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Home My WebLink AboutResolutions - 2002.03.13 - 26841MISCELLANEOUS RESOLUTION #02021 . February 21, 2002 BY: General Government Committee, William R. Patterson, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE CENTER — REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS, as provided by Public Act 462 of 1996, Enhanced Access to Public Records Act, the Board of Commissioners, by approving Misc. Resolution #97165 dated August 14, 1997, adopted the Oakland County Enhanced Access to Public Records Policy; and WHEREAS Section 3 (FEES) of the aforementioned policy specifies that " It is the policy of Oakland County to charge a reasonable fee for providing enhanced access to a public record", and WHEREAS the policy defines "reasonable fee" as a charge calculated to enable recovery, over time, only those operating expenses directly related to the public body's provision of enhanced access; and WHEREAS the policy further specifies that proposed fees shall be presented to and approved by the Board of Commissioners before they shall be effective; and WHEREAS the Board of Commissioners, by Misc. Resolution #00026 dated February 4, 2000, approved a Master Fee Structure for all Oakland County enhanced access products and services; and WHEREAS, upon the request of the Clerk/Register of Deeds, the Department of Information Technology wishes to expand the Master Fee Structure to add two (2) new product offerings entitled ROD Electronic Image (per page) and ROD Electronic Index (per document) — see revised Master Fee Structure attached; and WHEREAS the aforementioned product additions and recommended prices are as follows: ROD Electronic Image: 1983 through immediate past year (2002) Current Records (2003) ROD Electronic Index: 1983 through immediate past year (2002) Current Records (2003) $.08 per page $.10 per page $.10 per document $.12 per document NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the revised @CCESS Oakland Master Fee Structure (copy attached) which includes the aforementioned new product offerings. BE IT FURTHER RESOLVED that because the source data for these particular products is the Register of Deeds office and not local units, the revenue generated from the ROD Electronic Image and ROD Electronic Index is exempt from @CCESS Oakland revenue sharing to local units of government. Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE eAel=m4 GENERAL GOVERNMENT: Motion carried unanimously on a roll call vote with Webster and McPherson absent. Attachment 1 @CCESS OAKLAND MASTER FEE STRUCTURE PRODUCT NAME: Residential Property Profile (RPP) — Subscription Residential Property Profile (RPP) — Any Transaction Commercial & Industrial Property Profile — Subscription Commercial & Industrial Property Profile — Any Transaction Residential Property Analyzer (RPA) — Any Transaction Mortgage Application Acceleration Program (MAAP) — Transactn Delinquent Tax Statement Program — Account Transaction Delinquent Tax Statement Program — Credit Card Transaction Current Tax Profile — Any Transaction * Map Atlas Viewer — Any Transaction * ROD Electronic Image — Historical Data * ROD Electronic Image — Current Data * ROD Electronic Index — Historical Data * ROD Electronic Index — Current Data Recorded Document Profile — Subscription Recorded Document Profile — Credit Card Transaction CVT Property Sales Report — Subscription or Credit Card Transaction Recorded Document Type Report — Subscription or Credit Card Transaction Land Corner Recordation Certificate — Subscription Land Corner Recordation Certificate - Credit Card Transaction Mainframe Land Tax Appraisal (L-T-A) Mainframe Sales Data PRODUCT PRICE $13.00 per month $ 7.50 per transaction $15.00 per month $12.50 per transaction $20.00 per transaction $20.00 per transaction $ 1.50 per transaction $ 2.00 per transaction $ 2.50 per transaction $ 4.00 per transaction $ .08 per page $ .10 per page $ .10 per document $ .12 per document $200.00 Annual Fee $ .50 per search $ .25 per document view $ 6.00 per transaction, bundled with one search and up to 4 document views $ .17 per line item; $ 2.00 minimum $ .17 per line item; $ 2.00 minimum $200.00 Annual Fee $50.00 per search $ .25 per document view $ 6.00 per transaction; bundled with one search and up to 4 document views $110 per City/Village/Township per system (L-T-A) $1,690 per Quarter Those items with an asterisk are exempt from local revenue sharing since data originates in County offices. Attachment I (cont'd) ADDITIONAL GIS SUB-GROUPS: PRODUCT PRICE GIS Digital Orthophotography GIS Parcel Data GIS Contour Data GIS Road Centerline and Address Range Data GIS Thematic Layers (Cataloged by One Stop Shop) $ 1.00 per megabyte $10.00 per megabyte, minimum $15 / Maximum $450 $10.00 per megabyte $4,500 for Entire County $ 350 for Entire County Note: All pricing is for access to this information, which may include the ability to download and/or print this data, subject to use restrictions that may be necessary to protect the County's intellectual property rights in this data and any software underlying the access. FISCAL NOTE (M.R. #02021) March 18, 2002 By: FINANCE COMMITTEE, SUE ANN DOUGLAS, CHAIRPERSON IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY/DIGITAL INFORMATION SERVICE CENTER - REVISION OF @CCESS OAKLAND MASTER FEE STRUCTURE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Department of Information Technology, in partnership with the Clerk/Register of Deeds office, would like to expand the Master Fee Structure to add two (2) new products offerings entitled ROD Electronic Image, and ROD Electronic Index. 2. Fees for the ROD Electronic Image will be set at $.08 per page for 1983 through immediate past year (2002), $.10 per page for current records (2003). Fees for the ROD Electronic Index will be set at $.10 per document for 1983 through immediate past year (2002), $.12 per document for current records (2003). 3. The source data for these two products is the Register of Deeds office and not local units. The revenue generated from ROD Electronic Image and ROD Electronic Index is therefore exempt from @CCESS Oakland revenue sharing to local units of government. 4. At this time a budget amendment is not recommended due to insufficient data available regarding the cost of the implementation, as well as the amount of revenue to be generated. Once sufficient data becomes available a budget amendment will be recommended. FINANCE COMMITTEE FINANCE COMMITTEE Motion carried unanimously on a roll call vote with Palmer absent. Resolution #02021 February 21, 2002 The Chairperson referred the resolution to the Finance Committee. There were no objections. 11a11211011111M111=1.1=11... I HEREBYTTF112_11E-T4F FORE.Goit //4S102_, L Ek "ersort. County Executive Dete G. William Caddell, County Clerk Resolution #02021 March 14, 2002 Moved by Palmer supported by Crawford the resolutions on the Consent Agenda be adopted with accompanying reports being accepted. AYES: Amos, Appel, Brian, Buckley, Causey-Mitchell, Coleman, Crawford, Dingeldey, Douglas, Galloway, Garfield, Law, McPherson, Melton, Middleton, Moffitt, Moss, Obrecht, Palmer, Patterson, Sever, Suarez, Taub, Webster. (24) NAYS: None. (0) A sufficient majority having voted therefore, the resolutions on the Consent Agenda were adopted with accompanying reports being accepted. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, G. William Caddell, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 14, 2002 with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the Countypf Oakland at Pontiac, Michigan this 14th day of March, 2002.