caddell, County Clerk
Resolution #02147 June 13, 2002
Moved by Palmer supported by Suarez the resolutions on the Consent Agenda be adopted (with
accompanying reports being accepted).
AYES: Appel, Brian, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway,
Garfield, Gregory, Law, Melton, Middleton, Moffitt, Moss, Palmer, Patterson, Suarez, Taub,
Webster, Amos. (21)
NAYS: None. (0)
A sufficient majority having voted therefore, the resolutions on the Consent Agenda, were adopted (with
accompanying reports being accepted).
GOING RESg.)
12
'6:ta;kv-1. cuury ExecutivEi Date
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true
and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on June 13, 2002,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac,
Michigan this 13th day of June, 2002.